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Official Minutes for Webb County
Commissioners Court Meeting

Monday, July 22, 2019 at 9:00 AM
 
Let it be remembered that a special meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4
   
   

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 19th day of July 2019. Present also were Ms. Vanessa Zapata, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to excuse Commissioner Jesse Gonzalez and Commissioner Rosaura Tijerina
  Vote: 3 - 0 Motion Carried
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes presented the Recap of Checks and Ratification of Checks.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve
  Vote: 3 - 0 Motion Carried
  County Treasurer, Mr. Raul Reyes presented the Liability Disbursements of County Payroll, and the Actual/Estimated Requirements for Casa Blanca Golf Course.
  County Treasurer asked the court to approve the Actual payroll amount of $24,431.66 /Estimated payroll amount of $26,423.18
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina
  Vote: 3 - 0 Motion Carried
  County Treasurer, Mr. Raul Reyes presented Treasurers Monthly Report for June 2019.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 3 - 0 Motion Carried
  County Auditor, Mr. Rafael Perez presented the Auditor's Monthly Report for June 2019.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 3 - 0 Motion Carried
  Tax Assessor- Collectors Office, San Juanita Valle presented the Year to Date Collections as of June 30, 2019.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 3 - 0 Motion Carried
  HR Department, Mrs. Elsie Balencia presented the Liability Disbursements of County Payroll and the Wage and Pay Scale Budget Amendments Report.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve by budget order these wage and pay scale budget amendments
  Vote: 3 - 0 Motion Carried
  Risk Management Director, Dr. Pedro Alfaro provided the court with updates regarding ratification of the Health Consulting Contract, leased county vehicles having insurance, safety officer Mr. Oliveros visiting Galvan Rd., and information being upgraded regarding heat stokes.
  Attachments:
  9.1 June 2019 - CCT
  TAC backup
  RATIFICATION OF PAYROLL 7-12-19
  RECAP OF CHECKS
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-9238    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Virginia Aranda, Public Defender]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2702-2280-001-422000 FICA $10,432 $40 $3,871.48 $3,831.48
To: 2702-2280-001-426000 Workers Compensation $68 $40 $3.84 $43.84

Issue: The Workers Compensation account has a balance of $3.84; however, extra monies are needed to cover an upcoming deficit.

Solution: Approval of the line item transfer will ensure that we have sufficient funds to cover the shortage in the Workers Compensation account.

Result: We will have sufficient funds for the rest of the fiscal year.
  Attachments:
  Request for Line Item Transfer
 
             
b.   AI-9239    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5150-531-410000 Payroll Cost $408,352.85 $25,000 $126,309.50 $101,309.50
  2361-5200-531-410000 Payroll Cost $473,207.00 $15,000 $110,403.38 $95,403.38
  2367-5150-531-410000 Payroll Cost $57,039.00 $15,000 $48,751.93 $33,751.93
        $55,000    
To: 2357-5190-531-443000-020 Repairs & Maint. Bldg $41,510.00 $25,000 $5,302.59 $30,302.59
  2361-5190-531-460105 Minor Tools & Apparatus $19,531.00 $15,000 $16,325.77 $31,325.77
  2367-5190-531-460105 Minor Tools & Apparatus $5,000.00 $15,000 $3,208.07 $18,208.07
        $55,000    

Issue: Excess funds are available in the Payroll Cost line items for the Head Start, Early Head Start, and Child Care Partnership grants. 

Solution: Approve Budget Amendment (Line Item Transfer) request.

Result: Excess funds will be available in the Head Start Repairs & Building Maintenance, the Early Head Start Minor Apparatus & Tools, and the Child Care Partnership Minor Apparatus & Tolls line items.
  Attachments:
  BA July 10 2019
 
             
c.   AI-9242    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5230-531-458000 Administrative Travel $38,000 $5,000 $11,353.16 $6,353.16
To: 2357-5230-531-456224 Meetings & Conferences $11,705 $5,000 $2,113.11 $7,113.11

Issue: There are excess funds available in the Administrative Line Item.  Funds are needed in the Meetings & Conferences Line Item. 

Solution: Approve Budget Amendment (Line Item Transfer).

Result: Funds will be available in the Meetings & Conferences Line Item. 
  Attachments:
  LIT July 2019
 
             
d.   AI-9251    Discussion and possible action to approve, by order, a budget amendment of $25,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]
 
  Account Name Account Number Amount
From: Fund Balance 2162-259700 $25,000
       
To: Drug Free Campaign 2162-2260-001-455501 $5,000
  Administrative Travel 2162-2260-001-458000 $20,000

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
e.   AI-9248    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Rhonda Tiffin, Planning Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2589-1150-001-458000 Administrative Travel $1,000 $263.70 $263.70 $0.00
  2589-1150-001-454000 Advertising $200 $200 $200 $0.00
  2589-1150-001-455100 Printing $800 $800 $800 $0.00
        $1,263.70    
To: 2589-1150-001-460105-015 Minor Tools & Apparatus $14,000 $1,263.70 $0.00 $1,263.70

Issue: There is a need for a budget amendment to TCEQ/STDC FY19 Regional Solid Waste Grant Contract 19-19-05. Budgeted grant funds for Administrative Travel exceeded actual costs by $263.70. Additionally, Minor tools & apparatus costs exceeded budgeted funds.  If funds are not reallocated to another line item for another purpose covered by the grant, Webb County will not be able to draw down those funds from the grant.

Solution: Transfer funds to Line-item #2589-1150-001-460105-015 (Minor Tools & Apparatus).

Result: All approved grant funding will be utilized.
  Attachments:
  Form BA 01
  Form BA 01
 
             
f.   AI-9250    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Grant Funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2362-5360-521-410000 Payroll $115,077.49 $4,827.63 $102,098.57 $12,978.92
  2362-5150-521-421000 Health Life Ins. $18,519.33 $2,804.37 $14,490.10 $12,175.73
  2362-5150-521-425000 Unemployment $694.33 $180.14 $438.69 $258.55
  2362-5150-521-426000 Worker's Comp $643.46 $1.24 $618.25 $617.01
  2362-5360-521-463804 Utility Assistance $1,398,792.13 $2,319.26 $1,310,639.59 $1,308,320.33
        $10,132.64    
To: 2362-5360-521-423000 Retirement $12,051.09 $142.18 $11,509.20 $1,367.02
  2362-5360-521-431002 Admin Expense $29,080.74 $4,685.45 $31,769.96 $27,084.51
  2362-5150-521-422000 Fica $4,795.88 $602.00 $5,081.51 $4,479.51
  2362-5150-521-423000 Retirement $8,173.00 $658.61 $8,327.86 $7,669.25
  2362-5360-521-410000 Payroll $115,077.49 $1,725.14 $102,098.57 $100,373.43
  2362-5360-521-463802 Household Crisis $32,379.37 $2,319.26 $34,698.63 $32,379.37
        $10,132.64    

Issue: The Line item accounts require a transfer of funds to accrue June's expenditures to December 2018.

Solution: By Commissioners Court approval, account line item transfers will have funds to cover until the extension that CAA requested an extension to TDHCA till June 30, 2019.

Result: By requesting a budget amendment to  accrue June's expenditures to December 2018. There will be sufficient funds in mentioned line item transfers.
             
g.   AI-9252    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2661-7110-521-410000 Payroll $260,731 $12,000 $55,168.42 $43,168.42
To: 2661-7110-521-443000-075 Repairs & Maint. Vehicles  $103,660 $12,000 $14,915.74 $26,915.74

Issue: El Aguila Rural Transportation is requesting a line item transfer to prevent a negative balance in repairs and maintenance vehicles.  

Solution: Approve the requested line item transfer.  

Result: There will be sufficient funds in the repairs and maintenance vehicle line item which will allow for proper maintenance of fleet through the end of our fiscal year.
  Attachments:
  BA Form
 
             
h.   AI-9241    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2371-5260-521-421000 Health Insurance  $25,152 $6,000 $16,261.17 $10,261.17
  2371-5260-521-444100 Space Rental  $29,600 $1,440 $1,440.00 $0
        $7,440    
To: 2371-5260-521-426000 Materials and Supplies $11,850 $4,290 -$254.37 $4,035.63
  2371-5260-521-444500 Equipment Rental  $900 $300 -$85.32 $214.68
  2371-5260-521-443000-075 Repairs and Maint.- Vehicle $500 $2,550 $163.10 $2,713.10
  2371-5260-521-443000-020 Repairs and Maint. - Bldg.  $400 $300 $57.00 $357.00
        $7,440    

Issue: The line item accounts require a transfer of funds to cover invoices from various vendors. 

Solution: Utilize savings from Health Insurance and Space Rental account to cover expenditures. 

Result: The line accounts will be funded accordingly per fiscal year. 
  Attachments:
  Line item transfers
 
             
i.   AI-9274    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds; and any other matters incident thereto. [Requested by Isidro "Chilo" Alaniz, District Attorney]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2739-2260-001-410000 Payroll Cost $384,775 $19,208 $84,282 $65,074
             
To: 2739-2260-001-460000 Office Supplies $-0- $765 $-0- $765
To: 2739-2260-001-460105 Minor Tools & Apparatus $-0- $18,443 $-0- $18,443
        $19,208    

Issue: The Office Supplies and Minor Tools & Apparatus line items need funds to cover projected expenditures.

Solution: Approve the line item transfer request.

Result: The Office Supplies and Minor Tools & Apparatus line items will have available funds to cover the projected expenditures.
  Attachments:
  BPU BA
 
             
j.   AI-9275    Discussion and possible action to ratify and approve the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Harold DeVally, Constable Precinct 4]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2202-259700 Fund Balance $4,449.60 $99,669.73 $95,220.13
To: 2202-3170-001-457006 Law Enforcement Other $4,449.60 $0 $4,449.60

Issue: Additional funds are needed to cover expenses.

Solution: Approval of requested transfer.

Result: Transfer will cover expenses.
             
6.   Child Welfare
             
a.   AI-9236    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Child Welfare funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2909-5050-001-454000-030 Advertising $3,500 $2,825 $3,424.76 $599.76
To: 2909-5050-001-432083 Medical/Dental Exams $-0- $2,825 $-0- $2,825.00

Issue: Line item transfer is needed to properly classify and pay for pending expenditure.

Solution: Completing budget adjustment will allow the department to submit their payment.

Result: Payment will be made.
             
7.   Civil Legal Division
             
a.   AI-9264    Discussion and possible action to enter into a One (1) year (September 1, 2019 through August 31, 2020) non-financial senior job skills training program agreement by and between Webb County (“Host Agency”) and AARP Foundation Senior Community Service Employment Agency Program, to provide job training to senior citizen volunteers at NO COST to Webb County, and authorizing the Webb County Judge to execute all relevant documents. [Requested by Dr. Pedro Alfaro, Administrator, Webb County Risk Management]
  Attachments:
  Program Agreement
 
             
b.   AI-9265    Discussion and possible action to enter into a Work Experience Subsidized Employment Worksite Agency Agreement by and between Webb County and Workforce Solutions, South Texas, for intern/trainee placement in Webb County employment positions by the Webb County Community Action Agency and authorizing the County Judge to sign and execute all relevant documents. There is no impact to the General Fund, as all intern/trainee wages and worker's compensation coverage costs shall be paid for by Workforce Solutions, South Texas. [Requested by Javier Ramirez, Director, Webb County CAA] 
  Attachments:
  Agency Agreement - Workforce Solutions - Executed
  Agency Agreement
 
             
c.   AI-9269    Discussion and possible action to approve an Inter-local Agreement for E 9-1-1 Public Answering Point Services with the City of Laredo as Administrator for the South Texas Development Council (STDC) which is a regional planning commission. Webb County is a local government that operates Public Answering Points (PSAP) and assists in implementing the strategic plan as approved by the commission and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. There is no impact to the General Fund.
  Attachments:
  Interlocal Cooperation Agreement - City of Laredo - Executed
  Interlocal Agreement
 
             
d.   AI-9262    Discussion and possible action to enter into a twelve (12) month (April 29, 2019 through April 28, 2020) Pest Elimination Services Agreement between Webb County and EcoLab, Inc. for pest elimination services for the Casa Blanca Golf Course at a monthly cost of Eighty Five Dollars ($85.00) and an initial service fee of One Hundred Seventy Dollars ($170.00) for a total amount of One Thousand One Hundred Ninety Dollars ($1,190.00), subject to annual budget appropriation, authorizing the County Judge to execute any and all documents, and any other matters incident thereto. [Requested by Casa Blanca Golf Course Management; Account #6120-001-442501 (Pest Control)]
  Attachments:
  Service Agreement
 
             
e.   AI-9263    Discussion and possible action to enter into a Fourteen (14) month (August 1, 2019 through September 30, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Sheriff’s Office for two (2) Lexmark XC4140 Copiers, at a cost of Four Hundred Nine Dollars and Ninety Six Cents ($409.96) per month for a total amount of Five Thousand Seven Hundred Thirty Nine Dollars and Forty-Four Cents ($5,739.44) over the term of the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Sheriff; Account #1001-4070-001-444500 (Equipment Rental)]
  Attachments:
  Lease with Maintenance Agreement
 
             
f.   AI-9276    Discussion and possible action to ratify a Consulting Agreement with HUB International Services, as selected pursuant to RFQ 2019-006, to provide services to the Risk Management Department for Administration services, Utilization Review Services, Medical Network Services, Prescription Drug Network Services, Stop Loss Insurance and COBRA Administration Services (Group Health Insurance) as selected by the Commissioners Court on May 28, 2019.  [Request by Dr. Pedro F. Alfaro, Risk Management Director; Account #6100-1090-001-432001 Professional Services and upon authorization Operational Reserve Account #1001-1130-001-431007-010]
  Attachments:
  Consulting Agreement - Hub International Texas, Inc. - Executed
  Consulting Contract HUB signed
 
             
g.   AI-9279    Discussion and possible action to authorize the County Judge to sign all relevant documents including a TxDOT Permit to Construct Access Driveway Facilities on Highway Right of Way for the entrance to the County School Land located approximately 5.1 miles west of the intersection of IH 35 and SH 44 (LaSalle County) and an agreement with Pursuit Oil and Gas LLC to be responsible for all costs associated therewith including maintenance of the driveway facility and any matters incident thereto. [Civil Legal Division]
  Attachments:
  TxDot Permit - Pursuit Oil Gas - Executed
  Access agreement
  Driveway Permit
 
             
h.   AI-9280    Discussion and possible action to enter into a six (6) year Interlocal Agreement between the State of Texas, acting by and through the Texas Department of Motor Vehicles, and Webb County for the Webb County Tax Assessor/Collector. This agreement delineates the responsibilities between both parties for the provision of equipment and consumables to administer motor vehicle title and registration transactions at a cost according to the fees as set forth in Attachment D of the agreement. [Requested by Rosie Cuellar, Webb County Tax Assessor/Collector; Account #1001-1320-001-444500 (Equipment Rental)]
  Attachments:
  Interlocal Agreement
 
             
i.   AI-9283    Discussion and possible action to enter into an agreement with the owners of Tract 40 Las Lomas Subdivision for the exchange of County owned real property to facilitate the Las Lomas Culvert & Roadway Improvements as part of the Las Lomas Emergency Evacuation Project and further authorizing the County Judge to sign all relevant documents including but not limited to closing statements, transfer deeds and any matters incident thereto.
             
8.   Community Action Agency
             
a.   AI-9255    Discussion and possible action to approve the posting and filling of the following Slot with no benefits. Webb County Community Action Agency (CAA) Community Social Services Program is not part of the County's Wage Plan, Grant funded.
 
Slot # Title Hourly Rate
 
2796 Part- Time  Case Worker $10.50

Issue: Vacant Slot #2796 Part-Time Case Worker is currently vacant.

Solution: Post and fill vacant slot.

Result: Filling of slot will alleviate work overload.
             
9.   Economic Development
             
a.   AI-9249    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6010-001-462605 Fuel & Lubricants $1,190 $300 $1,020.09 $720.09
  1001-6010-001-461000 Materials & Supplies $2,500 $1,200 $2,237.84 $1,037.84
        $1,500    
To: 1001-6010-001-458000 Administrative Travel $6,000 $1,500 $1,167.88 $2,667.88

Issue: Funds are needed in the administrative travel line items to cover necessary certification and training expenses for the remainder of the fiscal year.

Solution: By Commissioners Court approval, account will have funds to cover expenses until end of fiscal year.

Result: With funds available, the department will be able to attend necessary State mandated training to be able to efficiently and effectively complete both future County projects, as well as projects under development.
             
b.   AI-9257    Discussion and possible action to authorize the acceptance of a Fiscal Year (FY) 2018 Operation Stonegarden (OPSG) grant award in the amount of $2,184,552.35 as developed, coordinated, written, and submitted by the Webb County Sheriff’s Office for overtime/applicable fringe benefits, equipment, supplies, and other eligible costs associated with OPSG-related border security operations in Webb County in conjunction with the U.S. Border Patrol-Laredo Sector, Offices of the Constables Pct. 1, Pct. 2, Pct. 3, Pct. 4, and the Webb County Attorney’s Office Investigators; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does not require any cash match; and, thus, there is no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014).

Solution: Grant award: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to detect, deter, and dismantle well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies.

Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions.
             
c.   AI-9258    Discussion and possible action to authorize the acceptance of a grant award from the Office of Texas Attorney General in the amount of $3,110 as prepared and submitted by the Webb County Sheriff’s Office for technology, supplies, and equipment for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC), authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires no match, and thus is at no cost to the Webb County budget.  All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legally complicated.

Solution: The Webb County Sheriff’s Office cybercrimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest child predators in the Laredo/Webb County area. Grant application to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.

Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cyber crimes against children in Laredo/Webb County for the further prevention of child predation in our community.
             
10.   Purchasing
             
a.   AI-9243    Discussion and possible action to reject all responses to RFQ 2019-008 "Constable Pct. 4 Building Project". [Account #3870-3170 (Series 2019 Bond A)]
             
b.   AI-9256    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
 
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that may have some usefulness for the purpose it was intended. The Purchasing agent will attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that can't be sold through auction and/or competitive bids because its deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
  Attachments:
  Disposal 07-22-19
 
             
c.   AI-9273    Discussion and possible action to approve the purchase of one (1) Williams Sound SYS3 Transmitter System for Translation to include 3 headphones, 1 single ear piece, IR Transmitter, power supplies, charging station and installation for an amount not to exceed $4,000.00 for the 49th District Court and in accordance with the Webb County Purchasing rules and regulations. [2019A Bond Series; #3873-2230-001-470000-180]

Issue: The 49th District Court audio/Visual system was recently upgraded. The translation system for Court use was not included on the specifications for the formal bid.  The original system is not compatible with the new system and was sold as surplus property.

Solution: Authorize the Purchasing Agent to use Bond money specific to this project to purchase a translator compatible with new audio/visual system.

Result: New equipment will provide the necessary tools to help with translation during Court proceedings.
             
d.   AI-9253    Discussion and possible action to approve Change Order No. 1 in the amount of Seven Thousand Seventy Dollars ($7,070.00) to Davila Construction, Inc. to upgrade the obstacle course, add additional-walking trails, and add picnic benches to the Presa Community Park Project.  The change order will increase the original contract sum from $111,100.00 to $118,170.00 a 9% increase and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Commissioner Jesse Gonzalez, Pct. 1; Account #3045-6310-001-474501 (2010 Bond Series Account)]
 
Issue: Additional upgrades to park project are being requested to meet community requests for additional park improvements. 
 
Solution: Approval of change order #1 to construction contract with Davila Construction, Inc.
 
Result: La Presa Community Park will have added outdoor facilities for public use.
  Attachments:
  Item #10.d. backup
  Davila Change Order
 
             
e.   AI-9277    Discussion with possible action to accept the rankings listed below and award RFP 2019-006 “Audio Video Equipment for Webb County Courts” to the highest ranking company Audio Dynamics for the removal, installation and programming of audio/video equipment in two (2) District Courtrooms and (2) County Court of Law Courtrooms in an amount not to exceed $155,327.00; and further authorize the County Judge to sign all relevant documents; and any other matters incident thereto. [2019 Bond, Capital Outlay, #3873-2230-001-470000-180]
 
Company Name           Total Score Ranking
Audio Dynamics 76 87 83 82 99 427 1
Ford Audio Video LLC 87 79 75 80 85 406 2
Troxell Communications 60 85 60 79 98 382 3
Dominion Design & Integration 35 65 63 75 40 278 4

Issue: The current equipment in said courtrooms are outdated and/or faulty.

Solution: Award RFP to highest ranking vendor so that installation of new equipment can be scheduled and get courtrooms up to date with new equipment.

Result: Courtrooms will have updated equipment to better serve Webb County during trials and other court proceedings.
             
f.   AI-9278    Discussion with possible action to award Invitation to Bid (ITB) 2019-005 “Flexible Base and Fill Dirt for Espejo Gates Road Project” to low bidder Rock N Roll Caliche Sales, LLC for Flexible Base Type E, Grade 1-2 in the amount of Sixty Four Thousand Four Hundred ($64,400), and award low bidder Emperor Services, LLC for fill dirt in the amount of Ninety Seven Thousand Five Hundred ($97,500); and further authorize the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #3720-7230-337200]

Issue: During the March 11, 2019 Commissioners Court meeting action was taken to authorize staff to make road improvements to Espejo Gates road and further allocating the funding to cover cost of materials and in-kind labor.  The estimated cost to purchase road material exceeded $50,000.00 and required by State law a formal competitive bidding process.

Solution: ITB solicitation was initiated; four (4) bids were formally submitted.  Rock N Roll Caliche and Emperor Services were the lowest and responsible bidders for flexible base (caliche) and fill dirt, respectively. 

Result: Secure approval of award(s) to lowest and responsible bidders.
  Attachments:
  Bid Tabulation
 
             
11.   Honorable Martin Cuellar, Sheriff
             
a.   AI-9254    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3010-001-443000-035 Repair Maint. Equipment $30,000 $4,000 $8,147.35 $4147.35
  1001-3010-001-460140 Fire Arms and Ammunition $70,000 $675 $20,742.71 $20067.71
  1001-4070-001-450001-035 Contract Services Maverick $200,000 $4,000 $20,050.40 $16,050.40
        $8,675    
To: 1001-4070-001-443000-035 Repair Maint. Equip. $45,000 $4,000 $(17.51) $3,982.49
  1001-4070-001-441505 Trash Pickup $9,000 $675 $0.00 $675.00
  1001-4070-001-460105 Minor Tools $7,500 $4,000 $734.14 $4,734.14
        $8,675    

Issue: Pending invoice for September 2019 (Trashco). Purchase parts for washer. Jail needs cameras outside booking area.

Solution: Encumber September's Payment. Washer will Function Properly. Booking Dept will have necessary cameras.

Result: Purchase Orders can be issued.
  Attachments:
  Line item backup
 
             
12.   Honorable Rosie Cuellar, Tax-Assessor- Collector
             
a.   AI-9237    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1320-001-443000-035 Repair & Maintenance $55,000 $12,000 $21,153.63 $9,153.63
To: 1001-1320-001-461000 Materials & Supplies $35,000 $12,000 $4,691.09 $16,691.09

Issue: Authorize line item transfer to be able to purchase 2019 Tax Bill supplies.

Solution: Transfer funds from Account 1001-1320-001-443000-035 (Repair & Maintenance) to Account 1001-1320-001-461000 (Materials & Supplies).

Result: Purchase 2019 Tax Bill supplies.
             
13.   Honorable Raul Reyes, Treasurer
             
a.   AI-9247    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1250-001-46100 Materials & Supplies $15,000 $200 $2,793.83 $2,593.83
To: 1001-1250-001-456205 Training & Education $1,300 $200 $0 $200.00

Issue: Treasurer's office employees will be attending a Seminar and need the funds to cover the expense.

Solution: To approve the transfer to have funds available.

Result: Approving the transfer of funds will allow employees to attend the Seminar.
             
14.   Santa Teresita Community Center
             
a.   AI-9285    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6300-001-44300-075 Repairs & Mant. Vehicle $1,500 $1,000 $1,351.05 $351.05
  1001-6300-001-461000 Materials & Supplies $4,250 $1,000 $3,010.45 $2,010.45
        $2,000    
To: 1001-6300-001-4412505 Utilities $6,000 $2,000 $8.86 $2,008.86

Issue: There are insufficient funds to pay for electricity and other utilities.

Solution: By approving transfer of funds, department will have sufficient funds to pay such expenses.

Result: Department will be able to pay for utilities for the remainder of fiscal year.
  Purchasing Agent, Joe Lopez stated to the court a correction was needed on item #10.d and should read in the amount of ($8,456.75) instead of ($7,070.00) and the contract sum should read $111,100.00 to $119,556.75 instead of $111,100.00 to $118,170.00.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve Consent Agenda as amended
  Vote: 3 - 0 Motion Carried
             
REGULAR AGENDA
             
Honorable Martin Cuellar, Sheriff
             
15.   AI-9259    Discussion and possible action to approve the job description modification, posting, and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 22, 2019; and any other matters incident thereto: 
 
Slot # Title Hourly Rate
 
562 Fleet Coordinator $18.46 - 16/A

Issue: In order to obtain a larger pool of applicants, the Webb County Sheriff's Office is requesting modifications to the job description as follows: years of experience changed to 1 year; high school or GED preferred; and ability to speak English and Spanish preferred. 

Solution: Seek authorization from the Webb County Commissioners Court to make these changes to the job description. 

Result: The Webb County Sheriff's Office will be able to obtain a larger pool of applicants. 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 3 - 0 Motion Carried
  Attachments:
  Job Modifications
 
             
16.   AI-9284    Discussion and possible action to authorize the allocation of general fund monies in an amount not to exceed $40,000.00, to be used for the Webb County Sheriff’s Office helicopter concrete pad; and any other matters incident thereto. The pad will be used for the building of a hanger and helipad along with sidewalks. The building “ hanger “ will be funded from the Sheriff’s forfeiture fund.
 
Issue: Approve the request for funds to proceed with this request.
 
Solution: The building of this building “hanger“ will be a cost savings for the county of approximately $12,000.00 annually.

Result:  Funds will be available to build a helicopter concrete pad.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 3 John C. Galo to approve from the Operational Reserve
  Vote: 3 - 0 Motion Carried
             
Honorable Victor Villarreal, County Court at Law 2 Judge
             
17.   AI-9270    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2070-001-443000-075 Repairs & Maint. Vehicles $750 $250 $471.38 $221.38
  1001-2070-001-451159 Juvenile Felony $15,000 $2,500 $8,745.00 $6,245.00
  1001-2070-001-460105 Minor Tools & Apparatus $500 $500 $500.00 $0.00
  1001-2070-001-462605 Fuel & Lubricants $750 $500 $654.46 $154.46
  1001-1130-001-431007-010 Operational Reserve   $33,750    
        $37,500    
To: 1001-2070-001-433001 Court Appointed Attorney $10,000 $2,500 $2,675.00 $5,175.00
  1001-2070-001-433011 Visiting Judge $5,800 $2,500 $471.04 $2971.04
  1001-2070-001-451157 Adult Misdemeanor $100,000 $30,000 $875.00 $30,875.00
  1001-2070-001-458000 Administrative Travel $10,800 $2,500 $1,901.68 $4,401.68
        $37,500    

Issue: Line item transfer is needed to cover line item accounts within the department that do not have enough funding to cover expenses.

Solution: With court approval of line item transfers, expenses for the remainder of the fiscal year will be covered.

Result: Payment of incoming expenses for fiscal year 2018-2019.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 3 - 0 Motion Carried
             
Juvenile Probation Department
             
18.   AI-9245    Discussion and possible action to approve proposed adjustments in classifications and salaries to the current wage and pay scale for certain employee position slots from the Webb County Juvenile Department as recommended by the Segal Waters Employee Wage Study Report and approved by the Webb County Juvenile Board. New rates will be effective July 22, 2019, and to further authorize a budget amendment into the Juvenile Department to cover the additional payroll and fringe benefits expense through September 30, 2019, in an amount not to exceed $20,200.00, and any other matters incident thereto. [Account #1001-1130-001-431007-015 - Wage Classification Study]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 3 - 0 Motion Carried
  Attachments:
  Segal Waters Report
 
             
Purchasing
             
19.   AI-9244    Discussion and possible action to approve hourly rate adjustments for the five (5) positions as recommended by the Segal Water Employee Wage Study Report and approved by the Webb County Purchasing Board on July 3, 2019, and to further authorize a budget amendment into the Purchasing Department payroll line items to cover the additional payroll and fringe benefit expense effective July 22, 2019 through September 30, 2019 in an amount not to exceed $6,500.00 and any other matters incident thereto. [Account #1001-1130-001-431007-015 (Wage Classification Study)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve it coming from the account where the budget order for the payroll amendments is taken from
  Vote: 3 - 0 Motion Carried
             
20.   AI-9281    Discussion and possible action to authorize the Purchase Agent to purchase the required quantities of concrete for the Emergency Evacuation and Drainage project in Las Lomas Sub-Division in accordance with the recommended specifications from the project engineer in an amount of $47,475.00 for approximately 350 cubic yards of Class A concrete and approximately 75 cubic yards of 2-sack cement grout. [2019A Bond Series; 3875-7230-001-474501 Las Lomas Drainage Series-Construction in Progress]
 
Issue: Concrete is required for the Emergency Evacuation and Drainage project in Las Lomas Sub-division. 
 
Solution: Order concrete in accordance with recommended quantities and specifications as per County and Project Engineers.
 
Result: Authorization to order quantities required to complete project scope utilizing Bond money.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 3 - 0 Motion Carried
             
Honorable Margie Ibarra, County Clerk
             
21.   AI-9272    Discussion and possible action to enter into an agreement between Webb County and Kofile Technologies, Inc., for the integration of birth, death and discharge records into the Webb County Clerk's Office County Fusion System in the amount of $49,000.00 pursuant to Texas Local Government Code Section 271.103, (a) &(b) (Purchases from Federal Schedule Sources of Supply), Kofile Technologies, Inc., GSA Schedule 70, GSA Contract No. GS-35F-275AA and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Margie Ibarra, County Clerk; Account #2006-2310-001-432001 Records Management (Professional Services)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 3 - 0 Motion Carried
  Attachments:
  Service Order No. 02 - Kofile Technologies - Executed
  Quote
 
             
Commissioners Court Administrator
             
22.   AI-9268    Discussion and possible action to authorize the purchase of a congratulatory advertisement for WBCA's 123rd year Celebration festivities in the amount of $500.00. The Webb County Commissioners Court would be featured on the official WBCA Program Book. [Account #2004-1010-001-463526 (Community Promotions)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 3 - 0 Motion Carried
             
23.   AI-9271    Discussion and possible action to accept a Voluntary Separation Agreement signed by a Webb County employee in the payout amount of FOURTEEN THOUSAND FIVE HUNDRED EIGHTY-NINE DOLLARS AND TWELVE CENTS ($14,589.12) and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto.  [Requested by Leroy Medford, Commissioners Court Executive Administrator, Account #1001-1130-001-431007-005 (Payroll Reserve)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 3 - 0 Motion Carried
             
24.   AI-9282    Discussion and possible action to authorize the solicitation of applicants for the position of Community Action Agency Director, with additional action to designate an interim department head; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to appoint Mr. James Flores as Interim Director
  Vote: 3 - 0 Motion Carried
             
Honorable Tano E. Tijerina, Webb County Judge
             
25.   AI-9260    Discussion and possible action to approve the re-appointment of Commissioner Rosaura "Wawi" Tijerina and Commissioner Cindy Liendo to the Border Region MHMR Community Center d/b/a Border Region Behavioral Health Center Board of Trustees for a Two (2) year term, effective September 1, 2019. [Requested by Border Region Behavioral Health Center]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 3 - 0 Motion Carried
  Attachments:
  Border Region MHMR
 
             
26.   AI-9286    Discussion and possible action to, by Order, declare as waste and of no value to the County fill dirt generated as a result of the construction of the Las Lomas Emergency Evacuation and Drainage Improvement Project and authorizing the disposal of same in a manner that is of least cost to Webb County and any matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to service the golf course first and whatever excess fill is left will be upon responders request
  Vote: 3 - 0 Motion Carried
  Attachments:
  Order No 07-22-2019-26 - Executed
 
             
Closed Session/Executive Session
             
27.   AI-9261    Discussion and possible action to approve and enter into a bilateral agreement with the United States Equal Employment Opportunity Commission (EEOC) regarding EEOC Charge Number 451-2018-00080 and any other matters thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending or contemplated litigation)]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session
  Vote: 3 - 0 Motion Carried
  Attachments:
  Settlement Agreement
 
             
 
(Executive Session 9:58 - 10:04 a.m.)
  No action taken.
  Civil Legal Division, Mr. Ramon Villafranca recommended to the court to enter into a bilateral agreement as recommended by legal.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 3 - 0 Motion Carried
             
 
(Recess 10:04 - 10:19 a.m.)
             
Presentations
             
28.   AI-9266    Discussion and possible action to proclaim the week of July 21 – 27, 2019 as "Probation, Parole, and Community Supervision Week”. [Requested by Tano E. Tijerina, County Judge]
  Commissioner Cindy Liendo read proclamation designating the week of July 21 – 27, 2019 as "Probation, Parole, and Community Supervision Week".
             
29.   Communications
  No communications were made.
             
30.   Adjourn
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to adjourn
  Vote: 3 - 0 Motion Carried

    

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