Print Minutes Return
Official Minutes for Webb County
Commissioners Court Meeting

Monday, September 14, 2020 at 9:00 AM
 
Let it be remembered that a meeting of the Webb County Commissioners Court was held at 9:00 a.m. through a virtual meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 11th day of September 2020. Present also were Mrs. Rosa E. Herrera, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes gave a presentation of Bills and Disbursement for 8/21/2020 - 9/10/2020 that included the Recap of Checks, Payment Ratification, Liability Disbursements for 8/14/2020 - 8/27/2020 and Actual/Estimated Cash Requirements for Casa Blanca Golf 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the report including the estimated payroll for the Golf Course
  Vote: 5 - 0 Motion Carried
  Business Office, Ms. Rebecca Garcia presented the Accounts Payable Status report of August. 
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report for 08/21/2020 to 09/10/2020.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept by order 
  Vote: 5 - 0 Motion Carried
  Risk Management Administrator, Mr. Pedro Alfaro reported on AETNA being awarded the insurance provider for Webb County for the next three years (1/1/2021-12/31/2023). Mr. McGraw gave an update on the insurance. Commissioner, Pct. 3 John C. Galo asked Mr. McGraw to go back and try to get prices to lower the co-pay. 
  Tax Assessor Collector Ms. Rosie Cuellar presented the year to date collection as of August 31, 2020.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept
  Vote: 5 - 0 Motion Carried
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comments
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-10992    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant funds: [Requested by Judge Jose R. Salinas]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2009-2180-001-412000 P/TR CRT Technology Fund $10,000 $6,000 $9,018.36 $3,018.36
To: 2009-2180-001-410000 Payroll Cost $0.00 $6,000 $0.00 $6,000.00

Issue: Budget line item transfer needed for the continuation of pay of Juvenile Case manager Grant Employee.  

Solution: Ratify of line item transfer in the amount of $6,000.00 to cover continuation of pay for Juvenile Case manager Grant employee until Grant 3239804 is Awarded.

Result: Funds will allow Juvenile Case Manager to continue Truancy Intervention and Prevention services for Justice of the Peace, Pct. 4
  Attachments:
  BA FORM
 
             
b.   AI-11000    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2151-3010-001-423000 Retirement County Share $0.00 $800 $4,993.32 $4,193.32
To: 2151-3010-001-410000 Payroll Cost $0.00 $800 $0.00 $800

Issue: Two officers under City of Laredo HIDTA Task Force were retro-paid hours from January 01 to May 21 due to change on pay rate on pay date 06/12/20.  Retro-paid hours are not allowable for reimbursement through Agency and need a funding source to reclassify amounts.

Solution: Line item transfer request to have monies available under Payroll Costs and be able to reclassify the Payroll Costs portion.

Result: Line item transfer request will allow all amounts to be reclassified to fund 2151.
  Attachments:
  Line item transfer
 
             
c.   AI-11002    Discussion and possible action to approve, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $31,200; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
 
  Account Name Account Number Amount
From: Fund Balance 2161-259700 $31,200
       
To: Payroll Cost 2161-2260-001-410000 $4,200
  Books & Subscriptions 2161-2260-001-464005 $7,500
  Uniforms 2161-2260-001-456305 $9,500
  Law Enforcement - Other 2161-2260-001-457006 $10,000

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
d.   AI-10995    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant Funds. [Requested by Jose "Pepe" Salinas Justice of the Peace Pct. 4]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2734-2180-001-410000 Payroll Cost $40,560 $5,000 $10,507.66 $5,507.66
  2734-2180-001-421000 Health Life Insurance $10,800 $2,000 $5,358.46 $3,358.46
        $7,000    
To: 2734-2180-001-460000 Office Supply $500 $1,000 $107.53 $1,107.53
  2734-2180-001-460105-015 Minor Tools & Apar-Equip $0.00 $3,000 $0.00 $3,000.00
  2734-2180-001-461000 Materials and Supplies $0.00 $3,000 $0.00 $3,000.00
        $7,000    

Issue:The Truancy Prevention and Intervention Grant requires necessary equipment and supplies to operate for the remainder of the year. The circumstances from COVID-19 have prompted for much of the services provided by the court to be conducted via phone or video conferencing.

Solution:Utilize remaining Grant funds for the purchase of necessary Materials and supplies needed to fulfill the everyday functions of the court.

Result: The Truancy Prevention and Intervention Grant will be able to accomplish Goals and operations of the program.
  Attachments:
  BA FORM
 
             
e.   AI-10999    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) to allocate funds to the respective accounts under Fund 2353 to reflect the Budget Narrative approved by the Substance Abuse and Mental Health Services Administration (SAMHSA) and the Webb County Commissioners Court (06/8/2020) for the 406th District Court Drug Court Program Grant #1H79TI081059. [Requested by 406th District Court]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2353-2040-003-422000 FICA $23,044.55 $400 $13,426.13 $13,026.13
  2353-2040-003-426000 Workers Comp. $2,855.56 $2,500 $2,790.52 $290.52
  2353-2040-003-459020 Other Expenses $176,466.00 $59,430 $130,982.67 $71,552.67
  2353-2040-003-461000 Materials & Supplies $6,823.75 $4,000 $4,609.62 $609.62
        $66,330    
To: 2353-2040-003-410000 Payroll $294,704.42 $4,600 $164,925.54 $169,525.54
  2353-2040-003-421000 Insurance $46,082.50 $15,150 $18,362.50 $33,512.50
  2353-2040-003-423000 Retirement $34,925.60 $1,600 $19,210.14 $20,810.14
  2353-2040-003-432001 Professional Services $223,222.00 $44,980 $89,224.00 $134,204.00
        $66,330    

Issue: Allocation of funds to the respective accounts is required to reflect the Budget Narrative approved by SAMHSA and the Webb County Commissioners Court in order for the 406th District Court Drug Court Program to continue to operate fully and effectively.

Solution: Obtain the Commissioners Court approval of the line item transfer.

Result: The respective accounts will reflect the approved budget narrative and the 406th District Court Drug Court Program will be able to continue to operate fully and effectively without interruption.
  Attachments:
  Drug Court Grants
 
             
f.   AI-10983    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant Funds. [Requested by Community Action Agency - Meals on Wheels]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2371-5260-521-460028 Janitorial Supplies  $1,000 $775 $939.96 $164.96
To: 2371-5260-521-456105 Licenses and Permits $0 $775 $0 $775.00

Issue: Meals on Wheels program requires money transfer to cover the expenditures for the City food License and Permits. 

Solution: Ratification of the approval transfer will allow the program to have sufficient funds to cover cost.

Result: With the funds available, the department will be able to continue with daily operations to carry out home delivered meals and congregate meals program.
             
g.   AI-10961    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2530-6360-521-443000-065 Repairs and Maint. Sites $22,476.31 $0.07 $0.07 $0
  2530-6360-521-443058 Tool Library $20,000 $197.80 $197.80 $0
        $197.87    
To: 2530-6360-521-460105 Minor Tools and Apparatus $8,286.19 $197.87 $0 $197.87

Issue: Items are needed to be purchased under the Minor Tools and Apparatus Line Item. 

Solution: Move remaining funds to Minor Tools and Apparatus line item in order to purchase needed items.   

Result: Items needed will be purchased.
  Attachments:
  Budget Form
 
             
h.   AI-11024    Discussion and possible action to approve, by Order, the following budget amendment for funds available by increasing the expenditure budget from the U.S. Department of Justice; and any other matters incident thereto.  This will not have an impact of the general fund.  [Requested by Harold DeVally, Constable Pct. 4; Fund 2202 Federal Treasury Forfeiture] 
 
  Acct. Number Acct. Name Amount
From: 2202-259700 Fund Balance $2,000
To: 2202-3170-001-460105 Minor Tools & Apparatus $2,000

Issue: Proceeds from equitable shared funds from the U. S. Department of Justice may be spent after a budget for the expenditure of the proceeds has been submitted to the governing body.

Solution: Submit a breakdown of monies distributed to the governing body that clearly lists and defines the categories expenditures.

Result: These funds will be available for official use to meet the needs of the office.
             
i.   AI-11027    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) for the 406th Veterans Treatment Program (SAMHSA Grant No. 5H79TI081929-02) not to exceed $69,275.00. This transfer is at no cost to Webb County. [Requested by 406th District Court]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2351-2040-001-410000 Payroll $175,000 $49,125 $138,651.52 $89,526.52
  2351-2040-0001-422000 FICA $12,953 $3,758 $10,212.40 $6,454.40
  2351-2040-001-423000 Retire $20,893 $6,026 $16,422.18 $10,396.18
  2351-2040-001-421000 Insurance $30,030 $10,010 $10,010.00 $0.00
  2351-2040-001-426000 WC $88 $25 $69.86 $44.86
  2351-2040-001-425000 Unemployment $996 $331 $800.97 $469.97
        $69,275    
To: 2351-2040-001-432001 Prof. Services $91,922 $69,275 $32,566.40 $101,841.40

Issue: Additional funds are needed for the purpose of providing Professional Services by Veterans Treatment Program for Veterans according to the National Association for Drug Court Professionals, Substance Abuse Mental Health Services Administration. (SAMHSA). The Substance Abuse and Mental Health Administration SAMHSA) allows the funds to be utilized for such expense due to pandemic.

Solution: Obtain the Commissioners’ Court approval of the line transfer.

Result: Professional Services working directly with the 406th Veterans Treatment Program will be able to continue to fulfill all daily operations via web and avoid exposure to virus.
  Attachments:
  BA Christina Garza
 
             
j.   AI-11038    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Constable Pct. 3]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2190-3160-001-461000 Materials & Supplies $5,000.00 $15.25 $201.36 $186.11
  2730-3160-001-425000 Unemployment Tax $2,270.00 $8.58 $586.42 $577.84
        $23.83    
To: 2730-3160-001-422000 FICA County Share $28,991.00 $1.36 $3,587.41 $3,611.24
  2730-3160-001-423000 Retirement County Share $46,613.00 $3.72 $4,682.64 $4,706.47
  2730-3160-001-426000 Workers Comp $11,369.00 $0.22 $994.29 $1,018.12
  2730-3160-001-413000 Overtime $11,611.61 $9.95 -$9.95 $-0-
  2190-3160-001-413000 Overtime $11,611.61 $8.58 -$8.58 $-0-
        $23.83    

Issue: Account for overtime Border Security is currently negative.

Solution: Transfer is approved in order to bring account to zero balance so account is no longer negative. 

Result: The account will no longer be showing a negative balance.
             
k.   AI-11053    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) to complete previous purchase approved by Commissioners Court on August 24, 2020. [Requested by Mike Villarreal, Constable Pct. 2]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3180-001-460140 Fire Arms and Ammunition $4,000 $1,000 $1,405.58 $405.58
To: 1001-3180-001-460105 Minor Tools & Apparatus  $0 $1,000 $20.00 $1,020.00

Issue: Require funds for unquoted shipping costs. 

Solution: Transfer monies from Fire Arms and Ammunition to Minor Tools and Apparatus to have for shipping costs.

Result: The Furniture will be delivered. 
             
6.   Casa Blanca Golf Course
             
a.   AI-10960    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6130-001-459017 Credit Card Fees $5,048 $5,048 $5,048.00 $0
To: 7100-6120-001-457005 Reimbursable Labor (fb) $12,9968 $5,048 $23,003.67 $28,051.67
             
From: 7100-6130-001-432065 Director Fees/Management $66,000 $10,750 $15,000.00 $4,250.00
To: 7100-6120-001-457005 Reimbursable Labor (FB) $129,968 $10,750 $28,051.67 $38,801.67

Issue: Necessary transfers for year-end budget management/needed items.Payroll has run higher than budget due to staffing model in restaurant operations which has bee n inefficient during pandemic restrictions.

Solution: Transfer as requested above.

Result: There will be sufficient funds in all budget line items to pay requested items.
             
b.   AI-11009    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6120-001-441605-010 Gas Propane $7,500 $1,180 $1,180 $0
  7100-6130-001-458000 Administrative Travel $19,600 $1,087 $4,753.40 $3,666.40
        $2,267    
To: 7100-6120-001-443000-035 Repairs & Maint. Equip. $15,000 $2,267 $16,12.91 $3,879.91

Issue: This will replace funds from Gas Propane Repairs & Maintenance Equipment to pay for the grease trap cleaning. Sufficient funds to pay for the remaining propane have been retained in the account. In addition, we need funds to pay for the annual fire inspection through Johnson Controls.

Solution: Transfer as requested above.

Result: There will be sufficient funds in account to pay for requested items.
             
c.   AI-11010    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6090-001-443000-115 Repairs & Maint. Cart Barn $1,500 $700 $1,500.00 $800.00
To: 7100.6130-001-441001 Telephone $1,350 $700 $45.75 $745.76

Issue: This allocation is to fund telephone costs.

Solution: Transfer as requested above.

Result: There will be sufficient amount in account to pay requested items.
             
d.   AI-11017    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6125-001-432001 Professional Services $25,000 $1,370.92 $2,000.00 $629.08
  7100-6130-001-456005 Postage $500 $500.00 $500.00 $0
  7100-6130-001-454000 Advertising $10,000 $2,000.00 $2,308.41 $308.41
  7100-6080-001-44001-020 Sand and Gravel $10,000 $5,293.23 $5,293.00 $4,549.51
        $9,164.15    
To: 7100-6120-001-457005 Reimbursable FB labor $129,968 $9,164.15 $2,792.00 $11,956.90

Issue: Over the course of the year reimbursable labor expense has run higher than budget to support restaurant service levels as well as fund additional labor needs associated with the ancillary projects in irrigation repairs.

Solution: Transfer as requested above.

Result: There should be enough in account to cover requested items.
             
e.   AI-11018    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6110-001-461005-030 Merchandise Cos Shoes $0 $500 $1,255 $755.00
To: 7100-6110-001-461005-040 Merchandise Cos Accessories $3,400 $500 $199.89 $699.89

Issue: Support additional merchandise sales in Accessories.

Solution: Transfer as requested above.

Result: Should be enough to cover requested items.
             
7.   Civil Legal Division
             
a.   AI-10962    Discussion and possible action to ratify a nine (9) month, four (4) day (August 28, 2020, through May 31, 2021) Professional Services Agreement between Christina Garza and Webb County for the 406th District Court Adult Veterans Treatment Program to provide mental health and drug and alcohol abuse treatment services at a monthly cost not to exceed Three Thousand Six Hundred Thirty-Six Dollars and Forty-Eight cents ($3,636.48) for a total cost not to exceed Sixty-Nine Thousand Two Hundred Seventy-Four Dollars and Ninety-One cents ($69,274.91) and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar Hale, 406th District Court; Account #2351-2040-001-432001, 5H79TI081929-02]
  Attachments:
  Agreement
 
             
b.   AI-10981    Discussion and possible action to enter into an Interlocal Agreement with United Independent School District for Juvenile Court Coordinators for Justice of the Peace Court Precinct 2, Place 1 ($16,007.57 County Share) and Justice of the Peace Court Precinct 4 ($24,635.77 County share) in the total amount of Forty Thousand Six Hundred Forty Three Dollars and Thirty Four Cents ($40,643.34) for a One-year period commencing September 1, 2020 through August 31, 2021, and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Juvenile Case Manager Fund J.P. Pct. 4 J. Salinas #2014-2180-001-432001 and J.P. Pct. 2 Pl.1 R. Quintana #2014-2160-001-432001 Professional Services]
  Attachments:
  Revised Interlocal
  Agreement - UISD Juvenile J P Court Coordinators - Executed
 
             
c.   AI-11007    Discussion and possible action to enter into a one (1) year (September 1, 2020 through August 31, 2021) Participating Entity Services Agreement between Appriss, Inc. and Webb County. The agreement is by and through the State of Texas, Department of Information Resources for products and related services with Appriss, Inc. and will provide appropriate maintenance to the software used with VINE (Victim Information and Notification Everyday Program) at a total cost of Thirty Thousand one Hundred Twenty-Two Dollars and fifty-one cents ($30,122.51) that will be paid by the Office of The Attorney General. There is no impact to the General Fund, authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff, Account #2712-3010-001-443000-035]
  Attachments:
  Agreement
 
             
d.   AI-11037    Discussion and possible action to ratify an Interlocal Agreement with the City of Laredo for Food Establishment Inspections for the Rio Bravo, El Cenizo, Santa Teresita and Fred and Anita Bruni Community Centers by City of Laredo Health Inspectors at a cost not to exceed One Hundred Dollars ($100.00) per inspection per facility and any other matters incident thereto.
  Attachments:
  Interlocal with City for food establishment inspections for comm. centers
 
             
e.   AI-11044    Discussion with possible action to enter into an Interlocal Agreement with the City of Laredo authorizing Webb County to construct an approximate 1.4 mile, four lane (transitioning to two lane) roadway, sections of which are within the corporate city limits, to realign the approximate 1.4 mile section of Wormser Road east of Cuatro Vientos/Loop 20 with Lomas Del Sur Blvd. east of Cuatro Vientos/Loop 20, at no cost to the City of Laredo other than waiving of fees and any matters incident thereto; authorizing the County Judge to sign all relevant documents.
  Attachments:
  Interlocal Agreement with City of Laredo for Wormser Project
  Agreement - City of Laredo, Wormser Road Realignment Project - Executed
 
             
f.   AI-11045    Discussion and possible action to authorize the Purchasing Agent to issue a Request for Qualifications (RFQ) from a licensed qualified engineer/s to perform civil engineering for the Webb County Fairgrounds Project and any other matters incident thereto.
             
g.   AI-10971    Discussion and possible action to enter into a Non-Financial Professional Services Agreement between Webb County, for the Webb County Early Child Headstart Care Partnership (EHS-CCP), and Serving Children and Adults in Need (S.C.A.N.) for substance abuse education for the Webb County Early Child Headstart Care Partnership (EHS-CCP) for use in their early head start programs. This agreement establishes the terms and conditions under which S.C.A.N. will be providing their professional substance abuse education programs to the Webb County Head Start (EHS-CCP).  This agreement shall be for a three year (3yr.) term for three scholastic calendar years commencing September 1, 2020 through August 31, 2023 and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Head Start (Funding Source-Non-Financial Agreement)]
  Attachments:
  SCAN fees.Exhibit A-$$ Cost Proposal
  Webb EHStart.SCAN.prof svc k
  Agreement - SCAN - Executed
 
             
h.   AI-11013    Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract #70CDCR18DIG000004 (CoreCivic’s Webb County Detention Center) that increases the funding for private guard services in the amount of Seventy-Four Thousand Nine Hundred Ninety-Six Dollars and Fifty-Five Cents ($74,996.55); and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Webb County Detention Center Account #1001-209250-180]
  Attachments:
  Amendment
 
             
i.   AI-11031    Discussion and possible action to enter into a Memorandum of Understanding (MOU) between Webb County, for the Webb County Early Child Headstart Care Partnership (EHS-CCP), and Anna Guerra, d/b/a Regina’s School House for this early head start program at Regina’s.  This MOU establishes the monthly rents, fees, terms and conditions under which Guerra/Regina’s and Webb County Head Start will share in the operation and monitoring of two (2) full day early head start classrooms x $400.00 per day. The term of this agreement shall be for a period of two (2) scholastic calendar years beginning with on September 1, 2020 thru August 31, 2022, at the rate of $25.00 per day for each non-subsidized /unreimbursed child up to Sixteen (16) children and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Head Start/Funding Source; Account #2367-5190-531-457008-030]
  Attachments:
  Webb.EHS.Guerra-Regina's.k
  Agreement - Anna Guerra dba Regina's Schoolhouse - Executed
 
             
j.   AI-11057    Discussion and possible action to enter into amendment Number 1 to the architectural services agreement (AIA B 101-2017) with Redline Architecture, L.L.C. for design plans for the renovation of the Quad City Fire Station dated May 26, 2020, in an amount not to exceed Three Thousand Dollars ($3,000) for additional services for design/upgrade of the facility’s water system and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1130-001-432-001 (Professional Services)]
  Attachments:
  Amendment 1 to Redline Contract for Quad City Fire Station
  Amendment 1 - Redline Architecture, L.L.C., Executed
 
             
k.   AI-11058    Discussion and possible action to enter into a Memorandum of Understanding (MOU) between the Webb County Early Child Headstart Care Partnership (EHS-CCP) and Miroslava Vargas, d/b/a Education Center (E.C.) for the early head start program at (EC).  This MOU establishes the terms and conditions under which Vargas/E.C. and Webb County Head Start will share in the operation and monitoring of seven (7) full day early head start classrooms. The term of the MOU shall be for a period of two (2) scholastic calendar years beginning with on September 1, 2020 thru August 31, 2022, at the rate of $25.00 per day for each non-subsidized /unreimbursed child and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Head Start; Account #2367-5190-531-457008-030]
  Attachments:
  Webb.EHS.Edu Aura/Dr. Vargas k
  Agreement - Early Head Start - Child Care Partnership E.H.C.S. & Education Aura Inc. - Executed
 
             
8.   Commissioners Court
             
a.   AI-11034    Discussion and possible action to ratify the following budget amendment (line item transfer) within the Fairgrounds Fund 2031:
 
  Acct. Number Acct. Name Amount
From: 2031-1010-001-432065-005 Director fees $961
To: 2031-1010-001-441205 Utilities $961

Issue: There is an outstanding invoice from City of Laredo Utility that must be paid.

Solution: Transfer monies to pay utility service.

Result: Utility will be paid.
             
9.   Commissioners Court Administrator
             
a.   AI-11049    Discussion and possible action to enter into a retainer agreement in an amount not to exceed $20,000.00 with Segal Waters Consulting for additional employee classification and wage consulting services; and authorizing civil legal division to finalize said agreement; and authorizing County Judge to execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-432001 General Operating Acct. - Professional Services]
  Attachments:
  Item #9.a. - Segal Consulting Agreement - Executed
 
             
b.   AI-11067    Discussion and possible action to authorize an exception and waive the fee for the use of the Webb County Life Downs Pavilion for the Webb County Community Supervision and Corrections Department on October 31st, 2020 for their sex offender lock down event scheduled from 5pm-9:30 pm; and any other matters incident thereto.
             
10.   Community Action Agency
             
a.   AI-11042    Discussion and possible action to accept a check from Medina Electric Company for $1,500.00. Webb County Community Action Agency (WCCAA) will utilize these funds to assist qualified Medina Electric clients. [Account #2923-5170-521-441211]
 
Issue: Webb County Community Action Agency (WCAA) received a check from Medina Electric for $1,500.00.
 
Solution: Webb County Community Action Agency (WCCAA) will utilize these funds to assist qualified clients.
 
Result: The clients will be assisted to pay their utility bills from this donation Company.
             
b.   AI-11043    Discussion and possible action to accept a donation check from Direct Energy/CPL Retail Energy/WTU Retail Energy Neighbor to Neighbor Program for $5,000.00. Webb County Community Action Agency will utilize these funds to assist qualified Direct Energy clients. Authorizing the County Judge to execute all relevant documents and any matters incident thereto. [Account #2924-5170-521-441210]
 
Issue: Community Action Agency received a check from Direct Energy/CPL Retail Energy/WTU Retail Energy Neighbor to Neighbor Program for $5,000.00.
 
Solution: Community Action Agency will utilize these funds to assist qualified Direct Energy clients.
 
Result: The clients will be assisted to pay their utility bills from Donation Company.
             
c.   AI-10959    Discussion and possible action to accept a donation check from Specs in the amount of Three Hundred and Forty-Nine Dollars ($349.00) and authorizing the County Judge to sign all relevant documents. This award does NOT require a County match. [Account #2025-5320-521-463030]

Issue: Specs has selected Webb County Community Action Agency Meals on Wheels Program/Elderly Nutrition Program as recipient of Three Hundred and Forty-nine Dollars ($349.00). 

Solution: Funding will allow for continue home deliveries to elderly, health compromised and handicapped/disabled residents of Webb County, Texas.

Result: To continue to provide hot and ready meals to the elderly, health compromised residents of Webb County.
  Attachments:
  Check
 
             
d.   AI-10990    Discussion and possible action to accept the recommendation from the Webb County Housing Rehabilitation/Reconstruction Scoring Committee to approve the following nine (9) applicants to receive housing rehabilitation/reconstruction assistance under the Texas Department of Housing and Community Affairs - Office of Colonia Initiatives (TDHCA-OCI) Self-Help Center program and authorize the Webb County Purchasing Agent to solicit bids and any other matters incident thereto. Housing rehabilitation/reconstruction costs to be covered by the Self-Help Center grant TCDP 7216013.
 
1. 104 E. Maria Elena Pueblo Nuevo
2. 114 W. Maria Elena Pueblo Nuevo
3. 155 Pinzon Rd. Ranchitos 359 East
4. 207 Welch Rd. San Carlos II
5. 286 Welch Rd. San Carlos II
6. 126 Milagro Rd. Pueblo Nuevo
7. 245 Amanecer Rd. Los Altos
8. 406 Pinzon Rd. Ranchitos 359 East
9. 7379 Adelita Rd. San Carlos I

Issue: Commissioner's Court approval is required in order to solicit bids for these homes.

Solution: Obtain Commissioner's Court authorization for the solicitation of bids by the Purchasing Agent.

Result: Successful completion of grant contract and the successful rehabilitation / reconstruction of these homes.
  Attachments:
  Signed Recommendation
 
             
e.   AI-11055    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 14, 2020:
 
Slot # Title Hourly Rate
 
1132 Bus Operator  $11.81

Issue: Grant funds will be used to fill Slot #1132 which is currently vacant.

Solution: Request is being submitted to fill slot.

Result: Filling of slot #1132 will allow the department to continue to provide transportation services throughout the rural areas of Webb County.
             
11.   Honorable Adrian Cortez, Constable Pct. 3
             
a.   AI-11005    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3160-001-456205 Training and Education $5,000 $2,000.50 $2,000.50 $0
             
To: 1001-3160-001-443000-035 Repair and Maint. Equip. $500 $650.50 $0 $2,000.50
  1001-3160-001-461000 Materials & Supplies $5,000 $1,350.00 $201.36 1,551.36
        $2,000.50    

Issue: No funds in our repair and maintenance equipment account for drone parts.

Solution:Transfer funds from training and education.

Result: Available funds to purchase parts for drone.  
             
12.   Honorable Harold Devally, Constable Pct. 4
             
a.   AI-11023    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3170-001-443000-075 Repairs & Maint. Vehicles $12,000 $450 $5,333.58 $4,883.58
To: 1001-3170-001-441001 Telephone $2,200 $450 $58.73 $508.73

Issue: Transfer is needed to cover expenses for the remainder of the fiscal year.

Solution: Approve line item transfer request.

Result: The transfer of funds will cover any expenditures for the remainder fiscal year.
             
13.   Honorable Victor Villarreal, County Court at Law 2 Judge
             
a.   AI-10989    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2070-001-433011 Visiting Judge $5,000 $3,500 $5,000.00 $1,500.00
  1001-2070-001-451157 Adult Misdemeanor $125,000 $6,050 $50,900.00 $44,900.00
  1001-2070-001-461000 Materials & Supplies $5,000 $25 $27.12 $2.12
        $9,575    
To: 1001-2070-001-451003 Court Interpreter/Reporter $6,500 $25 $375.00 $400.00
  1001-2070-001-451158 Juvenile Misdemeanor $15,000 $1,550 $350.00 $1,900.00
  1001-2070-001-451159 Juvenile Felony $10,000 $8,000 $4,250.00 $12,250.00
        $9,575    

Issue: Insufficient funds in the court reporter, juvenile misdemeanor and felony line items.

Solution: Approve line item transfer request.

Result: The court will be able to cover juvenile misdemeanor and felony vouchers.
             
14.   Economic Development
             
a.   AI-11001    Discussion and possible action to authorize the acceptance of a FY 2020 Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) Grant, in the amount of $42,147.52, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Grant is for the purchase of personal protective equipment (PPE) and related supplies to prevent, prepare for, and respond to Coronavirus. FEMA has waived the cost share requirement for this grant award.  All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Rick Rangel, Fire Suppression & EMS Services Chief]
 
Issue: PPE needed for protection of personnel responding to COVID-19 positive/potential COVID-19 positive patients during emergency incidents.
 
Solution: Accept the Assistance to Firefighters Grant Program - COVID-19 Supplemental (AFG-S) Grant applied for in May 2020 for the purpose of acquiring PPE for Fire/EMS department personnel.
 
Result: Protected first responder personnel, equipped to aid Webb County residents safely during COVID-19 pandemic.
  Attachments:
  AFG COVID Grant Award Pkg
 
             
b.   AI-11039    Discussion and possible action to approve Amendment #1 to Contract Number #6120000 for the Program Year 2020 Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA). The Amendment has a section added: Section 4: Department Financial Obligation was added to the Contract. This action will not have impact to the General Fund and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation were sent for review through the Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, CAA Director and Economic Development]
 
Issue: This Contract is to provide direct client assistance to low income households.
 
Solution: The CSBG provides support services to eligible elderly, disabled and low income residents of Webb County.
 
Result: The residents will be able to receive assistance.
             
c.   AI-11041    Discussion and possible action to approve Amendment #3 to Contract #61200003237 for the Program Year 2020 Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA). The Amendment has a section added: Section 46:  allows the grant to assist low-income households not to exceed the 200% of the Federal Poverty Income Guidelines. The Amendment also includes the final allocations of $5,858.00 for a total grant of $589,926.00 for the Program Year 2020. This action will not have impact to the General Fund and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, CAA Director and Economic Development]
  
Issue: The Contract is to provides direct client assistance to low income households economically impacted to by COVID-19.
 
Solution: The CSBG Contract provides support services to eligible elderly, disabled and low income residents of Webb County.
 
Result: The Amendment will allow client with household yearly income up to 200% of the Federal Poverty level.
             
d.   AI-11046    Discussion and possible action to ratify the submission of the 2020-2021 Apache Tree Program Grant application for the donation of trees in the Larga Vista Community Center & Park, Bruni Community Center & Park, Bruni Public Health Facility, and the Self-Help Center & Las Blancas Park in Precinct 2; and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Apache Tree Grant Program. All required documents were sent for review to the Economic Development and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This grant does not require cash match. [Sponsored by Webb County Commissioner Precinct 2 Wawi Tijerina]
             
e.   AI-10996    Discussion and possible action to approve a Resolution regarding various compliance matters required by the Texas Department of Agriculture Texas Community Development Block Grant #7219173, and authorizing the Webb County Judge to sign all relevant documentation. This action will have no impact on the County's General Fund. [Requested by Economic Development]

Issue: Civil Rights and other compliance requirements must be implemented by Webb County to comply with grant funding agency program requirements.

Solution: Civil Rights must be implemented and will allow compliance of Citizen Participation Planed Grievance and Fair Housing.

Result: The Economic Development Department will assure compliance with requirements from funding agency.
  Attachments:
  A1002
  A1003
  A1004
  A1005
  A1006
  A1007
  A1008
  A1010
  A1013
  A201
  A202
  Code of Conduct
  A1015
 
             
f.   AI-10966    Discussion and possible action to accept a grant award in the amount of $30,122.51 (OAG Contract No. 2111979) for the Fiscal Year (FY) 2021 Statewide Automated Victim Notification Service (SAVNS) from the Office of the Texas Attorney General (OAG) for the automated notification of crime victims for a period of Twelve (12) months beginning on September 1, 2020, through August 31, 2021, for a total amount of Thirty Thousand One Hundred Twenty-Two Dollars and Fifty-One Cents ($30,122.51) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. There is no cash match; and, thus, there is no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Sheriff; Fund 2712 (Texas SAVNS Contract)]

Issue: In the past decades, many crime victims, such as victims of sexual assault and domestic violence, were unaware if their respective crime perpetrators were able to post bail and released from the corrections system. In late 1993, one particular victim who had been raped, assaulted, and stalked in Jefferson County was unaware that her former boyfriend had been released and was subsequently ambushed by him after she left work. She was shot Seven (7) times at point blank range and killed on that day, her 21st birthday.

Solution: As a result of community outrage, an automated telephone notification system for crime victims and other concerned citizens was instituted: Victim Information and Notification Everyday (VINE) Service. This nationwide system is funded for Texas counties through the Texas Office of the Attorney General (OAG) and is currently utilized by Webb County.

Result: The crime victims of Laredo/Webb County can enroll in this program and will be provided with automated notification upon an offender’s custody status change, such as release, transfer, and/or relevant district court dates.
  Attachments:
  SAVNS
 
             
g.   AI-11008    Discussion and possible action to approve the acceptance of a grant award from the Office on Violence Against Women (OVW) as developed, written, coordinated, submitted by and for the Webb County Sheriff’s Office for a FY 2020 Improving Criminal Justice Responses to Sexual Assault, Domestic Violence, Dating Violence, and Stalking Grant Program in the amount of $400,000.00 to enhance investigations in all matters relating to domestic violence, sexual assault, stalking and dating violence through the continuing payment of the salary and fringe benefits of a grant-funded investigator and to sustain legal advocacy efforts by the Casa de Misericordia Domestic Violence Shelter; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does not require any type of match and, thus, will have no impact on the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy.  [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund # 2604]

Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area.  According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766.  That's almost double the amount of casualties lost during wars in Afghanistan and Iraq.  Women who will be victims of severe violence by an intimate partner in their lifetimes are 1 in 4.  ("30 Shocking Domestic Violence Statistics That Remind Us It's An Epidemic" Vagianos 10/23/2014)
 
Solution: Casa Misericordia Domestic Violence Shelter and the Webb  County Sheriff's Office seek to continue their coordinated, collaborative efforts to assist victims of domestic violence in the local Laredo/Webb County Community.
 
Result: Victims of domestic violence, sexual assault, dating violence, and stalking in the Laredo/Webb County area will continue to receive improved, enhanced services from the Casa Misericordia Domestic Violence Shelter and the Webb County Sheriff's Office to assist them with needed recovery, restitution, privacy, justice, and dignity.
             
h.   AI-11056    Discussion and possible action to approve the following budget amendment on FED 5311- 2019- WEBB CO- 00073 to allow carryover of TWO HUNDRED FORTY FIVE THOUSAND ONE HUNDRED AND SIXTY ONE DOLLARS ($245,161.00) in grant balances for CAA- El Aguila Fund 2661 into new FY of 2020-2021 starting in September 2020. This carryover balance will not require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures.  No impact to the General Fund. [Requested by James Flores, CAA Executive Director]
 
Issue: CAA- El Aguila Federal grant originally ended August 31st 2020 and was amended and extended through May 31st 2021. Year end balances must be carried over and entered into the New World system in order to continue the availability of these grants funds. 
 
Solution: Approval of budget amendment allowing for carryover of year end balances for CAA- El Aguila. 
 
Result: Continued availability of Federal grant funds.
             
15.   Elections Administration
             
a.   AI-11030    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1110-001-458000 Administrative Travel $3,500 $3,000 $3,500 $500
To: 1001-1110-001-456005 Postage & Courier service $45,000 $3,000 $0 $3,000

Issue: Pending UPS invoice of $66.84 and general election mail ballot expenses.

Solution: Budget amendment line item transfer to increase revenues and expenditure will address the condition.

Result: Election Department to pay pending UPS invoice of $66.84 and have funds left for this upcoming general election mail ballots and any other expenses for the remainder of the fiscal year.
  Attachments:
  Order Resolution
  invoice
 
             
16.   Emergency Management
             
a.   AI-11068    Discussion and possible action to ratify, by Order, the following budget amendment by increasing Fund 2470 FEMA Advertising Awareness & Activities, in a total of $4,000. In response to COVID-19 Emergency Pandemic; and any other matters incident thereto.
 
Acct. Number Acct. Name Amount
2470-7410-001-454000-030 Advertising Awareness & Activities $4,000

Issue: Due to Coronavirus COVID-19 Pandemic; advertising is placed in local news outlets.

Solution: Transferring money will allow these purchases to be completed.

Result: Will provide Webb County with awareness of Coronavirus COVID-19.
 
             
17.   Indigent Healthcare Services
             
a.   AI-10988    Discussion and possible action to approve the posting and filling of two (2) part-time nurses at a rate of up to $25 per hour, depending on experience, and approval to waive the $15 per hour maximum for part-time employees, subject to the availability of payroll funds and any applicable Civil Service guidelines; Account #2002-5100-001-431009 (RHP 20 Anchor Fund)
 
Slot # Title Hourly Rate
 
888813 Part-time Nurse up to $25.00 per hour
888813 Part-time Nurse up to $25.00 per hour

Issue: Current part-time nurse slot recently became vacant and in order to attract a more experienced pool of qualified applicants, approval is being requested to hire at a rate of up to $25 per hour.  With the current pandemic and upcoming flu season, additional nurses are needed to assist with the influx of clients.

Solution: Request is being submitted for Commissioners Court approval to hire part-time nurses at the requested hourly rate.

Result:  Hiring clinical staff at the requested salary will allow Webb County to continue operating the Public Health Department under the medical direction of the Texas Department of State Health Services (DSHS) Region 11 so Webb County may continue to offer residents protection against vaccine-preventable diseases.
             
18.   Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1
             
a.   AI-11006    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2160-001-456205 Admin-Training & Education $2,170 $130 $1,195.00 $1,065
To: 1001-2160-001-432001 Professional Services $0 $130 $0 $130

Issue: We had a traffic ticket case that required sign language interpretation skills.  We had to hire a company to provide these services for a Zoom meeting court appointment.

Solution: Court authorization of line item transfer to cover pending Interpreter services fees incurred in the amount of $130.00.

Result: Pending invoice will be paid in a timely manner, and we will be in good terms with this company in case we need their services again in the future.
  Attachments:
  Ministerial form
 
             
b.   AI-11063    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Technology fund. [Requested by Roberto "Bobby" Quintana, Justice of the Peace Pct. 2, Place 1]
 
  Acct. Number Acct. Name Request Current End. Bal
From: 2009-259700 Fund Balance $16,589.04 34,034.60 17,445.56
           
To: 2009-2160-001-460105 Minor Tools & Apparatus $1,647.25 $0.10 $1,647.35
  2009-2160-001-412000 Part Time $13,182.00 $3,854.50 $17,036.50
  2009-2160-001-422000 FICA County Share $1,008.42 $294.86 $1,303.28
  2009-2160-001-425000 Unemployment Tax $92.27 $28.61 $120.88
  2009-2160-001-426000 Workers Compensation $659.10 $654.43 $1,313.53
      $16,589.04    

Issue: Our civil department needs part-time assistance to help with Zoom meeting coordination and other clerical needs. Effective September 1, 2019, the Justice Court Technology Fund can be used to pay salaries. Our civil caseload from the period of Oct.1,2019 to August 31, 2020, was 1,245 (new civil cases filed). We are requesting $14,941.79 which includes fringe benefits to maintain part-time help on board for another fiscal year.  In order to keep printing costs down, we need to purchase two (2) Lexmark desk printers for a quote amount not to exceed $1,359.25 which includes one round of toner for each printer and no monthly maintenance agreement. Lastly, for Zoom meetings, we need to purchase one monitor camera quoted at $288.00 which includes a $50.00 shipping fee.  From the Minor Tools and Apparatus account, we would need a quoted price not to exceed $1,647.25.  

Solution: Submit a budget amendment to the Governing Body that clearly lists and defines the categories of expenditure.

Result: The Judge representing JP Pct.2, Pl. 1 can utilize the requested Justice Court Technology Funds for the official use of his office to provide timely customer service.
  Attachments:
  BA01Form.w.Attachments
 
             
19.   Ladrillito Activity Center
             
a.   AI-11015    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6350-001-461003 Goods for Public Events $1,000 $772.20 $772.20 $0
To: 1001-6350-001-461000 Materials & Supplies $2,000 $772.20 $32.97 $870.17

Issue: The Materials & Supplies account balance is unable to cover current expenses.

Solution: Make line item transfer.

Result: Once the line item transfer is made the department will be able to cover cost for materials and supplies needed for the department.
             
20.   Medical Examiner
             
a.   AI-10991    Discussion and possible action to ratify an emergency payment and budget amendment in the amount of $32,000.00 to Aguero Funeral Home DBA/Peters Funeral Home for equipment services related to COVID-19; and any other matters incident thereto. [Account #1001-3100-001-470000 (Capital Outlay)]

Issue: The Medical Examiner’s office purchased a reefer trailer.

Solution: Budget Adjustment and payment will provide funding and payment for this invoice.

Result: Vendor will be paid
             
21.   Purchasing
             
a.   AI-10985    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public and/or donated as permitted by law.
 
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
 
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments.
  Attachments:
  Inventory Disposition List 9-14-20
 
             
b.   AI-11054    Discussion and possible action to award the following annual contract, effective October 1, 2020 through September 30, 2021 and any other matters incident thereto.
 
Bid No. 2021-19 Annual Contract for Master Electrician Services:
Isaias Electric, Inc. and LED Electric & Lighting Contractors, LLC.  
 
Issue: Currently, Webb County does not have a contracted electrician. County wide electrical services are exceeding $50,000 in the current fiscal year.

Solution: Award to both responsible bidders in order to have options and availability of electrical services county wide.    
 
Result: Electrical services through formal contracts will be accessible to county departments utilizing fixed, competitive pricing.
  Attachments:
  Bid Tabulation 2021-19 Electrician Services
 
             
c.   AI-11060    Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) No. 2020-011 “Mirando Water Well Project – Professional Engineering Services” to the highest ranking firm Porras Nance Engineering and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional service agreement and all necessary fees and any other matters incident thereto.
 
Company Name  1 2 3 Total Score  Ranking 
LNV, Inc. 75 92 85 252 2
Porras Nance Engineering 93 97 92 282 1

Issue: The Mirando City Water Supply Corporation has had numerous "deficiency findings" by the Texas Commission on Environmental Quality.  Commissioners Court authorized the formal solicitation for professional engineering services.
 
Solution: An increase in water volume by drilling an additional water well and water well system improvements for the Mirando City Water Supply Corporation will address this deficiency finding as per the Texas Commission on Environmental Quality.  The awarded firm will be tasked with designing and preparing the necessary engineering plans to make the needed water system improvements.
 
Result: Authorize the award to highest ranking firm and approve the negotiations between selected firm and Webb County.
  Attachments:
  Evaluation Summary
  LNV Inc.
  Porras Nance Engineering
 
             
22.   Rio Bravo Activity Center
             
a.   AI-11019    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1030-001-412000 Part Time $20,000 $968.17 $968.17 $0
  1001-6160-001-412000 Part Time $7,500 $573.00 $573.00 $0
        $1,541.17    
To: 1001-6320-001-412000 Part Time $10,000 $1,541.17 $314.16 $1,855.33

Issue: Part time funds at Rio Bravo Activity Center need to be increased in order to cover the projected expenses for the remainder of the fiscal year.

Solution: Requesting line item transfer to cover estimated shortfall.

Result: Rio Bravo Activity center will have enough funding to close out fiscal year without deficit nor interruptions of daily operations.
  Attachments:
  Backup
 
             
23.   Honorable Martin Cuellar, Sheriff
             
a.   AI-11025    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Safe Haven Special Revenue/Grant funds. [Requested by Martin Cuellar, Webb County Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2028-259700 Fund Balance  $1,362.97 $1,362.97 $1,362.97 $0.00
  2028-1150-001-443000-020 Repair Maint Build $3,000 $1,042.42 $1,042.42 $0.00
  2028-1150-001-460000 Office Supplies  $500 $500 $500 $0.00
  2028-1150-001-461000 Materiasl & Supplies  $1,500 $984.61 $1,030.92 $46.31
        $3,890    
To: 2028-1150-001-460105 Minor Tools $1,000 $3,890 $1,000 $4,890

Issue: Safe Haven has moved to a new location. Not enough funds to install new camera system equipment.

Solution: Seeking authorization to transfer money into correct account and purchase new camera system.

Result: Approved transfer will allow Safe Haven to proceed with requisition / purchase order. 
  Attachments:
  Safe Haven
 
             
b.   AI-11069    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Sheriff Martin Cuellar]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-4070-001-470000 Capital Outlay $125,250 $33,200 $33,200 $0.00
To: 1001-4070-001-443000-020 Repair Maint Build $80,000 $33,200 $41,437.19 $8,237.19

Issue: Transfer money to correct account. Temprite did A/C emergency work at the Webb County Jail.

Solution: Seeking Authorization from court to ratify account number.

Result: Pay vendor and complete purchase order.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve consent agenda
  Vote: 5 - 0 Motion Carried
  Attachments:
  Approval
 
             
REGULAR AGENDA
             
Budget Officer
PUBLIC HEARING
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to open up Public Hearing
  Vote: 5 - 0 Motion Carried
             
24.   AI-10973    Public Hearing to consider the proposed budget for fiscal year 2020-2021 pursuant to Texas Local Government Code Section 111.067. At the Conclusion of the Public Hearing, the Commissioners Court shall take action on the proposed budget pursuant to Texas Local Government Code Section 111.068.

This budget will raise less revenue from property taxes than last year's budget by $9,045,398, which is a 9.68% decrease from last year's budget. The property tax revenue to be raised from new property added to the tax roll this year is $1,294,811.
 
 
  The following individuals were present and spoke on item #24:

1) Mr. Jerry Alba,
2) Atty. Ms. Maria Elena Morales,
3) Public Defender, Ms. Virginia Aranda,
4) County Clerk, Ms. Margie Ramirez-Ibarra,
5) HR Director, Mr. Ernesto Guajardo,
6) Executive Administrator, Mr. Lalo Uribe,
7) County Attorney, Mr. Marc Montemayor,
8) Law Librarian, Ms. Yolanda Carillo,
9) Tax Assessor Collector, Ms. Rosie Cuellar,
10) Justice of the Peace Pct.1 Pl. 1, Honorable Judge Hector J. Liendo,
11) Justice of the Peace Pct. 3 Honorable Judge Salvador Johnson,
12) County Auditor, Mr. Rafael Perez,
13) Medical Examiner, Ms. Corinne Stern,
14) Deputy Constable Pct. 1 Mario Reyes,
15) Pre-Trial Services Director, Mr. Cornel Mickley and
16) 49th Judicial District Court Honorable Judge Joe Lopez 
             
 
CLOSE PUBLIC HEARING
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to close public hearing
  Vote: 5 - 0 Motion Carried
             
 
(Recess 11:20 a.m. - 11:25 a.m.)
             
25.   AI-10974    Discussion and possible action to levy a property tax rate of $0.412000 per $100 taxable value by Order, under the provisions of Article VIII, Sections 9(a) and 9(b) of the Texas Constitution and Section 26.05 of the Tax Code for Tax Year 2020. The Maintenance and Operation Tax Rate will be $0.375041 per $100 valuation of which $0.356757 will be for the General Fund and $0.018284 will be for Road and Bridge Fund. The Debt Service Rate will be $0.036959 per $100 valuation of which $0.035793 will be for General Fund Debt and $0.001166 will be for Road and Bridge Debt.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to adopt same tax rate as last year
  Vote: 5 - 0 Motion Carried
  Attachments:
  Order Adopting the Property Tax Rate for Fiscal Year 2020 - 2021 - Executed
 
             
26.   AI-10975    Discussion and possible action to adopt Commissioners Court Order setting the salaries and allowances of elected county officers in compliance with Texas Local Government Code Section 152.013 as follows:
 
Title Salary for FY 20/21
County Judge $102,920.36 **
Commissioner Pct. 1 $79,102.58
Commissioner Pct. 2 $79,102.58
Commissioner Pct. 3 $79,102.58
Commissioner Pct. 4 $79,102.58
49th District Court $15,735.00 **
111th District Court $18,000.00 **
341st District Court $18,000.00 **
406th District Court $18,000.00 **
CCL #1 $177,938.00 **
CCL #2 $175,800.00 ** +Proposed increase of $15,885
JP Pct. 1, Place 1 $86,138.44
JP Pct. 1, Place 2 $86,138.44
JP Pct. 2, Place 1 $86,138.44
JP Pct. 2, Place 2 $86,138.44
JP Pct. 3 $86,138.44
JP Pct. 4 $86,138.44
Constable Pct. 1 $92,733.39*
Constable Pct. 2 $80,383.39
Constable Pct. 3 $80,383.39
Constable Pct. 4 $80,383.39
County Attorney $146,492.55
County Clerk $110,199.49
County Sheriff $135,845.64*
County Treasurer $110,199.49
District Attorney $55,479.00***
District Clerk $110,199.49
Tax Assessor-Collector $117,477.34

*Operational Allowance - $12,350.00
**Juvenile Board Supplement - $4,800.00
***State Supplement - $3,640.00
+Effective April 13, 2021, County Court at Law #2 will complete 4 years of service as per Tex. Gov't Code Sec. 25.0005 Minimum County Salary is $171,000
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adopt salaries as published, for the increase, for the increase posted for CCL2 would not come into effect until next fiscal year. The bottom other supplements as noted, the Tax Assessor Collector and the Justice of the Peace Pct. 1 Pl 1 salary be reduced to the base pay as adopted last year effective January 1st. 
Amended motion by Commissioner, Pct. 3 John C. Galo, seconded by Judge Tano Tijerina
  Vote: 5 - 0 Motion Carried
             
27.   AI-10976    Discussion and possible action to adopt the county budget for fiscal year 2020-2021 pursuant to Chapter 111 of the Texas Local Government Code. The Court may make any modifications to the proposed budget that it considers warranted by law and required by the interest of the taxpayers by majority vote.

27. (A) Discussion and possible action to itemize and set fees by Order as part of the FY 20-21 budget preparation process for the county’s floodplain management program including but not limited to determinations, development permits, certifications and inspections as prescribed by the provisions of Section 16.324, Texas Water Code.  Staff recommends keeping the same fee schedule approved with the FY 20-21 budget.
  Mr. Rafael Perez presented the Auditor's Budget. 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the Auditors Budget
  Vote: 5 - 0 Motion Carried
  Auditor, Mr. Rafael Perez reported also on the Juvenile Budget.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to adopt total number ($4,301,893.00) for the Juvenile Dept. proposed budget
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez Personnel that are by statute allocated to the courts like coordinators same salary as last year plus an additional 1.25%
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to get rid of fully compensated designation for employees and just add letters to the grade
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo flat rate County Employees - any employee as long as they have been here at least six (6) months get the 1.25% not to exceed 57,000.
  Vote: 5 - 0 Motion Carried
  Executive Administrator, Mr. Lalo Uribe presented on the 2020-2021 Budget Overview with Amendments for FY 2020-2021 Proposed Budget
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the actual salary of $60,059.48 for all Court Coordinators
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4 Cindy Liendo to accept the amendments presented by the Budget Officer and to include the amendments from the Sheriff's Office and any clerical mistake
  Vote: 5 - 0 Motion Carried
  Mr. McGraw presented the new prices for the insurance Co-pays.  
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the $30.00 reduction 
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner Pct. 1, Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo: 
  •  to add additional funds in the amount of $16,300 for Training for CLE classes for the Public Defenders office
  • to allow County Attorney, Marc Montemayor to promote from within and unfund the current slot and to hold off on the Investigators slot till April, in addition to add $5,000 for Training/Education and Travel
  • to unfreeze Judge Hector Liendo's position and hire a Civil Clerk from within 
  • to bring back Part-Time funds for Judge Salvador Johnson, at 12.250
  • to unfreeze slot from Pre-Trial services
  • to allow everyone to promote from within, as long as they leave the same amount of positions open 
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo Commissioner, Pct. 4 Cindy Liendo abstained because on one of the Motions was her fathers office. 
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct 4 Cindy Liendo (ABSTAIN)
  Judge Tano Tijerina motioned to give Ms. Margie Ramirez-Ibarra the $500.00 for repair and maintenance, the $1,000 for training and education and for Ms. Yolanda Carrillo to get the additional $3,000 for the part-time position.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Commissioner, Pct. 4 Cindy Liendo amended motioned to cap and add $5,000 more for the fuel of the Reefer in the Medical Examiner's Office.
  Commissioner Pct. 4, Cindy Liendo motioned to fund five (5) additional essential positions for the Tax Assessor's Office for January.
  • slot 119 - Property Tax Supervisor,
  • slot 123 - Passport Supervisor,
  • slot 2273 - Assistant Operations Administrator,
  • slot 135 - Property Tax Specialist and
  • slot 2323 - Collection Specialist. All to be funded and filled in January. 
  Commissioner, Pct. 3 John C. Galo motioned to adopt the proposed the 2020-2021 Fiscal Budget and all the amendments prior
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adopt 2020-2021. Judge Tano Tijerina then asked for individual vote:  
  • Commissioner, Pct. 1 Jesse Gonzalez in favor
  • Commissioner Pct. 2 Rosaura "Wawi" Tijerina in favor
  • Commissioner Pct. 3 John C. Galo in favor
  • Commissioner Pct. 4 Cindy Liendo in favor
  • Judge Tano Tijerina in favor
  Vote: 5 - 0 Motion Carried
  Attachments:
  Floodplain
  Order of the Commissioners Court - Floodplain - Executed
 
             
County Judge and Commissioners
             
28.   AI-10977    Discussion and possible action to designate the following meeting dates and times on which the Commissioners Court shall convene in regular term each month during Fiscal Year 2020-2021 pursuant to Section 81.005, Texas Local Government Code. All meetings shall start at 9:00 a.m. The Court may convene on any other day as deemed necessary and as authorized by law. Commissioners Court may at its discretion, re-schedule meeting dates and times if necessary.

October 13, 2020 (Tuesday)
October 26, 2020
November 9, 2020
November 23, 2020
December 14, 2020
January 11, 2021
January 25, 2021
February 8, 2021
February 22, 2021
March 8, 2021
March 22, 2021
April 12, 2021
April 26, 2021 (Special Meeting)
May 10, 2021
May 24, 2021
June 14, 2021
June 28, 2021
July 12, 2021
July 26, 2021
August 9, 2021
August 23, 2021
September 13, 2021
September 20, 2021*
September 27, 2021

*Meeting for budget adoption purposes if needed.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 5 - 0 Motion Carried
             
29.   AI-10978    Discussion and possible action to approve the proposed holiday schedule for Fiscal Year 2019-2020; and any other matters incident thereto.
 
Columbus Day October 12, 2020 (Monday)
Veteran’s Day  November 11, 2020 (Wednesday)
Thanksgiving  November 26 & 27, 2020 (Thursday & Friday)
Christmas December 24 & 25, 2020 (Thursday & Friday)
New Year’s Day December 31 & January 1, 2021 (Thursday & Friday)
Martin Luther King January 18, 2021 (Monday)
President’s Day February 15, 2021 (Monday)
Easter  April 2 & 5, 2021 (Friday & Monday)
Memorial Day May 31, 2021 (Monday)
Independence Day  July 5, 2021 (Monday)
Labor Day September 6, 2021 (Monday)

*Four (4) Personal Holidays will be approved for this fiscal year
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve and to change years to 2020-2021
  Vote: 5 - 0 Motion Carried
             
Honorable Margie Ibarra, County Clerk
OPEN PUBLIC HEARING
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to open Public Hearing
  Vote: 5 - 0 Motion Carried
             
30.   AI-10986    Public hearing to consider and discuss the Archival Plan for Fiscal Year 2020 – 2021 for funding of the automation project and records management and preservation services performed by the Webb County Clerk. This plan includes a Records Archive Fee of $10.00 pursuant to Texas Local Government Code Section 118.025, effective September 1, 2019. [Account #2003-2310]
  Ms. Margie Ramirez-Ibarra presented the Archival Plan for Fiscal Year 2020-2021.
  Attachments:
  Proposed Archival Plan 2020-2021
 
             
 
CLOSE PUBLIC HEARING
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to close public hearing
  Vote: 5 - 0 Motion Carried
             
31.   AI-10987    Discussion and possible action to approve the Archival Plan for Fiscal Year 2020-2021 for funding of the automation project and records management and preservation services performed by the Webb County Clerk. This plan includes a Records Archive Fee of $10.00 pursuant to Texas Local Government Code Section 118.025, effective September 1, 2019. [Account #2003-2310]
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to change slot #2359 from Administrative Coordinator to Project Coordinator with a salary change to 16 A-E
  Vote: 5 - 0 Motion Carried
  Attachments:
  Proposed Archival Plan 2020-2021
  Webb County Clerk 2020 - 2021 - Executed
 
             
Honorable Esther Degollado, District Clerk
OPEN PUBLIC HEARING
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to open Public Hearing
  Vote: 5 - 0 Motion Carried
             
32.   AI-10968    Public hearing pursuant to Texas Government Code 51.305 to consider and discuss and plan for the preservation and restoration of the District Court records archive pursuant to Texas Government Code Chapter 51, Subchapter D. The plan includes a provision to impose a Records Archive Fee of $10.00 to preserve and restore district court records, effective September 1, 2020.
  Ms. Maribel Vela on behalf of Ms. Esther Degollado presented the Preservation and Restoration Records Archive Plan for the District Clerk.
             
 
CLOSE PUBLIC HEARING
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to close public hearing
  Vote: 5 - 0 Motion Carried
             
33.   AI-10969    Discussion and possible action to approve the Preservation and Restoration Records Archive Plan for the District Clerk of Webb County, including the imposition of a $10.00 fee for documents filed with the District Clerk, effective September 1, 2020, and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 5 - 0 Motion Carried
  Attachments:
  Webb County District Clerk 2020-2021 - Executed
 
             
Casa Blanca Golf Course
             
34.   AI-11026    Discussion and possible action to increase the budget in our Proshop in the amount of $13,000, specifically in our Merchandise Cos Equipment and Merchandise COS shoes. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Merchandise COS Equipment............$11,000
Merchandise COS Shoes.............$1,000
Merchandise COS Headwear.....$1,000

Issue: Recently we held an event with Taylormade Golf and which was very successful. We had customers place deposits for orders that we need to secure with our procurement process. We also have high school orders on hold that we need to order.

Solution: Authorize commissioners court to increase our Merchandise Cos by $13,000 in order to be able to procure customer orders.

Result: Customer orders will be satisfied.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 5 - 0 Motion Carried
             
Human Resources
             
35.   AI-11048    Discussion and possible action to exclude the County from IRS Notice 2020-65, allowing employers to temporarily defer withholding the employee’s portion of Social Security payroll taxes for pay periods starting Sept. 1 through Dec. 31, 2020, as directed by an Executive Order issued by President Donald Trump.

Issue: On Aug. 28, 2020, the IRS issued Notice 2020-65, allowing employers to temporarily defer withholding the employee’s portion of Social Security payroll taxes for pay periods starting Sept. 1 through Dec. 31, 2020, as directed by an Executive Order issued by President Donald Trump. Unless Congress passes additional legislation forgiving the repayment of this tax deferral, employees would be required to repay the taxes by doubling the employee's Social Security tax paycheck withholding to 12.4 percent during the first four months of 2021. 

Solution: Court action excluding the County from IRS Notice 2020-65 will eliminate the administrative challenges of implementing changes to our payroll software on such short notice, coupled with feedback from employees with concerns about the significant reduction in take-home pay that would occur during the first four months of 2021.
 
Result: This will eliminate the administrative challenges of implementing changes to our payroll software on such short notice and feedback from employees with concerns about the significant reduction in take-home pay that would occur during the first four months of 2021.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to table
  Vote: 5 - 0 Motion Carried
             
Tax Attorney
             
36.   AI-11040    Status report on delinquent tax collection by Webb County Tax Attorney Javier Montemayor, Jr.; and any other matters incident thereto.
  Tax Attorney Javier Montemayor, Jr. gave report on Delinquent Tax Collection.
             
Civil Legal Division
             
37.   AI-11012    Discussion and possible action to approve County Voluntary Separation Program contracts signed by county employees, including pending contracts, with an effective date of separation on or before September 30, 2020 for a total payout amount up to Two Hundred Fifty-Two Thousand Eight Hundred Two Dollars and Seventy-Five Cents ($252,802.75), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez amended to use the payroll reserve.
  Vote: 5 - 0 Motion Carried
  Attachments:
  List
 
             
38.   AI-11050    Discussion and possible action to suspend the enforcement to the adopted Order Regulating Coin-Operated Machines and Game Rooms (“Order”), as passed by the Webb County Commissioners Court on August 10, 2020 for 60 calendar days to allow additional review, analysis and possible amendment of the regulations set out in the Order; and authorize the Webb County Judge to sign all relevant documents and any other matters incident thereto.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina amended to extend for 90 days
  Vote: 5 - 0 Motion Carried
  Attachments:
  Order
 
             
  2:25 p.m. - 2:30 p.m. Recess
             
Engineer
             
39.   AI-10993    Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 14, 2020:
 
Slot # Title Salary
1965 Administrative Clerk $27,178.52 - 9A
1442 ROW & Utility Coordinator $38,402.54 - 16A

Issue: Slots were left vacant in September 2018 and August 17, 2020.

Solution: Approve, advertise and hire qualified candidate.

Result: Allow the department to operate efficiently and effectively.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept
  Vote: 5 - 0 Motion Carried
  Attachments:
  SLOT #1965 CLERK
  SLOT #1442 COORDINATOR
 
             
Public Defender
             
40.   AI-10980    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund.
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2280-001-432001 Professional Services $2,550 $2,000 $2,550.00 $550.00
  1001-2280-001-443000-035 Repairs & Maint. Equip. $3,400 $1,000 $1,565.68 $565.68
  1001-2280-001-443000-075 Repairs & Maint. Vehicles $2,125 $1,000 $1,694.57 $694.57
  1001-2280-001-444500 Equipment Rental $12,500 $1,200 $1,860.40 $660.40
  1001-2280-001-462605 Fuel & Lubricants $4,000 $2,000 $2,715.89 $715.89
  1001-2280-001-464005 Books & Subscriptions $11,000 $1,000 $2,495.97 $1,495.97
  1001-2280-001-464010 Dues & Memberships $6,000 $500 $1,794.00 $1,294.00
        $8,700    
To: 1001-2280-001-460105 Minor Tools & Apparatus $0.00 $8,700 $518.67 $9,218.67

Issue: Some of our employees are currently working from home, and are in need of a county issued laptop in order to be able to access Odyssey. The I.T. department can only install Odyssey on a county owned device.

Solution: Approval of this line item transfer will ensure that we have sufficient funds to purchase laptops for our employees.

Result: The approval of this line item transfer will allow our department to continue to function efficiently and effectively.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
             
Purchasing
             
41.   AI-11020    Discussion and possible action to authorize the purchase of six (6) heavy equipment units identified below from Rush Truck Centers in an amount not to exceed $818,783.23 (Buy-Board Contract No. 601-19) for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. cooperative Purchasing Program; Section 271.102 (cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
 
Description of Heavy Equipment  Qty. Model Yr.  Unit Cost  Ext. Cost
Peterbilt 348 Grapple  1 2020 199,219.70 199,219,70
Peterbilt 337 Dump Truck - 6 yard  1 2020 105,771.64 105,771.64
Peterbilt 567 Tractor  1 2020 122,140.28 122,140.28
Peterbilt 567 Tractor 1 2021 122,128.13 122,128.13
Peterbilt 348 Dump Truck - 15 yard 2 2020 134,761.74 269,523.48
Total Quantity & Cost 6     $818,783.23

Issue: Road and Bridge was allocated Capital Outlay funding to purchase heavy equipment for road maintenance and other related county projects.
 
Solution: Authorize the purchase of the equipment presented with cooperative pricing.  Multiple bids were secured and the attached pricing to include all the requirements of the Road and Bridge Director is the recommended vendor for the requested heavy equipment.
 
Result: Heavy equipment will be used to maintain county roads used by constituents and help provide the adequate resources to support on-going and future county wide projects.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo if they have a 2021 instead of 2020 do that
  Vote: 5 - 0 Motion Carried
  Attachments:
  Peterbilt 3376 Dump Truck
  Peterbilt 348 15yd Dump Truck
  Peterbilt 348 16yd Dump Truck
  Peterbilt 348 Grapple
  Peterbilt 567 Tractor Order
  Peterbilt 567 Tractor Truck 1
 
             
42.   AI-11028    Discussion and possible action to authorize the purchase of one (1) 2020 Case 921GXR Wheel Loader with a 4.75 yard bucket from Nueces Power Equipment in an amount not to exceed $254,469.70 (Source-well Contract No. 032119) for the Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
 
Issue: Road and Bridge was allocated funding under Capital Outlay for heavy equipment.  A wheel loader is needed to assist with road improvements and in conjunction with the operation of the Zipper unit. 
 
Solution: Approved budgeted purchase and proceed with order.
 
Result: Purchase the needed wheel loader as authorized by Commissioners Court.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve and to try and get the Extended Warranty
  Vote: 5 - 0 Motion Carried
  Attachments:
  Nueces Power Quote
 
             
43.   AI-11029    Discussion and possible action to authorize the purchase of one (1) 2021 Tar Spreader Model No. HV607 SBA and one 2021 DuraPatcher - Model No. MV607 SBA from Santex Truck Centers, LTD in an amount not to exceed $367,523.00 (Cooperative Contract - HGAC No. HTO6-20) for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
 
Issue: Road and Bridge was allocated funding under Capital Outlay for heavy equipment.  A distributor and sealer is needed to assist with road maintenance and improvements for Webb County roads. 
 
Solution: Approved budgeted purchase and proceed with order.
 
Result: Purchase the needed sealer and distributor as authorized by commissioners court.  This equipment will help maintain county roads used by Webb County constituents.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve and to try and buy the Extended Warranty
  Vote: 5 - 0 Motion Carried
  Attachments:
  HGAC Quote for Durapatcher Intl.
  HGAC Quote for ETNYRE Intl.
 
             
Risk Management
             
44.   AI-10998    Status and recommendation by RWL Group, Independent Risk Management and Insurance Consultant for Webb County with discussion and possible action to award Request for Proposal (RFP) 2020-009 "Property & Casualty Insurance and Workers Compensation Insurance Protection” to the selected firm and to further authorize the Civil Legal Department to negotiate the terms and conditions of the legal agreement and any other matters incident thereto [Account #1001-1180-001-452012 – Property Casualty Premium]
 
Issue: Webb County’s current property and insurance plans will expire September 30, 2020. 
 
Solution: Review recommendation by risk consultant and county staff as presented to commissioners court for consideration of award.
 
Result: New property and casualty insurance plan for Webb County would be effective October 1, 2020.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to accept
  Vote: 5 - 0 Motion Carried
  Attachments:
  Analysis and Recommendation Letter
  Baldwin Cox Allen
  Best and Final RFP Response Analysis
  McGriff, Seibels & Wiiliams of Texas, Inc.
  Recommended Awards for RFP 2020-009
  USI Southwest
 
             
45.   AI-11062    Discussion and possible action to enter into a PrudentRx Copay Participation Agreement with PRUDENTRX, LLC (being a one year term with automatic annual renewals subject to a non-renewal notice at least 120 days prior to the end of term) for a CoPay program for County employees prescribed specialty medications which may result in a reduced or zero dollar ($0) copay at a cost to County of a 25% service fee of generated savings to County and any matters incident thereto; authorizing the County Judge to sign all relevant documents.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
             
46.   AI-11065    Discussion and possible action to enter into a Business Association Addendum to the PrudentRx Copay Program Participation Agreement obligating Webb County to comply with HIPPA rules and protect health information and notify PrudentRx LLC of any breaches of health information and any other matters incident thereto; authorizing the County Judge to sign all relevant documents.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Attachments:
  Business Associate Addendum to PrudentRx Copay Particpation aGreeemnt
 
             
Commissioners Court Administrator
             
47.   AI-10979    Discussion and possible action to enter into a County Transportation Infrastructure Fund Grant Agreement (Contract # CTIF-02-240) with the Texas Department of Transportation (TxDOT) in the amount of FIVE MILLION SEVEN HUNDRED ELEVEN THOUSAND THREE HUNDRED DOLLARS ($5,711,300); Adopting a Resolution accepting the grant and committing to pay twenty percent (20%) matching funds in the amount of One Million Four Hundred Twenty-Seven Thousand Eight Hundred Twenty-Five Dollars ($1,427,825); Authorizing the County Judge to sign all relevant documents and any matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina
  Vote: 5 - 0 Motion Carried
  Attachments:
  CTIF 2020 Grant Agreement
  CTIF Authorization Resolution
  Resolution No. 09-14-2020-47 - Executed
 
             
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
             
48.   AI-11070    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective Monday, September 14, 2020.
 
Slot # Title Hourly Rate
 
2711 Community Events Coordinator $20.38 - $22.23  18A/H

Issue: Slot #2711 became vacant on March 18, 2020.

Solution: Approval to posting and filling of vacant position.

Result: The filling of slot #2711 will alleviate overload task to the staff, and create efficiency and productivity within the department.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 5 - 0 Motion Carried
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
49.   AI-11061    Discussion and possible action to authorize the civil legal division to initiate discussions/negotiations with current owner(s) of Becerra Road and Becerra Creek Bridge properties located in Northeastern Webb County for the purpose of seeking formal dedication of bridge and roadway, and any other matters incident thereto. [Co-Sponsored by Webb County Judge Tano E. Tijerina] 
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to bring up Item #53
  Vote: 5 - 0 Motion Carried
             
Presentations
             
53.   AI-10982    Discussion and possible action to proclaim the month of September as Ovarian Cancer Awareness Month in Webb County, Texas. [Requested by Cindy Liendo, Commissioner Pct. 4]
  Commissioner Pct. 4 Cindy Liendo read the proclamation
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to bring up item #35
  Vote: 5 - 0 Motion Carried
             
Human Resources
             
35.   Discussion and possible action to exclude the County from IRS Notice 2020-65, allowing employers to temporarily defer withholding the employee’s portion of Social Security payroll taxes for pay periods starting Sept. 1 through Dec. 31, 2020, as directed by an Executive Order issued by President Donald Trump.

Issue: On Aug. 28, 2020, the IRS issued Notice 2020-65, allowing employers to temporarily defer withholding the employee’s portion of Social Security payroll taxes for pay periods starting Sept. 1 through Dec. 31, 2020, as directed by an Executive Order issued by President Donald Trump. Unless Congress passes additional legislation forgiving the repayment of this tax deferral, employees would be required to repay the taxes by doubling the employee's Social Security tax paycheck withholding to 12.4 percent during the first four months of 2021.

Solution: Court action excluding the County from IRS Notice 2020-65 will eliminate the administrative challenges of implementing changes to our payroll software on such short notice, coupled with feedback from employees with concerns about the significant reduction in take-home pay that would occur during the first four months of 2021.

Result: This will eliminate the administrative challenges of implementing changes to our payroll software on such short notice and feedback from employees with concerns about the significant reduction in take-home pay that would occur during the first four months of 2021.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to deny
  Vote: 4 - 1 Motion Carried
 
NAY: Commissioner, Pct. 3 John C. Galo
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to re-open item #27
  Vote: 5 - 0 Motion Carried
             
Budget Officers
             
27.   Discussion and possible action to adopt the county budget for fiscal year 2020-2021 pursuant to Chapter 111 of the Texas Local Government Code. The Court may make any modifications to the proposed budget that it considers warranted by law and required by the interest of the taxpayers by majority vote.

27. (A) Discussion and possible action to itemize and set fees by Order as part of the FY 20-21 budget preparation process for the county’s floodplain management program including but not limited to determinations, development permits, certifications and inspections as prescribed by the provisions of Section 16.324, Texas Water Code. Staff recommends keeping the same fee schedule approved with the FY 20-21 budget.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to put $25,000.00 in the 3rd Party Funding for the Laredo Cultural District and to amend that it's coming from Hotel Motel
  Vote: 5 - 0 Motion Carried
             
Closed Session/Executive Session
  Asst. County Attorney, Ms. Molly Higgins read items #50 - #52.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to go into Executive Session
  Vote: 5 - 0 Motion Carried
             
  (Executive Session 3:01 p.m. - 3:48 p.m.)

  No action taken.
             
50.   AI-11011    Status report, discussion and authorization to negotiate settlement with all parties in the defense of case entitled Juan C. Garcia Lino, et al v. Webb County, cause number 2017CVT356 D3, pending in the 341st Judicial District Court, Webb County and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A)(Consultation with attorney regarding pending litigation)]
  CLD, Mr. Nathan Bratton recommended to proceed with settlement negotiation as indicated to the Court in Executive Session.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
 
Other: County Judge Tano E. Tijerina (OUT OF THE COURTROOM)
             
51.   AI-11022    Status report by Ms. Melissa Morales Fletcher (retained outside legal counsel), with discussion and possible action regarding Cause No. 2018CVI001385 D4, styled Ricardo “Rick” Manuel Romo vs. Webb County, Texas and Marco Montemayor, Individually; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending litigation)] [Requested by Civil Legal Division]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez for Ms. Fletcher to explore the way it was discussed in Executive Session
  Vote: 4 - 0 Motion Carried
 
Other: County Judge Tano E. Tijerina (OUT OF THE COURTROOM)
             
52.   AI-11066    Discussion, possible action on invoicing of services after contract termination from Hanson Professional Services, Inc. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 (1) (A) (Consultation with Attorney regarding pending or contemplated litigation)]
  CLD, Mr. Nathan Bratton recommended to discuss with them along the lines what was discussed in Executive Session.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
 
Other: County Judge Tano E. Tijerina (OUT OF THE COURTROOM)
             
Presentations
             
54.   AI-11047    Discussion and possible action to proclaim the month of September 2020 as Suicide Prevention Awareness Month in Webb County, Texas. [Requested by Tano E. Tijerina, County Judge]
  Judge Tijerina wasn't present to give presentation.
             
55.   Communications
  No communications were made.
             
56.   Adjourn
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to adjourn
  Vote: 4 - 0 Motion Carried
 
Other: County Judge Tano E. Tijerina (OUT OF THE COURTROOM)

    

Level double AA conformance, W3C WAI Web Content Accessibility Guidelines 2.0

AgendaQuick ©2005 - 2024 Destiny Software Inc. All Rights Reserved.