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Official Minutes for Webb County
Commissioners Court Meeting

Monday, April 26, 2021 at 9:00 AM
 
Let it be remembered that a special meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 22nd day of April 2021. Present also were Mrs. Rosa E. Herrera, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
  Led by Judge Tano E. Tijerina
 
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  Treasurer, Mr. Raul Reyes presented the Bills and Disbursements for the period of April 9, 2021 - April 22, 2021, the Liabilities and Distribution of the County Payroll for the period of March 26. 2021 - April 8, 2021 and the Casa Blanca Payroll for prior pay date of April 23, 2021.
 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to ratify bills and approve report and Golf Course not to exceed $30,000.00 
  Vote: 5 - 0 Motion Carried
  Treasurer, Mr. Raul Reyes presented the Monthly report for the month of March 2021.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept
  Vote: 5 - 0 Motion Carried
  Auditor, Mr. Rafael Perez presented his Monthly report for the month of March 2021.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept
  Vote: 5 - 0 Motion Carried
  Human Resources Director, Mr. Ernesto Guajardo presented the Wage and Pay scale Budget Amendments for April 26, 2021.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve by order the Wage and Pay Scale
  Vote: 5 - 0 Motion Carried
  Judicial Collections, Ms. Jennifer Garza presented her Monthly Report for the Month of March 2021.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept report
  Vote: 5 - 0 Motion Carried
  Risk Management Administrator, Dr. Pedro Alfaro presented an update on the medical and Wellness Project. 
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept report
  Vote: 5 - 0 Motion Carried
  Tax Assessor Collector, Ms. Patricia Barrera presented her Monthly report for the Month of March 2021.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the report
  Vote: 5 - 0 Motion Carried
  Attachments:
  Item #3 - Auditor's Report March 2021 - Executed
  Item #3 - Payroll For Comm Ctr Approval - Executed
  Item #3 - RECAP OF CHECKS - Executed
  Item #3 - SIDE BILLS - Executed
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comments.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
             
5.   Auditor
             
a.   AI-11804    Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
 
 
  Account Number Account Name Amount
From: 2161-259700 Fund Balance $10,000
       
To: 2161-2260-001-426000 Worker Compensation $3,000
  2161-2260-001-456205 Training & Education $1,500
  2161-2260-001-443000-075 Repairs & Maintenance Vehicles $5,500

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
b.   AI-11805    Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of the Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]
 
  Account Number Account Name Amount
From: 2163-259700 Fund Balance $10,000
       
To: 2163-2260-001-432001 Professional Services $8,000
  2163-2260-001-443000-075 Repairs & Maintenance Vehicles $2,000

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
c.   AI-11814    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Economic Development]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2528-6360-521-463801-025 Emergency Services ESHC care package $92,466 $599.24 $599.24 $0
  2528-6360-521-463801-015 Emergency Services ESHC gift cards $49,800 $2.00 $2.00 $0
             
To: 1417-6360-521-46100 Materials and Supplies $15,000 $601.24 $4,187.70 $4,788.94

Issue: Line item transfer is requested to cover the expenses for the modified program.

Solution: Ratify line item transfer will provide budget adjustment to continue with our modified program.

Result: The line item transfer will ensure sufficient funding for the completion of our program.
  Attachments:
  Request for Ministerial/Emergency Budget Amendment
 
             
d.   AI-11803    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Rafael Perez, Auditor]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1260-001-461000 Materials & Supplies $13,500 $1,650 $8,634 $6,984
To: 1001-1260-001-460105 Minor Tool & Apparatus $9,000 $1,650 $46 $1,696

Issue: Budget transfer is needed to cover purchase of technology items (server with operating system) for supporting the CCH engagement and fixed asset software.

Solution: With court approval of line item transfer, proper budgeted expenditure accounts will have the funds necessary to process purchase.

Result: There will be sufficient funds to purchase items in a timely manner and have an efficient operating system.
  Attachments:
  Ministerial BA
 
             
e.   AI-11789    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto: [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2597]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2597-3010-001-457008 Contractual $27,362.00 $11,937 $15,715.00 $3,778.00
To: 2597-3010-001-460105 Minor Tools & Apparatus $7,921.00 $11,937 $1,972.78 $13,909.78

Issue: Due to low monthly costs for contractual services, there was substantial savings to contractual budget line item.  

Solution: Seek and obtain a no-cost budget adjustment to utilize estimated savings for other needed operations.  

Result: Remaining grant funds will be utilized effectively, efficiently, and fully before the end of the grant performance period.
  Attachments:
  BA Form
 
             
6.   Casa Blanca Golf Course
             
a.   AI-11816    Discussion and possible action to approve, by Order, the following budget amendments (line item transfers) within the Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6080-001-457005-005 Reimbursable Labor $356,734 $50,000 $171,624 $121,624
  7100-6120-001-444500 Equipment Rentals $1,200 $1,200 $1,200 $0
  7100-6130-001-454000 Advertising $10,000 $1,700 $1,700 $0
        $52,900    
             
To: 7100-6120-001-457005 Reimbursable $129,968 $52,900 $641.86 $53,541.86

Issue: Food and Beverage Reimbursable Labor account is low on funds due to additional staff needed at golf course. Transfer is needed to complete fiscal year.

Solution: Transfer requested above.

Result: Account will not incur a deficit.
             
7.   Civil Legal Division
             
a.   AI-11797    Discussion and possible action to approve the execution of a One year (1yr.) lease extension of the "Webb County School Lands Hunting & Grazing Lease on the Cuchillas & Lomas II Pastures", Webb County School Lands Tract (W.C.S.L.) located on Hwy 59 E./I-69 as per Request for Proposals R.F.P. 2020-013” awarded to highest bid, James E. Kainer/Lessee for a one (1) year term, commencing October 13, 2021 thru October 12, 2022, at $33,279.84 per year/w three (1yr.) renewal options at Webb County/Lessor’s sole discretion due to possible renewable energy project negotiations, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto.
             
b.   AI-11801    Discussion and possible action to enter into a Thirty Six (36) months (April 26, 2021 through April 25, 2024) Authorized Provider Agreement between Webb County and The American Red Cross for training courses for Webb County Employees, members and/or clients at a total cost not to exceed Ten Thousand ($10,000.00) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested Risk Management (Training and Education); Account #6200-457502-010/Safety Education Program]
  Attachments:
  Agreement
  Item #7b - Provider Agreement American Red Cross - Executed
  Item #7b - American Red Cross Training Services - Executed
 
             
c.   AI-11802    Discussion and possible action to ratify the execution of a Professional Services Agreement with Johnson and Johnson, Attorneys at Law, for legislative services for a two-year period beginning October 1, 2020, through September 30, 2022, being $3,500.00 per month, authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating Professional Services)]
  Attachments:
  Johnson and Johnson- 2020-2022
  Item #7.c Johnson and Johnson Consulting Services Agreement - Executed
 
             
d.   AI-11815    Discussion and possible action to enter into Amendment #1 to the Advance Funding Agreement with TxDOT for the development of the Hachar Road Extension, adopting a Resolution authorizing the Judge to execute the amendment and any matters incident thereto; authorizing the County Judge to sign all relevant documents.
  Attachments:
  Cvr ltr for Amendment 1
  TxDOT revised and approved Amendment 1 CSJ 0922-33-166
  Resolution approving Amendment 1 CSJ 0922-33-166
  Item #7d - Agreement - Hachar Road Extension - Executed
 
             
e.   AI-11836    Discussion and possible action to renew the Collections Services Agreement including its terms, conditions and associated fees for Two (2) additional years (from April 30, 2021 through April 30, 2023) as agreed to in the current contract for professional services between Webb County and Linebarger, Goggan, Blair and Sampson, LLP regarding the collection of Delinquent Fines and fees in accordance with the Texas Local Government Code, Section 262.024(4) Professional Services and Art 103.0031 of the Texas Code of Criminal Procedure; and authorizing the Webb County Judge to sign all relevant documents and any matters incident thereto.[Requested by Commissioners Court]
 
Issue: Currently Webb County’s Collections Services Agreement will end April 30, 2021 to collect delinquent fines and fees assessed by the Justice of the Peace Courts and the District Courts.
 
Solution: Approve a discretionary exemption for a professional service agreement and renew the agreement with the firm to collect delinquent fees and fines.
 
Result: Collect delinquent fines and fees utilizing services from a professional service provider. Provider will be paid a percentage of total delinquent fees and fines collected for Webb County in accordance rules and regulations permitted by State and Local laws.
  Attachments:
  Renewal Linebarger Fines and Fees Collection
  Item #7e-Renewal of Contract for Fines and Fees Collection Services - Executed
 
             
f.   AI-11790    Discussion and possible action to ratify the execution of Change Order No. 1 to the Espejo Molina Road Overlay Project, (original contract of March 30, 2021) increasing the contract Sixty-One Thousand Five Hundred Eighty-Six Dollars ($61,586) which adds an additional 1200 linear feet of paving to the project for a total contract cost of Eight Hundred Fifty-Four Thousand Six Hundred Eighty Two Dollars and Seventy Cents ($854,682.70) and any matters incident thereto. [Funding is 2014 CTIF Capital Outlay #3720-7230-708-470000]
  Attachments:
  Change Order No. 1 Espejo Molina
  Item #7f - Espejo Molina Road Overlay - Executed
 
             
8.   Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
a.   AI-11825    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1040-001-461000 Materials & Supplies $5,500 $400 $2,420.74 $2,020.74
To: 1001-1040-001-456005 Postage & Courier Service $250 $400 $0.00 $400

Issue: There is currently insufficient funds under Postage & Courier Service.

Solution: A line item transfer is required to make funds available for use.

Result: Sufficient funds for Postage & Courier Service.
             
9.   Community Action Agency
             
a.   AI-11786    Discussion and possible action to approve and pass a resolution regarding various compliance matters required by the Texas Department of Housing and Community Affairs, Self-Help Center Grant 7220013 and authorizing the Webb County Judge to sign all relevant documents. This action will have no impact on the County's General Fund. 

Issue: Civil Rights and other compliance requirements must be implemented by Webb County in order to comply with grant funding agency program requirements. 

Solution: Civil Rights, Citizen Participation Planned Grievance Procedures, Section 3 Policy, Excessive Force Policy, Section 504 Policy, Limited English Proficiency and Fair Housing Policies must be implemented. 

Result: The Self-Help Center Program will be in compliance with funding agency requirements.
  Attachments:
  Citizens Participation Plan 7220013
  RESOLUTION Civil Rights 7220013
  Code of Conduct Policy 7220013
  Fair Housing policy 7220013
  LEP Plan 7220013
  Section 3 Policy 7220013
  Section 504 Grievance Procedures
 
             
b.   AI-11796    Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). This vendor agreement are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs. 

List of Retail Energy Providers

RHYTHM Ops, LLC


Issue: Community Action Agency will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).

Solution: This vendor agreement are  a Texas Department of Housing and Community Affairs (TDHCA) requirement.

Result: Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used fpr payment of qualifying low income home energy expenses.
  Attachments:
  Item #9.b. - Retail Energy Providers - Executed
 
             
10.   Honorable Harold Devally, Constable Pct. 4
             
a.   AI-11810    Discussion and possible action to authorize the acceptance of a "Click It or Ticket" Grant from the Texas Department of Transportation in the amount of $5,000.00 for overtime during the "Click It or Ticket" Campaign, the County will need to match 20% of said grant (Approximately $1,000.00 for fringe benefits). The grant would be designating Webb County Judge as the authorized official in all matters related to this grant, and any other matters incident thereto. All required documents will be sent for review through the Economic Development Department and the solicitation will be compliant with the Webb County Single Point of Contact (SPOC) procedure. [Fund #2201-3170-352100 (Forfeiture funds)]

Issue: Approval from Commissioners Court is necessary to accept grant.

Solution: Approval by Commissioners Court.

Result: Webb County Constable Precinct 4 will be enforcing seat belt law for the public safety.
             
11.   Economic Development
             
a.   AI-11795    Discussion and possible action to submit application for the Emergency Food and Shelter Program (EFSP) Phase 38 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. There is no County Match and will not have impact on the County's General Fund. [Requested by James Flores, CAA Director and Economic Development Department]

Issue: There is a greater demand for food assistance in the area of Webb County than there is funding.

Solution: By applying Emergency Food grant Webb County Community Action Agency sees to address the hunger needs of the community using a partnership method with the local food banks.

Result: If awarded the grant, Community Action Agency will be able to assist eligible household with emergency food items.
             
b.   AI-11788    Discussion and possible action to authorize the submission of a grant application to the Office of the Texas Attorney General in the amount at $4,550 as developed and submitted by the Webb County Sheriff's Office for computer equipment and specialized software for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC), and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legally complicated.
 
Solution: The Webb County Sheriff’s Office cybercrimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest child predators in the Laredo/Webb County area. Grant application to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.

Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cyber crimes against children in Laredo/Webb County for the further prevention of child predation in our community.
             
c.   AI-11831    Discussion and possible action to ratify the development and submission of the application for the Meals on Wheels America "Make Good Go Further" Grant in the amount of Twenty Five Thousand Dollars ($25,000.00) for CAA Meals on Wheels program, and authorizing the County Judge to sign all related documents. Grant does not require a county match.  All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single point of Contact (SPOC) procedures. [Requested by Community Action Agency]

Issue: The Community Action Agency Meals on Wheels program kitchen equipment is not functioning correctly as it is outdated and in need of replacement.

Solution: By Applying the MOW "Make Good Go Further" Grant, Meals on wheels program will be able to update its kitchen equipment. 

Result: If awarded the grant, Meals on Wheels program will be able to function more efficiently with proper working equipment which will allow us to better service the eligible seniors citizens of Webb County.
             
12.   Engineering
             
a.   AI-11819    Discussion and possible action to approve, by Order, the following 2020 County Transportation Infrastructure Fund (CTIF) budget amendment (line item transfers) for the Engineering Department:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 3716-7230-705-432001 El Pico Road-Professional Services $7,500 $7,500 $7,500 $0
  3716-7230-705-470000 El Pico Road-Capital Outlay $142,500 $142,500 $142,500 $0
  3716-7230-706-432001 Martinena Road-Professional Services $18,000 $18,000 $18,000 $0
  3716-7230-706-470000 Martinena Road-Capital Outlay $342,000 $342,000 $342,000 $0
  3716-7230-708-432001 Espejo Molina Road-Professional Services $56,250 $56,250 $56,250 $0
  3716-7230-708-470000 Espejo Molina Road Capital Outlay $1,068,750 $1,068,750 $1,068,750 $0
  3716-7230-710-432001 Mangana Hein Road-Professional Services $20,500 $20,500 $20,500 $0
  3716-7230-710-470000 Mangana Hein Road-Capital Outlay $389,500 $389,500 $389,500 $0
        $2,045,000    
             
To: 3716-7230-703-470000 Wormser Road-Capital Outlay $950,000 $2,045,000 $950,000 $2,995,000

Issue: The Engineering Department is proposing to transfer funds from other C.T.I.F. Projects to the Wormser Road Project. This reflects the list of 2020 Transportation Infrastructure Projects (Prioritized List) dated 02/10/2021.

Solution: Approve and make transfers. 

Result: Continue with project.
  Attachments:
  BUDGET APPROPRIATION
 
             
13.   Fire Suppression & EMS Services
             
a.   AI-11812    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3140-001-460105 Minor Tools $48,000 $8,179 $8,179.58 $00.58
To: 1001-3140-001-456305 Uniforms $8,500 $8,179 $5,644.10 $13,823.10

Issue: Transfer of funds is required to complete purchase of dual certified personal protective gear for wildland firefighting and extrication at emergency incidents. 

Solution: Transfer unused minor tool funds to uniforms line item to complete purchase.

Result: Well equipped, safety oriented personnel ready to perform at emergency incidents.
             
b.   AI-11818    Discussion and possible action to accept EMS County Assistance “Alignment Award” provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $5,983.00, to be utilized in the purchase of EMS supplies, training, travel, personnel cost, membership to professional/technical organizations, public education, vehicle maintenance and equipment for all stations of the Webb County Volunteer Fire Department. Creation of additional SFRAC line item #2929-3140-001-460105 (Minor Tools & Apparatus) and increase of revenue account #2929-3140-357420-010; authorizing the County Judge to sign all relevant documents; and any other matter incident thereto. [Accounts #2929-3140-001-456305; #2929-3140-001-460105]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Accept funds, and utilize monies for purchase of supplies, training, travel, equipment and its maintenance.

Result: Properly stocked emergency units ready for response, and well prepared personnel.
  Attachments:
  SFRAC Check
 
             
14.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-11798    Discussion and possible action to approve the posting and filling of the following Slots:
 
Slot # Title Hourly Rate Pay Periods
2559 Early Head Start Teacher Floater $10.96 26
2566 Early Head Start Teacher $12.72 26
1698 Part-Time Substitute $9.42 20
1945 Part-Time Substitute $9.42 20
  Attachments:
  EHS Teacher
  EHS Teacher Floater
  Substitute
 
             
b.   AI-11799    Discussion and possible action to approve the following Slots Title Change with salary change and approve the filling of the vacant Slot, subject upon the availability of payroll funds and any applicable grant guidelines:
 
  Slot# Title Hourly Rate
From: 1087 Bus Driver / CDL $12.94
To: 1087 Part-Time Maint. Worker $13.17
       
To Fill: 1087 Part-Time Maint. Worker $13.17
  Attachments:
  Part-Time Maintenance Worker
 
             
c.   AI-11833    Discussion and possible action to approve a one year (1yr.) lease agreement between the City of Laredo and Webb County commencing retroactively from February 1, 2021 thru January 31, 2022, for the following Webb County Head Start locations at these 4 City of Laredo owned sites, 1.) 2518 Cedar (J. Garcia HS) 2.) 2200 Zacatecas (Tatangelo HS) 3.) 3501 Eagle Pass (Villa Allegre HS) & 4.) 2802 McDonnell Avenue (Coordinator Annex) at a combined monthly rental rate of ($3,071.72) per month, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #2357-5190-5314-44100 (Space Rentals)]
  Attachments:
  City Webb Headstart Leases 2021-22
  Item #14.c - City of Laredo Lease Agreements - Executed
 
             
d.   AI-11800    Discussion and possible action to accept the Consolidated Appropriations Act, 2021, One-Time Funding Head Start, Early Head Start, and Early Head Start Child Care Partnership Grant in the amount of $409,920 (Federal).  A waiver is being requested for Non-Federal Match.
  Attachments:
  Head Start COVID 2021 Grant
 
             
15.   Planning & Physical Development
             
a.   AI-11792    Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical and water service connection pursuant to Section 232.029(c)(2), Local Government Code., to an unplatted 2.2395 acres, more or less, also known as Ranchitos Los Minerales Annex, Tract 56, as further described 0541, Pgs. 134-136 of the Webb County Deed Records (ID 11013).
 
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions.  Commissioners Court must certify to certain property conditions before utility service connections may be authorized.

Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.

Result: If approved, applicant may connect property to electrical utility services.  If not approved, utility connection to property is prohibited.
  Attachments:
  Backup
  Item #15 - Certificate of Compliance - Executed
  Item #15 - Certificate of Compliance Floodplain - Executed
  Certificate
 
             
16.   Purchasing
             
a.   AI-11821    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage or surplus property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value or some usefulness for the intended purpose is no longer needed by the department.
 
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by State law.
 
Result: Generate revenue from public sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.
  Attachments:
  Inventory Disposition Listing 4.26.21 Final
 
             
b.   AI-11820    Discussion and possible action to authorize the Purchasing Agent to solicit formal Request for Proposals (RFP's) for a "501 (c)(3) Non-Profit Corporation" to partner with the Self-Help Center Program to construct not less than two (2) and not more than four (4) homes under the Self-Help Center Contract #7220013 and in accordance with the Texas Local Government Code; Section 262.030 Alternative Competitive Proposal Procedure for Certain goods and services. This activity is grant funded and will not impact the County's General Fund.
 
Issue: The Self-Help Center has been awarded a grant which includes funds for new construction. 

Solution: Solicit RFP's to seek a partnership with an organization that has the capacity to carry out the new construction activity.

Result: Selection of a non-profit organization to carry out the New Construction Activity under the Self-Help Center Grant.
             
17.   Risk Management
             
a.   AI-11835    Discussion and possible action to authorize a Non-financial Memorandum of Understanding (MOU) between Workforce Solutions for South Texas and Webb County for the Webb County Risk Management Department from March 1, 2021 through February 29, 2024; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This is only a cooperative agreement with no financial aspects; and, thus, there is no impact to the general fund.
  Attachments:
  Agreement
  Item #17.a - Workforce Solutions of South Texas - Executed
 
             
18.   Honorable Martin Cuellar, Sheriff
             
a.   AI-11794    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-4070-001-443000-035 Repair Maint. Equip. $33,000 $9,000 $25,761.26 $16,761.26
To: 1001-4070-001-443000-020 Repair Maint. Build  $80,000 $9,000 $2,987.11 $11,987.11

Issue: Low on funds for repairs at the Webb County Jail.

Solution: Seeking authorization from court to approve transfer.

Result: Transfer money to right account to keep the Jail Operating.
  Attachments:
  back up
 
             
19.   Honorable Raul Reyes, Treasurer
             
a.   AI-11813    Discussion and possible action to authorize the Webb County Treasurer to work with FARO WEALTH/KOVACK SECURITIES INC. for the purchase of Municipal Bonds, CD’s, and other authorized investments; authorizing the approval of Non-Corporate Resolution for said purpose; authorizing the County Judge to execute all relevant documents thereof; and any other matters incident thereto.

Issue: The County Treasurer is looking to diversify our investment portfolio.

Solution: The County Treasurer will work with FARO WEALTH/KOVACK SECURITIES INC. in order to secure Municipal Bonds, CD’s, other authorized investments.

Result: Webb County’s Investment Portfolio will be diversified and obtain higher coupon rates.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda including the ratifications.
  Vote: 5 - 0 Motion Carried
             
REGULAR AGENDA
             
Economic Development
             
20.   AI-11793    Discussion and possible action to approve the 2021-2022 Third Party Funding Application, set submission dates and deadlines for Third Party funding; and any other matters incident thereto.

Issue: Third Party Applications must be submitted with ample time in order to review and approve/deny funding and prepare for the next fiscal year’s budget.

Solution: Set date (s) to solicit Third Party Funding Applications in order to have enough time to review and approve/deny funding and prepare for next fiscal year’s budget.

Result: Webb County shall provide Third Party Funding eligible organizations that provide a purpose in the community.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 5 - 0 Motion Carried
             
Auditor
             
21.   AI-11808    Discussion and possible action to accept the Audited Financial Statements for Webb County for the fiscal year ended September 30, 2020, as presented to the Audit Committee by Cascos and Associates, PC.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to accept
  Vote: 5 - 0 Motion Carried
             
22.   AI-11809    Discussion and possible action to approve a corrective action plan for grant assistance application and require grant recipient departments to use only the General Operating bank account for receipt and disbursement of funds, and any other matters incident thereto.

Issue: Independent auditors, Cascos & Associates, performed the single audit of Federal and State awards and issued isolated grant award findings for an internal control deficiency and not following procurement policies and procedures because department used a separate bank account with single signature authority for grant proceeds and disbursements.

Solution: With Court approval grant proceeds and disbursement shall only use the General Operating bank account and follow County’s internal controls and procurement policies and procedures.

Result: Webb County will comply with contractual grant terms and conditions, grant resolutions, procurement policies and procedures, and Federal/State guidelines.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 3 John C. Galo to approve
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to move up item #24
  Vote: 5 - 0 Motion Carried
             
Civil Legal Division
             
24.   AI-11823    Discussion and possible action to enter into an AIA133 Standard Form of Agreement between Owner and Construction Manager as Constructor (Cost of Work Plus a Fee with a Guaranteed Maximum Price) with Leyendecker Construction of Texas, Inc. in the amount of Forty-Eight Thousand Dollars ($48,000) for Pre-construction Phase Services and, as a component of CMAR's Guaranteed Maximum Price (GMP), approximately One Million One Hundred Twenty-Five Thousand Dollars ($1,125,000) for construction overhead and profit (Construction Managers Fee based on $45 million construction cost) and One Million Six Hundred Eighty-Two Thousand Six Hundred Forty Dollars ($1,682,640) for General Conditions Charges based on a 16 month project, and providing for adjustments in the Construction Manager's Fee for changes in the work of 5.33% and any matters incident thereto; authorizing the County Judge to sign all relevant contracts. [Account #3901-7230-001-474501-003 (Construction In Progress - Construction Manager)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo with the correction of 6.24% additional work added and not 5.33%
  Vote: 5 - 0 Motion Carried
  Attachments:
  Item #24 - (1) - AIA A133 - 2019 - Leyendecker Construction (1) - Executed
  Item #24 - (2) - AIA A133 - 2019 - Exhibit B - Leyendecker Construction - Executed
 
             
23.   AI-11822    Discussion and possible action to enter into AIA C172-2014 Standard Form of Agreement Between Owner and Program Manger (Owners Representative) with Gilpin Engineering Company for basic services to include, but not limited to, updating the Fairground master plan, oversee process of designing, constructing and renovating the fairgrounds, provide preliminary evaluation of County's program, schedule, and construction budget, assist in determining consultants, selecting services of testing labs, coordinating services of surveyors, establish building information modeling and digital protocols, develop Project Management Plan and a Project Management Information System, establish project budget, budget controls, establish quality control guidelines, visit the site, report on projects progress, make observations and report deficiencies in the performance of the consultants and contractors at a cost of One million dollars ($1,000,000) and Additional Services, in the amount of Six Hundred Thousand Dollars ($600,000) for services, including but not limited to, cost estimating services, preliminary estimate of cost of the work, evaluations of alternative materials and systems, written recommendations regarding add and deduct alternatives, construction contract administration services, one or more representatives on-site when work is being performed, review testing and inspections, recommend to county and architect, reduction of the work when non-compliant, review change orders, change directives, evaluate if work is substantially complete; and any matters incident thereto and authorizing the County Judge to sign all relevant documents. [Account #3901-7230-001-474501-004 (Construction In Progress - Program Manager)]
  No action taken
  Attachments:
  C172Standard Form Agmt Owner and Program Manager
 
             
25.   AI-11832    Discussion and possible action to enter into an AIA B133-2019 Standard Form of Agreement Between Owner and Architect Construction Manager as Constructor with Juan Homero Sanchez Architect, Inc. d/b/a JHS Architect for design (schematic design, design development, construction documents and construction phase services) of the Webb County Fairground Project in the amount of Two Million Nine Hundred Ninety Thousand Seven Hundred Sixty Dollars for Basic Services (including Supplemental and Specialty Consultants) with optional services, at Webb County's request, of Master Plan and Program Verification at a cost of Forty-Eight Thousand Dollars ($48,000), Cost Estimating and Preliminary Budgeting at a cost of Eighty-Four Thousand Twenty-Five Dollars ($84,025) and Community Engagement at a cost of Fifteen Thousand Dollars ($15,000) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #3901-7230-001-474501-005 (Construction In Progress Architect Construction Manager)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to table
  Vote: 5 - 0 Motion Carried
             
Elections
             
26.   AI-11829    Discussion and possible action for Webb County to accept a Help America Vote Act (“HAVA”) grant award and pass a resolution in which the County agrees to implement HAVA as authorized under Section 101 of the Help America Vote Act of 2002 (P.L. 107-252), in order to improve the administration of elections for Federal office, including to enhance election technology and make election security improvements to the systems, equipment and processes used in federal elections in an amount not to exceed $120,000 of which a $16,000 dollar cash match is required by Webb County; and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [$16,000 cash match from General Fund Account #1001-1160-001-463903-080]
 
Issue: Election Security has been an issue for the last few years, and the Elections office has taken the initiative of implementing new voting equipment as well as cyber security training to help combat this issue.
 
Solution: Through the acceptance of this award, Webb County will expend funds from the EAC awarded to prevent, prepare for, and respond to the Cyber-attacks, domestically and internationally for the 2021 Elections cycle.
 
Result: The Webb County Elections Office will have additional resources to protect the 2021 elections from the effects of the Cyber-attacks.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to accept grant award
  Vote: 5 - 0 Motion Carried
  Attachments:
  Agenda Item
  Resolution
  Docusign
 
             
Honorable Harold Devally, Constable Pct. 4
             
27.   AI-11811    Discussion and possible action to provide additional funding for Fuel & Lubricant (Account #1001-3170-001-462605) line item in the amount of $10,000; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Issue: Account for Fuel & Lube will need additional funds to carry department until the end of fiscal year.

Solution: Provide additional funds so line item can add funds till end of fiscal year.

Result: Fuel & Lube line item will have enough funds for department to operate accordingly.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
  Attachments:
  Fuel & Lube (Balance)
 
             
Commissioners Court Administrator
             
28.   AI-11834    Discussion and possible action to rescind previous court action regarding administrative travel freeze for county departments; and any other matters incident thereto.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
29.   AI-11830    Discussion and possible action to authorize Planning Department to prepare a plan to implement authority for county road issues associated with parking, speed limits, illegal dumping on county road right of way; and any other matters incident thereto. [Co-sponsored by Tano E. Tijerina, County Judge]
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina
  Vote: 5 - 0 Motion Carried
             
Honorable Cindy Liendo, Webb County Commissioner Pct. 4
             
30.   AI-11824    Discussion and possible action to proclaim April 2021 as Organ Donation Month in Webb County.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
  Commissioner Pct. 4 Cindy Liendo read the Proclamation.
             
Honorable Tano E. Tijerina, Webb County Judge
             
31.   AI-11827    Discussion and possible action to proclaim the week of April 25, 2021 to May 2, 2021, as Soil & Water Stewardship Week; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina
  Vote: 5 - 0 Motion Carried
             
32.   AI-11828    Discussion and possible action to locate land (approximately 5-10 acres) within Webb County for the Texas Department of Agriculture to build a State-of-the-Art facility that will greatly complement the growth of Webb County to house both TDA's export pen staff and the staff of the Texas Cooperative Inspection Program that will ensure the quality of produce imported to the United States; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to locate the land with options
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to go into Executive Session
  Vote: 5 - 0 Motion Carried
             
 
Executive Session (11:16 a.m. - 11:33 a.m.)
No Action Taken
             
Closed Session/Executive Session
             
33.   AI-11785    Discussion with possible action and Status report regarding EEOC Charge #451-2021-58 filed by Irma Silva against Webb County and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A)(Consultation with Attorney about contemplated litigation) [Requested by Molly Higgins Santos, County Attorney's Office]
  Civil Legal Division, Mr. Jorge Trevino informed the Court that they would proceed as discussed in Executive Session.
             
34.   AI-11806    Status report, discussion and possible action regarding the compromise and settlement of the claim of Laredo Outlet Shoppes, LLC pursuant to the Commissioners Court authority under Chapter 89, §89.004, Texas Local Government Code and any matters incident thereto. [Closed Session/Executive Session may be requested pursuant to Texas Government Code §551.07, Consultation with Attorney, pending or contemplated litigation]
  Civil Legal Division, Mr. Nathan Bratton informed the Court that they would proceed as discussed in Executive Session.
             
35.   Communications
  No communications were made.
             
36.   Adjourn
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to adjourn
  Vote: 5 - 0 Motion Carried

    

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