Agenda

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Roll call by Ms. Kassandra Cavazos, Co-Chief Deputy on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.

2.

Pledge of Allegiance/Invocation

Led by Commissioner Pct. 4 Cindy Liendo.

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

County Treasurer, Mr. Raul Reyes presented the Recap of Checks and Ratification of Checks for the period of 05/07/2021 - 05/20/2021, the Liability Disbursements of County Payroll for the period of 04/23/2021 - 05/06/2021and the Casa Blanca Golf Course Actual payroll for the prior payroll period of 05/21/2021 and the estimated payroll for the period of 06/04/2021 in the amount of $37,000.00.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to accept and to accept ratification and not to exceed $37,000.00

Vote: 5 - 0 Motion Carried

County Treasurer, Mr. Raul Reyes presented the Monthly Report for April 2021.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the monthly report

Vote: 5 - 0 Motion Carried

County Auditor, Mr. Rafael Perez presented the Monthly Report for the month of April 2021.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to accept report

Vote: 5 - 0 Motion Carried

Human Resources Director, Mr. Guajardo presented the Wage and Pay Scale Budget Amendments Report as of 05/24/2021.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to accept the Wage and Pay Scale amendments

Vote: 5 - 0 Motion Carried

Judicial Collections, Ms. Jennifer Garza presented the Monthly Report for the period ending 04/30/2021.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept report

Vote: 5 - 0 Motion Carried

Tax Assessor Collector, Ms. Patricia Barrera presented the Monthly Report for April 2021.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 5 - 0 Motion Carried

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Honorable Monica Notzon, 111th District Court Judge

a.

AI-11903

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 24, 2021:

Slot #	Title	Hourly Rate

1561	Adm. Assistant/Assistant Coordinator	$18.46 - $20.14 16/A-H

Issue: Slot #1561 became vacant on May 14, 2021.

Solution: Request is being made to post and fill vacant position.

Result: The department will have the staff it needs to run an efficient court.

6.

Auditor

a.

AI-11919

Discussion and possible action to approve a budget amendment by increasing revenues and expenditures in the amount of $24,735.34 to cover Touchstone Golf LLC incentive management fee in accordance with Texas Local Government Code, Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Fund #7100 Casa Blanca Golf Course]

Account Number	Account Name	Amount
7100-6110-347140	Merchandise Sales	$24,735.34
7100-6130-001-432069	Incentive Management Fee	$24,735.34

Issue: Increase budget for new revenue and budget expenditures to cover Touchstone Golf LLC incentive management fee.

Solution: Appropriate new revenues and expenditures to be used for incentive management fee.

Result: Touchstone Golf LLC will be paid the contractual incentive management fee based on improvement in earnings before interest, taxes and depreciation (EBITDA).

Attachments:

Inc.Mgt.Fee

b.

AI-11927

Discussion and possible action to approve, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $45,011; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]

	Account Number	Account Name	Amount
From:	2161-259700	Fund Balance	$45,011

To:	2161-2260-001-432001	Professional Services	$22,511
	2161-2260-001-458000	Administrative Travel	$5,000
	2161-2260-001-460105	Minor Tools & Apparatus	$2,000
	2161-2260-001-460140	Fire Arms & Ammunition	$15,500
			$45,011

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.

Attachments:

Budget Amendment - Forfeiture Fund

c.

AI-11940

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers). [Requested by Aliza Oliveros, Head Start Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2357-5200-531-410000	Payroll	$4,470,473	$15,000	$854,182.94	$789,182.94
	2357-5200-531-421000	Health Insurance	$1,581,098	$35,000	$451,849.45	$416,849.45
	2361-5200-531-410000	Payroll	$ 493,207	$20,000	$181,667.94	$161,667.94
				$70,000
To:	2357-5190-531-443000-020	Building Maintenance	$66,755	$50,000	$36,434.44	$86,434.44
	2361-5190-531-443000-020	Building Maintenance	$16,290	$20,000	$501.35	$20,501.35
				$70,000

Issue: Funds are available in Head Start and Early Head Start Payroll and Health Insurance line items and funds are needed in Building Maintenance line items.

Solution: Approve line item transfer (Budget Amendment) request.

Result: Funds will be available in the Head Start and Early Head Start Building Maintenance line items.

Attachments:

BA May 18 2021

d.

AI-11908

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Self Help funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2528-6360-521-422000	Fica	$2,000	$906.78	$1,333.66	$426.88
	2528-6360-521-423000	Retire	$2,000	$806.64	$1,335.12	$528.48
	2528-6360-521-426000	WC	$2,000	$1,939.48	$1,942.27	$2.79
	2528-6360-521-425000	Unemployment	$2,000	$1,902.75	$1,940.87	$38.12
	2528-6360-521-460000	Office Supplies	$0	$790.35	$790.35	$0
				$6,346.00
To:	2528-6360-521-410000	Payroll	$2,000	$5,488.21	$92.03	$5,580.24
	2528-6360-521-421000	Insurance	$2,000	$857.79	$315.73	$1,173.52
				$6,346.00

Issue: Line item transfer is requested to zero out admin account funds.

Solution: With court approval of line item transfer, all the funds will be disbursed.

Result: The line item transfer will ensure the completion of our program.

Attachments:

Request for Ministerial/Emergency Budget Amendment

e.

AI-11930

Discussion and possible action to approve a budget amendment by increasing revenues and expenditures in the amount of $15,601 for auction sale revenue received and not included in the adopted budget in accordance with Texas Local Government Code, Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by El Aguila - CAA]

	Acct. Number	Acct. Name	Request	Current	End. Bal.
From:	2661-5150-392000	Sale of Equipment	$15,601	$15,601.00	$0.00
To:	2661-7230-521-470000	Capital Outlay	$15,601	$44,939.94	$60,540.94

Issue: Auction proceeds incurred were not anticipated before the adoption of the FY2021 Budget.

Solution: Appropriate a portion of the proceeds to be used for the purpose of funding CAA- El Aguila capital expenditures.

Result: Increase budget using auction proceeds incurred for the intended purpose stated on this agenda item.

7.

Casa Blanca Golf Course

a.

AI-11906

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6080-001-444001-010	Trees and landscaping fertilizers	$20,000	$3,000	$13,517.50	$10517.50
	7100-6080-001-444500	Equipment Rental	$5,000	$1,430	$1,430.00	$0
	7100-6120-001-442002	Linen Service and Replacement	$1,200	$1,200	$1,200.00	$0
				$5,630

To:	7100-6080-001-443000-035	Repairs and Maint. Equip.	$15,000	$5,630	$4,787.00	$5,987.00

Issue: There is not enough monies in Repairs and Maintenance equipment to allow us to repair downed equipment.

Solution: Transfer as requested.

Result: There will be sufficient amount of monies to repair currently downed equipment.

8.

Honorable Rudy Rodriguez, Constable Pct. 1

a.

AI-11923

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3150-001-4601-40	Firearms and Ammunition	$4,000	$390	$9,212.50	$8,822.50
To:	1001-3150-001-443000-035	Repairs & Maint. Equip.	$0	$390	$0	$390.00

Issue: Needed to cover the repairs for a typewriter.

Solution: Transfer funds to repair typewriter.

Result: Typewriter will be operational and able to use by office staff and deputies.

9.

Economic Development

a.

AI-11904

Discussion and possible action, of submission ratification and acceptance of a training grant from the Texas Forest Service: HB 2604 in the amount of $6,450.00 for firefighting personnel to attend training at the annual TEEX Municipal Fire School at Texas A&M in College Station, and authorizing the County Judge to act as the County’s Executive Officer and Authorized Representative in all matters pertaining to the County’s request for Texas Forest Service Fire Department Assistance Funding. All required documents were sent for review through the Economic Development Department and the solicitation was compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Fire Suppression & EMS Services]

Issue: To provide firefighting personnel with reputable and cost-effective fire training.

Solution: Accept the Texas Forest Service (HB 2604) funding for training of firefighting personnel.

Result: Firefighting personnel will be provided with online and hands-on skills training. This will also assist Webb County Fire to motivate and retain firefighting personnel.

b.

AI-11911

Discussion and possible action to approve ratification of grant amendment No. 1 to Department of Homeland Security FEMA grant EMW-2020-FG-01230 FY 2020 Assistance to Firefighters Grant Program- COVID-19 Supplemental (AFG-S); and designating the Webb County Judge as the authorized official to sign all relevant documents; and any other matters incident thereto. All required documents were sent for review through the Economic Development Department and the amendment is in compliance with the Webb County Single Point of Contact (SPOC) procedures. This action will not have an impact on the General Fund. [Requested by Fire Suppression & EMS Services Dept.]

Issue: Ratification of amendment No. 1 for the FEMA grant EMW-2020-FG-01230 FY 2020 Assistance to Firefighters Grant Program- COVID-19 Supplemental (AFG-S). Period of performance for this grant ends August 30, 2021.

Solution: Approval of amendment for the purchase of COVID-19 related personal protective equipment for the fire department.

Result: Well protected emergency personnel ready to assist at incidents.

Attachments:

FEMA Amendment Approval

c.

AI-11920

Discussion and possible action to approve the Vendor (Landlord) agreement (Exhibit “A”) for the Rental Assistance Program as needed for the implementation of the Federal Emergency Rental Assistance Program (ERAP). The form is required for each Landlord/Vendor for all Federal Emergency Rental Assistance applicants assisted, and to process, document, fund, implement and evaluate the (ERAP) program; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by James Flores, Director- Webb County Economic Development Dept.; Account #2472-5270-521-463801 (Emergency Services Rent)]

Issue: Webb County Community Action Agency will utilize this vendor agreement format for vendors (landlords) for the implementation of the Emergency Rental Assistance Program (ERAP).

Solution: The use of this Vendor Agreement will help speed up the process and funding of this Emergency Rental Assistant program for all qualifying applicants.

Result: The U.S. Department of Treasury will provide funding for Rental Assistance for qualifying applicants.

Attachments:

Vendor Agreement

d.

AI-11921

Discussion and possible action to ratify the development, submission, acceptance and enter into an agreement with the National Association of Counties CARES Act Funding – COVID-19 Rental Assistance in an additional amount not to exceed $425,388.70 Dollars (ERA2) from the U.S. Department of Treasury. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, Director- Webb County Economic Development Dept.; Account #2472-5270-521-463801 (Emergency Services RENT)]

Issue: COVID-19 has caused financial distress to many residents in Webb County. This has been accentuated especially in the cost of housing and rental properties.

Solution: To submit funding for Federal Emergency Rental Assistance to provide financial assistance for eligible Webb County Residents financially affected by the Coronavirus pandemic.

Result: Provide financial assistance to eligible Webb County residents struggling to make rental and utility payments.

Attachments:

ERA 2 Contract

e.

AI-11926

Discussion and possible action to approve grant increase in the amount of TWO HUNDRED THIRTY SEVEN THOUSAND NINE HUNDRED TWENTY ONE DOLLARS ($237,921.00) to Contract Amendment #1, Contract Number #58990003318 for the Comprehensive Energy Assistance Program (CEAP) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for Fiscal Year 2020. Authorizing the County Judge to sign all relevant documents. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC polices and procedures. [Requested by James Flores, CAA and Economic Development Director; Account #2362-5150-330300]

Issue: Texas Department of Housing and Community Affairs (TDHCA) has awarded Webb County Community Action Agency to the Comprehensive Energy Assistance Program Cares Act the amount of $237,921.00.

Solution: The court approval will allow the Webb County CAA provide direct services to eligible low-income residents of Webb County under the Comprehensive Energy Assistance Program (CEAP).

Result: These funds are intended to assist eligible Webb County residents that have been economically impacted by COVID-19. The residents will be assisted up to 12 months of energy consumption.

Attachments:

CEAP Amendment # 1

f.

AI-11928

Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Head Start and Early Head Start Program to the Department of Health and Human Services Administration for Children & Families for Fiscal Year 2021 - 2022 in the total amount of $11,215,902 (Federal) and $2,803,977 (Non-Federal) for a total amount of $14,019,879 for services to 1,290 eligible children and their families; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Head Start Director]

Attachments:

Funding Guidance Letter COLA HS and EHS 2021

Funding Guidance Letter Refunding HS and EHS 2021

Grant Application HS EHS 2021

Letter of Intent HS EHS 2021

g.

AI-11932

Discussion and possible actin to approve the submission of a grant application as prepared and submitted by the Webb County Early Head Start Child Care Partnership Program to the Department of Health and Human Services Administration for Children and Families for Fiscal Year 2021 - 2022 Refunding and COLA grant in the amount of $864,237 (Federal) and $216,060 (Non-Federal) for a total amount of $1,080,297 for services to 72 eligible children and their families; authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Head Start Director]

Attachments:

Funding Guidance Letter COLA CCP 2021

Funding Guidance Letter CCP 2021

Grant Application CCP COLA 2021

Letter of Intent CCP COLA 2021

h.

AI-11941

Discussion and possible action to authorize the acceptance of Year 3, FY 2021-2022 for the Substance Abuse and Mental Health Services Administration Grant (SAMHSA) award, grant number 5 H79 TI081929-03 for $400,000; which will allow for the continuation of the services currently being provided by the 341st Veterans Treatment Program and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident to it. There are no matching funds required. All required documents were sent for review through the Economic Development Department, and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Veteran's Treatment Program]

Issue: The Substance Abuse and Mental Health Services Administration has authorized to award for up to 5 years and $400,000/year to fund and support Veterans Treatment Courts to address the needs of veteran participants and their families.

Solution: Securing funding through grant awards to enable veterans' continuance in the 341st District Court's Veterans Treatment Program and regional services.

Result: Enabling the 341st Veterans Treatment Program to continue providing services and enhancing the services currently being provided.

i.

AI-11902

Discussion and possible action to authorize the acceptance of a grant award from the Office of the Texas Attorney General in the amount at $4,550 as developed and submitted by the Webb County Sheriff's Office for computer equipment and specialized software for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC), and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legally complicated.

Solution: The Webb County Sheriff’s Office cybercrimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest child predators in the Laredo/Webb County area. Grant application to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.

Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cyber crimes against children in Laredo/Webb County for the further prevention of child predation in our community.

Attachments:

Signed Transmittal

10.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

a.

AI-11915

Discussion and possible action to approve the posting and filling of the following Slots:

Slot #	Title	Hourly Rate	Pay Periods
2560	Early Head Start Teacher	$12.72	26
2569	Early Head Start Teacher Floater	$10.96	26

Attachments:

EHS Teacher

EHS Teacher Floater

b.

AI-11916

Discussion and possible action to approve the 2021 - 2022 Training and Technical Assistance Plan.

Issue: The Head Start / Early Head Start / Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and comprehension.

Solutions: Approve and implement the 2021 - 2022 Training and Technical Assistance Plan.

Result: The program will have an approved plan in place to address staff training and education needs related to their job duties.

Attachments:

TTA 2021

c.

AI-11917

Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership Local Self-Assessment and Program Improvement Plan based on the results of the 2020 - 2021 Local Self-Assessment.

Issue: Self-Assessment is required by section 1302.102 (b) (2) of the Head Start Program Performance Standards: Conduct a self-assessment that uses program data to evaluate the program's progress towards meeting goals.

Solution: Approve the Local Self-Assessment Results and Program Improvement Plan.

Result: The program will be in compliance with effectively overseeing progress towards program goals on an ongoing and annual basis.

Attachments:

LSA 2021

PIP 2021

d.

AI-11918

Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership 2021 Strategic Plan Update.

Issue: Head Start programs are mandated to develop multi-year (long-range) program goals and financial objectives that address the findings of the Community Assessment that are consistent with the philosophy of the program and reflects the finding's of the program's annual Self-Assessment.

Solution: Provide input, discussion, and feedback for program planning and approve the 2021 Strategic Plan Update.

Result: The program will continue with ongoing, systemic processes of program planning via Strategic Planning and in consultation with the Webb County Commissioners Court and Policy Council.

Attachments:

Strategic Plan 2021

e.

AI-11924

Discussion and possible action to approve the posting and filling of the following Slots, effective June 4, 2021:

Slot #	Title	Hourly Rate	Pay Periods
1413	Family Service Worker	$17.94	26
962	Family Service Worker	$17.94	26

Attachments:

FSW

11.

Indigent Healthcare Services

a.

AI-11732

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund and the Local Provider Participation Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-5030-001-432063-015	Medical Services Hospital Inpatient	$662,300	$42,000	$226,664	$184,664

To:	1001-5030-001-463555	Indigent Health	$30,000	$40,000	$12,169	$52,169
	1001-5040-001-462605	Fuel & Lubricants	$1,000	$1,000	$159	$1,159
	1001-5040-001-441010	Cell Phone Cost	$2,200	$600	$992	$1,592
	1001-5040-001-443000-075	Repairs & Maint. Vehicles	$100	$200	$49	$249
	1001-5040-001-441210	Utilities	$300	$200	$20	$220
				$42,000
From:	2001-5040-361100	Depository Inventory	$80,000	$5,000	$61,327	$56,327
To:	2001-5040-001-460105	Minor Tools & Apparatus	$45,500	$5,000	$993	$5,993

Issue: Line item transfer is being requested to cover department expenses, including the purchase of Flu vaccines for the upcoming 2021-2022 Flu season.

Solution: Approval and transfer of funds to cover expenses.

Result: The line item transfer will ensure sufficient funding for the completion of this fiscal year.

12.

Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1

a.

AI-11938

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-2160-001-461000	Materials & Supplies	$10,000	$60	$1,951.03	$1891.03
To:	1001-2160-001-456205	Training & Education	$875.00	$60	$0	$60.00

Issue: Need Court approval to pay for this annual membership with The Texas Association of Counties. Membership dues invoice needs to be paid from the Training and education account which currently has a zero balance.

Solution: Court authorization needed for the transfer of funds to cover this annual membership fee.

Result: This pending invoice will be paid in a timely manner.

Attachments:

TACduesInvoice

b.

AI-11936

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:[Requested by Roberto "Bobby" Quintana, Justice of the Peace Pct. 2, Place 1]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-2160-001-456205	Training & Education	$875.00	$345.00	$345.00	$0
	1001-2160-001-461000	Materials & Supplies	$10,000	$283.42	$2690.83	$2,407.41
				$628.42
To:	1001-2160-001-458000	Administrative & Travel	$875.00	$628.42	$875.00	$1,503.42

Issue: Supplemental funds needed for the following administrative travel cost to send 3 staff members to training in Denton, TX.

Solution: Court authorization of supplemental funds transfer to cover the cost of travel expense for training.

Result: Training staff is a means to keep up to date with trending ideas, changes in-laws, and brush up on skills needed to provide better service for our clients. Continuing education is important for our court clerks.

Attachments:

Ministerial form

13.

Purchasing

a.

AI-11910

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that either is salvage or surplus property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value or some usefulness for the intended purpose is no longer needed by the department.

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.

Result: Generate revenue from public sale of property, reduce county expenditures by transferring surplus to other departments and make room for future assets replacing salvage or surplus items no longer needed.

Attachments:

Inventory Disposition Listing CCT 05/24/21

b.

AI-11909

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1310-001-456205	Training & Education	$7,500	$2,500	7,500	$5,000

To:	1001-1310-001-443000-075	Repairs & Maint. Vehicle	$800	$700	$91.05	$791.05
	1001-1310-001-456305	Uniforms	$500	$1,800	$99.00	$1,899.00
				$2,500

Issue: Department is in need of additional funds for repairs to department vehicles and purchase of safety footwear for the warehouse staff.

Solution: Approve budget amendment to have funds available for requested services and materials.

Result: Proceed with requested expenditures.

14.

Risk Management

a.

AI-11933

Discussion and possible action to acknowledge and accept receipt of Plan Year End Forfeitures from National Plan Administrators, as per Internal Revenue Code Section 125 (Flexible Spending Plan) for years 2016-2019, in the amount of $16,266.18. Account #9110-209250-075 (Accounts Payable Other Flexible Spending Plan).

Attachments:

National Plan Administrators Check

15.

Honorable Martin Cuellar, Sheriff

a.

AI-11907

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-4070-001-444500	Equipment rental	$50,000	$13,000	$44,168.13	$31,168.13
To:	1001-4070-001-443000-020	Repair Maint. Bldg.	$80,000	$13,000	$337.19	$13,337.19

Issue: A/C compressor at the Webb County Jail 4th floor burnt out.

Solution: Seeking authorization to ratify funds.

Result: Transfer funds and Issue out Purchase Order to buy new A/C compressor.

Attachments:

backup

b.

AI-11914

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-4070-001-4445000	Equipment Rental	$50,000	$16,050	$29,044.53	$12,994.53
	1001-3010-001-4445000	Equipment Rental	$45,000	$1,630	$24,133.48	$22,503.48
	1001-3050-001-462605	Fuel & Lubricants	$33,000	$33,000	$33,000	$0
	1001-4090-001-460028	Janitorial Supplies	$60,000	$2,500	$36,814.57	$34,314.57
				$53,180
To:	1001-4070-001-443000-020	Repair Maint. Bldg.	$80,000	$15,000	$897.19	$15,897.19
	1001-4090-001-460201-020	Medicines Medical Equip.	$150,000	$2,500	$824.49	$3,324.49
	1001-3010-001-470000	Capital Outlay	$0	$1,630	$0	$1,630
	1001-4070-001-441505	Trash Pickup	$16,200	$1,050.00	$465	$1,515
	1001-3010-001-462605	Fuel & Lubricants	$330,000	$33,000	$0	$33,000
				$53,180

Issue: Mentioned transfer to accounts are running low on funds for purchases and future purchases.

Solution: Seeking authorization from courts to approve transfer.

Result: Transfer money and complete payments, issue out purchase orders, and make any future expenses.

Attachments:

Approval

16.

Honorable Raul Reyes, Treasurer

a.

AI-11939

Discussion and possible action to approve the temporary filling of the following slot (without benefits), subject to the availability of payroll funds and any applicable Civil Service guidelines, effective immediately, and terminates upon the return of the regular full time employee:

Slot #	Title	Hourly Rate

2678	Accounting Technician	$15.15 - 12/A

Issue: Current employee is out on FMLA without pay and causing a critical disruption and backlog of the accounting technician’s duties.

Solution: A temporary employee is needed to fulfill the duties of the office until the permanent accounting technician returns to work.

Result: If approved, a temporary employee will allow for the continuation of workflow of the accounting technician’s duties; thereby, reducing the interruption in Treasurer’s office operations.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept the Consent Agenda

Vote: 5 - 0 Motion Carried

REGULAR AGENDA

Economic Development

17.

AI-11912

Discussion and possible action to authorize the development and submission of 3 applications for Texas Department of Transportation’s 2021 Transportation Alternatives Set-Aside (TA) program in an amount of $350,000.00 each or a total of $1,050,000.00 for the construction of pedestrian and/or bicycle infrastructure in the city of Rio Bravo, El Cenizo, and Bruni colonia; and authorizing the Webb County Judge and Webb County Commissioner Pct. 1 as authorized signatories and further authorize the Webb County Judge to act as the County’s Executive officer and authorized representative in all matters pertaining the County’s participation in the Transportation Alternatives Set-Aside (TA) program. This grant application will require a county cash/in-kind match of 20% or $70,000 for the Bruni project only.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

Attachments:

TA Set-Aside Resolution

Item Item #17 - Resolution No 05-24-2021-17 - Executed

Human Resources

18.

AI-11901

Discussion and possible action to approve the Texas County and District Retirement System (TCDRS) Plan Agreement for Plan year 2022 with a retirement employer’s contribution rate of 13.64% effective January 1, 2022, and any other matters incident thereto.

Issue: The current retirement plan for the County is 12.30%, TCDRS recommended rate for 2022 is 13.64% and employee contribution is 6.00%. The employer’s contribution will increase by 1.34% ($993,068). Our County TCDRS total contribution for 2022 is projected at $10,108,545. This revision must be made before December 15, 2021.

Solution: Approval of the recommended revisions at this time will help the County ascertain the impact on the 2022-2023 budget.

Result: Approval of these revisions will be within the TCDRS time line and is in line with TCDRS employer’s recommended contribution rate.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the additional payment of 13.64% of TXDRS

Vote: 5 - 0 Motion Carried

Attachments:

TCDRS

Auditor

19.

AI-11925

Status report on Election Service Contracts Fund 2010 regarding the amount owed to General Fund’s general operating bank account from funds received by Elections Office from contracting entities, with discussion and possible action to order the closure of Webb County Elections Office bank Account #0122823814 (checks and debit card), and any other matters incident thereto.

Issue: Elections Office has no statutory authority to establish or maintain an individual bank account within the County’s depository bank with single signature authority for checks and debit card (AG opinion GA-636). In addition, Elections Office has not reimbursed County for cost of running elections for contracting entities.

Solution: Court order to close Webb County Elections Office bank account,

Result: With Court approval to close Webb County Elections Office bank account, Webb County will be in compliance with Texas Election Code Title 3 Chapter 31§100; Texas Administrative Code Title 1 Part 4 Chapter 81.161 and Texas Attorney General opinion GA-636. Webb County will be reimbursed in a timely manner for cost of running contracting entities elections employees payroll and operational costs.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to table

Vote: 5 - 0 Motion Carried

Civil Legal Division

20.

AI-11942

Discussion and possible action to enter into 1st Amendment of Concession Agreement with SPI Golf Beverage Company, LLC to increase the license fee from 30% to 40% effective April 15, 2021 and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Requested by SPI Golf Beverage Company, LLC]

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

Attachments:

1st Amendment SPI increase license fee

Item #20 - 1st Amendment of Concession Agreement - SPI Golf Beverage Co. - Executed

Purchasing

21.

AI-11929

Discussion and possible action to authorize the services of LumenServe to replace and install new beacon safety lights on both the North & South Communication Towers of Webb County in an amount not to exceed $42,950.00 and to further discuss and authorize the additional fees listed below and any other matters incident thereto. [Account #'s 1001-1100-001-443000-380, 381, 382 (Repairs and Maintenance to Towers)]

Description of Additional Fees	Qty.	Unit Type	Unit cost per month	Ext. Monthly Cost
*Compliance and Monitoring	3 Towers	Ea.	$59.00	$177.00
FAA Required On-Site Inspections	3 Towers	Ea.	$99.00	$297.00
Assurance Warranty	2 Towers	Ea.	$129.00	$258.00
Data Plan	3 Towers	Ea.	$10.00	$30.00
			Total monthly cost for 3 towers for additional services:	$762.00
*_{North and South Towers-1st. 12mos. Free}**			Total Annual Cost:	$7,620.00

Issue: The beacon safety lights on both, the North and South towers are currently out of service. Additional services for consideration are being proposed for all three (3) towers.

Solution: Authorize the services of LumenServe, the lowers bidder to replace and service the safety lights on both the North and South Towers. Recommendation to consider additional services to ensure compliance with the Federal Aviation Administration (FAA) guidelines and secure warranty to repair/replacement equipment, system updates includes all expense and labor A-Z.

Result: The replacement and installation of new beacon safety lights will comply with FAA safety guidelines. Authorizing the additional services will ensure continuous compliance and monitoring of Webb County communication towers.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to include the additional $7,620.00 for the Compliance and Monitoring fees for the three (3) North and South Towers.

Vote: 5 - 0 Motion Carried

Attachments:

Proposal

Select References Texas 2020 09 28

Honorable Rudy Rodriguez, Constable Pct. 1

22.

AI-11922

Discussion and possible action to accept a grant from the Texas Department of Transportation in the amount of $25,000.00 for the 2021 Click It Or Ticket Campaign, effective May 24, 2021 and designate the Webb County Judge as the authorized official in all matters related to this grant, and any other matters incident thereto. This grant does require a 20% match for fringe benefits, which was approved as item #19 on the February 22, 2021 Commissioners Court meeting. All required documents will be sent for review to Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.

Issue: Texas Law requires drivers and passengers regardless of where they are seated in a vehicle to be secured by a safety belt or a safety seat for children under the age of 8, unless they are 4 feet 9 inches tall. However many drivers and passengers off all ages continue to ride in a motor vehicle without a safety belt or safety seat.

Solution: Constable Pct. 1 has been awarded a state grant so it can join forces with other State and Local Law Enforcement Agencies to aggressively enforce the seat belt laws in Webb County.

Result: To increase occupant restraint use in all passenger vehicles and trucks by conducting an intense occupant protection enforcement and public information and education effort during the enforcement period.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo not to exceed $5,000.00

Vote: 5 - 0 Motion Carried

Honorable Adrian Cortez, Constable Pct. 3

23.

AI-11900

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1130-001-431007-010	Operational Reserve		$17,500

To:	1001-3160-001-443000-075	Repairs & Main't- Vehicles	$9,000	$2,500	$1,404	$3,904
	1001-3160-001-462605	Fuel & Lubricants	$35,000	$15,000	$5,094	$20,094
				$17,500

Issue: Future expenditures and current funding will not be adequate to close out the fiscal year.

Solution: Additional funding from other source is needed to complete fiscal year.

Result: Line item transfer as above mentioned.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 5 - 0 Motion Carried

Commissioners Court Administrator

24.

AI-11957

Discussion and possible action to authorize the Purchasing Agent to issue a Request for Qualifications for a Consultant to review, analyze and assist the County in preparation and participation in Tax Increment Reinvestment Zones being proposed.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 5 - 0 Motion Carried

Commissioners read items 25-38 before going into Executive Session.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to go into Executive Session on item # 26 because it would be detrimental to the County's position if heard in Open Meeting.

Vote: 5 - 0 Motion Carried

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to go into Executive Session on all items, Judge Tano Tijerina reminded everyone that Commissioner Pct. 3 John Galo would be recusing himself on item #33 and that this item would be discussed at the end of Executive Session

Vote: 5 - 0 Motion Carried

Executive Session (10:21 a.m. - 11:53 a.m.)

No action taken

Closed Session/Executive Session

25.

AI-11944

Discussion and possible action on Grievance 2021-001 as filed by the Webb County Deputy’s Association pursuant to Article XXI of the Collective Bargaining Agreement. [Closed Meeting/Executive Session is requested pursuant to §551.071 (Consultation with Attorney) and §551.074 (Personnel Matters) Texas Government Code]

Civil Legal, Mr. Nathan Bratton requested the Court approve the agreement that they have come to with the representatives and the Auditor.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 5 - 0 Motion Carried

Judge Tijerina announced for the record that Commissioner Galo did not participate nor was he present in Executive Session on Item #33.

26.

AI-11951

Discussion and possible action to authorize general counsel to negotiate terms and conditions of a Collective Bargaining Agreement with the Webb County Deputy Sheriffs' Association. [Closed Session/Executive Session is requested pursuant to Government Code §551.0725 Deliberation Regarding Contract Being Negotiated; Closed Meeting]

Civil Legal, Mr. Nathan Bratton asked for direction on how to proceed. Mr. Bratton then provided the names of the members of the Committee for the County. Judge Tijerina recused himself from the Committee so that Commissioner Pct. 1 Jesse Gonzalez could take his place.

Commissioner Pct. 3 John Galo recommended a meeting with the CBA panel to negotiate under the terms discussed in Executive Session.

No further action taken

27.

AI-11943

Status report by Outside counsel with discussion and possible action regarding Hanson Professional Services Inc. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]

No action taken

28.

AI-11945

Status report by Outside counsel with discussion and possible action regarding Case Number 2020-CVI-000444; Bronze Ventures, LLC v. Webb County in the 341st District Court of Webb County, Texas. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]

No action taken

29.

AI-11946