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Official Minutes for Webb County
Commissioners Court Meeting

Monday, June 14, 2021 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 11th day of June 2021. Present also were Mrs. Rosa E. Herrera, Recording Secretary representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Pledge of Allegiance/Invocation
  Led by Commissioner Pct. 4 Cindy Liendo.
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments for the period of June 14, 2021 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve  by order 
  Vote: 5 - 0 Motion Carried
  County Treasurer, Mr. Raul Reyes presented the Recap of Checks and Ratification of Checks for the period of 05/21/2021 - 06/10/2021, the Liability of Disbursement of County Payroll for the period of 05/07/2021 - 05/20/2021 and the pay period of 05/21/2021 - 06/03/2021 and the Casa Blanca Golf Course Actual payroll for the prior payroll period of 06/18/2021 and the estimated payroll for the period of 06/18/2021 in the amount of $40,000.00
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to accept the presentation and to approve the estimated payroll not to exceed $40,0000.00.
  Vote: 5 - 0 Motion Carried
  Ms. Alexandra Zamora from the Business Office presented the May 2021 Monthly report.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept
  Vote: 5 - 0 Motion Carried
  Risk Management, Dr. Alfaro reported on the four rules of Risk Management, Defensive Driving, CPR Instruction, Fire Extinguisher and Electrical Power, Workers Compensation, Benefits Plan, Benefits Booklet, Covid 19 amounts and the hours and the description of services in the Webb County Employee Medical and Wellness Center. 
  Attachments:
  Item #3 -Payroll For Comm Ctr Approval - Executed
  Item #3 - Payroll For Comm Ctr Approval - Executed
  Item #3 - RECAP OF CHECKS - Executed
  Item #3 - Webb County Employee Medical & Wellness Center - Executed
 
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comments.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-11960    Discussion and possible action to ratify, by Order, the following budget amendment by increasing revenues in the amount of $3,000 within Forfeiture funds. [Requested by Adrian Cortez, Constable Pct. 3]
 
  Acct. Number Acct. Name Request
From: 2190-259700 Fund Balance $3,000
       
To: 2190-3160-001-456305 Uniforms $800
  2190-3160-001-456205 Training & Education $2,200
      $3,000

Issue: Deputies are in need to new badges, but this account was adopted at zero balance. Constable needs to attend a mandatory training. 

Solution: Transfer as requested above.

Result: Transfer will allow department to complete purchase order.
             
b.   AI-11964    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Mike Villarreal, Constable Pct. 2]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2183-259700 Fund Balance $1,940 $8,425.96 $6,485.96
To: 2183-3180-001-461006 Canine Expenditures $1,940 $1,450.99 $3,390.99

Issue: Funds needed for Canine Marko's expenses associated with canine expenses. 

Solution: With approval of fund transfer the Canine Expenditure account will have enough funds for food, vet visits and a new kennel. 

Result: Constable Pct. 2 canine will be able to have monies for food, vet visits. and /or any other expenses associated with canine.
  Attachments:
  BA FORM
 
             
c.   AI-11967    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Webb County Sheriff]
 
  Acct. Number Acct. Name Request End Bal.
From: 2153-3020-001-443000-075 Repair Maint. Vehicle $8,100 $1,900
To: 2153-3010-001-443000-090 Repair Maint. Helicopter $8,100 $8,100

Issue: No funds available for annual helicopter inspection.

Solution: Transfer money to correct account and proceed with annual inspection.

Result: Funds will be available and issue out Purchase Order.
  Attachments:
  Sheriff Fund
 
             
d.   AI-11969    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant Funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2371-5260-521-410000 Payroll $199,9545 $1,300 $108,384.52 $90,175.92
  2371-5260-521-421000 Health Life Insurance $24,252 $1,400 $18,428.15 $11,089.20
  2371-5260-521-441001 Telephone $3,200 $1,100 $1,761.00 $435.92
  2371-5260521-443000-075 Repairs & Maint. Vehicles  $800 $200 $785.50 $585.50
  2371-5260-521-460000 Office Supplies  $2,000 $1,000 $2,000.00 $1,000.00
  2371-5260-462605 Fuel & Lubricants  $4,457 $1,000 $2,548.55 $1,186.98
        $6,000    
To: 2371-5260-521-461000 Materials & Supplies  $29,300 $6,000 $2,782.68 $8,782.68

Issue: Meals on Wheels requires Funds to be transfer into the materials & supplies account ro purchase the serving trays for the meals being delivered.

Solution: By Commissioners Court ratification of the approval, we will have funds to cover cost. 

Result: With funds available, the program will be able to continue home delivery meals and congregate meals program.
             
e.   AI-11977    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Mike Villarreal, Constable Pct. 2]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2183-259700 Fund Balance $1,572 $6,485.96 $4,913.96
To: 2183-3180-001-456205 Training and Education $1,572 $352.85 $1,924.85

Issue: Need fund transfer for Training and Education for Conference.

Solution: With the transfer of funds Constable Pct. 2 will have enough funds for training. 

Result: Deputies for Constable Pct. 2 will be able to attend the training.
  Attachments:
  BA Form
 
             
f.   AI-12002    Discussion and possible action to ratify and approve the following budget amendment (line item transfers) within Forfeiture funds. [Requested by Harold DeVally, Constable Pct. 4]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2202-259700 Fund Balance $1,180.50 $106,787.08 $105,606.58
           
To: 2201-3170-001-422000 FICA $382.50 0 $382.50
  2201-3170-001-423000 Retirement $615.00 0 $615.00
  2201-3170-001-426000 Workers Comp $150.00 0 $150.00
  2201-3170-001-425000 Unemployment $33.00 0 $33.00
      $1,180.50    

Issue: Funds will be used to cover fringe benefits for Click It of Ticket Campaign.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The department can utilize the proceeds for the official use of this office.
  Attachments:
  BA 01 form
 
             
g.   AI-11984    Discussion and possible action to ratify, by Order, the following ministerial budget amendment (line item transfer) within Road & Bridge Department Funds. [Requested by Road & Bridge Department]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2007-7150-001-443000-045 Repairs & Maint. Bridges $76,500 $10,000 $73,520.17 $63,520.17
To: 2007-7150-001-441210-005 Utilities Vending Machine $45,000 $10,000 $121.28 $10,121.28

Issue: The requested line item transfer is to fund the Utilities Vending Machine account, to pay outstanding water bills and to be able to finish the FY. 

Solution: Transfer funds as requested above.

Result: Funds will be available to cover outstanding water bills and to close the FY.
             
h.   AI-11986    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Sheriff]
 
  Acct. Number Acct. Name Request
From: 2153-259700 Fund Balance $97,000
To: 2153-3010-001-470000 Capital Outlay $97,000

Issue: Transfer of funds is needed to cover new Law Enforcement Vehicle.

Solution: Monies will be available to purchase new vehicles.

Result: Purchase order can be issued.
  Attachments:
  Budget Appropriation Transfer
 
             
i.   AI-11972    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2362-5360-521-463802  Household Crisis $690,543.00 $650,146.24 $690,146.24 $40,000.00
  2362-5270-521-463802 Household Crisis $39,889.13 $10,000.00 $39,889.13 $29,889.13
        $660,146.24    
To: 2362-5360-521-463804 Utility Assistance $690,543.00 $640,146.24 $627,194.86 $1,267,341.1
  2362-5360-521-463805 Heating Cooling Systems $0 $10,000.00 $0 $10,000.00
  2362-5270-521-463805 Heating Cooling Systems   $10,000.00 $0 $10,000.00
        $660,146.24    

Issue: Funds available in account will not cover cost needed to continue operation of service.

Solution: By Commissioners Court approval, accounts in line item transfers will have funds to cover.

Result: There will be sufficient funds in mentioned line items which will allow for continuation of service.
             
j.   AI-11978    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2368-5270-521-423000 Retirement $2,934.29 $2,934.29 $2,934.29 $0
                        
To: 2368-5270-521-425000 Unemployment $630.43 $2,303.86 $401.78 $2,705.64
  2368-5270-521-426000 Worker Compensation   $630.43   $630.43
                        $2,934.29    

Issue: Funds available in account will not cover cost needed to continue operation of service.

Solution: By Commissioners Court approval, accounts in line item transfers will have funds to cover.

Result: There will be sufficient funds in mentioned line items which will allow for continuation of service.
             
k.   AI-11993    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) from Road & Bridge payroll savings to the TxDOT County Transportation Infrastructure Fund (CTIF) matching funds. [Fund #2007 (Road & Bridge)]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2007-7150-001-410000 Payroll Cost $1,737,145 $167,359 $943,567 $776,208
To: 2007-7150-001-463901-005 Commissioners Court TxDot CTIF $300,000 $167,359 $19,352 $186,711

Issue: TxDOT CTIF 2014 grant award requires matching funds budgeted under Road and Bridge Fund. County has budgeted matching funds for five years; but road projects were mostly completed in fiscal year 2021.

Solution: Budget line item transfer to cover the cost of CTIF-2014 required matching funds.

Result: Grant matching funds will comply with TxDOT requirement.
             
6.   Business Office
             
a.   AI-12019    Discussion and possible action to approve the posting and filling of the vacant following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 14, 2021.
 
Slot # Title Hourly Rate
 
2864 Account Payable Specialist $18.46 - $20.14 16/A-H

Issue: Accounts Payable Specialist position has become available in the Business Office.

Solution: Post of slot will fill vacancy. 

Result: Filling of slot will allow Business Office to continue the distribution of workflow evenly.
             
7.   Casa Blanca Golf Course
             
a.   AI-11971    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6080-001-443000-155 Repairs & Main't- Irrigation $5,000 $2,000 $6,007.30 $4,007.30
  7100-6080-001-444001-010 Trees & Landscaping- Fertilizer $20,000 $2,000 $10,517.50 $8,517.50
        $4,000    
To: 7100-6110-001-461005-035 Merchandise- COS Equipment $13,600 $4,000 $2,615.68 $6,615.68

Issue: There is a purchase order on hold for Taylormade equipment due to a lack of funds.

Solution: Transfer as mentioned above.

Result: Purchase order can be completed.
             
b.   AI-12017    Discussion and possible action to ratify, by Order, the following budget amendments (line item transfers) within Golf Course funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6080-001-444001-025 Trees & Landscaping- Sods/Seeds $5,000 $1,000 $1,000 $0
  7100-6080-001-443000-035 Repairs & Main't-  Equipment $15,000 $1,000 $4,137 $3,137
  7100-6080-001-443000-155   $5,000 $1,000 $5,973 $4,973
        $3,000    
To: 7100-6110-001-461005-035 Merchandise- COS Equipment $13,600 $2,000 $3,835 $5,835
  7100-6120-001-459019 Miscellaneous- Food & Beverage  $2,500 $1,000 $548 $1,548
        $3,000    

Issue: Funding needed to complete purchase orders.

Solution: Transfer as requested above.

Result: Purchase orders will be completed.
             
8.   Civil Legal Division
             
a.   AI-11959    Discussion and possible action to approve a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start Program, at no cost to the County, in order to collaborate with and provide the Webb County Head Start Program with access to 4 UISD campus facilities for Headstart/Early Headstart Collaborative Education pre-kindergarten classrooms at these U.I.S.D. elementary/kindergarten campus locations; 1.) Alicia Ruiz, 2.) Zaffirini, 3.) Henry Cuellar and 4.) Finley Elementary, for a term of five (5) years, commencing August 31, 2020 through August 31th, 2025; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Head Start Director]
  Attachments:
  MOU ALICIA RUIZ
  MOU HENRY CUELLAR
  MOU JOE FINLEY
  ZAFFIRINI ELEM. MOU
  Item #8.a. - MOU- UISD - Finley Elementary - Executed
  Item #8.a. - MOU- UISD - Henry Cuellar Elementary - Executed
  Item #8.a. - MOU- UISD - Ruiz Elementary - Executed
  Item #8.a. - MOU- UISD - Zaffirini Elementary - Executed
 
             
b.   AI-11962    Discussion and possible action to renew a Service Agreement contract with West Publishing Corporation D/B/A West Government Services for Two (2) licenses for Thirty-Six (36) months for the Consolidated Lead Evaluation and Reporting Services (CLEAR) for investigative purposes at a monthly charge not to exceed Two Hundred Twenty Two Dollars and Ninety-two cents ($222.92), and to be adjusted after each succeeding 12 month term at a rate not to exceed Three (3%) percent over the charges for the preceding 12 month term, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Nancy Cadena, Webb County Indigent Health Care Director; Account #1001-5040-001532001 (Professional Services)]
 
Issue: The Indigent Health Care Services Department utilizes this online software program to obtain investigative reports on program applicants to verify possible assets/resources and residency. This software program is also used to find relatives of unclaimed pauper decedents. The IHC Department is currently limited with only one licensed user which may delay the approval process for the indigent clients.
 
Solution: Staff members will have access to conduct searches in an efficient and effective manner that will expedite the investigative process.
 
Result: With the adequate access to this online resource, IHC caseworkers will be able to make an eligibility determination for the program applicants.
  Attachments:
  CLEAR agreement
  Item #8.b. - Service Agreement with West Publishing - Executed
 
             
c.   AI-11973    Discussion and possible action to approve a one-year agreement from (May 31, 2021 through May 30, 2022) between Webb County for the 341st District Veterans Treatment Court Program and La Familia Consulting and Counseling Services L.C. for professional services associated with Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Award #1H79 TI081929-01, funding Opportunity #1 H79 TI081929-01 at a cost of three thousand dollars ($3,000.00) a month for a total cost not to exceed thirty-six thousand dollars ($36,000); and authorizing the County Judge to sign all relevant documents, and all other matters incident thereto. [Requested by 341st Judicial District Court, Account #2351-2030-001-432001 (Professional Services)]

Issue: The approval of the budget by the Commissioners Court is required in order to utilize the professional services of a counseling company for the treatment of Veterans.

Solution: The Commissioners Court approving the agreement.

Result: The 341st District Adult Drug Court Program will be able to continue to provide services and operate fully.
  Attachments:
  Agreement
  Item #8.c. - District Veterans Court Program & La Familia Consulting - Executed
 
             
d.   AI-11975    Discussion and possible action to approve a One-year agreement beginning (May 31, 2021, through May 30, 2022) for Professional Services between Christina Garza and Webb County for the 341st District Court Adult Veterans Treatment Program to provide mental health and drug and alcohol abuse treatment services at a biweekly cost not to exceed Three Thousand Three Hundred Sixty-Seven Dollars ($3,367.00) for a total cost not to exceed Eighty-Seven Thousand Five Hundred Forty-Two Dollars ($87,542.00) and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by 341st District Court; Account #2351-2030-001-432001 (Professional Services)]
  Attachments:
  Professional Agreement
  Item #8.d. - Christina Garza - Executed
 
             
e.   AI-11976    Discussion and possible action to approve a contractual amendment to the Inter-Governmental Service Agreement (IGSA) Contract Webb County Detention Center in Laredo, TX into ICE IGSA 70CDCR18DIG000004 to incorporate the Wage Determination based on the Collective Bargaining Agreement #2021-0107; authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment.[Requested by the Webb County Sheriffs' Office, WCDC Account #1001-209250-180]

Issue: The purpose of modification P00010 is to incorporate Department of Labor (DOL) Wage Determination (WD) Collective bargaining Agreement (CBA) # 2021-0107, Revision 1 dated 04/21/2021 between the Federal Contract Guards of America (FCGOA) and CoreCivic at Webb County Detention Center in Laredo, TX into ICE IGSA 70CDCR18DIG000004. The CBA is effective from 12/01/2019-02/28/2023 with an effective date of 03/01/2021.

Solution: Incorporate DOL WD # 2015-5240, Revision 15 dated 06/27/2020 for Webb County, TX.

Result: Approval will not cost the County any money and the Period of Performance for teh amendment will be from 03/01/2018 to 02/28/2023, all other terms and conditions shall remain the same.
  Attachments:
  Amended IGSA
 
             
f.   AI-11991    Discussion and possible action to enter into a one (1) year (June 1, 2021 through May 31, 2022) Transaction Service Agreement (Subscription Renewal) and the attached Business Associate Addendum to said Agreement with Orion Healthcare Technology, Inc., to access the AccuCare Web deployed service needed to process clinical documentation and perform administrative functions for the 341st Judicial District Court Veterans Treatment Program at an annual cost of Three Thousand One Hundred Thirty-Two Dollars ($3,132.00) and authorizing the County Judge to execute all relevant documents. [Requested by Judge Rebecca Palomo, 341st Judicial District Court; Account #2351-2030-001-432001 (Professional Services)]
  Attachments:
  Addendum
  Signature Page
  Contract
 
             
g.   AI-11992    Discussion and possible action to ratify a one (1) year (September 30, 2020 through May 31, 2021) Service Agreement (Subscription Renewal) and the attached Business Associate Addendum to said Agreement with Orion Healthcare Technology, Inc., to access the AccuCare Web deployed service needed to process clinical documentation and perform administrative functions for the 341st Judicial District Court Program at an annual cost of Two Thousand Eighty-Eight Dollars ($2,088.00) and authorizing the County Judge to execute all relevant documents. [Requested by Judge Rebecca Palomo, 341st Judicial District Court; Account #2351-2030-001-432001 (Professional Services)]

Issue: During the 2020 COVID-19 Pandemic the Orion Health Care Technology was unable to submit the contract for this service period but continued to provide services to keep the treatment program active.

Solution: Ratify the contract for the period of September 30, 2020 to May 31, 2021.

Result: the Vendor will be paid for services rendered.
  Attachments:
  Addendum
  Signature page
  Renewal Agreement
  Item #8.g. - Orion Healthcare Technology Inc - Executed
  Item #8.g. - Service Agreement - Orion Healthcare Technology - Executed
 
             
h.   AI-12007    Discussion and possible action to enter into a five (5) year (October 1, 2021 to September 20, 2026) Memorandum of Understanding (“MOU”) with the State of Texas, Office of the Attorney General (“OAG”), where Webb County agrees to provide and maintain a dedicated internet connection for the OAG in order to allow OAG personnel authorized access to the District Clerk’s case management and imaging and judicial software system so the OAG can perform their Title IV-D agency Child Support Enforcement duties and with the State of Texas paying Webb County, Fifteen Thousand Six Hundred Dollars ($15,600.00) over the term of the MOU. [Requested by Rafael Peña, Director of Information Technology; Account #1001-1130-001-441001 (Internet)]
  Attachments:
  MOU
  Item #8.h. MOU - Office of the Attorney General - Executed
 
             
9.   Commissioners Court
             
a.   AI-11974    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1130-001-441205 Utilities $825,000 $35,000 $483,027.95 $448,027.95
To: 1001-1130-001-441805 Internet Service $165,000 $35,000 $38,444.71 $73,444.71

Issue: Based on a change of billing and an upgrade of internet services, the internet service line item will run short by the end of this fiscal year. 

Solution: Approve and process a line item transfer to have the amount necessary to finish out the fiscal year.

Result: Sufficient funding for all invoices.
             
10.   Community Action Agency
             
a.   AI-11987    Discussion and possible action to approve conducting Category "B" Elections to fill current vacancies as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. (The Advisory Board shall be composed of membership that complies with the Community Services Block Grant-Texas Administrative Code Rule 5.215 from Texas Department of Housing and Community Affairs-TDHCA). Three Elections will be held. One on Thursday, June 17, 2021 for a Representative and Alternate for Area X-El Cenizo Community Center located at 3519 Cecilia Lane from (9:00 a.m. till 5:00 p.m. The other Election will be held on Friday, June 18, 2021 for a Representative and Alternate for Area IX- Rio Bravo in the Rio Bravo Community Center, 1600 Orquidia Lane from 9:00 a.m. till 5:00 p.m.Third Election on Tuesday, June 22, 2021 for a Representative and Alternate for Area VIII - Mirando, Oilton & Bruni, in the Ernesto J. Salinas Community Center located at 917 North Main Avenue from 9:00 a.m. till 5:00 p.m.

Issue: To hold Elections to fill current vacancies for Representative and Alternate for Area-X- El Cenizo, For Area IX- Rio Bravo and Area VIII- Mirando, Oilton and Bruni.

Solution: The Advisory Board shall be composed of membership that complies with the Community Serves Block Grant-Texas Administrative Code Rule 5.215.

Result: Once the Election is held the Community Action Agency will comply with Texas Administrative Code Rule 5.215.
             
b.   AI-11980    Discussion and possible action to authorize Webb County on behalf of Community Action Agency to enter into annual vendor agreement with Retail Energy Providers (listed below) for the implementation of the Community Services Block Grant (CSBG) and Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs. This agreement shall be effective from the 20th day of May 2021 for a period not to exceed two years from the effective date, and authorizing the Webb County Judge to sign any all relevant documents and any other matters incident thereto.

List of Retail Energy Provider

174 Power Global Retail Texas, LLC dba Chariot Energy

Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).

Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement.

Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses.
  Attachments:
  vendor agreement Chariot Energy
  Item #10.b. - Chariot Energy - Executed
 
             
11.   Honorable Hugo Martinez, County Court at Law 1 Judge
             
a.   AI-12016    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2060-001-433001 Court Appointed Attorney $9,000 $2,000 $7,000  5,000
  1001-2060-001-451157 Adult Misdemeanor $115, 000 $5,000 $79,500 $74,500
        $7,000    
To:  1001-2060-001-456205 Training and Education  $500 $2,000 $205.00 $2,205
  1001-2060-001-458000  Administrative Travel  $2,500 $5,000 $2,500 $7,500
        $7,000    

Issue: In order to remain in compliance with recent changes. (Each court coordinator of a district or statutory county court shall annually complete 16 hours of continuing education, unless the court coordinator files with the Texas Center for the Judiciary, Inc., the prescribed form, signed by the judge or commissioners court of the county employing the court coordinator certifying that state and local funds are not available for the court coordinator's continuing education.)

Solution: Transfer money to be able to pay for travel and dues. 

Result: We will remain in compliance with recent changes for our Court Coordinators and our Court Reporter which will be attending a conference in July.
             
12.   Economic Development
             
a.   AI-12004    Discussion and possible action to approve and enter into a renewal agreement with Texas Veterans Commission (TVC) Fund for Veterans' Assistance (FVA) General Assistance Grant Award #GT-VSO20-002, for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2021 through June 30, 2022, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy.  [Requested by Veterans Service Office, Fund #5410]

Issue: On October 26, 2020, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans' Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding.  Authorization from the Commissioners' Court is required in order to accept the award.

Solution: The Commissioners' Court authorize the acceptance and renewal of the state funds to continue to provide extended services to medical appointments outside the Webb County area and address the needs of the transportation program participants.

Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds.
             
b.   AI-11979    Discussion and possible action to approve contract extension request Amendment Number 2 to Contract #61200003358 for Fiscal Year 2020 for the Community Services Block Grant (CSBG) Cares Act from Texas Department of Housing and Community Affairs (TDHCA). This amendment will extend the Contract end date from July 31, 2021 to December 31, 2021. The Contract Term is March 27, 2020 - December 31, 2021. Authorizing the County Judge to sign all relevant documents for request and approval of contract extension. This action will not have an impact to the General Fund.  [Requested by James Flores, Director of C.A.A and Economic Development Department]
 
Issue: Approve request for contract extension for Contract #61200003358 for the Fiscal Year 2020 Community Services Block Grant (CSBG) Cares Act extension to December 31, 2021. This amendment number 2 will extend Contract Term end date from July 31, 2021 to December 31, 2021. Contract Term is 03/27/2020-12/31/2021.

Solution: Funds shall be utilized for the reduction of poverty, the revitalization of communities, and the empowerment of low-income families and individuals to become self-sufficient.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.
  Attachments:
  CSBG Contract Extension
 
             
c.   AI-12013    Discussion and possible action to authorize the Economic Development Department to assist the Webb County Court-at-Law II in the development and submission of a grant application to the US Department of Justice - Office of Juvenile Justice and Delinquency Prevention for the OJJDP FY 2021 Juvenile Drug Treatment Program Grant - OJJDP Juvenile Drug Treatment Court Program in grant funds of $600,000.00 for four (4) years requiring a case or in kind match of $150,000.00 or 25% over the four (4) year grant period. The required match shall be committed in a four-year grant period starting in September 2021. All required documents were sent for review to the Economic Development Department, and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) policy. [Requested by Judge Victor Villarreal, County Court at Law #2]

Issue: Webb County is in need of a Juvenile Drug Treatment Court Program. 

Solution: Webb County Court-at-Law II proposes to apply for the US Department of Justice - Office of Juvenile Justice and Delinquency Prevention, FY 2021 Juvenile Drug Treatment Program Grant. To qualify for this grant, it is necessary to first submit a Letter of Intent for the multi-year grant that requires a county case or in kind match. The OJJDP FY 2021 Juvenile Drug Treatment Court Program will pay $600,000.00 over the period of 48 months (4 years) for the operation of this grant. Webb County will be responsible for 25% of the cost of the total as a cash or in kind match for operations. The cash or in kind match from the County for the four-year period will be a total of $150,000.00 (25%). Proposal payment of the 25% match is to be submitted as in kind that can be justified as in-kind match (soft) includes, but is not limited to, the valuation of non-cash contributions. "In-kind" may be in the form of services, supplies, real property, and equipment.

Result: This grant will allow Webb County Court-at-Law II to provide assistance to Juveniles by continuing judicial supervision over juveniles, and other individuals under the jurisdiction of the court, with substance abuse problems who are not violent offenders. Mandatory periodic testing for the use of controlled substances or other addictive substance during any period of supervised release or probation for each participant. Substance use treatment for each participant. Diversion, probation, or other supervised release involving the possibility of prosecution, confinement, or incarceration based on noncompliance with program requirements or failure to show satisfactory progress. Offender management and aftercare services such as relapse prevention, healthcare, education, vocational training, job placement, housing placement, and childcare or other family support services for each participant who requires such services. Payment, in whole or in part, by the offender for treatment costs, to the extent practicable, such as costs for urinalysis or counseling. Payment, in whole or in part, by the offender, of restitution, to the extent practicable, to either a victim of the offender’s offense or to a restitution or similar victim support fund.
  Attachments:
  Attachment 1
 
             
d.   AI-12014    Discussion and possible action to authorize the submission of the County Court-at-Law 2 DWI Court Program Year 4, non-competing Continuation Grant Application for SAMHSA Grant #TI-081049 (TI-18-008); and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant application does not require a cash match; thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Judge Victor Villarreal, County Court at Law #2]

Issue: The grant application was submitted on May 24, 2021 so as not to lose the grant funds. Grant funds have already been awarded for the next 5 years. However, it is required by the funding agency to submit a non-competing continuation application for each individual year of the grant. Thus, since it is the intention of County Court-at-Law 2 to continue to renew services under the grant over the next 5 years, a non-competing continuation application will be submitted by the DWI Court Program to continue services for year 4.

Solution: Ratify the submission of the continuation application as submitted in order to allow the DWI Court Program to continue to offer services under the grant for year 4. 

Result: Webb County Court-at-Law II will remain in compliance with SPOC and with the submission rules and regulations set forth by the funding agency.
             
e.   AI-12011    Discussion and possible action to submit the 2022 Webb County Resolution for year four of the Webb County Integrated Defense Project, and the 2022 Improvement Grant Program Intent to Submit Multi-year Grant Renewal to the Texas Indigent Defense Commission (T.I.D.C.), effective October 1, 2021. [Requested by Virginia Aranda, Public Defender]

Issue: Amount awarded and approved for year four is $39,349.56 from T.I.D.C. (20%). The cash match commitment from the county at this time is 80% of the project funding which is $157,398.25. 

Solution: Allow the submittal of the grant renewal form and resolution for continuation of this grant funded program.

Result: We will be able to continue with the grant funded Webb County Integrated Defense Project.
  Attachments:
  Intent to Submit Application
  Letter of Intent (SPOC)
  2022 Resolution
  Item #12.e. - Resolution No. 06-14-2021-12e - Executed
 
             
13.   Extension Office
             
a.   AI-12024    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: Local Mileage 1001-7130-001-458010 $4,000 $2,800 $3,455.15 $655.15
  Materials & Supplies 1001-7130-001-461000 $3,000 $500 $2,127.29 $1,627.29
        $3,300    
To: Administrative Travel 1001-7130-001-458000 $2,500 $3,300 $1,343.04 $4,643.04

Issue: The current funds are insufficient to cover needed out-of-county travel requests.

Solution: The line item transfer will cover expenses for the remainder of the fiscal year.

Result: The fund's transfer would allow the agents to attend out-of-town required trainings without the line item going into a deficit.
             
14.   Engineering
             
a.   AI-11996    Discussion and possible action to adopt an Order of Acceptance for the dedication of EIGHT (8) Roadway Right-of-Way and/or Public Utility Easements out of the Los Fresnos, and Los Mesquites Subdivisions, for the purpose of acquiring these necessary easements by Webb County to perform road maintenance and improvements in order to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and for use, extension and/or provision of proper drainage, and/or utility services; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez Garcia, Webb County Engineer/R.O.W. Dept.]
 
Los Fresnos
Property Grantor (s)
0.034-acres out of Tract 75
0.034-acres out of Tract 85
0.033-acres out of Tract 49
0.197-acres out of Tract 69
0.033-acres out of Tract 79		 Jesus Manuel Pompa Jr.
Canseco Olivares
Guadalupe P Hernandez-Becerra
Argemiro Ramos & WF Socorro Ramos
Alfredo Rendon Jr & WF Blanca Rendon
0.126-acres out of Tract 14
0.033-acres out of Tract 15		 Francisco Hernandez III
                                               
Los Mesquites
Property Grantor (s)
   
0.035-acres out of Tract 8 Abelardo Lopez
 
  Attachments:
  ROW Order Acceptance 06 14 21
  Item #14.a. - Order of Acceptance No. 06-15-2021-14.a- Executed
 
             
15.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-12001    Discussion and possible action to approve the posting and filling of the following Slots:
 
Slot # Title Hourly Rate Pay Periods
1615 Child Care Partnership Part-time
Classroom Aide		 $9.42 26
1643 Child Care Partnership Part-time
Classroom Aide		 $9.42 26
2520 Child Care Partnership Part-time
Classroom Aide		 $9.42 26
  Attachments:
  Classroom Aide
 
             
b.   AI-12003    Discussion and possible action to accept the American Rescue Plan Act, 2021, One-Time Funding Grant for the Head Start, Early Head Start, and Child Care Partnership programs in the amount of $1,629,633 (Federal).  A waiver has been submitted for Non-Federal Match.
  Attachments:
  American Rescue Plan Budget 2021
  Guidance for American Resue Plan Grant 2021
 
             
16.   Human Resources
             
a.   AI-11985    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1230-001-461000 Materials & Supplies $15,000 $2,300 $12,098.46 $9,798.46
To: 1001-1230-001-460105 Minor Tools & Apparatus $2,000 $2,300 $1,192.25 $3,492.25

Issue: The department is in need of upgrading and replacing of laptops.

Solution: Approval of line item transfer. 

Result: There will be sufficient funds to purchase laptops.
  Attachments:
  Laptops
  Attachment 2
 
             
17.   Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1
             
a.   AI-11990    Discussion and possible action to authorize the purchase of One (1) Cannon Laser Multifunction Printer with one set of toner for the collections department in the amount of $425.10; and to further authorize the funding source from the Technology fund pursuant Article 102.0173 of the Texas Code of Criminal Procedure. [Account #2009-2160-001-460105 (Court Tech Fund-Minor Tools & Apparatus)]

Issue: We have recently experienced that when the Toshiba main copier goes out of order, waiting for service could take more than 24 hours.  We are a very busy office, and we need to be able to stay functional. 

Solution: By approval of the Commissioners Court we would be able to proceed with the purchase of one multifunction printer for the collections department to stay functional when the main copier is out of service.

Result: We will be able to continue normal county business, even when the main copier is out of service.
  Attachments:
  Printer Quote
 
             
18.   Public Defender
             
a.   AI-11982    Discussion and possible action to approve the posting and filling of the following slots subject to the availability of payroll funds and any applicable Civil Service guidelines, as well as any and all Wage Plan Policies, effective June 14, 2021:
 
Slot # Title Salary
 
2693 Legal Assistant $31,518.75 - $33,124.48 (12/A-E)
2299 Administrative Clerk $27,178.52 - $28,563.14 (9/A-E)

Issue: Slot #2693 will become vacant on June 7, 2021, and will be filled from within, thus, leaving slot #2299 vacant.
 
Solution: Request is being made to promote an employee to the vacant Legal Assistant slot (#2693), and fill the remaining vacant slot (#2299).
 
Result: This action will allow our department to promote from within, and fill the remaining vacant slot, and will allow us to continue to function efficiently and effectively.
             
19.   Purchasing
             
a.   AI-11963    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1310-001-456205 Training & Education  $5,000 $300 $5,000 $4,700
To: 1001-1310-001-462605 Fuel & Lubricants  $500 $300 $0 $300

Issue: Due to spike in auction activity & trips to Sam's Club, additional fuel money is required to cover projected year-end expenses.  

Solution: Approve budget amendment to have available funds for fuel expenses.  

Result: Department will have sufficient funds for fuel for rest of fiscal year ending 09/30/2021.
             
b.   AI-11966    Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that either is salvage or surplus property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value or some usefulness for the intended purpose is no longer needed by the department. 

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law. 

Result: Generate revenue from public sale of property, reduce county expenditures by transferring surplus to other departments and make room for future assets replacing salvage or surplus items no longer needed.
  Attachments:
  Inventory Disposition List CCT. 06.14.2021
 
             
c.   AI-11965    Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following contracts for fiscal year 2021-2022. 

Annual Contract for Outdoor Advertising 
Annual Contract for Auto Parts 
Annual Contract for Auto, Truck, Bus & Heavy Equipment Mechanical Repairs
Annual Contract for Electrical Repair Service for Webb County Vehicles
Annual Contract for Electrical Supplies 
Annual Contract for Flexible Base 
Annual Contract for Fuel & Lubricants for Webb County Vehicles 
Annual Contract for HVAC On-Call Services with TDLR Class A License 
Annual Contract for Machine Shop Repair
Annual Contract Master Electrician 
Annual Contract for Milk, Bread, Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Paint, Body Work & Decals for Webb County Vehicles 
Annual Contract for Pharmaceutical Supplies
Annual Contract for Plumbing 
Annual Contract for Processed Foods
Annual Contract for Produce 
Annual Contract for Refuse Collection 
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals

Issue: The contracts listed above are set to expire 09/30/2021.

Solution: Authorize the Purchasing Agent to solicit formal bids.

Result: Annual Contracts will provide fixed pricing from responsible bidders for FY 2021-2022.
             
d.   AI-11968    Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals for a Thirty-Four (34) month contract for UA (Urinalysis) Testing for the Community Supervision and Corrections Department (CSCD). This action will have no impact on the County's General Fund Budget. [Requested by CSCD; Account #2775-4020-001-460021 (Surveillance Supplies)]

Issue: The current Urinalysis Testing contract is set to expire October 31, 2021.
 
Solution: Solicit Formal Request for Proposals as per local government code. 
 
Result: Secure proposals for commissioners court consideration.
             
e.   AI-11970    Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals for a three (3) year contract for Treatment Alternative to Incarceration Program (TAIP) for Community Supervision and Corrections Department (CSCD). This action will have no impact on the County's General Fund Budget. [Requested by CSCD; Grant Account #2776-4030-001-450001-040 & 2776-4030-001-450001-045 (Contract Services Outpatient Group & Individual)]

Issue: TAIP contract is set to expire August 31, 2021.

Solution: Award contract to qualified proposer. 

Result: Continue Treatment Alternative to Incarceration Program operations with CSCD.
             
20.   Road & Bridge
             
a.   AI-12009    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Road & Bridge Funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2007-7150-001-443000-045 Repairs & Maint. Bridges $76,500 $17,000 $73,520.17 $63,520.17
To: 2007-7150-001-441210-005 Utilities Vending Machine $45,000 $17,000 $121.28 $17,121.28

Issue: The requested line item transfer is to fund the Utilities Vending Machine account, to pay outstanding water bills and to be able to finish the Fiscal Year. 

Solution: Transfer funds as requested above. 

Result: Funds will be available to cover outstanding water bills and close the Fiscal Year. 
             
21.   Honorable Martin Cuellar, Sheriff
             
a.   AI-11961    Discussion and possible action to accept a donation from Woodmen of the World Life Insurance Society 2364 Fund in the amount of Five Hundred Dollars ($500) as per Texas Local Government Code §81.032 (Acceptance of Donations) for use for the operational needs of the Webb County Sheriff’s Office; and any other matters incident thereto. The Webb County Sheriff’s Office currently intends to use these unrestricted funds for the acquisition of needed minor tools and apparatus.
 
Issue: The Webb County Sheriff’s Office received a check in the amount of $500 from the Woodmen of the World Life Insurance Society 2364 Fund.
 
Solution: This contribution will provide supplemental but needed funding for the Webb County Sheriff’s Office operations.
 
Result: The Webb County Sheriff’s Office will be able to utilize these funds for operations in order to continue to serve the needs of the local community and its citizens.
             
b.   AI-11994    Discussion and possible action to enter into an agreement with the Department of Defense (DOD) to allow the Webb County Sheriff to apply for and accept surplus property, deemed excess by the Secretary of Defense, from the Department of Defense (“DOD”) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto.
 
Issue: The Secretary of Defense is authorized by 10 USC §2576a to transfer to State Law Enforcement Agencies, surplus personal property that is suitable for use by law enforcement agencies. 
 
Solution: The Governor of the State of Texas has, designated in writing, an effective date of August 15, 2021 to implement this agreement.

Result: Webb County may receive excess property from the DOD, suitable for law enforcement purposes, that will reduce the cost of obtaining such equipment through the use of Webb County taxpayer funds.
  Attachments:
  Agreement
 
             
c.   AI-12015    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-4070-001-450001-020 Contract Service Zapata $50,000 $2,000 $50,000 $48,000
To: 1001-3010-001-464005 Books and Subscription $5,000 $2,000 $661.90 $2,661.90

Issue: Not enough funds to cover a Narcotics Subscription.

Solution: Seeking authorization to transfer funds and cover subscription 

Result: Pay pending invoice and continue using software.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda
  Vote: 5 - 0 Motion Carried
  Attachments:
  back up
 
             
REGULAR AGENDA
             
Honorable Martin Cuellar, Sheriff
             
22.   AI-11989    Discussion and possible action to authorize County Auditor, by Order, to create accounts for Repair Maintenance Helicopter and Rent Expense within the General Fund and transfer $14,500 from Account #1001-4070-001-450001 (Contract Service Zapata) to Repair Maint Helicopter($10,900) and Rent Expense ($3,600) when accounts are created. 

Issue: Need funds for helicopter repairs and storage.

Solution: Seeking authorization to create line items within general fund.

Result: Line items created and funding will be available.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
             
Economic Development
             
23.   AI-12025    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) from the Operation Reserve Fund to the Economic Development TPWD Local Parks and to authorize a change order to the contract between Webb County and Splashpads USA for additional concrete at a cost of $5,945.00 for the Rio Bravo site and $10,260.00 for the Bruni site in accordance with the Texas Local Government Code; Section 262.031 (Changes in Plans and Specifications) and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto.
 
  Acct. Number Acct. Name Amount
From: 1001-1130-001-431007-010 Operational Reserve  $16,205
To: 1001-1160-001-463904-010 Economic Development TPWD Local Parks $16,205

Issue: Funding is needed to fill in splash pad site area.

Solution: The solution is to have project executed with proper operations.  

Result: The Webb County Texas Parks and Wildlife Department Splash Pads Project contract #50-000509 will be constructed according to grant requirements.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSTAIN)
  Attachments:
  Request for Budget Appropriation Transfer
 
             
24.   AI-12026    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) from the Operation Reserve Fund, Bond Series 2006 Recreational Facilities Fund, and Bond Series Income Interest to the Economic Development TPWD Local Parks and to further authorize the Purchasing Agent to procure the temporary and permanent project signage and the electrical connections and equipment for the Webb County Texas Parks and Wildlife Department Splash Pads Project contract #50-000509 for both the Rio Bravo and Bruni project site.
 
  Acct. Number Acct. Name Amount
From: 3095-259-700 Fund Balance  $616
  1001-1130-001-431007-010 Operational Reserve  $39,146
      $39,762
       
To: 1001-1160-001-463904-010 Economic Development TPWD Local Parks $39,146
  3120-7330-001-472004-020 Bond Series 2006 Recreational Facilities Cat. 4 $616
      $39,762

Issue: Funding is needed to meet grant requirements and provide necessary electrical connections.  

Solution:The solution is to have project executed with proper operations.  

Result: The Webb County Texas Parks and Wildlife Department Splash Pads Project contract #50-000509 will be constructed.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 4 - 0 Motion Carried
 
Other: Commissioner, Pct. 3 John C. Galo (ABSTAIN)
  Attachments:
  Request for Budget Appropriation Transfer
 
             
Indigent Healthcare Services
             
25.   AI-11731    Discussion and possible action authorizing the Purchasing Agent to add a new cell phone device and phone line including data service in accordance with the current approved AT&T FirstNet Plan for the Webb County Bruni Public Health Facility pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR Agreement TSO-3420 at a monthly rate of $49.99 plus surcharges and other fees; and subject to annual budgetary appropriation.  [Account #1001-5040-001-441010 (Cell Phone Cost)]

Issue: A cellular phone is needed for the Bruni Public Health Facility as vaccines will be stored in the facility and staff is on call after hours and on weekends to respond to any temperature fluctuations with the vaccines.

Solution: A county issued cell phone will ensure that the staff is available at all times.

Result: Staff will be able to respond to any calls regarding the temperature and safe keeping of the vaccines in the facility.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to recess as Commissioners Court
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to open up the Healthcare Funding District Commission
  Vote: 5 - 0 Motion Carried
             
WEBB COUNTY HEALTHCARE FUNDING DISTRICT COMMISSION (NOTICE OF PUBLIC HEARING AND MEETING)
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
             
2.   Open Public Hearing on Healthcare Funding District Commission by Honorable Tano E. Tijerina, Webb County Judge.
             
3.   Public Hearing in accordance with Heath and Safety Code Section 288.151 to establish the mandatory payment rate the Webb County Health Care Funding District Commission intends to require from local institutional health care providers during Fiscal Year 2020-2021 with deliberation on how the revenue derived from those payments is to be spent; and any matters incident thereto.
  The following individuals were in attendance and spoke on item #3.

1. Mr. Rogelio Reyes, Laredo Medical Center Chief Financial Officer
2. Mr. Mark Requena, Chief Financial Officer from Dr's Hospital.  
             
4.   Close Public Hearing on Healthcare Funding District Commission by Honorable Tano E. Tijerina, Webb County Judge.
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to close public hearing 
  Vote: 5 - 0 Motion Carried
             
5.   Discussion and possible action to adopt and approve an Order for Fiscal Year 2020-2021 establishing the mandatory payment rate required from local institutional health care providers in accordance with Health and Safety Code Section 288.201, and any other matters incident thereto. The mandatory payment may not exceed Six percent (6%) of the aggregate net patient revenue of all paying hospitals in the district. This revenue will provide the nonfederal share of Medicaid supplemental payment programs.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to maintain 6% rate
  Vote: 5 - 0 Motion Carried
  Attachments:
  1.a. - Item #5 - Order Adopting A Mandatory Payment for FY 2021 - Executed
 
             
6.   Adjourn
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to adjourn the Healthcare Funding District Commission meeting and to reconvene as Commissioners Court
  Vote: 5 - 0 Motion Carried
             
Emergency Management
             
26.   AI-12021    Discussion and possible action to accept 200 cots from American Red Cross with an estimated value of $15,000.00, to be used for emergency sheltering activities during emergency operations. In accordance with the Texas Local Government Code; Sec. 81.032. ACCEPTANCE OF DONATIONS AND BEQUESTS. The commissioners Court may accept a donation of labor or services, gift, grant, donation, bequest, or devise of money or other property on behalf of the county, including a donation under Chapter 38, Government Code, for the purpose of performing a function conferred by law on the county or a county officer and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 5 - 0 Motion Carried
             
Engineer
             
27.   AI-12029    Discussion and possible action to authorize the Purchasing Agent solicit RFQ (Request for Qualifications) for a qualified Consultant to review and update the Webb County Water Utility's 2001 Tariff. This should include water availability, water treatment, water distribution and metering costs, and wastewater collection and treatment costs; and have the County Judge sign any relevant documents and any other matters incident thereto.

Issue: Currently, the Webb County Water Utility Tariff has not been updated since 2001.

Solution: Hiring a qualified consultant to review and update the Water Utility Tariff.

Result: An updated Webb County Water Utility Tariff where rates, fees and conditions of services are published.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 3 John C. Galo to approve
  Vote: 5 - 0 Motion Carried
  Attachments:
  2001 Tariff
 
             
Purchasing
             
28.   AI-11981    Discussion and possible action to approve the purchase of two (2) 2021 StarCraft Allstar 7.3L V8 26' 24-Passenger Buses equipped with an audio and video package and a backup monitor system from Creative Bus Sales for a total not to exceed $206,062.00 for the Webb County Community Action Agency El Aguila Rural Transportation Program pursuant to Section 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program; State of Oklahoma Contract SWO797C. [Accounts #2661-7110-521-470000 (Capital Outlay); El Aguila Rural Transportation] 

Issue: Grant funding is available to purchase the two buses for use by Webb County Community Action Agency El Aguila Rural Transportation Program. 

Solution: Authorize the purchase utilizing cooperative pricing through The State of Oklahoma Contract that is accepted and used in the State of Texas as a cooperative contract. 

Result: Purchase the grant funded vehicles to enhance community outreach services to those citizens in need of transportation within Webb County boundaries and in accordance with El Aguila's Rural Transportation Guidelines.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo
  Vote: 5 - 0 Motion Carried
  Attachments:
  Creative Bus Sales Quote for El Aguila
 
             
29.   AI-12034    Presentation and Status report by Frank Architects on the value engineering and final design of the Webb County Sheriff’s Building renovation project located on 1002 Farragut Street, Laredo, Texas with Discussion and possible action to approve a final construction price, allocate additional funding if required, and to further authorize the Webb County Judge to sign all relevant construction documents and any other matters incident thereto.  [Account #3867-7230-001-474501-002 (Former HEB Building Series 2019A) Construction in progress – Finish Out/Remodeling] 
 

Issue: On October 26, 2020, Commissioner Court awarded RFQ#2020-014 “Webb County Sheriff’s Office Building Renovation Project” to Summit Building and Design, in an amount of $6,697,507.00 and further authorized the project architects and County staff to negotiate (value engineer) the bid amount and return to Court with a final design plan and construction cost (price modification).
 
Solution: Review presentation and status report by Frank Architects and take into consideration the value engineering adjustments and approve any additional funding allocations if required as authorized by Commissioners Court.
 
Result: Authorize the execution of the construction contract and issue the Notice to Proceed letter upon securing all required insurance and bonding documents.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve construction not to exceed $6.1m with a reimbursement resolution from the General Fund and report back to Commissioners as soon as everything is all figured out.  The three different pulls of pocket and are in a tier and are to use the Bond money first if available, Care sack money if any and lastly reimbursement from the General Fund.  
  Vote: 5 - 0 Motion Carried
  Mr. Rick Soliz representing Frank Architects made a final costs options presentation of the future Sheriff's Office.
             
Honorable Rudy Rodriguez, Constable Pct. 1
             
30.   AI-12012    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1130-001-431007-010 Operational Reserve   $25,000    
             
To: 1001-3150-001-443000-075 Repairs & Maint. Vehicles $15,000 $10,000 $598.90 $10,598.90
  1001-3150-001-456205 Training & Education $0 $5,000 $0 $5,000.00
  1001-3150-001-462605 Fuel & Lubricants $40,000 $10,000 $9,038.62 $19,038.62
        $25,000    

Issue: Future expenditures and current funding will not be adequate to close out the fiscal year. 

Solution: Additional funding from other source is needed to complete fiscal year.

Result: Line item transfer as above-mentioned, will allow us to adequately close out the fiscal year.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 3 John C. Galo to approve and to eliminate training and education transfer
  Vote: 5 - 0 Motion Carried
             
Honorable Mike Villarreal, Constable Pct. 2
             
31.   AI-12022    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1130-001-431007-010 Operational Reserve   $15,000    
To: 1001-3180-001-462605 Fuel & Lubricants $27,500 $15,000 $1647.58 $16,647.58

Issue: Account for Fuel and Lubricants will need additional funds to carry department until the end of the fiscal year.

Solution: Provide additional funds so line item can add funds till end of fiscal year.

Result: Fuel and Lubricants line item will have enough funds for department to operate accordingly. 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve
  Vote: 5 - 0 Motion Carried
             
Commissioners Court Administrator
             
32.   AI-12030    Discussion and possible action to appoint or re-affirm a Webb County representative to the TIRZ board to negotiate the terms of an interlocal agreement between Webb County and the participating entities, as well level of participation, and authorizing the County Judge to sign any relevant documents; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina
  Vote: 5 - 0 Motion Carried
             
33.   AI-12032    Discussion and possible action to move forward with presenting an offer for the purchase of the real estate property located at 7226 TX-359, Laredo, Texas, 78043, legally described as the surface only of Tract Nos. 18, 19, 20, 21, and Tract No. 22, Tanquecitos South Acres Subdivision, out of Abstract 296, Porcion 32, Webb County, Texas 78043; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 5 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to open #33 again
  Vote: 5 - 0 Motion Carried
             
33.   Discussion and possible action to move forward with presenting an offer for the purchase of the real estate property located at 7226 TX 359, Laredo, Texas, 78043, legally described as the surface only of Tract Nos. 18, 19, 20, 21, and Tract No. 22, Tanquecitos South Acres Subdivision, out of Abstract 296, Porcion 32, Webb County, Texas 78043; and any other matters incident thereto.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to add the reimbursement resolution from the General Fund
  Vote: 5 - 0 Motion Carried
             
Honorable Tano E. Tijerina, Webb County Judge
             
34.   AI-11995    Discussion and possible action to proclaim the month of June 2021 as Elder Abuse Awareness Month. 
  Judge Tano Tijerina read the Proclamation
             
35.   AI-12033    Discussion and possible action to authorize a county sponsorship in the amount of Thirty Thousand ($30,000.00), from hotel/motel funds to the Pony League World Series organization in anticipation of their upcoming annual tournament in Laredo, Webb County, Texas, and any other matters incident thereto. [Hotel/Motel Community Promotion Account #2004-1010-001-463526]
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 5 - 0 Motion Carried
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4 Cindy Liendo to bring up items #37, 38, 39 and 40 but to defer item #37 until the end
  Vote: 5 - 0 Motion Carried
             
Presentations
             
38.   AI-12006    In recognition of Jennifer Lozano for your outstanding performance winning 1st Place in Abilene, Texas and for proudly representing Webb County by earning a spot on Team USA. [Requested by Cindy Liendo, Commissioner Pct. 4]
  Ms. Jennifer Lozano was in attendance and was recognized by members of the Court.
             
39.   AI-12018    Discussion and possible action to proclaim the month of June as National Foster Care Month in Webb County, Texas. [Requested by Tano E. Tijerina, County Judge]
  Ms. Fernanda Leza and some Foster parents were in attendance and were recognized by members of the Court. Judge Tano Tijerina read the Proclamation.
 
             
40.   AI-12028    Recognition and presentation of plaque to Angel Garza Reyna for being the first resident of El Cenizo to graduate from Duke University and will be participating as an SSRP-Amgen Scholar at Stanford's summer research program. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
  Angel Garza Reyna was in attendance, Commissioner Pct. 1 Jesse Gonzalez read his bio and was recognized by members of the Court. 
             
37.   AI-12000    Recognition and presentation of the Key to the County to Chef Jesse Kuykendall for being named the Chopped Champion. [Requested by Tano E. Tijerina, County Judge; Jesse Gonzalez, Commissioner Pct. 1; Rosaura "Wawi" Tijerina, Commissioner Pct. 2; John C. Galo, Commissioner Pct. 3; Cindy Liendo, Commissioner Pct. 4]
  Chef Kuykendall was in attendance and was recognized by members of the Court.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4 Cindy Liendo to go into Executive Session because it would be detrimental to the County's negotiations if discussed in Open Session.
  Vote: 5 - 0 Motion Carried
             
 
Executive Session (11:41 - 12:35)
No Action taken
             
Closed Session/Executive Session
             
36.   AI-12031    Status report regarding Owners Representative with Gilpin Engineering Company for services related to the Webb County Fairgrounds project; and any matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Executive Session/Closed Session is requested pursuant to Government Code Section 551.0725 Deliberation Regarding Contract Being Negotiated]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to give Mr. Gilpin and his team the authority to negotiate no more than the numbers that were discussed in Executive Session and would like a report back but if Mr. Gilpin feels he is at an impasse to go ahead and not waste any more time and have the power to move to number 2
  Vote: 5 - 0 Motion Carried
             
41.   Communications
  Communications were made by Judge Tano Tijerina and Commissioner Pct. 2 Rosaura "Wawi" Tijerina. 
             
42.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to adjourn
  Vote: 5 - 0 Motion Carried

    

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