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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Emergency Management, Judicial Collections, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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| COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grants funds. [Requested by Martin Cuellar, Sheriff]
Issue: No funds to pay out employee due to grant closing.
Solution: Transfer money to mention account.
Result: Funds will be available to pay out employee. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by James Flores, Economic Development Director]
Issue: Funds are need to continue the rental assistance program. Therefore, money is being allocated from the administrative account to the direct service account.
Solution: Approve line item transfer.
Result: Rental Assistance Program may continue providing services. Click to View |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment within existing budget (line item transfer) within Grant funds. [Requested by James Flores, CAA Director] [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
Issue: Vehicle Maintenance/Fuel Account has exhausted its funds.
Solution: Approve Line Item Transfer Request.
Result: Self-Help Center will be able to carry out program activities and project site visits. Click to View |
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d. |
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Discussion and possible action to approve, by Order, a budget amendment to the Sheriff's Office Forfeiture Funds by increasing the expenditure budget by $5,000; said amount is available from seized funds pursuant to U.S. Department of Justice (DOJ) equitable sharing agreement; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Forfeiture Funds #2152]
Issue: A grant requires a cash match.
Solution: Transfer funds for the necessary match.
Result: There will be sufficient funds to meet grant budgetary requirements for required cash match. Click to View |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff's Office; Grant Fund #2593]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2593-3010-001-456320 |
Bulletproof Vests |
$24,975.00 |
$2,002.00 |
$2,002.00 |
-0- |
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2593-3010-001-456205 |
Training & Education |
$4,421.85 |
$3,596.25 |
$3,596.25 |
-0- |
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$5,598.25 |
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| To: |
2593-3010-46105 |
Minor Tools & Apparatus |
$3,664.65 |
$5,598.25 |
$48.65 |
$5,646.90 |
Issue: A no-cost adjustment was requested and approved for this grant for gym equipment.
Solution: Request a line item transfer.
Result: Funding will be available to be utilized for the purchase of the gym equipment. Click to View |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a twelve (12) month ((September 9, 2022 through September 8, 2023) “Application Software Support Services Agreement” with Hamer Enterprises for computer software and support services for the Webb County Tax Office’s Real Estate and Personal Property Tax Administration, Billing, Collection, and Distribution System, Vehicle Inventory Tax Processing, and Tax Website Credit Card billing/Collection, in the amount not to exceed TWENTY THOUSAND ONE HUNDRED SIXTY DOLLARS ($20,160.00), authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Webb County Tax Assessor Collector; Account #1001-1280-001-443000-110 (Repairs and Maintenance Software] Click to View |
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b. |
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Discussion and possible action to approve to add the Solomon Casseb Webb County Youth Village to the elevator preventive maintenance contract renewal agreement between Webb County and Schindler Elevator Corporation payable in annual installments of Four Hundred Dollars ($400.00) a month, for a total cost of Four Thousand Eight Hundred Dollars ($4,800.00) per year, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. Funding wil be through the Webb County Youth Village Budget. [Requested By Jerry Liendo, Director, Webb County Youth Village; Account #2825-2460-001-443000-020 (Repairs & Maintenance - Bldg.]
Issue: Webb County Commissioners Court authorized the selection of Schindler Elevator Corporation to modernize all county elevators and the Webb County Youth Village has a Schindler Elevator that was under a separate contract.
Solution: Approve the execution of the contract for preventive maintenance in an effort to save taxpayer money.
Result: The inclusion of the Elevator will improve the operation and reliability of the unit while reducing maintenance costs, downtime and improve customer satisfaction on ride quality. Click to View |
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c. |
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Discussion and possible action to approve a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide two (2) U.I.S.D. classroom and two (2) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $50,000.00 per year, for 2 classroom teachers at $25,000.00 per teacher per year, and 2 pre-kindergarten classroom at the U.I.S.D. Veteran’s Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans-Zaffirini)] Click to View |
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d. |
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Discussion and possible action to approve a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide one (1) U.I.S.D. classroom and one (1) teacher for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $25,000.00 per year per classroom teacher, and a pre-kindergarten classroom at the U.I.S.D. Zaffirini Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans/Zaffirini)] Click to View |
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e. |
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Discussion and possible action enter into a sixteen-month contract (June 1, 2022 through September 30, 2023) for Flexible Base Road Construction Material with the following companies and authorizing the County Judge to sign all relevant documents.
Issue: Webb County always has a need for road construction material for its county projects throughout Webb County and seeks to have said material delivered to different geographic locations within Webb County.
Solution: Enter into a Contract with county approved vendors for the provision of flexible base construction material for its county road construction projects.
Result: Allow County to enter into Agreements with Vendors for Flexible Base Road Construction Material who responded to Webb County Purchasing Agent issued “Invitation to Bid (ITB) 2022-013 (Road Construction Material) and with the Commissioners Court awarding bids to above material vendors at its May 23, 2022, commissioners court meeting. Click to View |
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f. |
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Discussion and possible action to enter into a five (5) year (November 8, 2022 to November 7, 2027) Lease/Purchase agreement with Insight Public Sector, Inc./ Key Government Finance Inc. for various hardware/software equipment with Cloud Services at an annual cost of Fifty-Nine Thousand One Hundred Seventy-Two Dollars ($59,172.00), pursuant to Sections 271.001 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program (Contract No. DIR-TSO-4167); subject to annual budget appropriation and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, Information Technology, Account #1001-1280-001-443000-035 (Hardware Maintenance)] Click to View |
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7. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) Fund for Veterans' Assistance (FVA) General Assistance Grant Award #GT-VSO-22-005 for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2022, through June 2023, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by Veterans Service Office, Fund #5410]
Issue: On October 8, 2021, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans' Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding. Authorization from the Commissioners' Court is required in order to accept the award.
Solution: The Commissioners' Court authorize the acceptance of the state funds to continue to provide extended services to medical appointments outside the Webb County area and address the needs of the transportation program participants.
Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds. Click to View |
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b. |
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Discussion and possible action to authorize the Economic Development Department to develop and submit a 2022 Texas Community Development Block Grant Program (CDBG), Fire, Ambulance and Service Truck (FAST) Fund application for up to $750,000.00 for the purchase of two brush trucks on behalf of the Webb County Volunteer Fire Department; approving a resolution for authorization of grant submission to TDA; and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for TxCDBG FAST Program funding. This application requires a $7,500.00 cash match, regardless of grant request amount. Account for matching funds shall be determined upon award of grant funding. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Chief Rick Rangel, Fire & EMS Services]
Issue: Submission of 2022 Texas Community Development Block Grant Program (CDBG), Fire, Ambulance and Service Truck (FAST) Fund application to benefit the Webb County Volunteer Fire Department through the acquisition of two brush trucks.
Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department.
Result: Well-equipped firefighters to respond safely to the community. Click to View |
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c. |
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Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund - Construction Program in an amount not to exceed $1,000,000.00 for housing rehabilitation in colonias located on Highway 359; and approving a resolution for authorization of grant submission to TDA, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Fund Construction Program. No match is required. [Requested by James Flores, Economic Development Director]
Issue: Webb County has a need for the increase and improvement of affordable housing.
Solution: Applying for TDA funds will improve suitable living conditions.
Result: Improvement in the quality of affordable housing in Webb County that is safe, decent, and sanitary. Click to View |
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d. |
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Discussion and possible action to approve the acceptance of a grant award for a MVCPA Auxiliary Grant (MAG) as developed, written, and submitted by and for the Webb County Sheriff's Office from the Motor Vehicle Crime Prevention Authority (MVCPA) in the amount of $20,000 for an Automatic License Plate Reader (ALPR) equipment, software, warranty, supplies, and any other needed accessories; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a mandatory cash match of $4,000 plus an additional $1,000 for the actual cost of equipment, which will be met utilizing the Sheriff’s Office forfeiture funds for a total project cost of $25,000 ($20,000 grant+$4,000 cash match+$1,000 to equal the actual total cost of the ALPR); and, thus will have no impact to the general fund. [Fund #2152] All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Auto-related crime is a major problem, and one that costs the United States billions in losses every year.
Solution: Grant award to expand and leverage grant resources so that the Webb County Sheriff’s Office will be able to increase deterrence as well as recover stolen cars through the utilization of an Automatic License Plate Reader (ALPR).
Result: Increased law enforcement efforts, supported by the use of an additional ALPR as a powerful force multiplier, by the Webb County Sheriff’s Office sworn officer force to combat motor vehicle theft and other types of illegal activity. Click to View |
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Discussion and possible action to authorize the acceptance of a grant award in the amount of $145,761 and as completed and submitted by the Webb County Sheriff’s Office to the Bureau of Justice Assistance (BJA) for a FY 2020 State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.
Solution: Grant award to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2020 through June 30, 2021.
Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of funding expended. Click to View |
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Discussion and possible action to approve a Resolution authorizing the submission of a Fiscal Year 2023 Local Border Security Program (FY23 LBSP) grant application as developed, written and submitted by Webb County Constable Pct. 3 Department to the office of Homeland Security Grants Division (HSGD) in the amount estimated at $55,000.00, for peace officers' overtime/applicable fringe benefits, fuel/vehicle maintenance and equipment. Grant funds shall be utilized to help provide enhanced border security in Webb County and Precinct 3 area, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. This grant does not require a match; and thus, will not have an impact on the general fund. All required documents were sent for review through the Economic Development and the solicitation is compliant with the Webb County single point of contact (SPOC) procedures. [Requested by Adrian Cortez, Webb County Constable Pct. 3]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities' economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant application to provide enhanced border security in Webb County and the Precinct 3 area in order fulfill State of Texas Local Border Security Program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced/increased patrol for certified peace officers working at Webb County Constable Pct. 3. Click to View |
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8. |
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Human Resources |
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Discussion and possible action to further clarify Webb County Personnel Policy Section 8.41 Definition of Immediate Family for Funeral Leave, in an effort to include county employee’s spouse immediate family.
Issue: To further clarify the definition of immediate family for the purpose of Funeral Leave.
Solution: Approval of this revision will reflect the original intention of this policy.
Result: Personnel Policy will reflect the original intent of defining immediate family for Funeral Leave. Click to View |
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9. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the purchase of twenty (20) 65” Interactive Displays with Teach-Smart Software to include a three (3) year limited warranty on display, CPU and stand from Hatch Inc. (Buy-Board # 653-21), for an amount not to exceed $197,149.06 pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. (Cooperative Purchasing Programs) and any other matters incident thereto [Account #2358-5205-531-470000 (Capital Outlay)]
Issue: Head Start Program is in need of interactive displays.
Solution: Authorize the Purchasing Agent to order the Interactive displays under a cooperative contract. These products sold by Cooperative Vendor are also sole source products with Trademarks and Copyrights on equipment and software produced and distributed exclusively by HATCH®.
Result: If authorized by Commissioners Court, the Purchasing Agent will order equipment and software under the approved funding source. Click to View |
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10. |
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Planning & Physical Development |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.029(c)(2), Local Government Code., to an unplatted 5.00 acs tract of land, more or less, out of Abstract 3084, Porcion 33 as further described in Vol. 0327, Pgs. 125-126, Webb County Deed Records.
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.
Result: If approved, applicant may connect property to electrical utility services. If not approved, utility connection to property is prohibited. Click to View |
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b. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical and water service connection pursuant to Section 232.029(c)(2), Local Government Code., to an unplatted 4.2176 acre tract of land, more or less, out of Tract 26, Los Minerales and Annex, situated in Porcion 10, Abstract 280, Tomas Sanchez, as further described in Volume 0516, Pages 1030-1035, Webb County Deed Records.
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.
Result: If approved, applicant may connect property to electrical and water utility services. If not approved, utility connection to property is prohibited. Click to View |
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Purchasing |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. Click to View |
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Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following contracts for fiscal year 2022-2023.
Annual Contract for Auto Parts
Annual Contract for Auto, Truck, Bus & Heavy Equipment Mechanical Repairs
Annual Contract for Electrical Repair Service for Webb County Vehicles
Annual Contract for Electrical Supplies
Annual Contract for Fuel & Lubricants for Webb County Vehicles
Annual Contract for Janitorial Supplies
Annual Contract for Machine Shop Repair
Annual Contract for Master Electrician
Annual Contract for Milk, Bread, Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Outdoor Advertising
Annual Contract for Paint, Body Work & Decals for Webb County Vehicles
Annual Contract for Pharmaceutical Supplies
Annual Contract for Plumbing
Annual Contract for Processed Foods
Annual Contract for Produce
Annual Contract for Refuse Collection
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals
Issue: The contracts listed above will expire on 09/30/2022.
Solution: Authorize the Purchasing Agent to solicit formal bids.
Result: Annual contracts will provide stable, the lowest available and cost-efficient prices from responsible bidders for Webb County. Click to View |
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Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals from qualified firms to design, install and warranty audiovisual systems for in-person and Hybrid meetings for use by all Judicial District Courtrooms and in accordance with the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedures for Certain Goods and Services and any other matters incident thereto. [Account #3873-2230-001-470000-180 Capital Outlay Computerization - Judicial]
Issue: On May the 9th, 2022, The Information Technology Department (IT) requested permission from Commissioners Court to transfer from the General Operating Reserve $80,000.00 to equip Courtrooms with Hybrid (Zoom/In person) sessions, item was approved with the condition that staff use the 2019 bond series funds first and difference from the operational reserve, if any.
Solution: Contingent upon the Scope of Service finalized by the Information Technology Department, the Webb County Purchasing Agent is seeking permission to request formal proposals for this project. The Purchasing Agent is recommending to use this delivery method in order to secure technical proposals for this project and to allow for best and final offer prior to award in accordance with §262.030 (c.) of the Texas Local Government Code.
Result: Proceed with formal solicitations and return to Commissioners Court with the highest ranking firm based on published scoring criteria and if applicable a best and final offer from firms prior to award. Click to View |
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12. |
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Risk Management |
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Discussion and possible action to enter into an Amended Professional Service Agreement that was approved by the Webb County Commissioners Court on December 13, 2021, Item 6.d. between Webb County and Cynthia Santos, RD, LD for Dietitian services for the performance period of December 1, 2021, through November 30, 2022, in an amount not to exceed Twenty-Two Thousand Dollars ($22,000.00), in which said amendment will permit the video and teleconferencing of professional services after the initial in-person consultation with the eligible employee and/or their eligible dependent; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #6100-1090-001-462000 (Wellness Employee Clinic Expenditures)]
Issue: The location and time to travel is interfering with employees utilizing the Dietitian services authorized by the Commissioners Court.
Solution: Amend the Agreement with the Dietitian to permit follow-up appointments to be conducted either via video or teleconference.
Result: The County’s Employees will have access to this service that vital to sustaining health and reducing morbidity. Click to View |
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13. |
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Veteran's Service Office |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2022.
Issue: Initiation of new grant period requires the opening of grant funded positions. Positions are grant funded and shall be filled from July 1, 2022 to June 30, 2023. Availability of positions will continue depending on grant approval by Texas Veterans Commission on the following year (2023-2024).
Solution: Request to fill these grant funded slots will allow the department to continue to operate efficiently on day grant begins, effective July 1, 2022.
Result: The filling of slot #2949 and slot #2836 will allow the department to run on a full staff if the court grants approval. Click to View |
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14. |
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Line Item Transfers |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Salvador Johnson, Justice of the Peace, Pct. 3]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2170-001-444500 |
Equipment Rental |
$1,000 |
$1,000 |
$1,000.00 |
$0 |
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1001-2170-001-443000-075 |
Repairs & Maint. Vehicles |
$1,000 |
$1,000 |
$1,000.00 |
$0 |
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1001-2170-001-458000 |
Administrative Travel |
$3,000 |
$2,300 |
$2,316.48 |
$16.48 |
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1001-2170-001-464005 |
Books & Subscriptions |
$300 |
$300 |
$300.00 |
$0 |
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1001-2170-001-464010 |
Dues & Memberships |
$500 |
$440 |
$440.00 |
$0 |
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1001-2170-001-462605 |
Fuel & Lubricants |
$3,000 |
$800 |
$1,658.08 |
$858.08 |
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$5,840 |
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| To: |
1001-2170-001-461000 |
Materials & Supplies |
$5,000 |
$5,840 |
$1,910.75 |
$7,750.75 |
Issue: Funding available in Materials & Supplies budget will not cover cost for the remainder of the fiscal year.
Solution: Request approval from Commissioners Court for line item transfer to provide funding for the remainder of the fiscal year.
Result: Materials & Supplies account will be sufficient to carry through the end of fiscal year. Click to View |
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b. |
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Discussion and possible action to ratify and approve, by Order, the following budget amendment (line item transfers) within the General Fund. [Requested by Harold DeVally, Constable Pct. 4]
Issue: There are insufficient funds to pay for repairs needed for emergency vehicles.
Solution: By approving transfer of funds, department will have sufficient funds to pay such expenses.
Result: Department will be able to pay for changes in emergency vehicles. Click to View |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Monica Notzon, 111th District Court Judge]
Issue: Monies needed for updating Judicial books and to purchase necessary audio/video software and equipment for the Courtroom.
Solution: Line item transfer within the department's budget.
Result: Court will have updated judicial books and the necessary audio/video software and equipment. Click to View |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Ernesto Guajardo, Human Resources Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1230-001-461000 |
Materials & Supplies |
$15,000 |
$2,000 |
$11,983.12 |
$9,983.12 |
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1001-1230-001-432001-095 |
Professional Services Employee Assistance |
$3,200 |
$2,000 |
$3,200 |
$1,200 |
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|
|
$4,000 |
|
|
| To: |
1001-1230-001-460105 |
Minor Tools & Apparatus |
$2,000 |
$4,000 |
$0 |
$4,000 |
Issue: This line item transfer will ensure sufficient funds for the purchase of Minor Tools and Apparatus.
Solution: Request approval from Commissioners Court for line item transfer.
Result: Will have funds for the purchase of Minor Tools and Apparatus. Click to View |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Veteran's Office]
Issue: Funds on Minor Tools & Apparatus account were set specifically for annual fee of VA claims software (Tyler Technologies Inc). Auditor's office later notified that such expense had to be made from the Materials & Supplies account. Thus, creating a situation that required the use monies that were initially intended for the purchase of miscellaneous office supplies.
Solution: Transfer funds that were intended for annual fee of VA Claims software (Tyler Technologies Inc).
Result: Transfer of funds will allow the use of monies that were initially intended for the purchase of miscellaneous office supplies. Click to View |
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f. |
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Discussion and possible action to Ratify, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-443000-035 |
Repair Maint Equip |
$25,000 |
$1,000 |
$21,259.56 |
$20,259.56 |
| To: |
1001-3010-001-441505 |
Trash Pickup |
$1,900 |
$1,000 |
$271 |
$1,271 |
Issue: Livestock project has begun. Clearing up debris that needs to be taken to the landfill. No funds available to create PO to City of Laredo Landfill.
Solution: Transfer of funds to account Trash Pickup 3010.
Result: Funds will be available to take trash to Landfill. Click to View |
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g. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Martin Cuellar, Sheriff]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-444500 |
Equipment Rental |
$45,000 |
$10,000 |
$29,472.75 |
$19,472.75 |
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|
|
|
|
|
| To: |
1001-4070-001-460000 |
Office Supplies |
$20,000 |
$5,000 |
$1,914.15 |
$6,914.15 |
| |
1001-4070-001-443000-020 |
Repair & Maint. Bldg. |
$80,000 |
$5,000 |
$4,660.91 |
$9,660.91 |
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$10,000 |
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Issue: Low on funds to purchase office supplies and jail repairs.
Solution: Seeking authorization to transfer funds to mentioned accounts.
Result: Transfer of funds will be available for future and needed purchases. Click to View |
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h. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Sheriff Martin Cuellar]
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-456305 |
Uniforms |
$240,000 |
$30,000 |
$60,553.96 |
$30,553.96 |
| |
1001-3010-001-444500 |
Equipment Rental |
$45,000 |
$16,000 |
$29,472.75 |
$13,472.75 |
| |
1001-3010-001-460000 |
Office Supplies |
$20,000 |
$10,000 |
$10,427.42 |
$427.42 |
| |
1001-3190-001-460105 |
Minor Tools |
$10,000 |
$10,000 |
$10,000 |
$0.00 |
| |
1001-1370-001-456205 |
Training & Education |
$6,000 |
$276.42 |
$276.42 |
$0.00 |
| |
1001-3010-001-456205 |
Training & Education |
$30,000 |
$3,461.63 |
$3,461.63 |
$0.00 |
| |
1001-3050-001-456205 |
Training& Education |
$7,500 |
$7,500 |
$7,500 |
$0.00 |
| |
1001-4070-001-456205 |
Training & Education |
$10,000 |
$1,707.82 |
$1,707.82 |
$0.00 |
| |
1001-4070-001-454000 |
Advertising |
$10,000 |
$10,000 |
$10,000 |
$0.00 |
| |
1001-4070-001-462605 |
Fuel & Lubricants |
$2,500 |
$2,500 |
$2,500 |
$0.00 |
| |
1001-3010-001-432001-005 |
Professional Services Pre |
$5,000 |
$2,000 |
$2,771 |
$771 |
| |
1001-4070-001-443000-035 |
Repair & Maint. Equip. |
$33,000 |
$7,000 |
$16,674.95 |
$9,674.95 |
| |
1001-3010-001-458000 |
Admin Travel |
$15,000 |
$3,000 |
$7,121.95 |
$4,121.95 |
| |
1001-3010-001-455502 |
Narcotics Disposal |
$5,000 |
$5,000 |
$5,000 |
$0.00 |
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|
|
|
$108,445.87 |
|
|
| To: |
1001-3010-001-460140 |
Fire Arms & Ammo |
$100,000 |
$78,945.87 |
$10,580.65 |
$89,526.52 |
| |
1001-4070-001-460105 |
Minor Tools |
$10,000 |
$12,500 |
$1,741.75 |
$14,241.75 |
| |
1001-3010-001-460105 |
Minor Tools |
$41,500 |
$9,000 |
$2,924.35 |
$11,924.35 |
| |
1001-3010-001-461000 |
Materials & Supplies |
$50,000 |
$8,000 |
$797.29 |
$8,797.29 |
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|
|
|
$108,445.87 |
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Issue: Not enough funds to purchase Fire Arms, Ballistic Shields, and Tactical Gear.
Solution: Seeking authorization to transfer funds to mentioned accounts.
Result: Funds will be in place and proceed with purchases. Click to View |
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i. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Road & Bridge funds. [Requested by Jose Luis Neira, Interim Director]
Issue: LIT needed to fund the Capital Outlay account, which will be used to purchase new trailers needed by the R&B Dept.
Solution: Transfer funds as requested above.
Result: Funds will be available to purchase the trailers. Click to View |
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REGULAR AGENDA
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Emergency Management |
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15. |
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Discussion and possible action to enter into, by Order, a “Lease-Purchase Agreement, No. 98998944-1” with PNC Bank National Association, pursuant to Texas Local Government Code Section 271.005 (Authority to Contract for Personal Property) for the purpose of financing Four (4) New Pierce Freightliner M2, 106MD, 4x4 Four Door Responder Pumpers, One (1) New Freightliner M2 Two Door FXT 3000 Gallon Tanker, Four (4) New Freightliner M2 106MD 4X4 Four Door Type 4 Step Side Brush Trucks and One (1) Ford F 350 Metromedic Type 1 Ambulance along with Preventative Maintenance for said vehicles for the Volunteer Fire Department in an amount not to exceed FOUR MILLION ONE HUNDRED TWENTY THOUSAND DOLLARS ($4,120,000.00), with a financing term of eight (8) annual payments as set out in the agreement at an interest rate of 4.180%, with the first annual payment due May 28, 2023, and any matters incident thereto; authorizing the County Judge to sign all relevant documents.[Account #1001-1130-001-469001-005 (Operating Lease Principal)]
Issue: Commissioners Court authorized County staff to secure a finance proposal in order to purchase the necessary fire and ambulance equipment for the Volunteer Fire Department.
Solution: Consider approval of a Lease Purchase agreement with PNC Bank National Association in order to secure the funding necessary to purchase the Fire Truck and Ambulances.
Result: Proceed with the execution of the Lease Purchase Agreement and authorize Steve Landin to order equipment immediately after funding is transferred to Webb County by PNC Bank contingent upon approval of this item and a fully executed contract between Webb County and PNC Bank. Click to View |
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Engineer |
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16. |
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Discussion and possible action to approve the release of retainage in the amount of $180,510.35 to SAL Construction Management LLC, (Purchase Order 2021-00001856) for the construction of the Wormser Road Extension Project; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #3716-206000 (Retainage Payable)]
Issue: This project has been substantially completed. Several inspections have been conducted and the contractor has addressed all of the punch list items. At this time, the City of Laredo and the Texas Department of Transportation have requested additional items that will require a change order in order to improve traffic safety. The contractor has no control of this delay.
Solution: Approval to release retainage.
Result: Contractor will be paid for percentage of retainage of work that has been completed, while a Change Order is submitted for the additional items required from the Texas Department of Transportation. Click to View |
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17. |
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Discussion and possible action to approve Change Order No. 1 in the amount of $72,185.50 to SAL Construction Management LLC (Purchase Order 2021-00001856) for additional items as requested by the City of Laredo and the Texas Department of Transportation (TxDOT) for the Wormser Road Project; with further approval to transfer funds from account #3716 (2020 C.T.I.F.); Financial information has been certified by the Auditor's office;and authorizing the County Judge to execute any relevant documents; and any other matters incident thereto. [Account #3716-7230-703-470000 (Wormser Road-Capital Outlay) and #3716-7230-711-470000 (Espejo Molina-Capital Outlay)]
Issue: The City of Laredo and the Texas Department of Transportation (TxDOT) have requested additional items that will require a change order and line item transfer, for this project. As per TxDOT; remove and dispose of curb and gutter of the acceleration lane, adjust curb inlets to new grade, rework flex-base and its surface to the final cross slope, additional 2" inches of HMAC Type B, Traffic Control, Type A curb and gutter, prime, place concrete rip rap along TxDOT right-of-way, extra pavement markings, rock berms, 12" inch PVC water line crossings, 12" inch PVC caps. The line item transfer also includes funds for work that will be done by American Electric Power (AEP) who will place street illumination along Wormser Road as per the City of Laredo.
Solution: Approval of transfer will fund Change Order No. 1 for SAL Construction and illumination work by AEP.
Result: Approval of transfer by Commissioner Court. Click to View |
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Purchasing |
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18. |
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Discussion and possible action to authorize the purchase of three (3) Pneumatic Rollers from Nueces Power Equipment (Buy-Board Contract #597-19) in an amount not to exceed $406,641.20 for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
Issue: Road and Bridge is in need of Pneumatic Roller Trucks to assist with road maintenance and improvements for Webb County roads.
Solution: Approve purchase and proceed with order. Contingent upon approved funding wired by Government Capital and allocation to accounts by County Auditor.
Result: Purchase the Pneumatic Rollers as authorized by Commissioners’ Court. This equipment will help maintain county roads used by Webb County constituents. Click to View |
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19. |
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Discussion and possible action to authorize the purchase of two (2) 2022 Walker 6,250 gallon water tankers from Santex Truck Center dba Kyrish Truck Centers in an amount not to exceed $420,696.00 (HGAC Contract # HT06-20F20) for the Webb County Water Utilities Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #3015-7050-001-470000 Capital Outlay)]
Issue: Water Utilities is in need of two (2) Water trucks for use at Las Lomas Water Dispenser.
Solution: Approve purchase and proceed with order. Contingent upon approved funding wired by Government Capital and allocation to accounts by County Auditor.
Result: Purchase the needed trucks with water tankers as authorized by Commissioners Court. This equipment will help transfer Potable Water to the Rural areas of Las Lomas. Click to View |
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20. |
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Discussion and possible action to authorize the Purchasing Agent to use Thin Line Upfitters (Buy-Board Contract #629-20) to order law enforcement equipment for leased units replacing County owned units exceeding the required criteria previously approved by Commissioners Court in an amount not to exceed $878,359.00 in accordance with the Texas Local Government Code; §271.101 & §271.102 (Sub-Chapter F. Cooperative Purchasing Program) and any other matters incident thereto.
Issue: Commissioners Court approved the replacement of all police units exceeding 90,000 miles and/or ten (10) years or older. Total law enforcement units being replaced – 31 units. Older units being replaced will be sold in a public auction once they are stripped of all law enforcement markings and equipment subject to Court approval.
Solution: Authorize the use of a Thin Line Upfitters, company specializes strictly with federal signal and have performed these services for multiple Counties and Cities across the State of Texas. Vendor has a cooperative contract and their service station is located in Hockley, Texas.
Result: Order the required police equipment in anticipation of leased vehicles being delivered to outfitter. Orders have been submitted to Enterprise Fleet Management as previously approved by Commissioners Court. Click to View |
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21. |
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Discussion and possible action to authorize the purchase of Thirty-One (31) APX6500 Enhanced VHF Mobile Radios from Motorola Solutions, Inc. for the Webb County Sheriff, Webb County Constables, and 406th District Court pursuant to §271.101 and §271.102, Texas Local Government Code, Cooperative Purchasing program HGAC Contract #RA05-21 in an amount not to exceed $185,205.16. [Requested by Commissioners Court; Multiple Capital Outlay accounts]
Issue: Mobile Radios are needed for law enforcement communication for new leased units. Funding previously approved through a finance agreement between Webb County and Government Capital Corporation.
Solution: Purchase APX 6500 model for law enforcement use. Installation will be done by Thin Line Upfitters.
Result: Order mobile radios for future install and programming for all new leased police units. Click to View |
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22. |
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Discussion and possible action to authorize the purchase of Eighteen (18) WatchGuard In-Car Video System with Body Cameras from Motorola Solutions, Inc. for the Webb County Sheriff’s Office pursuant to §271.101 and §271.102, Texas Local Government Code, Cooperative Purchasing program (Buy-Board Contract #648-21) in an amount not to exceed $121,320.00. [Requested by Commissioners Court; Multiple Capital Outlay accounts]
Issue: WatchGuard In Car Video Systems with Body Camera are required for Sheriff’s patrol officer for safety and accountability. Funding previously approved through a finance agreement between Webb County and Government Capital Corporation.
Solution: Purchase In car video systems for law enforcement use. Installation will be done by Thin Line Upfitters.
Result: Order In car video systems for future install and programming for 18 out of the 31 new leased police units. Click to View |
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Budget Officer |
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23. |
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Discussion and possible action to approve a transfer not to exceed $60,414 from the Wage and Classification Study Account #1001-1130-001-431007-015 to cover payroll deficits in various county departments for fiscal year 2022; and any other matters incident thereto.
Issue: Several county departments have shortfall in payroll accounts.
Solution: The transfer will cover the deficits.
Result: Accounts will be in compliance. Click to View |
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Commissioners Court Administrator |
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24. |
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Status report by Owners Representative, Gilpin Engineering Company, with discussion and possible action regarding the Webb County Fairgrounds project and any other matters incident thereto. Click to View |
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25. |
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Presentation by Dan V. Jackson, Vice President of WillDan Financial Services, on the Webb County 2022 Water/Wastewater Rate Study & Financial Forecast with discussion and direction from the Commissioners Court. Click to View |
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Honorable Tano E. Tijerina, Webb County Judge |
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26. |
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Discussion and possible action to authorize a county sponsorship in the amount of Thirty Thousand ($30,000.00), from hotel/motel funds to the Pony League World Series organization in anticipation of their upcoming annual tournament in Laredo, Webb County, Texas, with further action to transfer $10,000 from Account #1001-1140-001-463526 (Community Promotions) and $10,600 from Account #2004-1010-001-463609 (TAMIU Alumni Association); and any other matters incident thereto. [Hotel/Motel Community Promotion Account #2004-1010-001-463526] Click to View |
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Closed Session/Executive Session |
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27. |
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Discussion and possible action regarding offer by Lewis Petro Properties Inc. for a five-acre drill pad site and accompanying roadway and pipeline Rights-of-Way on Webb County school lands located off Highway 44 (Penjamo and Llano Pastures) and any matters incident thereto. [Closed Session/Executive Session Requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551. 072 (Deliberation Regarding Real Property)] Click to View |
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28. |
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Status report with discussion and possible action on claim made by the law offices of Ross Law Group on behalf of Natalie Joliet. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 Consultation with attorney, pending or contemplated litigation] Click to View |
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29. |
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Status report with discussion and possible action on claim made by Abogado Ruiz Law Firm P.L.L.C. on behalf of their client “Lola”. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071 Consultation with attorney, pending or contemplated litigation] Click to View |
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30. |
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Status report by outside counsel with discussion and possible action regarding Nelda Nuncio, Individually and as Representative of and on Behalf of the Estate of Luis Albert Barrientos v. Webb County, Texas et al; CIVIL ACTION NO. 5:20-cv-00092; in the Southern District of Texas, Laredo Division. [Closed Session/Executive Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation] Click to View |
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Presentations |
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31. |
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Presentation by the Webb County Economic Development Department on Section 3, a requirement of our Texas Department of Agriculture TxCDBG Grant funded projects. [Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
Issue: Webb County must present to the local community a presentation on Section 3.
Solution: Webb County presents presentation on Section 3.
Result: Webb County meets requirement of Section 3 Presentation to local community for TDA TxCDBG grant funded projects. Click to View |
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32. |
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Recognition and Presentation of the Eight (8) Peace Officers from Webb County Sheriff's Office who graduated from the Special Weapons and Tactics (SWAT) Team school held in Laredo, TX; hosted by the Webb County Sheriffs Office during May 30th - June 3rd 2022. [Sponsored by Jesse Gonzalez, Commissioner Pct. 1] Click to View |
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33. |
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Recognition of Deputy Luis Agredano and K9 Brix for Placing 1st at the National Narcotic Detector Dog Association Competition and for their Outstanding representation of Webb County Sheriff's Office. Additionally, Deputy Agredano and K9 Brix together with Sgt. Marc Cardenas and K9 Ati also received 1st Place as Top Team, beating 40 other Teams. [Sponsored by Jesse Gonzalez, Commissioner Pct. 1] Click to View |
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34. |
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Communications |
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35. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS _______ DAY OF JUNE, 2022
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the _____ day of June, 2022 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ______ DAY OF JUNE, 2022
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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