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Meeting Date:	06/13/2022
Upgrade to Central Jury Room Equipment
Submitted for:	Esther Degollado	Submitted By:	Maribel Ramirez
Department:	District Clerk

Subject:

Discussion and possible action to approve a contract between Webb County and Visionality (Texas DIR Contract: DIR-TSO-3889) for the Central Jury Room AV upgrades in an amount not to exceed $75,000 pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and any other matters incident thereto. [Account #3873-2230-001-470000-180 Capital Outlay - Computerization ($26,000 available); #1001-1130-001-431007-010 Operational Reserve ($49,000)]

Issue: Equipment in Central Jury Room is outdated.

Solution: Three (3) cooperative vendors were invited to participate and submit proposals after site visit. Submitted proposals with cooperative pricing were negotiated and the best value for this specific project is proposal submitted by Visionality.

Result: If cooperative pricing proposal is approved, the Purchasing Agent will order services/equipment from approved funding source as authorized by Commissioners Court.

Background:

Installation: Turnkey installation provided for project, with a professional project manager guiding pre-installation tasks, installation tasks, commissioning tasks, and handover to the service team. All cabling and system mounts included in pricing, with directly requested hardware, software, and licenses also delivered during installation. Visionality will place a lead technician onsite during the project, who along with Visionality's project manager, will manage communication, project progress, and issues. Project expected to take 5 days of installation with an overlapping 3-4 days to commission.
Silver Level Service Plan - one year, includes unlimited telephone and/or remote support, Monday-Friday, 8-5.

Previous Court Action:

Fiscal Impact

Budget Account Number:	3873-2230-001-470000
Funding Source:	Capital Outlay
Balance:	N/A
Financial Impact:
$26,000.00

Budget Account Number:	1001-1130-001-431007
Funding Source:	Operational Reserve
Balance:	N/A
Financial Impact:
$49,000.00

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