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Meeting Date:	06/27/2022
RFP's Hybrid Audiovisual Systems for Judicial District Courtrooms
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals from qualified firms to design, install and warranty audiovisual systems for in-person and Hybrid meetings for use by all Judicial District Courtrooms and in accordance with the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedures for Certain Goods and Services and any other matters incident thereto. [Account #3873-2230-001-470000-180 Capital Outlay Computerization - Judicial]

Issue: On May the 9th, 2022, The Information Technology Department (IT) requested permission from Commissioners Court to transfer from the General Operating Reserve $80,000.00 to equip Courtrooms with Hybrid (Zoom/In person) sessions, item was approved with the condition that staff use the 2019 bond series funds first and difference from the operational reserve, if any.

Solution: Contingent upon the Scope of Service finalized by the Information Technology Department, the Webb County Purchasing Agent is seeking permission to request formal proposals for this project. The Purchasing Agent is recommending to use this delivery method in order to secure technical proposals for this project and to allow for best and final offer prior to award in accordance with §262.030 (c.) of the Texas Local Government Code.

Result: Proceed with formal solicitations and return to Commissioners Court with the highest ranking firm based on published scoring criteria and if applicable a best and final offer from firms prior to award.

Background:

N/A

Previous Court Action:

IT requested and secured approval of line item transfer for this project in the amount of $80,000.00, 5/9/22, item #28.

Fiscal Impact

Budget Account Number:	3873-2230-001-470000
Funding Source:	Capital Outlay
Balance:	$165,873.00
Financial Impact:
3873-2230-001-470000-180 (Capital Outlay Series 2019A Judicial District Cts.) Account Bal: $165,873.00