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Official Minutes for Webb County
Commissioners Court Meeting

Monday, July 12, 2021 at 9:00 AM
 
Let it be remembered that a special meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
John C. Galo, Commissioner, Pct. 3
Cindy Liendo, Commissioner, Pct. 4
   

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 9th day of July 2021. Present also were Ms. Kassandra Cavazos, Co-Chief Deputy representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to excuse Commissioner Tijerina
  Vote: 4 - 0 Motion Carried
  Commissioner Cindy Liendo was present via WebEx.
             
2.   Pledge of Allegiance/Invocation
  Led by Judge Tijerina.
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  Treasurer's Accounting Manager, Mr. Sergio Ramirez gave a presentation of Bills and Disbursements that included the Recap of Checks, Payments Released, Payment Ratifications, Side Bills, and Liability Disbursements of County Payroll for 06/18/2021-07/01/2021, and Casa Blanca Golf Course Requirement of Funds.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the ratified payroll
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the presentation and estimated payroll not to exceed $40,000.00
  Vote: 4 - 0 Motion Carried
  Business Office, Ms. Alexandra Zamora presented the Monthly Report for June 2021 and asked the court if she could do a correction on item #24. She informed the court that the hourly rate should reflect $13.73 instead of $13.56.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring up item #24
  Vote: 4 - 0 Motion Carried
             
Business Office
             
24.   AI-12120    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 12, 2021:
 
Slot # Title Hourly Rate
 
2761 Administrative Clerk $13.07 - $13.56  9/A-E

Issue: Administrative Clerk position has become available at the Business Office.

Solution: Post of the slot will fill the vacancy.

Result: Filing of the slot will allow Business Office to continue the distribution of workflow evenly.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to accept the report and approve item #24 as amended
  Vote: 4 - 0 Motion Carried
  Risk Management Director, Dr. Pedro Alfaro provided the court with status updates. He informed the court that the Webb County Employee Clinic began operations on July 7th. He also informed the court about the upcoming Cafeteria Plan and one pending project regarding Worker's Comp.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to accept the report
  Vote: 4 - 0 Motion Carried
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Auditor
             
a.   AI-12097    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Harold DeVally, Constable Pct. 4]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3170-001-443000-075 Repairs & Maint. Vehicles $12,000 $449.60 $3,710.08 $3,260.48
To: 1001-3170-001-443000-035 Repairs & Maint. Equip. $4,000 $449.60 $4,000.00 $4,449.60

Issue: Transfer is needed to cover expenses for the remainder of the fiscal year.

Solution: Approve line item transfer request.

Result: The transfer of funds will cover any expenditures for the remainder fiscal year.
  Attachments:
  GPS
 
             
b.   AI-12106    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Drug Court Program]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2353-2040-003-421000 Insurance $30,048 $1,500 10,076.00 $8,576.00
  2353-2040-003-459020 Other $73,728 $3,010 $41,171.19 $38,161.19
        $4,510    
To: 2353-2040-003-410000 Payroll $150,824 $4,000 $42,168.59 $46,168.59
  2353-2040-003-423000 Retire $18,510 $500 $5,187.16 $5,687.16
  2353-2040-003-426000 Work Comp $281 $10 $20.92 $30.92
        $4,510    

Issue: Additional funds are needed to cover projected payroll expenditures.

Solution: Request a line item transfer.

Result: Ensure funding within the payroll accounts for the remainder of the grant period ending September 29, 2021.
             
c.   AI-12127    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) to increase the expense account in the amount of $500.00 from revenues received from the Drug Court Program fees and court costs (Code of Crim. Proc., Art. 102.0178. [Requested by Drug Court Program]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2736-259700 Fund Balance $500 $46,991 $46,491
To: 2736-4050-001-432001 Professional Services $500 $0.00 $500

Issue: According to the National Association for Drug Court Professional best-practices, abstinence is monitored by frequent drug and alcohol testing and is part of the 10-Key Components that prove to be effective for Drug Court Programs.

Solution: Drug Court program fees allows expenditures to be utilized for services provided to the Webb County Adult Drug Court, specifically for the development and maintenance of drug court programs operated with the county as required under Code of Crim. Proc., Art. 102.0178. 

Result: Continue to provide drug and alcohol drug testing services to all participants of the Webb County Adult Drug Court.
             
d.   AI-12140    Discussion and possible action to ratify, by Order, the following budget amendments (line item transfers) within the General fund. [Requested by 341st District Court]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2030-001-456005 Postage & Courier $1,645 $1,000 $1,183.86 $183.86
  1001-2030-001-433011 Visiting Judge $1,275 $1,000 $1,275.00 $275.00
        $2,000    
To:   1001-2030-001-458000 Administrative Travel $2,500 $2,000 $1,048.00 $3,048.00

Issue: Line Item transfer is needed to properly classify and pay for pending expenditure.

Solution: Completing budget adjustment will allow the department to submit their payment.

Result: Payment will be made.
             
e.   AI-12146    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Webb County Sheriff]
 
  Acct. Number Acct. Name Request End Bal.
From: 2151-3010-001-456305 Uniforms $500 $500
To: 2151-3010-001-461000 Materials & Supplies $500 $500

Issue: Not enough funds to cover a change order to one of our open purchase orders.

Solution: Seeking authorization from court to approve line item transfer.

Result: Available funds and pay invoice.
  Attachments:
  Approval
 
             
6.   Budget Officer
             
a.   AI-12137    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer):
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 3015-1280-001-470000 Capital Outlay $240 $5,000 $34,975 $29,975
To: 3015-1010-001-470000 Capital Outlay $0 $5,000 $0 $5,000

Issue: The correct allocation of funds is needed for outstanding invoice for tract of land purchase.

Solution: Transfer as listed above.

Result: General request for payment will be completed.
             
7.   Business Office
             
a.   AI-12095    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1380-001-464005 Books & Subscriptions $500 $395 $500 $105.00
To: 1001-1380-001-464010 Dues & Memberships $500 $395 $500 $895
             
From: 1001-1380-001-458000 Administration Travel $275 $275 $275 $0.00
  1001-1380-001-461000 Materials & Supplies $5,000 $1,613 $1,881.46 $268.46
        $1,888    
To: 1001-1380-001-456205 Training & Education  $875.00 $1,888 $137.00 $2,025
             
From: 1001-1130-001-431007-010 Operational Reserve   $4,000    
 To  1001-1100-001-443000-260 Repair & Maint. Bldg. 50,000 $4,000 $10,996.98 $14,996.98

Issue: Funds available in the accounts will not cover the cost needed to purchase Accounts Payable Certification Membership, Courses, and office projects. 

Solution: By Commissioners Court approval, the account will have enough funds to cover expenses. 

Result: The line item transfer will add sufficient funds to cover the projected expenditure.
             
b.   AI-12121    Discussion and possible action to approve the purchase for Accounts Payable Certification Membership in the amount of $895 per year of non-profit state associations as required by Local Government Code Section 89.002. [Account #1001-1380-001-456205 (Training & Education)]

Issue: Local Government Code §89.002 requires that:

The commissioners court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:

(1)  a majority of the court votes to approve membership in the association;
(2)  the association exists for the betterment of county government and the benefit of all county officials;
(3)  the association is not affiliated with a labor organization;
(4) neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature; and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.

Solution: Obtain court approval as required.

Result: Purchase Orders for associations approved by the Court will be processed for payment.
             
8.   Casa Blanca Golf Course
             
a.   AI-12136    Discussion and possible action to ratify, by Order, the following budget amendments (line item transfers) within the Golf Course Fund 7100:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6110-001-461005-025 COS- Headwear $4,080 $2,500 $3,354 $854
  7100-6080-001-443000-155 Repairs & Main't- Irrigation $5,000 $1,500 $3,473 $1,973
  7100-6120-001-443000-020 Repairs & Main't- Building $0 $180 $1,851 $1,671
    Total   $4,180    
To: 7100-6110-001-461005-040 COS- Accessories  $3,400 $2,000 $521 $2,521
  7100-6100-001-461005-015 COS- Men's Apparel $3,400 $500 $431 $931
  7100-6080-443000-035 Repairs & Main't- Equip. $15,000 $1,500 $392 $1,892
  7100-6120-001-442002 Linen Services $1,200 $180 $0 $180
        $4,180    

Issue: Funding needed to cover pending invoices.

Solution: Transfer as listed above.

Result: Invoices will be paid.
             
9.   Civil Legal Division
             
a.   AI-12094    Discussion and possible action for Webb County to enter into a four (4) month (June 6, 2021 through October 15, 2021) Preventative Maintenance & Service Agreement with Southwest Solutions Group to provide for annual service and maintenance to the Lektriever File Cabinet (SN30415) located at the Webb County Risk Management Department at an annual cost of Four Hundred Sixty-Five Dollars and Eighty-Four Cents ($465.84) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Dr. Pedro Alfaro, Webb County Risk Management Department; Account #1001-1180-001-443000-005 (Repairs and Maintenance)]
  Attachments:
  Quote
 
             
b.   AI-12108    Discussion and possible action to ratify a One (1) year (June 2, 2021-June 1, 2022) service agreement between BioMedical Waste Solutions, LLC., and the Webb County Indigent Health Department for the purpose of disposing biohazardous waste at a monthly flat rate of One Hundred Twenty Dollars ($120.00), and authorizing the County Judge to sign and execute all relevant documents.[Requested by Nancy Cadena, Indigent Health Care, Account #1001-5030-001-463555]
  Attachments:
  Biomedical Service Agreement
 
             
c.   AI-12112    Discussion and possible action to approve a contractual amendment to the Inter-Governmental Service Agreement (IGSA) Contract with CoreCivics Laredo Processing Center in Laredo, TX into ICE IGSA 70CDCR18DIG000010 in order to incorporate the Wage Determination based on the Federal Department of Labor requirements; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Requested by the Webb County Sheriffs' Office, Account #1001-209250-185]

Issue: The purpose of modification P00013 is to incorporate Department of Labor (DOL) Wage Determination (WD) into ICE IGSA 70CDCR18DIG000010.

Solution: Incorporate DOL modification P00013.

Result: Approval will not cost the County any money and all other terms and conditions shall remain the same.
  Attachments:
  Modification
 
             
d.   AI-12113    Discussion and possible action to enter into a sub-recipient agreement with the City of Laredo for the Byrne Justice Assistance Grants (JAG) and designating the Webb County Judge as the authorized official in all matters pertaining to these grants and any other matters incident thereto.  [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The City of Laredo is required by the Department of Justice to provide monitoring and documentation for its sub-recipients. 

Solution: Seek court authorization to enter into these sub-recipient agreements. 

Result: The agreements will be duly authorized by the court.
  Attachments:
  MOU
 
             
10.   Honorable Harold Devally, Constable Pct. 4
             
a.   AI-12096    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3170-001-464005 Books & Subscriptions $500 $500 $500.00 $0
  1001-3170-001-456005 Postage & Courier Service $250 $100 $250.00 $150.00
        $600    
To: 1001-3170-001-441001 Telephone $2,200 $600 $178.47 $778.47

Issue: The following account #1001-3170-001-441001 (Telephone) requires additional funds to cover estimated future expenditures that are forecasted to occur for the remainder of the fiscal year.

Solution: A line item transfer will assist in account not reaching a deficit.

Result: The transfer of funds will cover any estimated future expenditures for the reminder fiscal year.
  Attachments:
  TELEPHONE ACCT.
 
             
11.   Honorable Oscar Liendo, Justice of the Peace Pct. 1, Place 2
             
a.   AI-12143    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2150-001-464005 Books/Subscriptions $170 $170 $170 $-0-
  1001-2150-001-460105 Minor Tools/App $85 $85 $85 $-0-
        $255    
To: 1001-2150-001-458000 Adm. Travel $1,000 $255 $80.57 $335.57

Issue: Line item transfer is needed to cover any expenses for Judge's travel expenses.

Solution: Line item transfer will cover all expenses for Judge's travel.

Result: All accounts will be beneficial for budget.
             
12.   Drug Court Program
             
a.   AI-12105    Discussion and possible action to approve the posting and filling of the following (grant funded) Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 12, 2021:
 
Slot # Title Hourly Rate
 
New Slot Drug Court Administrative
Assistant/ Mentor		 $12.45 (grant-funded)

Issue: A new part-time grant-position providing clerical and mentorship support to the Webb County Adult Drug Court Program must be filled.

Solution: Request authorization by the court for the posting of this position subject to the availability of payroll funds and any applicable Civil Service Guidelines.

Result: Filling of part-time slot will help augment the work of the Webb County Adult Drug Court.
             
13.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-12109    Discussion and possible action to approve a Memorandum of Understanding (MOU) between United Independent School District and Webb County for the Webb County Head Start/Early Head Start Emergency Campus Relocation Program, for a One year term from August 1, 2021 thru July 31, 2022, at no cost to the County, in order to provide Head Start/Early Head Start students with an alternative emergency campus site relocation program facilities as needed in the event of any unforeseen emergency(ies), disaster(s),  bad weather conditions, and/or other hazards; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto.
  Attachments:
  MOU UISD WEBB.emergency campus relocation
 
             
b.   AI-12115    Discussion and possible action to approve the posting and filling of the following Slots:
 
Slot # Title Hourly Rate Pay Periods
2183 Area Service Manager $17.90 26
1950 Associate Degreed Teacher Assistant $13.06 21
1698 Substitute Teacher $9.42 20
1699 Substitute Teacher $9.42 20
2192 Substitute Teacher $9.42 20
1945 Substitute Teacher $9.42 20
  Attachments:
  ASM
  Substitute
  Teacher Assistant
 
             
14.   Information Technology
             
a.   AI-12125    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1280-001-44300-035 Repairs & Maint. Equip. $100,000 $3,000 $3,702 $702
  1001-1280-001-44300-110 Repairs & Maint. Software $885,000 $5,000 $134,052 $129,052
  1001-1280-001-444500 Equipment Rental $3,500 $500 $500 $0
        $8,500    
To: 1001-1280-001-461000 Materials & Supplies $18,000 $8,500 $593 $9,093
 
Issue: Funding will be available to cover materials and supplies for the remainder of the year.

Solution: Request approval from Commissioners Court for the line item transfers.

Result: The line item transfer will ensure sufficient funding for the remainder of the year.
             
15.   Honorable Salvador Johnson, Justice of the Peace Pct. 3
             
a.   AI-12103    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2170-001-001-456205 Training & Education $375 $375 $375 $-0-
  1001-2170-001-443000-075 Repairs & Maint. Vehicles $1,000 $1,000 $1,000 $-0-
  1001-2170-001-464010 Dues & Membership $500 $440 $440 $-0-
  1001-2170-001-464005 Books & Subscriptions $300 $100 $100 $-0-
        $1,915    
To: 1001-2170-001-458000 Administrative Travel $750 $375 $750 $1,125
  1001-2170-001-461000 Materials & Supplies $4,500 $1,540 $1,242.64 $2,782.64
        $1,915    

Issue: Funding available in Materials & Supplies budget wil not cover cost for the remainder of the fiscal year.

Solution: Request approval from Commissioners Court for line item transfer to provide funding for the remainder of the fiscal year.

Result: Materials & Supplies account will be sufficient to carry through the end of fiscal year.
             
16.   Pre-Trial Services
             
a.   AI-12098    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 12, 2021:
 
Slot # Title Hourly Rate
 
2092 Judicial Bond Officer $15.15 - $15.93 12/A-E

Issue: Slot #2092, Judicial Bond Officer became vacant on 6/28/2021 and will be filled within the department after a qualified employee is determined to fill slot, thus leaving an available slot vacant.

Solution: Request is being made to promote an employee to slot #2092, and fill either slot #2936, Judicial Clerk, #2695, Judicial Clerk or #2095, Administrative Clerk., whoever is most qualified. 

Result: This action will allow our department to promote within, and fill the remaining vacant slot, and will allow us to continue to function efficiently and effectively.
             
17.   Purchasing
             
a.   AI-12117    Discussion and possible action to approve the purchase of one (1) 2022 Chevrolet Suburban, 4WD LT from Holiday Chevrolet (DBA Johnson Grayson Automotive, Inc.) in the amount not to exceed $69,928.00. Pursuant to the Texas Local Government Code Section 271.101 and 271.102, Subchapter F. Cooperative Purchasing Programs, Texas Smart Buy – State of Texas Contract #070-A1 Series XS159SSV; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Account #2153-3010-001-470000 (Capital Outlay – Federal Forfeiture Fund/DOL)]

Issue: Sheriff Cuellar has authorized the purchase of one (1) Chevy Suburban for investigative purposes using his federal forfeiture funds. 

Solution: Approve the cooperative pricing for requested law enforcement unit. 

Result: Proceed with purchase. Lead time from point of order is six (6) months.
  Attachments:
  Suburban Quote
 
             
b.   AI-12119    Discussion and possible action to award the following annual contracts, effective October 1, 2021 through September 30, 2022 and to further authorize the Webb County Judge to execute all independent contractor and vendor agreements and any other matters incident thereto.

Bid No. 2022-01 Auto Parts:
Gonzalez Auto Parts (Buyboard 629-20), O'Reilly Auto Parts (Sourcewell 062916-ORA), Toro Automotive LLC (Buyboard 629-20), Fleetpride (629-20, 630-20), Family Chevrolet, Rotex Truck Center (Buyboard 629-20, 630-20), Andy's Auto Air & Supplies (Buyboard 629-20, 630-20), Jasper Engines and Transmissions (Buyboard 629-20), (Sourcewell 32521), (Choice Partners 21/040SG), (HGCACBuy AP02-20), ESC 19 Allied State (18-7278), 1GPA (17-03DP), and Battery Systems

Bid No. 2022-02 Mechanical & Electrical Repair for County Vehicles:
Toro Automotive, LLC, Houston Hi Tech, South Texas Auto Rebuilders, and Family Chevrolet 

Bid No. 2022-03 Electrical Supplies:
CED Laredo 

Bid No. 2022-04 Flexible Base 'Caliche' and Road Construction Material:
Emperor Services, LLC, Tindol Construction LLC, Vulcan Construction Materials, and Martin Asphalt Company

Bid No. 2022-05 Fuel and Lubricants:
Arguindegui Oil Co. II, Ltd., Petroleum Traders Corp., and Gonzalez Auto Parts

Bid No. 2022-06 Janitorial Supplies:
Gulf Coast Paper Co., Patria Office Supply, Executive Office Supply, TexChem Corp. (Buyboard 569-18), Quill LLC, Interboro Packaging Corp., and Ben E. Keith Foods

Bid No. 2022-07 Machine Shop Repair:
Laredo Mechanical Industrial Services, and Laredo Machine Shop, LLC 

Bid No. 2022-08 Milk, Bread, & Meats:
Oak Farms / Hygeia Dairy, Flowers Baking Co. of San Antonio LLC, and Ben E. Keith Foods (Bread), and Ben E. Keith (Meat)

Bid No. 2022-09 Motor Rewinds:
Delta House Electric & Motor Rewinds, and Shermo Industries Inc. 

Bid No. 2022-10 Office Supplies:
Patria Office Supply, Executive Office Supply LTD., Gulf Coast Paper Co. (Buyboard 576-18), Office Depot (Omnia Partners Region 4 ESC R190303 Office Supplies), Unipak Corp., Quill LLC 

Issue: Formal Bids 2022-01 through 2022-05 for goods/ services listed above closed on July 6, 2021 at 10 am. Bids 2022-06 through 2022-10 closed on July 7, 2021 at 2pm. 
 
Solution: Approval of multiple annual contracts for the goods and services advertised for Bids listed above.  All annual contracts approved will start October 01, 2021.
 
Result: County departments will be able to use annual contracted vendors throughout the fiscal year that have met the competitive bidding requirements.
  Attachments:
  Bid Tab 2022-01 Auto Parts
  Bid Tab 2022-02 Mechanical & Electrical Repair for County Vehicles
  Bid Tab 2022-03 Electrical Supplies
  Bid Tab 2022-04 Flexible Base & Road Construction Material
  Bid Tab 2022-05 Fuel & Lubricants
  Bid Tab 2022-06 Janitorial Supplies
  Bid Tab 2022-07 Machine Shop Repair
  Bid Tab 2022-08 Milk, Bread & Meats
  Bid Tab 2022-09 Motor Rewinds
  Bid Tab 2022-10 Office Supplies
  Item #17.b. - 2022-01 - Andy's Auto Air & Supplies - Executed
  Item #17.b. - 2022-01 - Battery Systems Inc - Executed
  Item #17.b. - 2022-01 - Family Chevrolet - Executed
  Item #17.b. - 2022-01 - Fleetpride for Auto Parts - Executed
  Item #17.b. - 2022-01 - Gonzalez Auto Parts - Executed
  Item #17.b. - 2022-01 - Jasper Engines & Trans - Executed
  Item #17.b. - 2022-01 - O'Reilly Auto Parts - Executed
  Item #17.b. - 2022-01 - Rotex Truck Center Inc - Executed
  Item #17.b. - 2022-01 - Toro Automotive LLC for Auto Parts - Executed
  Item #17.b. - 2022-02 - Family Chevrolet -Mech. & Elec repairs - Executed
  Item #17.b. - 2022-02 - Family Chevrolet -Mech. & Elec repairs - Executed
  Item #17.b. - 2022-02 - Houston Hi Tech - Executed
  Item #17.b. - 2022-02 - South Texas Auto Rebuilders - Executed
  Item #17.b. - 2022-02 - Toro Automotive LLC - Executed
  Item #17.b. - 2022-03 - CED Laredo - Executed
  Item #17.b. - 2022-04 - Emperor Service - Executed
  Item #17.b. - 2022-04 - Martin Asphalt Company - Executed
  Item #17.b. - 2022-04 - Tindol Construction LLC - Executed
  Item #17.b. - 2022-04 - Vulcan Const Materials - Executed
  Item #17.b. - 2022-05 - Arguindegui Oil Co. II - Executed
  Item #17.b. - 2022-05 - Gonzalez Auto Parts - Executed
  Item #17.b. - 2022-05 - Petroleum Traders Corp - Executed
  Item #17.b. - 2022-06 - Ben E. Keith Foods - Executed
  Item #17.b. - 2022-06 - Executive Office Supply - Executed
  Item #17.b. - 2022-06 - Gulf Coast Paper Co - Executed
  Item #17.b. - 2022-06 - Interboro Packing Corp - Executed
  Item #17.b. - 2022-06 - Patria Office Supply - Executed
  Item #17.b. - 2022-06 - Quill LLC - Executed
  Item #17.b. - 2022-06 - TexChem Corporation - Executed
  Item #17.b. - 2022-07 - Laredo Machine Shop LLC - Executed
  Item #17.b. - 2022-07 - Laredo Mechanical Industrial Services - Executed
  Item #17.b. - 2022-08 - Ben E Keith Foods - Executed
  Item #17.b. - 2022-08 - Ben E Keith Foods - Executed
  Item #17.b. - 2022-08 - Flowers Baking Co - Executed
  Item #17.b. - 2022-08 - Oak Farms - Hygeia Dairy - Executed
  Item #17.b. - 2022-09 - Delta House Elec & Motor - Executed
  Item #17.b. - 2022-09 - Shermco Industries Inc - Executed
  Item #17.b. - 2022-10 - Executive Office Supply - Executed
  Item #17.b. - 2022-10 - Patria Office Supply - Executed
  Item #17.b. - 2022-10 - Quill LLC - Executed
  Item #17.b. - 2022-10 - Unipak Solutions - Executed
  Item #17.b. - 2022-10 - Unipak Solutions - Executed
  Draft Annual Contract-Goods
  Draft Annual Contract-Services
 
             
c.   AI-12130    Discussion and possible action to authorize the Purchasing Agent to utilize the following Cooperative Purchasing Vendors; Amazon Business (US Communities R-TC-17006), Staples Business Advantage (Soucrewell #012320-SCC), Lowe's Pro (Omnia Partners R192006), Home Depot (Omnia Partners 16154), Grainger (Omnia Partners R192002), Southern Tire Mart (Buyboard 636-21) and American Tire Distributors (Buyboard 636-21) for the purchase of goods and services for fiscal year ending 2021-2022 and in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101, 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. 

Issue: Webb County benefits from online marketplace vendors that provide value pricing on various commodities ordered throughout the fiscal year. 

Solution: Utilizing national cooperative pricing through online marketplace vendors is a mechanism which provides Webb County Competitive pricing and value for commodities being ordered for County departments. These vendors have by state law met the competitive bidding requirements of the State of Texas. 

Result: Authorizing the Purchasing Agent to use national co-ops for online marketplace purchases will provide more options, competitive pricing and cost savings for county departments.
             
18.   Risk Management
             
a.   AI-12123    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1180-001-452012 Property Casualty Premium $746,130 $5,500 $23,550.01 $18,550.01
             
To: 1001-1180-001-461000 Materials & Supplies $8,000 $3,000 $1,643.46 $4,643.46
  1001-1180-001-460105 Minor Tools & Apparatus $8,000 $2,000 $5,978.14 $7,978.14
  1001-1180-001-443000-035 Repairs & Maint. Equip. $-0- $500 $-0- $500.00
        $5,500    

Issue: Future expenditures and current funding will not be adequate to close out the fiscal year.

Solution: Additional funding from the other source is needed to complete the fiscal year.

Result: Approval of line item transfer.
  Attachments:
  Lektriver Quote
  back up
 
             
19.   Honorable Martin Cuellar, Sheriff
             
a.   AI-12128    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3010-001-460140 Fire Arms & Ammunition $70,000 $7,313.75 $10,712.38 $3,398.63
  1001-4070-001-450001-035 Contract Services Maverick $100,000 $7,245 $84,072 $76,827
        $14,558.75    
To: 1001-3010-001-456205 Training and Education  $2,500 $11,313.75 $810.73 $12,124.48
  1001-4070-001-432001 Professional Services $84,000 $245 $3,255 $3,500
  1001-4070-001-432001-005 Professional Services  $17,250 $3,000 $625 $3,625
        $14,558.75    

Issue: A drone class is needed to train Five (5) officers. One of the Doctors payment is short for September's invoice. Pre Post account low on funds to process invoices.

Solution: Seeking authorization from courts to approve transfer to mentioned accounts.

Result: Officers will complete training. Doctors September payment will be encumbered. Pre-Post invoices will be processed.
  Attachments:
  Approval
 
             
20.   Honorable Patricia Barrera, Tax-Assessor- Collector
             
a.   AI-12107    Discussion and possible action to approve two Annual Application Software Renewal Support Services Agreement between Webb County on behalf of the Webb County Tax Office and Hamer Enterprises for the computer software and support services as needed for the Webb County Tax Office Internet Real Estate, Motor Vehicle, and Personal Property Tax Billing Information Systems and the Webb County Tax Office Website Credit Card Billing/Collection Systems to collect these various tax payments, for a term of One (1) year, from September 9th, 2021 thru September 8th, 2022, in the amount of $19,200.00 and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #1001-1280-001-443000-110 (Repairs & Maintenance Software]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda with Commissioner Liendo abstaining from item #11.a.
  Vote: 4 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring back item #3
  Vote: 4 - 0 Motion Carried
  Attachments:
  Hamer Software K/Tax Office 2021
  Item #20.a.-Hamer Enter Software Maint - Executed
 
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
  Emergency Management Coordinator, Mr. Steve Landin reported on an increase in migrant activity in the community. He also apprised the court that there was a Disaster Declaration signed by Judge Tijerina that opened the door for aid to be given to our community related to the increase of issues going on.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #26
  Vote: 4 - 0 Motion Carried
             
Civil Legal Division
             
26.   AI-12145    Discussion and possible action to authorize the Judge to grant a Right-Of-Entry on approximately 30 acres (within Parcel Number 206987 out of POR 27 & SUR 1284 303.1701) of Webb County Property to the Federal Government (U.S. Customs and Border Protection Department of Homeland Security) and any other matters incident thereto; authorizing the County Judge to sign all relevant documents.
  Laredo Sector Border Patrol, Chief Mathew Hudak was in attendance and spoke on item 26.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve temporary site
  Vote: 4 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #25
  Vote: 4 - 0 Motion Carried
             
25.   AI-12134    Discussion and possible action to approve a Non-Financial Memorandum of Understanding (MOU) between Texas A&M International University (TAMIU) and Webb County to provide speech, language, and hearing services as well as education to children and adults at the community centers. The term of the MOU will be August 1, 2021 through July 31, 2026, and authoring the County Judge to execute all relevant documents; and any other matters incident thereto.
  Dr. Marivic Torregosa, Dr. Melissa Perez Garcia and Professor Rosa Robledo were in attendance and spoke on item #25.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
  Attachments:
  MOU - TAMIU
 
             
REGULAR AGENDA
             
Honorable Monica Notzon, 111th District Court Judge
             
21.   AI-12126    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1130-001-431007-010 Operational Reserve   $30,000    
To: 1001-2230-001-451003 Court Interpreter/Reporter $65,000 $30,000 $1,962 $31,962

Issue:The 49th District Court has pending invoices in the amount of $2,750 and expects more invoices to be coming in before the fiscal year. 

Solution: The 49th District Court has requested $30,000 to cover any pending and incoming invoices through the end of the fiscal year.

Result: All current and incoming invoices will be paid.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina
  Vote: 4 - 0 Motion Carried
             
Casa Blanca Golf Course
             
22.   AI-12139    Discussion and possible action to increase funding to the following accounts withing the Golf Course Fund not to exceed $25,000; and any other matters incident thereto. 

7100-6120-001-463005-010 COS Food Groceries- $15,000.00
7100-6090-001-443000-130 Repairs & Main't- Carts -$10,000.00 

Issue: Currently our food sales have increased significantly and are in need of additional funding, and several carts are in need of replacement batteries.  

Solution: Add funds to Food & Beverage account in order to fulfill remainder of the year food purchases.

Result: Will have sufficient funds to purchase food, beverages and cart batteries for the remainder of the year.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
             
Economic Development
             
23.   AI-12142    Discussion and possible action to approve the posting and filling of the following slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 12, 2021:
 
Slot # Title Hourly Rate
 
1382 Project Coordinator $18.4616/A - $20.1416/H 

Issue: The employee that was in slot #1382 resigned effective 7/8/2021.

Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.

Result: The filling of slot #1382 will allow the department to run on a full staff if the court grants approval.
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 4 - 0 Motion Carried
  Attachments:
  Project Coordinator job description
 
             
Engineer
             
27.   AI-12124    Discussion and possible action to approve payment of Cash Match in the amount of $5,000.00 to the Texas Department of Transportation for the Hachar Reuthinger Road Project; and any other matters incident thereto; and have the County Judge sign all relevant documents. [Account #2007-7150-001-47000 (Road & Bridge Fund)]

Issue: Webb County was committed to pay $20,000.00 of direct state costs, as of February 28, 2021, the local government has submitted payments in the amount of $15,000.00.

Solution: Approval and payment of remaining balance of Webb County cash match.

Result: Webb County will close-out the Hachar Reuthinger Road Project and TxDOT will finish any additional environmental work. Fund will reflect a zero-fund balance.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve
  Vote: 4 - 0 Motion Carried
  Attachments:
  ADVANCE FUNDING AGREEMENT
  LETTER FROM TXDOT
 
             
28.   AI-12132    Discussion and possible action to review and revise the proposed 2020 County Transportation Infrastructure Fund (CTIF) Prioritized List. The 2020 CTIF Grant amount is $7,139,125.00; and any other matters incident thereto.
 
Roadway Name or Designation Project Limits
Wormser Road From SL 20 to approximately 1.5-2 mile East
Mangana Hein From pavement end to South 1 mile
Espejo Molina From end of road to 1 mile North
Milagro Road From SH 359 to Maria Elena
Maria Elena From Milagro to Main
Main Street From Ibarra to Ozuna
Camino Las Lomas From US59 to 7150G
7150G From Camino Las Lomas to end of roadway
  Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4 Cindy Liendo to approve 
  Vote: 4 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up the Presentations
  Vote: 4 - 0 Motion Carried
  Attachments:
  PRIORITIZED LIST
 
             
Presentations
             
39.   AI-12147    Recognition and presentation of plaque to Sheriff Martin Cuellar for passing the Texas Commission on Jail Standards Inspection for 13 consecutive years. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
  Sheriff Martin Cuellar was in attendance and recognized by members of the Court.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #38
  Vote: 4 - 0 Motion Carried
             
38.   AI-12141    Recognition and presentation of plaque to Diego Alejandro Garcia, Alisa Flores and Juan Gonzalez, Jr. for advancing to the 2021 National High School Finals Rodeo in Lincoln, Nebraska. [Requested by Tano E. Tijerina, County Judge]
  Diego Alejandro Garcia, Alisa Flores and Juan Gonzalez, Jr. were in attendance and recognized by members of the Court.
             
40.   AI-12148    Recognition and presentation of plaque to Mr. Miguel Conchas upon his retirement from the Laredo Chamber of Commerce after 35 years of service. [Requested by Tano E. Tijerina, County Judge]
  Mr. Miguel Conchas was in attendance and was recognized by members of the Court.
             
Purchasing
             
29.   AI-12116    Discussion and possible action to award “Invitation to Bid (ITB) No. 2021-020 Casa Blanca Golf Course Golf Cart Path Project” to the lowest and responsible bidder Azar Services LLC., in an amount not to exceed $146,025.00 and to further authorize the transfer from the General Operation Reserve Account (1001-1130-001-431007-010 Operational Reserve) for the awarded amount to the Golf Course Capital Outlay Account and any other matters incident thereto. [Account #7100-6080-001-470000 (Golf Administration-Capital Outlay)]

Issue: Invitation to Bid closed 7/1/2021 at 2pm. Six (6) bids were submitted by deadline.

Solution: Award to Azar Services LLC the lowest and responsible bidder.
 
Result: Proceed with Notice of Award and execution of construction contract between Webb County and Azar Services LLC.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 4 - 0 Motion Carried
  Attachments:
  Azar Services LLC-Bid
  Bid Tab-ITB 2021-020 Casa Blanca Golf Course Path Project
  Item #29 - Award Invitation to Bid #2021-020 to Azar - Casa Blanca Golf Course - Executed
 
             
30.   AI-12118    Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2021-004 “Financial Audit Services” to the highest-ranking firm, Garza, Gonzalez and Associates and to further authorize the Civil Legal Division to negotiate the terms and conditions of agreement and any other matters incident thereto. [Account #1001-1130-001-432055 (General Fund); #2775-4020-001-432001 (CJAD Supervision); #2825-2460-001-432055 (TJJD State Aid)]
 
Company Name  1 2 3 4 Total Score Ranking 
Burton, McCumber & Longoria, LLP  92 85 92 85 354 4
Carr, Riggs and Ingram  91 88 88 85 352 5
Cascos & Associates, PC  98 88 85 90 361 3
Garza, Gonzalez and Associates  87 100 96 100 383 1
Pattillo, Brown & Hill, LLP  92 95 95 100 382 2

Issue: RFQ for External Audit Services closed on 06/18/21 at 10 am. Five (5) statements of qualifications were submitted by deadline. 

Solution: Consideration to award to highest ranking firm. 

Result: Proceed with negotiations with awarded firm to finalize a professional services agreement.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the ranking
  Vote: 4 - 0 Motion Carried
  Attachments:
  Evaluation Summary RFQ 2021-004
  Garza, Gonzalez and Associates
 
             
31.   AI-12133    Discussion and possible action to accept the rankings and award to the highest-ranking offeror, Competitive Sealed Proposal (CSP) 2021-005 “Constable Pct. 4 Administration Building Expansion” to Tri-Gen Construction, LLC and to further authorize the Webb County Civil Legal Division and project architect to negotiate pricing and the terms of the construction contract in accordance with the Texas Government Code; Competitive Sealed Proposals, Section 2269.155 (Selection of Offeror) and any other matters incident thereto. [2019A Bond Series; Account #3870-3170-001-474501 (Construction In Progress)]
 
Company Name  1 2 3 Total Score  Ranking 
Romo Contractors LLC  69 68 70 207 3
Tri-Gen Construction LLC  89 100 90 279 1
Zertuche Construction LLC 79 70 79 228  2

Issue: CSP 2021-005 "Constable Pct. 4 Administration Building Expansion" closed on 07/01/2021 at 2pm. Three (3) firms officially submitted and Tri-Construction, LLC is the highest-ranking firm.

Solution: Attempt to negotiate a contract with selected contractor (highest-ranking firm). 

Result: If approved, award to the highest ranking firm and authorize staff and project architect to negotiate a final contract sum.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to continue negotiations
  Vote: 4 - 0 Motion Carried
  Attachments:
  Evaluation Summary RFP 2021-005
 
             
32.   AI-12144    Discussion and possible action to accept the rankings and award Request for Proposal (RFP) "Section 125 Plan Administration and Online Enrollment System" to TEB Benefits Group, Inc. and to further authorize the Civil Legal Division to negotiate the terms and conditions of agreement and any other matters incident thereto. 
 
Company Name  1 2 3 Total Score  Ranking 
Bay Bridge Administrators  DNQ DNQ DNQ 0  
Salazar Insurance Group  DNQ DNQ DNQ 0  
TEB Benefits Group  100 100 100 300 1
Wex Health Inc.   DNQ DNQ DNQ 0  

Issue: RFQ 2021-004 "Section 125 Plan Administration and Online Enrollment System" closed on 06/01/21 at 10am. 

Solution: Consideration to award to TEB Benefits Group Inc. 

Result: Proceed with negotiations with qualifying firm to finalize a professional services agreement.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo
  Vote: 4 - 0 Motion Carried
  Attachments:
  Evaluation Summary RFP 2021-004
  Justification Statement for Disqualifications of Proposals-Cafeteria Plan RFP
  TEB Benefits Group
 
             
Water Utilities
             
33.   AI-12104    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 12, 2021:
 
Slot # Title Hourly Rate
 
0667 Heavy Equipment Operator $15.92 - $16.73 13/A-E

Issue: Slot #0667 became vacant on June 25, 2021.

Solution: Obtain authorization to advertise and fill the position with a qualified candidate.

Result: Provide continuous operation for Water Utilities.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 4 - 0 Motion Carried
             
Budget Officer
             
34.   AI-12138    Discussion and possible action to transfer county payroll savings funds accumulated as of July 6, 2021 in the amount of $485,691 to the Operational Reserve account and to the respective departments to offset deficits; and any other matters incident thereto.
 
Acct. Number Acct. Name Increase
1001-1130-001-431007-010 Operational Reserve $285,691
1001-1130-001-460105 Minor Tools & Apparatus $200,000

Issue: Commissioners court directed a quarterly payroll sweep and allocation of funding for new computers for county departments.

Solution: Complete third quarterly payroll sweep.

Result: Savings for Operational Reserve and computers will be available.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to move the Payroll savings of $485,691.00 to the Operational Reserve and of that to further transfer the modified amount of $150,000.00 to IT and to include $70,000.00 for the Intercom System at the Justice Center with the difference going into the Operational Reserve.
  Vote: 4 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #22
  Vote: 4 - 0 Motion Carried
             
Casa Blanca Golf Course
             
22.   Discussion and possible action to increase funding to the following accounts within the Golf Course Fund not to exceed $25,000; and any other matters incident thereto. 710096120-001-463005-010 COS Food Groceries - $15,000.00 7100-6090-001-443000-130 Repairs & Main't Carts - $10,000.00

Issue: Currently our food sales have increased significantly and are in need of additional funding, and several carts are in need of replacement batteries.

Solution: Add funds to Food & Beverage account in order to fulfill remainder of the year food purchases.

Result: Will have sufficient funds to purchase food, beverages and cart batteries for the remainder of the year.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez amend motion not to exceed $27,500.00 and coming from the Operational Reserve
  Vote: 4 - 0 Motion Carried
             
Budget Officer
             
35.   AI-12149    Discussion with possible action to adopt the updated County Travel Policies and Procedures to more accurately reflect actual travel costs to include meals, car rental, airfare, lodging, etc.; and any other matters incident thereto.
  County Auditor, Mr. Rafael Perez, Budget Officer, Mr. Lalo Uribe and Purchasing Agent, Mr. Joe Lopez spoke on GSA Rates and the Webb County Travel Policies and Procedures.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the seeking of the Credit Card to book not only the flights but any registrations that have a discount
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adopt the rules less the mandatory car rental
  Vote: 4 - 0 Motion Carried
  Attachments:
  Travel Policy Draft
  Item #35 - Travel Policies and Procedures - Executed
 
             
Commissioners Court Administrator
             
36.   AI-12135    Discussion and possible action to authorize the purchase of a congratulatory advertisement for WBCA's 124th year Celebration festivities in the amount of $600.00. The Webb County Commissioners Court would be featured on the official WBCA Program Book. [Account #2004-1010-001-463526 (Community Promotions)]
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez
  Vote: 4 - 0 Motion Carried
             
Honorable Tano E. Tijerina, Webb County Judge
             
37.   AI-12150    Discussion with possible action to ratify the acceptance of award and enter into agreement with the US Department of Treasury for The American Rescue Plan Act of 2021 in an amount of $53,600,000.00 Dollars. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.

Issue: COVID-19 has caused financial distress to many residents in Webb County.

Solution: To accept funding for The American Rescue Plan for COVID-19 related eligible activities.

Result: Provide response to the pandemic and its negative economic impacts.
  Motion by Commissioner, Pct 4 Cindy Liendo, seconded by County Judge Tano E. Tijerina to approve
  Vote: 4 - 0 Motion Carried
  Attachments:
  US Department of The Treasury Corona Virus State Fascial Recovery Fund
  07-12-2021 Item # 37 - Covid 19 Grant ARPA - Executed
 
             
 
Recess (11:11 - 11:25)
             
41.   Communications
  No communications were made
             
42.   Adjourn
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn regular scheduled meeting
  Vote: 4 - 0 Motion Carried

    

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