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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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Pledge of Allegiance/Invocation |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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| COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Honorable Oscar Hale, 406th District Court Judge |
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a. |
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Discussion and possible action to approve payment to cover the annual leave of $694.16 and compensatory time of $21.94 for employee in Slot #2894 at time of resignation. [Account #1001-2040-001-410000 (406th Veterans Treatment Court)]
Issue: Employee in grant fund slot #2894 resigned position effective June 15, 2022, with annual leave and compensatory time. The grant agency does not allow cost after employment service as per Code of Federal Regulations CFR 200 §200.403.
Solution: Approve payment to cover cost of annual leave and compensatory time.
Result: Former employee will receive compensation for annual leave and compensatory time earned. Click to View |
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6. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Funds #2701]
Issue: Since one K9 unit’s vehicle lacked an actual K9 kennel in its backseat and a failsafe K9 unit in-vehicle security feature (Hot-N-Pop), a no-cost budget adjustment was requested and approved for this grant to install these important features in the aforementioned K-9 unit vehicle.
Solution: Request a line item transfer.
Result: Funding will be available to be utilized for the purchase of these K9 vehicle features and their installation. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by James Flores, Economic Development Director]
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
| From: |
2531-5150-521-454000 |
Advertising |
$137.70 |
$2,500.00 |
$2,362.30 |
| To: |
2531-5150-521-425000 |
Unemployment Tax |
$137.70 |
-$17.70 |
$120.00 |
Issue: Funds are needed to cover unemployment benefits.
Solution: Approve line item transfer.
Result: Unemployment benefits will be covered. Click to View |
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c. |
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Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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d. |
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Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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e. |
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Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (Department of Justice - Federal Forfeiture)]
Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines. Click to View |
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f. |
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Discussion and possible action to approve, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $21,500; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. Click to View |
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Discussion and possible action to approve, by order, a budget amendment of $26,900 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (Department of Justice - Federal Forfeiture)]
Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines. Click to View |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within grant funds to cover budget balances from FY- 2022-Fiscal Year. This action will not have an impact to the County General Fund. [Requested by James Flores - CAA and Economic Development Department Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
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2363-5360-521-463802 |
Household Crisis |
$699,429 |
$698,060.54 |
$698,480.07 |
$419.53 |
| To: |
2363-5360-521-463804 |
Utility Assistance |
$699,429 |
$698,060.54 |
($678.33) |
$697,382.21 |
Issue: Funds available in account will not cover cost needed to continue operation of service through the end of the budget year.
Solution: Approve the line item transfer.
Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service. Click to View |
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7. |
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Civil Legal Division |
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Discussion and possible action to approve the cancellation of the August 1, 2019 Memorandum of Understanding (MOU) between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide one (1) U.I.S.D. classroom and one (1) teacher in the annual sum of $25,000.00 for their Head Start/Early Head Start Pre-Kinder teaching Program, at the U.I.S.D. Roosevelt Elementary School campus location due to relocation of the classes to the U.I.S.D. Zaffirini Elementary School campus location, effective July 31, 2022; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Head Start Director] Click to View |
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b. |
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Discussion and possible action to enter into a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide three (3) U.I.S.D. classrooms and three (3) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $75,000.00 per year, for 3 classroom teachers at $25,000.00 per teacher per year, and 3 pre-kindergarten classroom at the U.I.S.D. Newman Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans-Newman Elementary)] Click to View |
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c. |
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Discussion and possible action to enter into a five (5) year (November 8, 2022, to November 7, 2027) Lease/Purchase agreement with Insight Public Sector, Inc./ Key Government Finance Inc. for various hardware/software equipment with Cloud Services at an annual cost of Sixty-One Thousand One Hundred Twenty-Two Dollars ($61,122.00) per year, for a total cost not to exceed Three Hundred Five Thousand Six Hundred Ten Dollars ($305,610.00), pursuant to Sections 271.001 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program (Contract No. DIR-TSO-4167); subject to 2022-2023 annual budget appropriations and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, Information Technology, Account #1001-1280-001-443000-035 (Repairs and Maintenance Equipment)] Click to View |
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d. |
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Discussion and possible action to add one (1) Toshiba E-Studio KIP 660 Digital Copier, to the Master Lease and Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Sheriff’s Office at a cost of Two Thousand Three Hundred Ninety-Eight Dollars and Sixty-One Cents ($2,398.61) per quarter beginning on the October 1, 2022 budget, subject to commissioners court annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-444500] Click to View |
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e. |
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Discussion and possible action to approve an eleven (11) month (October 13, 2022 through August 31, 2023) extension of a Hunting and Grazing Lease with James E. Kainer (Lessee) regarding the Cuchillas & Lomas Pastures, Webb County School Lands, located off State Highway 59 East with Lessee paying Webb County the sum certain of THIRTY THOUSAND FIVE HUNDRED SIX DOLLARS AND FIFTY-TWO CENTS ($30,506.52) for the lease extension, and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #5700-8010-362200 (Grazing Lease)]
Issue: Webb County School Lands located off State Highway 59 are currently under lease to James E. Kainer until October 12, 2022. School Lands are also leased to a Grandsolar Texas Two, LLC for solar energy development. Grandsolar has tentatively set a construction start date to their project for September 1, 2023.
Solution: Grant James E. Kainer an extension of his hunting and grazing lease up to August 31, 2023.
Result: Webb County will recover $30,506.52 for the lease of the Webb County School Lands. Click to View |
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f. |
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Discussion and possible action for approve a One (1) year (October 1, 2022 through September 30, 2023) Platinum Level Preventative Maintenance & Service Agreement between Webb County and Southwest Solutions Group to provide for annual service and maintenance for Webb County Public Defender’s Lektriever File Cabinet at an annual cost of One Thousand Four Hundred Eighty-Two Dollars and Sixty-four cents ($1,482.64) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Public Defender’s Office; Account #1001-2280-001-443000-035 (Repairs and Maintenance Equipment)] Click to View |
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Discussion and possible action to enter into a one (1) year automatically renewable Service Agreement between Gateway Community Health Center, Inc. (Gateway) and Webb County for the benefit of the Webb County Child Protection Court –Texas Emergency Network Diversion (TEND) to be paid in monthly installments for psychiatric and counseling services; and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Webb County Child Protection Court; Account #2747-1150-001-457008-025 (Contractual Services) (Grant #4325001)]
Issue: The approval of the agreement by the Commissioners Court is required in order to utilize Gateway Community Health Center psychiatric and counseling services.
Solution: The approval of this agreement by Commissioners Court approves TEND to pay for services provided by Gateway.
Result: Gateway will provide psychiatric and counseling services for the TEND youth according to the agreement. Click to View |
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8. |
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Community Action Agency |
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Discussion and possible action to approve Amendment Number 1 to Contract #61220003661 for the Community Services Block Grant Program (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2022, in the amount of FIVE HUNDRED NINETY FIVE THOUSAND SEVEN HUNDRED TWENTY NINE DOLLARS ($595,729.00) this Amendment Number 1 will provide Webb County with the full allocation of the grant and authorizing the County Judge to sign all relevant documents. This action will not have impact to the General Fund. All required documents were sent for reviewing through Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, Director CAA and Economic Development Department]
Issue: This Amendment Number 1 will provide the Agency with the full allocation for the Community Services Block Grant (CSBG) from TDHCA for the Porgram Year 2022 in the amount of $595,729.00.
Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. Click to View |
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b. |
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Discussion and possible action to approve to solicit procurement process for Truck Driver Training vendors. This action will not have an impact to the County General Fund.
Issue: Texas Department of Housing and Community Affairs (TDHCA) requires the Agency solicit procurement process for the Community Services Block Grant.
Solution: Approve the solicitation of procurement process.
Result: To secure the selection of a vendor that will provide the CDL Driver Training to CAA clients participating in the transition out of poverty program. Click to View |
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c. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 11, 2022:
Issue: The employee in slot #1556 resigned.
Solution: Request is being made to fill slot.
Result: Filling of slot #1556 will allow the department to continue to provide transportation services throughout the rural areas of Webb County. Click to View |
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d. |
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Discussion and possible action to authorize the release of the following 10% retainage payment and authorize the County Judge to sign any relevant documents and any other matters incident thereto. [Account #2529-206000 Retainage Payable]
Issue: Commissioners Court approval is required in order to release the final retainage payment.
Solution: Place Agenda Item in order to obtain Commissioners Court approval to authorize this payment.
Result: Romo Contractors, LLC will receive payment for services rendered. Click to View |
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9. |
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Economic Development |
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Discussion and possible action to submit for Project Grant State-R-2023-WEBB CO- 000145 for Webb County Community Action Agency-El Aguila Rural Transportation from the Texas Department of Transportation (TxDOT) in the amount of THREE HUNDRED SIXTEEN THOUSAND FOUR HUNDRED EIGHTY SEVEN DOLLARS,($316,487.00). This grant does not require a County Match. All required documentation has been submitted to the Economic Development Department for review and the solicitation is compliant with Webb County (SPOC) Single point of Contact procedures. No impact to the General Fund.
Issue: El Aguila Rural Transportation is a grant funded agency.
Solution: Application for State funds will benefit both operation and administrative expenses and allow for continued transportation services to the rural areas of Webb County.
Result: Continuation of services throughout the rural areas of the Webb County. Click to View |
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b. |
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Discussion and possible action to submit FY 2022-2023 Federal application 5311- 2022- WEBB CO- 00073 for Webb County Community Action Agency to the State of Texas through eGrants (TxDOT website), in the amount of FOUR HUNDRED THIRTY-FOUR THOUSAND FIVE HUNDRED FORTY DOLLARS ($434,540.00) with a County Match of 10% in the amount of FORTY-THREE THOUSAND FOUR HUNDRED FIFTY FOUR DOLLARS ($43,454.00) acting through the Texas Department of Transportation wherein Webb County El Aguila Rural Transit will be applying by meeting desired deadlines. All required documentation has been submitted to the Economic Development Department for review and were found to be in compliance with Single Point of Contact (SPOC) policy. [Requested by Robert Martinez, CAA El Aguila Rural Transit Manager; CAA EL Aguila Rural Transit Manager; Account #2661-5150-337800 Revenue Matching Fund]
Issue: El Aguila is a grant funded agency
Solution: Application for Federal funds will benefit both administrative and operations expenses and allow continued transportation service to the rural areas of Webb County.
Result: Continuation of services throughout the rural areas of Webb County. Click to View |
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Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2022 Special Evaluation Assistance for Rural Communities and Households (SEARCH) grant application to the U.S Department of Agriculture - Rural Development for up to $50,000.00 and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County’s request for funding. The funding will provide for predevelopment planning costs for provisions of water and sewer services to the Highway 59 Colonias. This application does not require a cash match. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.
Issue: The Highway 59 Colonias do not have access to potable water.
Solution: The acquisition of grant funds will offset Webb County predevelopment plan costs.
Result: The studies will determine the feasibility to provide the Highway 59 Colonias with potable water. Click to View |
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Discussion and possible action to authorize the submission of a FY 2022 Edward Byrne Justice Assistance Grant application to the Bureau of Justice Assistance (BJA) as prepared, coordinated, written, and submitted by the Webb County Sheriff’s Office in conjunction with the City of Laredo for equipment, minor tools, services, training/travel, and supplies for a total amount estimated at $33,987 and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant has no match requirements; and, thus, is at no cost to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Supplemental equipment, training/travel, and supplies will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.
Solution: Grant application to allow for the leveraging of federal grant JAG funds in order to provide supplemental equipment/supplies/training for the Webb County Sheriff’s Office.
Result: The Webb County Sheriff’s Office and its staff will be equipped with needed equipment,training/travel, and supplies. Click to View |
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Discussion and possible action to authorize the acceptance of the renewal grant award and budget by the Texas Veterans Commission (TVC), to the 406th Judicial District Court, South Texas Veterans Treatment Court Program (VTP) in the amount of $300,000. The grant is effective July 1, 2022, and runs through June 30, 2023. This action authorizes the County Judge to sign and execute all relevant documents, and any other matters incident thereto. This grant does not require a cash match. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There is no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872]
Issue: During the 2021-22 grant year the VTP exceeded grant performance measures, as a result, the program was awarded a continuation grant by TVC. By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $300,000 to continue to support veterans and their families.
Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, and which will allow for services to continue uninterrupted.
Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003. Click to View |
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Emergency Management |
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Discussion and possible action to approve the recommended local Emergency Management Plan revision; and any other matters incident thereto. Click to View |
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b. |
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Discussion and possible action to accept a FEMA Public Assistance Grant Award #4586PATXP0000001 in the amount of $19,399.55 for reimbursement costs incurred by Webb County during the 2021 winter storm and to accept amendment #1 to award increasing total to $23,297.45; and authorize the Webb County Judge to sign all relevant documentation; and any other matters incident thereto.
Issue: FEMA awarded Webb County in March of 2022 and has issued an amendment to the award in June 2022 to increase the amount of award total.
Solution: Accept award and amended award.
Result: Webb County is able to obtain reimbursement for cost incurred during the 2021 winter storm. Click to View |
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11. |
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Engineering |
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Discussion and possible action to approve the closeout and release of retainage in the amount of $9,938.75 to High West Construction Services, Inc., (Purchase Order 2022-00003838) for the Building Relocation Project for the Laredo and Lobo Tower Sites located on Calton Road and US Hyw 59; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)]
Issue: Under the current Systems Purchase Agreement between Webb County and Motorola, these towers and site improvements are the responsibility of Webb County. AEP shelters are being transferred to Webb County.
Solution: This vendor's part of the project has been completed. Final completion of project will be done by RZ Communications. Approve and release retainage.
Result: Completion of work for this vendor and release of retainage. Click to View |
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12. |
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Fire Suppression & EMS Services |
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Discussion and possible action to accept EMS County Assistance “Program and System Development Program” funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $8,842.28. Funding to be utilized in the purchase of EMS supplies, training, travel, personnel cost, membership to professional/technical organizations, public education, vehicle maintenance, and equipment for all stations of the Webb County Volunteer Fire Department. Increase of revenue Account #2929-3140-357420-010; and authorizing the County Judge to sign all relevant documents, and any other matter incident thereto. [Accounts #2929-3140-001-456305; #2929-3140-001-460105; #2929-3140-001-443000-075; #2929-3140-001-456205; #2929-3140-001-458000; #2929-3140-001-461000]
Issue: State funding provided through Seven Flags RAC for EMS needs/operations.
Solution: Accept funds, and utilize monies for purchase of supplies, training, travel, equipment and its maintenance.
Result: Properly stocked emergency units ready for response, and well-prepared personnel. Click to View |
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13. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
2357-5200-531-456224 |
Meeting & Conferences |
$20,000 |
$20,000 |
$20,000.00 |
$0.00 |
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2357-5200-531-460028 |
Janitorial Supplies |
$50,000 |
$40,000 |
$47,529.04 |
$7,529.04 |
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2357-5200-531-460105 |
Minor Tools & Apparatus |
$100,000 |
$50,000 |
$67,683.86 |
$17,683.86 |
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2357-5200-531-421000 |
Payroll Savings |
$98,240 |
$55,000 |
$98,240.00 |
$43,240.00 |
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$165,000 |
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| To: |
2357-5200-531-443000-020 |
Repairs Building Maintenance |
$80,000 |
$165,000 |
$1,775.94 |
$166,775.94 |
Issue: Funds are available in meetings, janitorial, minor tools and payroll savings line items.
Solution: Approve line item transfer.
Result: Funds will be available in repairs building maintenance line item. Click to View |
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b. |
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Discussion and possible action to approve the title and salary changes, subject upon the availability of payroll funds and any applicable Head Start Performance Standards guidelines:
Click to View |
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c. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Click to View |
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14. |
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Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1 |
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a. |
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Discussion and possible action to authorize payment in the amount of $60.00 through training and education account for the annual membership dues for the Justice of the Peace and Constable Association also known as JPCA. Also associated with the Texas Association of Counties (TAC). [Account #1001-2160-001-456205 (Training & Education)]
Issue: Need approval by Commissioner's Court to pay these annual dues.
Solution: By approval of the Commissioners Court we will be able to pay these annual dues.
Result: The annual membership will be paid so that Judge Quintana can have this option for his required continuing education classes through this organization when they offer workshops. Click to View |
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15. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Geotechnical Engineering Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
Issue: These professional services must be first obtained by first seeking RFQ from interest firms. RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services. Click to View |
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b. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Land Survey Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
Issue: These professional services must be first obtained by first seeking RFQ from interest firms. RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services. Click to View |
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c. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Environmental Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
Issue: These professional services must be first obtained by first seeking RFQ from interest firms. RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services. Click to View |
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d. |
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Discussion and possible action to approve the purchase of one (1) 2022 Starcraft Allstar 24 Passenger, Rear Lift Bus equipped with audio and video package and a backup monitor system from Creative Bus Sales for a total not to exceed $139,417.48 for the Webb County Action Agency El Aguila Rural Transportation Program pursuant to Section 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program; State of Oklahoma Interstate Contract SW0797C. [Account #2661-7110-521-470000 (El Aguila Rural Transportation-Operating Expenditure -CAA Capital Outlay); Account #2661-7230-521-470000 (El Aguila Rural Transportation-Construction in Progress-CAA-Capital Outlay);]
Issue: Grant funding is available for the purchase of one (1) bus for use by the Webb County Community Action Agency, El Aguila Rural Transportation Program.
Solution: Authorize the purchase utilizing cooperative pricing through The State of Oklahoma Contract that is accepted and used in The State of Texas as a cooperative contract.
Result: Purchase the grant funded vehicle to enhance community outreach services to those citizens in need of transportation within Webb County boundaries and in accordance with El Aguila's Rural Transportation Guidelines. Click to View |
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e. |
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Discussion and possible action to authorize the Purchasing Agent to secure pricing from Enterprise Fleet Management (Sourcewell Contract No. 060618-EFM) for a lease vehicle for the Public Information Office and any other matters incident thereto.
Issue: The Public Information Office (PIO) is requesting a mid-size suv, currently the PIO uses his personnel vehicle for work related duties. In addition, if a leased vehicle is approved the PIO department will also share the use of the vehicle with the Human Resource Department.
Solution: Authorize the Purchase Agent to seek pricing from Enterprise Fleet Management on a mid-size suv or similar and return to Court for final approval.
Result: The process of seeking pricing on leased units will be initiated. Click to View |
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16. |
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Line Item Transfers |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Medical Examiner]
Issue: Fuel & Lubricants account has exhausted its funds.
Solution: Approve Line Item Transfer request.
Result: There will be sufficient funds to carry through the end of the fiscal year. Click to View |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Juan Paz, Justice of the Peace, Pct. 1, Place1]
Issue: Funds needed to cover daily use of Materials & Supplies and postage.
Solution: Approve Line Item Transfers.
Result: The court will have sufficient funding for the remaining of the year on a daily basis. Click to View |
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c. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-4070-001-450001-020 |
Contract Services Zapata |
$25,000 |
$2,500 |
$5,000 |
$2,500 |
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1001-4070-001-450001-030 |
Contract Services Jim Hogg |
$5,000 |
$2,500 |
$5,000 |
$2,500 |
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$5,000 |
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| To: |
1001-4070-001-443000-020 |
Repairs & Maints Bldg. |
$80,000 |
$5,000 |
2,048.63 |
7,048.63 |
Issue: Jail Kitchen door needs to be replaced. Currently, account does not have enough funds.
Solution: Seeking authorization to transfer funds into Repair Maint Building and meet Jail Standards.
Result: Transfer of funds will be in place and repairs will be done. Click to View |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Extension Office]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-7130-001-458010 |
Local Mileage |
$4,000 |
$1,500 |
$2,977.98 |
$1,477.98 |
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1001-7130-001-456005 |
Postage & Courier |
$200 |
$200 |
$200.00 |
$00.00 |
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1001-7130-001-444500 |
Equipment Rental |
$500 |
$500 |
$500.00 |
$00.00 |
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$2,200 |
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| To: |
1001-7130-001-458000 |
Administrative Travel |
$10,000 |
$1,700 |
$832.75 |
$2,532.75 |
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1001-7130-001-461000 |
Materials & Supplies |
$3,000 |
$500 |
$264.18 |
$764.18 |
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$2,200 |
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Issue: The current funds are insufficient to cover needed out-of-county travel requests and office supplies.
Solution: The line item transfer will cover expenses for the remainder of the fiscal year.
Result: To ensure adequate funding for the current fiscal year. Click to View |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Martin Cuellar, Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-4070-001-45001-035 |
Contract Services Maverick |
$50,000 |
$25,000 |
$33,092.00 |
$8,092.00 |
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1001-3010-001-444500 |
Equipment Rental |
$45,000 |
$2,160 |
$13,472.75 |
$11,312.75 |
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$27,160 |
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| To: |
1001-3010-001-461000 |
Materials & Supplies |
$50,000 |
$5,000 |
$720.42 |
$5,720.42 |
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1001-3010-001-460105 |
Minor Tools |
$41,500 |
$20,000 |
$4.45 |
$20,004.45 |
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1001-3010-001-443000-110 |
Repair & Maint. Software |
$10,000 |
$2,160 |
$134.90 |
$2,294.90 |
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$27,160 |
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Issue: Low on funds to purchase computer equipment. Software needed for administration.
Solution: Seeking authorization to transfer funds to mentioned account.
Result: Transfer of funds will be available for future/needed purchases. Click to View |
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f. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Joe Lopez, Purchasing Agent]
Issue: The Purchasing Department is in need of additional budget to cover fuel cost of the department fleet and additional postage costs for the fiscal year.
Solution: Approve the budget line item transfer requested by the purchasing department.
Result: Additional fuel budget will be used for the departments' vehicles for the rest of the fiscal year. Additional funds budgeted for postage is to cover increased postage utilized by the department for the fiscal year. Click to View |
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g. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Santa Teresita Community Center]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-6300-001-443000-035 |
Repairs & Maint. Equip. |
$500 |
$500 |
$500.00 |
$0.00 |
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001-6300-001-443000-075 |
Repairs & Maint. Vehicles |
$1,500 |
$1,000 |
$1,492.80 |
$492.80 |
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$1,500 |
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| To: |
1001-6300-001-462605 |
Fuel & Lubricants |
$2,500 |
$500 |
$505.44 |
$1,005.44 |
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1001-6300-001-461000 |
Materials & Supplies |
$3,500 |
$1,000 |
$1,958.16 |
$2,958.16 |
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$1,500 |
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Issue: The funds are running low, and this line item transfer will ensure sufficient funds for the continuation of services picking up the meals for our Kids Cafe and our Elderly Meals on Wheels Programs. Funds are also needed to purchase a New Refrigerator and Freezer the current ones can no longer be repaired. This line item transfer will ensure sufficient funds to replace the current ones that are used to store the meals for our Kids Cafe and Elderly program.
Solution: Request approval from Commissioners Court for line item transfer.
Result: This line item transfer will ensure sufficient funds for the continuation of services. Click to View |
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h. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-460140 |
Fire & Ammo |
$100,000 |
$29,245.18 |
$31,908.52 |
$2,663.34 |
| To: |
1001-3010-001-470000 |
Capital Outlay |
$0.00 |
$29,245.18 |
$0.48 |
$29,245.66 |
Issue: Purchase of Ballistic Shields go through Capital Outlay. Funds are in Minor tools.
Solution: Switch funds to right account due to Public Safety.
Result: Funds will be in place to purchase ballistic shields. Click to View |
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i. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Roberto "Bobby" Quintana, Justice of the Peace Pct.2, Place 1]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2160-001-458000 |
Administrative Travel |
$3,500 |
$2,800 |
$3,500.00 |
$700.00 |
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| To: |
1001-2160-001-456005 |
Postage & Courier Service |
$3,000 |
$1,300 |
$0 |
$1,300.00 |
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1001-2160-001-461000 |
Materials & Supplies |
$10,000 |
$1,500 |
-$87.89 |
$1,412.11 |
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$2,800 |
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Issue: There are insufficient funds to cover our postage needs until the end of the year. There are unposted transactions in our materials and supply account that will end up with us having a negative account.
Solution: Request approval from the Commissioners Court for line item transfer to provide funding for the remainder of the fiscal year and avoid having a negative account.
Result: Postage and Material and Supply accounts will have money for the day-to-day operations of JP Pct. 2, PL.1. Click to View |
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j. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Chief Ricardo Rangel, Fire Suppression & EMS Services]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3140-001-431009 |
Stipends |
$50,000 |
$5,000 |
$15,088 |
$10,088 |
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1001-3140-001-460105 |
Minor Tools & Apparatus |
$48,000 |
$12,000 |
$12,326 |
$326 |
| |
1001-3140-001-461000 |
Materials & Supplies |
$4,500 |
$2,500 |
$4,247 |
$1,747 |
| |
1001-3140-600-441805 |
Internet Service |
$3,600 |
$3,000 |
$3,600 |
$600 |
| |
1001-3140-600-461000 |
Materials & Supplies |
$2,000 |
$1,600 |
$1,697 |
$97 |
| |
1001-3140-610-461000 |
Materials & Supplies |
$2,000 |
$1,900 |
$1,945 |
$45 |
| |
1001-3140-001-412000 |
Part Time |
$1,566,000 |
$13,000 |
$900,180 |
$887,180 |
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|
$39,000 |
|
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| To: |
1001-3140-001-443000-075 |
Repairs & Maint. Vehicles |
$25,000 |
$39,000 |
$4,975 |
$43,975 |
Issue: Transfer of funds is required to cover estimated expenditures in the amount of $38,500.00 per quotes provided by vendors for the repair of frontline units due to mechanical failure of an engine and brush truck. Quotes include repair of Unit 5804 at Cervantes Truck Center for $12,700.00 and Rush Truck Center, $25,800.00, for Unit 5809.
Solution: Approval of line item transfer totaling $39,000.00, to cover deficit for mechanical repairs of frontline units.
Result: Completion of repairs to firefighting units; fire department operations will continue uninterrupted. Click to View |
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REGULAR AGENDA
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Casa Blanca Golf Course |
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17. |
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Discussion and possible action to authorize the Purchasing Agent to order John Deere grounds keeping and maintenance equipment for the golf course to include a terra spike aerifier, greens roller, blower and edger from Austin Turf and Tractor in an amount not to exceed $92,903; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]
Issue: Golf course is in need of added equipment to properly maintain the course’s tee boxes, fairways, and putting greens. Casa Blanca Golf Course currently does not have the equipment being requested.
Solution: Purchasing the proper equipment needed will allow the golf course grounds to be properly cared for.
Result: Casa Blanca Golf Course will have the proper equipment needed to maintain course grounds. Click to View |
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Civil Legal Division |
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18. |
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Discussion and possible action to approve a Professional Services Contract with Castle Engineering & Testing, LLC for a Phase I Environmental Site Assessment of a 4.0208 Acre Tract owned by Killam Ranch Properties, LTD that is to be donated to Webb County as part of the “Coves Tax Increment Reinvestment Zone (TIRZ)” Project being developed by Killam Development in an amount not to exceed FOUR THOUSAND NINE HUNDRED FIFTY DOLLARS ($4,950.00) and authorizing the County Judge to execute all relevant documents and any matters incident thereto. [Requested by Economic Development Department; Account #1001-1130-001-432001 (Professional Services)]
Issue: Webb County needs to do a Phase I Environmental Study of the tract that is to be donated to Webb County by Killam Development as part of the Coves TIRZ Development.
Solution: Enter into a Professional Service Contract with Castle Engineering & Testing LLC to do the Phase I Environmental Site Assessment.
Result: Phase I Environmental Site Assessment will show suitability of use of the tract by Webb County. Click to View |
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19. |
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Discussion and possible action to hear the appeal of Laredo Holdings Investments, LLC ("Laredo Holdings") of the determination made by the Webb County /TCEQ Designated Representative (“DR”) for On-site Sewage Facility (OSSF) that Webb County lacks authority and jurisdiction to process Laredo Holdings Investments, LLC’s OSSF permit application for their property located at 23183 IH-35, Encinal, TX 78019 in Webb County ("Site") because the production of wastewater would exceed 5,000 gallons per day which exceeds the statutory limitation for locally regulated OSSFs as set forth in Section §366.002(7)(A) & (B), Health and Safety Code and Title 30 TAC Chapter 285, Subsections 285.2(44)(A) & (B) and 285.3(g)(1). [Appeal of Webb County/TCEQ Designated Representative (“DR”) decision on the OSSF Permit Application requested by Laredo Holdings Investments, LLC] Click to View |
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Purchasing |
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20. |
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Status report on rental rates with discussion and possible action to authorize the purchase of three (3) Pneumatic Rollers from Nueces Power Equipment (Buy-Board Contract #597-19) in an amount not to exceed $406,641.20 for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
Issue: Road and Bridge is in need of Pneumatic Roller Trucks to assist with road maintenance and improvements for Webb County roads. Commissioners Court tabled item presented on 06/27/22, in order to explore rental rates.
Solution: Approve purchase and proceed with order if renting equipment is not feasible. Funding for this heavy equipment was received on 06/24/22, and has been allocated to GL account.
Result: As per final Court directive, proceed with the rental and/or purchase of the Pneumatic Rollers. This equipment will help maintain county roads used by Webb County constituents. Click to View |
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Budget Officer |
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21. |
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Discussion and possible action to transfer county payroll savings funds accumulated as of July 7, 2022, in the amount of $733,175 to the Operational Reserve account and third quarterly allocation for new computers based on survey performed by Information Technology; and any other matters incident thereto.
Issue: Commissioners court directed a quarterly payroll sweep and allocation of funding for new computers for county departments.
Solution: Complete third quarterly payroll sweep.
Result: Savings for Operational Reserve and computers will be available. Click to View |
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Commissioners Court Administrator |
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22. |
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Discussion and possible action to authorize county staff to initiate a Voluntary Separation Plan (Plan) for county employees for the 2021-2022 fiscal year and apply the previous years eligibility requirements to qualify for the Plan; and any other matters incident thereto. Click to View |
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23. |
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Discussion and possible action to direct staff to pursue various programs with Texas Commission on Environmental Quality (TCEQ), to include alternate capacity requirement, evaluation and update of connection counts and plant optimization (Texas Optimization Program) for the County’s water utility and any matters incident thereto. Click to View |
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24. |
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Status report by Owners Representative, Gilpin Engineering Company, with discussion and possible action regarding the Webb County Fairgrounds project and any other matters incident thereto. Click to View |
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Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1 |
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25. |
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Discussion and possible action to approve the appointment of a Director at the Rio Bravo Activity Center (Slot #2284), subject to any and all Wage Plan Policies, effective July 15, 2022:
Issue: Slot #2284 is vacant.
Solution: Request to appoint a director at the community center.
Result: The filling of slot #2284 will allow the center to continue to function efficiently and effectively. Click to View |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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26. |
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Discussion and possible action to issue a letter of support to the United States Federal Government Department of Health and Human Services to develop a program and build a facility that will be located in Webb County, Texas & the City of Laredo for the services for children between the ages of 13-17 which will include education, relocation, and health care and any other matters incident thereto. [Requested by The U.S. Federal Government, submitted by Webb County Commissioner Pct. 2, Rosaura "Wawi" Tijerina] Click to View |
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Honorable Tano E. Tijerina, Webb County Judge |
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27. |
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Discussion with possible action to initiate a hiring freeze in the Office of Constable Pct. 1 to allow the incoming Elected Official to hire new deputies; and any other matters incident thereto.
Issue: The Office of Constable Pct. 1 is currently under the purview of an interim director.
Solution: Instituting a hiring freeze will allow deputies within Constable Pct. 1 office to be hired by the newly-elected Constable.
Result: A newly-elected Constable will assume post in January, 2023 and will allow the hiring of deputies. Click to View |
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Presentations |
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28. |
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Recognition and Presentation of Suzuki Wah who is the only certified Kangoo Trainer in Laredo. She will be representing Laredo throughout the United States with upcoming events in Miami, Florida and Merida, Yucatan. [Requested by Jesse Gonzalez, Commissioner Pct. 1] Click to View |
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29. |
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Communications |
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30. |
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Adjourn |
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.
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DISABILITY ACCESS STATEMENT |
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Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.
DATED THIS ____ DAY OF JULY, 2022
By: ______________________________
Melinda Mata
Court Administrator
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CERTIFICATION OF NOTICE AND POSTING
I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the _____ day of July, 2022 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.
DATED THIS ______ DAY OF JULY, 2022
MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS
BY: ______________________________________________
Margie Ramirez-Ibarra, County Clerk
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