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Official Minutes for Webb County
Commissioners Court Meeting

Monday, July 11, 2022 at 9:00 AM
 
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:
 
Tano E. Tijerina, County Judge
Jesse Gonzalez,     Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,   Commissioner, Pct. 2
John C. Galo, Commissioner, Pct. 3
   

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 8th day of July 2022. Present also were Ms. Amber Lecea, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.
 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
             
1.   Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
  Roll Call by Mr. Roberto Lopez, Chief Deputy on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to excuse Commissioner Pct. 4 Cindy Liendo 
  Vote: 4 - 0 Motion Carried
             
2.   Pledge of Allegiance/Invocation
  Led by Commissioner Pct. 2 Rosaura "Wawi" Tijerina.
             
3.   Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Emergency Management, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.
  County Treasurer, Mr. Raul Reyes gave a presentation of the Bills and Disbursements for the period of 06/24/22 - 07/07/2022, including the Recap of Checks, Payment Ratification, Liability County Payroll for the period of 06/17/2022 - 06/30/2022 and the Actual/ Estimated cash requirements for the Casa Blanca Golf Course for the pay period of 07/01/2022 and the requirement funds for payroll for the pay period of 07/15/2022. 
 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve the Bills and Disbursements
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve payment ratification
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve the Casa Blanca Golf Course estimated payroll not to exceed $45,000.00
  Vote: 4 - 0 Motion Carried
  Commissioners Court Administrator, Mr. Leroy Medford was present on behalf of Mr. Ernesto Guajardo, Human Resources Director, and presented the Wage and Pay Scale Budget Amendments.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve by Order the Wage and Pay Scale Amendments
  Vote: 4 - 0 Motion Carried
  Risk Management Director, Dr. Pedro Alfaro presented two new part-time employees, Alejandra Perez and Daisy Castro. Dr. Alfaro spoke on the insurance renewals and premiums of vehicles and equipment.
             
4.   Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
  No one signed up for Public Comment.
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
             
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS
             
5.   Honorable Oscar Hale, 406th District Court Judge
             
a.   AI-13619    Discussion and possible action to approve payment to cover the annual leave of $694.16 and compensatory time of $21.94 for employee in Slot #2894 at time of resignation. [Account #1001-2040-001-410000 (406th Veterans Treatment Court)]
 
Issue: Employee in grant fund slot #2894 resigned position effective June 15, 2022, with annual leave and compensatory time. The grant agency does not allow cost after employment service as per Code of Federal Regulations CFR 200 §200.403.   
 
Solution: Approve payment to cover cost of annual leave and compensatory time.
 
Result: Former employee will receive compensation for annual leave and compensatory time earned.
             
6.   Auditor
             
a.   AI-13578    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Funds #2701]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2701-3010-001-461006 Canine Expenditures $10,830.00 ($5,779) $7,208.37 $1,429.37
To: 2701-3010-001-460105-015  Minor Tools & Apparatus  -0- $5,779 -0- $5,779.00

Issue: Since one K9 unit’s vehicle lacked an actual K9 kennel in its backseat and a failsafe K9 unit in-vehicle security feature (Hot-N-Pop), a no-cost budget adjustment was requested and approved for this grant to install these important features in the aforementioned K-9 unit vehicle. 

Solution: Request a line item transfer. 

Result: Funding will be available to be utilized for the purchase of these K9 vehicle features and their installation.
  Attachments:
  BA Form
 
             
b.   AI-13599    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by James Flores, Economic Development Director]
 
  Acct. Number Acct. Name Request Current End Bal.
From: 2531-5150-521-454000 Advertising $137.70 $2,500.00 $2,362.30
To: 2531-5150-521-425000 Unemployment Tax $137.70 -$17.70 $120.00

Issue: Funds are needed to cover unemployment benefits. 

Solution: Approve line item transfer.

Result: Unemployment benefits will be covered.
  Attachments:
  Request for Budget Transfer
 
             
c.   AI-13621    Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
 
  Account Number Account Name Amount
From: 2161-259700 Fund Balance $10,000
To: 2161-2260-001-457006 Law Enforcement - Other $10,000

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
d.   AI-13622    Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
 
  Account Number Account Name Amount
From: 2160-259700 Fund Balance $10,000
       
To: 2160-2260-001-461000 Materials & Supplies $400
  2160-2260-001-443000-075 Repairs & Maintenance Vehicles $1,500
  2160-2260-001-456205 Training & Education $7,500
  2160-2260-001-464005 Books & Subscriptions $200
  2160-2260-001-457006 Law Enforcement - Other $400
      $10,000

Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
e.   AI-13623    Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (Department of Justice - Federal Forfeiture)]
 
  Account Number Account Name Amount
From: 2162-259700 Fund Balance $10,000
To: 2162-2260-001-456205 Training & Education $10,000

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
f.   AI-13624    Discussion and possible action to approve, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $21,500; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
 
  Account Number Account Name Amount
From: 2161-259700 Fund Balance $21,500
To: 2161-2260-001-457006 Law Enforcement - Other $21,500

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
g.   AI-13625    Discussion and possible action to approve, by order, a budget amendment of $26,900 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (Department of Justice - Federal Forfeiture)]
 
  Account Number Account Name Amount
From: 2162-257900 Fund Balance $26,900
       
To: 2162-2260-001-456205 Training & Education $25,900
To: 2162-2260-001-443000-075 Repairs & Maintenance Vehicles $1,000
      $26,900

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
  Attachments:
  Budget Amendment - Forfeiture Fund
 
             
h.   AI-13592    Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within grant funds to cover budget balances from FY- 2022-Fiscal Year. This action will not have an impact to the County General Fund. [Requested by James Flores - CAA and Economic Development Department Director]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2363-5360-521-463802 Household Crisis $699,429 $698,060.54 $698,480.07 $419.53
To: 2363-5360-521-463804 Utility Assistance $699,429 $698,060.54 ($678.33) $697,382.21

Issue: Funds available in account will not cover cost needed to continue operation of service through the end of the budget year.

Solution: Approve the line item transfer.

Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service.
             
7.   Civil Legal Division
             
a.   AI-13585    Discussion and possible action to approve the cancellation of the August 1, 2019 Memorandum of Understanding (MOU) between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide one (1) U.I.S.D. classroom and one (1) teacher in the annual sum of $25,000.00 for their Head Start/Early Head Start Pre-Kinder teaching Program, at the U.I.S.D. Roosevelt Elementary School campus location due to relocation of the classes to the U.I.S.D. Zaffirini Elementary School campus location, effective July 31, 2022; and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Head Start Director]
  Attachments:
  UISD Roosevelt MOU Webb Headstart
 
             
b.   AI-13605    Discussion and possible action to enter into a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide three (3) U.I.S.D. classrooms and three (3) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $75,000.00 per year, for 3 classroom teachers at $25,000.00 per teacher per year, and 3 pre-kindergarten classroom at the U.I.S.D. Newman Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans-Newman Elementary)]
  Attachments:
  UISD Neuman Elem Webb Headstart Pre-K MOU
 
             
c.   AI-13598    Discussion and possible action to enter into a five (5) year (November 8, 2022, to November 7, 2027) Lease/Purchase agreement with Insight Public Sector, Inc./ Key Government Finance Inc. for various hardware/software equipment with Cloud Services at an annual cost of Sixty-One Thousand One Hundred Twenty-Two Dollars ($61,122.00) per year, for a total cost not to exceed Three Hundred Five Thousand Six Hundred Ten Dollars ($305,610.00), pursuant to Sections 271.001 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program (Contract No. DIR-TSO-4167); subject to 2022-2023 annual budget appropriations and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, Information Technology, Account #1001-1280-001-443000-035 (Repairs and Maintenance Equipment)]
  Attachments:
  End User Agreement
  Quote
  Item #7c - Insight Public Service Cloud Services Order Form - Executed
 
             
d.   AI-13612    Discussion and possible action to add one (1) Toshiba E-Studio KIP 660 Digital Copier, to the Master Lease and Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Sheriff’s Office at a cost of Two Thousand Three Hundred Ninety-Eight Dollars and Sixty-One Cents ($2,398.61) per quarter beginning on the October 1, 2022 budget, subject to commissioners court annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-444500]
  Attachments:
  Lease Supplement
  Item #7d - Toshiba Lease Supplement - Executed
 
             
e.   AI-13611    Discussion and possible action to approve an eleven (11) month (October 13, 2022 through August 31, 2023) extension of a Hunting and Grazing Lease with James E. Kainer (Lessee) regarding the Cuchillas &  Lomas Pastures, Webb County School Lands, located off State Highway 59 East with Lessee paying Webb County the sum certain of THIRTY THOUSAND FIVE HUNDRED SIX DOLLARS AND FIFTY-TWO CENTS ($30,506.52) for the lease extension, and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #5700-8010-362200 (Grazing Lease)]
 
Issue: Webb County School Lands located off State Highway 59 are currently under lease to James E. Kainer until October 12, 2022. School Lands are also leased to a Grandsolar Texas Two, LLC for solar energy development. Grandsolar has tentatively set a construction start date to their project for September 1, 2023.
 
Solution: Grant James E. Kainer an extension of his hunting and grazing lease up to August 31, 2023.

Result: Webb County will recover $30,506.52 for the lease of the Webb County School Lands.
  Attachments:
  Addendum to Ag. Lease
  Item #7e -Addendum to Agricultural and Hunting Lease - Executed
 
             
f.   AI-13632    Discussion and possible action for approve a One (1) year (October 1, 2022 through September 30, 2023) Platinum Level Preventative Maintenance & Service Agreement between Webb County and Southwest Solutions Group to provide for annual service and maintenance for Webb County Public Defender’s Lektriever File Cabinet at an annual cost of One Thousand Four Hundred Eighty-Two Dollars and Sixty-four cents ($1,482.64) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Public Defender’s Office; Account #1001-2280-001-443000-035 (Repairs and Maintenance Equipment)]
  Attachments:
  SW Solutions 2022-23 Public Def. Lektriever k
  Item #7f - Southwest Solutions Group Agreement - Executed
 
             
g.   AI-13630    Discussion and possible action to enter into a one (1) year automatically renewable Service Agreement between Gateway Community Health Center, Inc. (Gateway) and Webb County for the benefit of the Webb County Child Protection Court –Texas Emergency Network Diversion (TEND) to be paid in monthly installments for psychiatric and counseling services; and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Webb County Child Protection Court; Account #2747-1150-001-457008-025 (Contractual Services) (Grant #4325001)]

Issue: The approval of the agreement by the Commissioners Court is required in order to utilize Gateway Community Health Center psychiatric and counseling services. 

Solution: The approval of this agreement by Commissioners Court approves TEND to pay for services provided by Gateway.

Result: Gateway will provide psychiatric and counseling services for the TEND youth according to the agreement. 
  Attachments:
  Gateway Agreement
  Item #7g - Gateway Community Health Center Inc & Webb County Child Protection - Executed
 
             
8.   Community Action Agency
             
a.   AI-13587    Discussion and possible action to approve Amendment Number 1 to Contract #61220003661 for the Community Services Block Grant Program (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2022, in the amount of FIVE HUNDRED NINETY FIVE THOUSAND SEVEN HUNDRED TWENTY NINE DOLLARS ($595,729.00) this Amendment Number 1 will provide Webb County with the full allocation of the grant and authorizing the County Judge to sign all relevant documents. This action will not have impact to the General Fund. All required documents were sent for reviewing through Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, Director CAA and Economic Development Department]

Issue: This  Amendment Number 1 will provide the Agency with the full allocation for the Community Services Block Grant (CSBG) from TDHCA for the Porgram Year 2022 in the amount of $595,729.00.

Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.
  Attachments:
  CSBG Amendment # 1
 
             
b.   AI-13617    Discussion and possible action to approve to solicit procurement process for Truck Driver Training vendors. This action will not have an impact to the County General Fund.

Issue: Texas Department of Housing and Community Affairs (TDHCA) requires the Agency solicit procurement process for the Community Services Block Grant.

Solution: Approve the solicitation of procurement process.

Result: To secure the selection of a vendor that will provide the CDL Driver Training to CAA clients participating in the transition out of poverty program.
             
c.   AI-13579    Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 11, 2022:
 
Slot #  Title  Hourly Rate
 
1556 Bus Operator $11.59

Issue: The employee in slot #1556 resigned.

Solution: Request is being made to fill slot.

Result: Filling of slot #1556 will allow the department to continue to provide transportation services throughout the rural areas of Webb County.
             
d.   AI-13591    Discussion and possible action to authorize the release of the following 10% retainage payment and authorize the County Judge to sign any relevant documents and any other matters incident thereto. [Account #2529-206000 Retainage Payable]
 
Contractor Project Address Contract Amount Retainer Amount
Romo Contractors, LLC. 127 E. Eleventh St.
Bruni, Texas 		 $66,690.00  $6,669.00

Issue: Commissioners Court approval is required in order to release the final retainage payment.

Solution: Place Agenda Item in order to obtain Commissioners Court approval to authorize this payment.  

Result: Romo Contractors, LLC will receive payment for services rendered.
             
9.   Economic Development
             
a.   AI-13580    Discussion and possible action to submit for Project Grant State-R-2023-WEBB CO- 000145 for Webb County Community Action Agency-El Aguila Rural Transportation from the Texas Department of Transportation (TxDOT) in the amount of THREE HUNDRED SIXTEEN THOUSAND FOUR HUNDRED EIGHTY SEVEN DOLLARS,($316,487.00). This grant does not require a County Match. All required documentation has been submitted to the Economic Development Department for review and the solicitation is compliant with Webb County (SPOC) Single point of Contact procedures. No impact to the General Fund.

Issue: El Aguila Rural Transportation is a grant funded agency.

Solution: Application for State funds will benefit both operation and administrative expenses and allow for continued transportation services to the rural areas of Webb County.

Result: Continuation of services throughout the rural areas of the Webb County.
  Attachments:
  Letter of Intent to Apply
 
             
b.   AI-13593    Discussion and possible action to submit FY 2022-2023 Federal application 5311- 2022- WEBB CO- 00073 for Webb County Community Action Agency to the State of Texas through eGrants (TxDOT website), in the amount of FOUR HUNDRED THIRTY-FOUR THOUSAND FIVE HUNDRED FORTY DOLLARS ($434,540.00) with a County Match of 10% in the amount of FORTY-THREE THOUSAND FOUR HUNDRED FIFTY FOUR DOLLARS ($43,454.00) acting through the Texas Department of Transportation wherein Webb County El Aguila Rural Transit will be applying by meeting desired deadlines. All required documentation has been submitted to the Economic Development Department for review and were found to be in compliance with Single Point of Contact (SPOC) policy. [Requested by Robert Martinez, CAA El Aguila Rural Transit Manager; CAA EL Aguila Rural Transit Manager; Account #2661-5150-337800 Revenue Matching Fund]

Issue: El Aguila is a grant funded agency 

Solution: Application for Federal funds will benefit both administrative and operations expenses and allow continued transportation service to the rural areas of Webb County.

Result: Continuation of services throughout the rural areas of Webb County.
  Attachments:
  Fed Letter of Intent
 
             
c.   AI-13618    Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2022 Special Evaluation Assistance for Rural Communities and Households (SEARCH) grant application to the U.S Department of Agriculture - Rural Development for up to $50,000.00 and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County’s request for funding. The funding will provide for predevelopment planning costs for provisions of water and sewer services to the Highway 59 Colonias. This application does not require a cash match. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.

Issue: The Highway 59 Colonias do not have access to potable water.
 
Solution: The acquisition of grant funds will offset Webb County predevelopment plan costs.   
 
Result: The studies will determine the feasibility to provide the Highway 59 Colonias with potable water.
             
d.   AI-13582    Discussion and possible action to authorize the submission of a FY 2022 Edward Byrne Justice Assistance Grant application to the Bureau of Justice Assistance (BJA) as prepared, coordinated, written, and submitted by the Webb County Sheriff’s Office in conjunction with the City of Laredo for equipment, minor tools, services, training/travel, and supplies for a total amount estimated at $33,987 and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant has no match requirements; and, thus, is at no cost to the general fund.  All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Supplemental equipment, training/travel, and supplies will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.

Solution: Grant application to allow for the leveraging of federal grant JAG funds in order to provide supplemental equipment/supplies/training for the Webb County Sheriff’s Office.

 Result: The Webb County Sheriff’s Office and its staff will be equipped with needed equipment,training/travel, and supplies.
             
e.   AI-13586    Discussion and possible action to authorize the acceptance of the renewal grant award and budget by the Texas Veterans Commission (TVC), to the 406th Judicial District Court, South Texas Veterans Treatment Court Program (VTP) in the amount of $300,000. The grant is effective July 1, 2022, and runs through June 30, 2023. This action authorizes the County Judge to sign and execute all relevant documents, and any other matters incident thereto. This grant does not require a cash match. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There is no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872]

Issue: During the 2021-22 grant year the VTP exceeded grant performance measures, as a result, the program was awarded a continuation grant by TVC. By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $300,000 to continue to support veterans and their families.

Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, and which will allow for services to continue uninterrupted.

Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003.
             
10.   Emergency Management
             
a.   AI-13626    Discussion and possible action to approve the recommended local Emergency Management Plan revision; and any other matters incident thereto. 
             
b.   AI-13635    Discussion and possible action to accept a FEMA Public Assistance Grant Award #4586PATXP0000001 in the amount of $19,399.55 for reimbursement costs incurred by Webb County during the 2021 winter storm and to accept amendment #1 to award increasing total to $23,297.45; and authorize the Webb County Judge to sign all relevant documentation; and any other matters incident thereto.

Issue: FEMA awarded Webb County in March of 2022 and has issued an amendment to the award in June 2022 to increase the amount of award total.
 
Solution: Accept award and amended award.

Result: Webb County is able to obtain reimbursement for cost incurred during the 2021 winter storm.
             
11.   Engineering
             
a.   AI-13610    Discussion and possible action to approve the closeout and release of retainage in the amount of $9,938.75 to High West Construction Services, Inc., (Purchase Order 2022-00003838) for the Building Relocation Project for the Laredo and Lobo Tower Sites located on Calton Road and US Hyw 59; and have the County Judge sign any relevant documents and any other matters incident thereto. [Account #1001-206000 (Retainage Payable)]

Issue: Under the current Systems Purchase Agreement between Webb County and Motorola, these towers and site improvements are the responsibility of Webb County. AEP shelters are being transferred to Webb County.

Solution: This vendor's part of the project has been completed. Final completion of project will be done by RZ Communications. Approve and release retainage.

Result: Completion of work for this vendor and release of retainage.
  Attachments:
  Letter of Completion from vendor
  Invoice for Retainage
 
             
12.   Fire Suppression & EMS Services
             
a.   AI-13608    Discussion and possible action to accept EMS County Assistance “Program and System Development Program” funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $8,842.28. Funding to be utilized in the purchase of EMS supplies, training, travel, personnel cost, membership to professional/technical organizations, public education, vehicle maintenance, and equipment for all stations of the Webb County Volunteer Fire Department. Increase of revenue Account #2929-3140-357420-010; and authorizing the County Judge to sign all relevant documents, and any other matter incident thereto. [Accounts #2929-3140-001-456305; #2929-3140-001-460105; #2929-3140-001-443000-075; #2929-3140-001-456205; #2929-3140-001-458000; #2929-3140-001-461000]
 
Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Accept funds, and utilize monies for purchase of supplies, training, travel, equipment and its maintenance.

Result: Properly stocked emergency units ready for response, and well-prepared personnel.
  Attachments:
  SFRAC checks
 
             
13.   Head Start
Disclaimer: All Head Start monies are 100% Federal funds
             
a.   AI-13613    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2357-5200-531-456224 Meeting & Conferences $20,000 $20,000 $20,000.00 $0.00
  2357-5200-531-460028 Janitorial Supplies $50,000 $40,000 $47,529.04 $7,529.04
  2357-5200-531-460105 Minor Tools & Apparatus $100,000 $50,000 $67,683.86 $17,683.86
  2357-5200-531-421000 Payroll Savings  $98,240 $55,000 $98,240.00 $43,240.00
        $165,000    
To: 2357-5200-531-443000-020 Repairs Building Maintenance $80,000 $165,000 $1,775.94 $166,775.94

Issue: Funds are available in meetings, janitorial, minor tools and payroll savings line items.

Solution: Approve line item transfer.

Result: Funds will be available in repairs building maintenance line item.
  Attachments:
  LIT
 
             
b.   AI-13601    Discussion and possible action to approve the title and salary changes, subject upon the availability of payroll funds and any applicable Head Start Performance Standards guidelines:
 
  Slot # Title Hourly Rate
From: 969 CDA Area Service Manager $17.31
To: 969 BA Area Service Manager $17.31 - $18.70
       
To Fill: 969 BA Area Service Manager $17.31 - $18.70
  Attachments:
  Area Service Manager
 
             
c.   AI-13602    Discussion and possible action to approve the posting and filling of the following Slots:
 
Slot # Title Hourly Rate
 
1029 BA Teacher Assistant $11.79 - $13.48
1350 / 2052 CDA Teacher Assistant $11.79 - $13.48
2170 Kitchen Aide $10.47
978/ 1109/ 1661/ 1696/ 2224/ 2969 Substitute $9.71
  Attachments:
  Kitchen Aide
  Substitute
  Teacher Assistant
  Teacher Assistant
 
             
14.   Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1
             
a.   AI-13616    Discussion and possible action to authorize payment in the amount of $60.00 through training and education account for the annual membership dues for the Justice of the Peace and Constable Association also known as JPCA.  Also associated with the Texas Association of Counties (TAC). [Account #1001-2160-001-456205 (Training & Education)]

Issue: Need approval by Commissioner's Court to pay these annual dues.

Solution: By approval of the Commissioners Court we will be able to pay these annual dues.

Result: The annual membership will be paid so that Judge Quintana can have this option for his required continuing education classes through this organization when they offer workshops.
  Attachments:
  JPCA invoice
 
             
15.   Purchasing
             
a.   AI-13603    Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Geotechnical Engineering Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
 
Issue: These professional services must be first obtained by first seeking RFQ from interest firms.  RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
 
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
 
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services.
             
b.   AI-13607    Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Land Survey Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
 
Issue: These professional services must be first obtained by first seeking RFQ from interest firms.  RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
 
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
 
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services.
             
c.   AI-13609    Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Environmental Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.
 
Issue: These professional services must be first obtained by first seeking RFQ from interest firms.  RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).
 
Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.
 
Result: Secure these services in accordance with Texas Procurement Laws for Professional Services.
             
d.   AI-13620    Discussion and possible action to approve the purchase of one (1) 2022 Starcraft Allstar 24 Passenger, Rear Lift Bus equipped with audio and video package and a backup monitor system from Creative Bus Sales for a total not to exceed $139,417.48 for the Webb County Action Agency El Aguila Rural Transportation Program pursuant to Section 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program; State of Oklahoma Interstate Contract SW0797C. [Account #2661-7110-521-470000 (El Aguila Rural Transportation-Operating Expenditure -CAA Capital Outlay); Account #2661-7230-521-470000 (El Aguila Rural Transportation-Construction in Progress-CAA-Capital Outlay);] 

Issue: Grant funding is available for the purchase of one (1) bus for use by the Webb County Community Action Agency, El Aguila Rural Transportation Program. 

Solution: Authorize the purchase utilizing cooperative pricing through The State of Oklahoma Contract that is accepted and used in The State of Texas as a cooperative contract. 

Result: Purchase the grant funded vehicle to enhance community outreach services to those citizens in need of transportation within Webb County boundaries and in accordance with El Aguila's Rural Transportation Guidelines. 
  Attachments:
  Creative Bus Sales Quote - El Aguila
 
             
e.   AI-13633    Discussion and possible action to authorize the Purchasing Agent to secure pricing from Enterprise Fleet Management (Sourcewell Contract No. 060618-EFM) for a lease vehicle for the Public Information Office and any other matters incident thereto.
 
Issue: The Public Information Office (PIO) is requesting a mid-size suv, currently the PIO uses his personnel vehicle for work related duties.  In addition, if a leased vehicle is approved the PIO department will also share the use of the vehicle with the Human Resource Department. 
 
Solution: Authorize the Purchase Agent to seek pricing from Enterprise Fleet Management on a mid-size suv or similar and return to Court for final approval.
 
Result: The process of seeking pricing on leased units will be initiated.
             
16.   Line Item Transfers
             
a.   AI-13594    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Medical Examiner]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3100-001-464010 Dues & Membership $1,200 $600 $615 $15
  1001-3100-001-444500 Equipment Rental $2,200 $1,700 $1,755 $55.00
  1001-3100-001-456205 Training & Education $1,500 $800 $850 $50.00
  1001-3100-001-456305 Uniforms $750 $200 $750 $500
        $3,300    
To: 1001-3100-001-462605 Fuel & Lubricants $10,000 $3,300 $0 $3,300

Issue: Fuel & Lubricants account has exhausted its funds.

Solution: Approve Line Item Transfer request.

Result: There will be sufficient funds to carry through the end of the fiscal year. 
             
b.   AI-13546    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Juan Paz, Justice of the Peace, Pct. 1, Place1]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2140-001-464005 Books & Subscriptions $1,000 $863.85 $863.85 $-0-
             
To: 1001-2140-001-461000 Materials & Supplies $7,000 $400.00 $458.42 $858.42
  1001-2140-001-456005 Postage & Courier Service $7,000 $463.85 $433.37 $897.22
        $863.85    

Issue: Funds needed to cover daily use of Materials & Supplies and postage.

Solution: Approve Line Item Transfers.

Result: The court will have sufficient funding for the remaining of the year on a daily basis.
  Attachments:
  Line Items Transfer
 
             
c.   AI-13596    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Sheriff Martin Cuellar]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-4070-001-450001-020 Contract Services Zapata $25,000 $2,500 $5,000 $2,500
  1001-4070-001-450001-030 Contract Services Jim Hogg $5,000 $2,500 $5,000 $2,500
        $5,000    
To: 1001-4070-001-443000-020 Repairs & Maints Bldg. $80,000 $5,000 2,048.63 7,048.63

Issue: Jail Kitchen door needs to be replaced. Currently, account does not have enough funds. 

Solution: Seeking authorization to transfer funds into Repair Maint Building and meet Jail Standards.

Result: Transfer of funds will be in place and repairs will be done.
  Attachments:
  back up
 
             
d.   AI-13600    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Extension Office]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-7130-001-458010 Local Mileage $4,000 $1,500 $2,977.98 $1,477.98
  1001-7130-001-456005 Postage & Courier $200 $200 $200.00 $00.00
  1001-7130-001-444500 Equipment Rental $500 $500 $500.00 $00.00
        $2,200    
To: 1001-7130-001-458000 Administrative Travel $10,000 $1,700 $832.75 $2,532.75
  1001-7130-001-461000 Materials & Supplies $3,000 $500 $264.18 $764.18
        $2,200    

Issue: The current funds are insufficient to cover needed out-of-county travel requests and office supplies.

Solution: The line item transfer will cover expenses for the remainder of the fiscal year.

Result: To ensure adequate funding for the current fiscal year.
             
e.   AI-13589    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Martin Cuellar, Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-4070-001-45001-035 Contract Services Maverick $50,000 $25,000 $33,092.00 $8,092.00
  1001-3010-001-444500 Equipment Rental $45,000 $2,160 $13,472.75 $11,312.75
        $27,160    
To: 1001-3010-001-461000 Materials & Supplies $50,000 $5,000 $720.42 $5,720.42
  1001-3010-001-460105 Minor Tools $41,500 $20,000 $4.45 $20,004.45
  1001-3010-001-443000-110 Repair & Maint. Software $10,000 $2,160 $134.90 $2,294.90
        $27,160    

Issue: Low on funds to purchase computer equipment. Software needed for administration.

Solution: Seeking authorization to transfer funds to mentioned account.

Result: Transfer of funds will be available for future/needed purchases.
  Attachments:
  Approval
 
             
f.   AI-13581    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Joe Lopez, Purchasing Agent]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1310-001-456205 Training & Education  $6,500 $351 $351.08 $.08
  1001-1310-001-460105 Minor Apparatus & Tools $5,000 $170 $170.71 $.71
  1001-1310-001-441010 Cell Phone Cost  $600 $100 $297.19 $197.19
  1001-1310-001-464010 Dues & Memberships  $639 $119 $119 $0
  1001-1310-001-461000  Materials & Supplies $5,000 $150 $667.10 $517.10
        $890    
To: 1001-1310-001-462605 Fuel & Lubricants $500 $740 $103.57 $843.57
  1001-1310-001-456005 Postage & Courier Service $200 $150 $47.27 $197.27
        $890    

Issue: The Purchasing Department is in need of additional budget to cover fuel cost of the department fleet and additional postage costs for the fiscal year. 

Solution: Approve the budget line item transfer requested by the purchasing department.

Result: Additional fuel budget will be used for the departments' vehicles for the rest of the fiscal year. Additional funds budgeted for postage is to cover increased postage utilized by the department for the fiscal year.
             
g.   AI-13604    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Santa Teresita Community Center]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6300-001-443000-035 Repairs & Maint. Equip. $500 $500 $500.00 $0.00
  001-6300-001-443000-075 Repairs & Maint. Vehicles $1,500 $1,000 $1,492.80 $492.80
        $1,500    
To: 1001-6300-001-462605 Fuel & Lubricants $2,500 $500 $505.44 $1,005.44
  1001-6300-001-461000 Materials & Supplies $3,500 $1,000 $1,958.16 $2,958.16
        $1,500    

Issue: The funds are running low, and this line item transfer will ensure sufficient funds for the continuation of services picking up the meals for our Kids Cafe and our Elderly Meals on Wheels Programs. Funds are also needed to purchase a New Refrigerator and Freezer the current ones can no longer be repaired.  This line item transfer will ensure sufficient funds to replace the current ones that are used to store the meals for our Kids Cafe and Elderly program. 

Solution: Request approval from Commissioners Court for line item transfer.

Result: This line item transfer will ensure sufficient funds for the continuation of services.    
  Attachments:
  Santa Teresita Community Center
  Attachment 2
 
             
h.   AI-13614    Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Sheriff Martin Cuellar]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3010-001-460140 Fire & Ammo $100,000 $29,245.18 $31,908.52 $2,663.34
To: 1001-3010-001-470000 Capital Outlay $0.00 $29,245.18 $0.48 $29,245.66

Issue: Purchase of Ballistic Shields go through Capital Outlay. Funds are in Minor tools.

Solution: Switch funds to right account due to Public Safety.

Result: Funds will be in place to purchase ballistic shields.
  Attachments:
  Approval
 
             
i.   AI-13615    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Roberto "Bobby" Quintana, Justice of the Peace Pct.2, Place 1]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2160-001-458000 Administrative Travel $3,500 $2,800 $3,500.00 $700.00
             
To: 1001-2160-001-456005 Postage & Courier Service $3,000 $1,300 $0 $1,300.00
  1001-2160-001-461000 Materials & Supplies $10,000 $1,500 -$87.89 $1,412.11
        $2,800    

Issue: There are insufficient funds to cover our postage needs until the end of the year. There are unposted transactions in our materials and supply account that will end up with us having a negative account.

Solution: Request approval from the Commissioners Court for line item transfer to provide funding for the remainder of the fiscal year and avoid having a negative account.

Result: Postage and Material and Supply accounts will have money for the day-to-day operations of JP Pct. 2, PL.1.
             
j.   AI-13631    Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Chief Ricardo Rangel, Fire Suppression & EMS Services]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3140-001-431009 Stipends $50,000 $5,000 $15,088 $10,088
  1001-3140-001-460105 Minor Tools & Apparatus $48,000 $12,000 $12,326 $326
  1001-3140-001-461000 Materials & Supplies $4,500 $2,500 $4,247 $1,747
  1001-3140-600-441805 Internet Service $3,600 $3,000 $3,600 $600
  1001-3140-600-461000 Materials & Supplies $2,000 $1,600 $1,697 $97
  1001-3140-610-461000 Materials & Supplies $2,000 $1,900 $1,945 $45
  1001-3140-001-412000 Part Time $1,566,000 $13,000 $900,180 $887,180
        $39,000    
To: 1001-3140-001-443000-075 Repairs & Maint. Vehicles $25,000 $39,000 $4,975 $43,975

Issue: Transfer of funds is required to cover estimated expenditures in the amount of $38,500.00 per quotes provided by vendors for the repair of frontline units due to mechanical failure of an engine and brush truck.  Quotes include repair of Unit 5804 at Cervantes Truck Center for $12,700.00 and Rush Truck Center, $25,800.00, for Unit 5809.
 
Solution: Approval of line item transfer totaling $39,000.00, to cover deficit for mechanical repairs of frontline units.
 
Result: Completion of repairs to firefighting units; fire department operations will continue uninterrupted.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to table item #15.a.
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to remove the table on item#15.a. and bring it back
  Vote: 4 - 0 Motion Carried
  Attachments:
  Cervantes Quote Unit 5804
  Rush Quote Unit 5809
 
             
15.   Purchasing
             
a.   Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Geotechnical Engineering Consulting Services for County projects on as needed basis for a contract period of two (2) years effective October 1, 2022, through September 30, 2024, and any other matters incident thereto.

Issue: These professional services must be first obtained by first seeking RFQ from interest firms. RFQ's will be scored and ranked as per the Texas Government Code; 2254 (Professional Procurement Act).

Solution: Return to Commissioners Court with a recommendation to award based on the published scoring criteria and final tabulations recording highest-ranking firm.

Result: Secure these services in accordance with Texas Procurement Laws for Professional Services.
  Purchasing Department, Mr. Cesar Guerra requested to add language to item #15.a. to include the RFQ for material testing.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Agenda
  Vote: 4 - 0 Motion Carried
             
REGULAR AGENDA
  Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to bring up item #26
  Vote: 4 - 0 Motion Carried
             
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2
             
26.   AI-13597    Discussion and possible action to issue a letter of support to the United States Federal Government Department of Health and Human Services to develop a program and build a facility that will be located in Webb County, Texas & the City of Laredo for the services for children between the ages of 13-17 which will include education, relocation, and health care and any other matters incident thereto. [Requested by The U.S. Federal Government, submitted by Webb County Commissioner Pct. 2, Rosaura "Wawi" Tijerina]
  Christina Guajardo, Dr. Veronica M. Edwards and Jerred Green from Ingenesis gave a presentation via-zoom on the Aria Campus Youth Facility.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to support the initiative with the amendment to include the right to refuse subject to site determination
  Vote: 4 - 0 Motion Carried
             
Casa Blanca Golf Course
             
17.   AI-13643    Discussion and possible action to authorize the Purchasing Agent to order John Deere grounds keeping and maintenance equipment for the golf course to include a terra spike aerifier, greens roller, blower and edger from Austin Turf and Tractor in an amount not to exceed $92,903; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)]

Issue: Golf course is in need of added equipment to properly maintain the course’s tee boxes, fairways, and putting greens. Casa Blanca Golf Course currently does not have the equipment being requested.
 
Solution: Purchasing the proper equipment needed will allow the golf course grounds to be properly cared for.
 
Result: Casa Blanca Golf Course will have the proper equipment needed to maintain course grounds.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve the capital improvements from Operational Reserve 
  Vote: 4 - 0 Motion Carried
  Attachments:
  Quote
 
             
Civil Legal Division
             
18.   AI-13628    Discussion and possible action to approve a Professional Services Contract with Castle Engineering & Testing, LLC for a Phase I Environmental Site Assessment of a 4.0208 Acre Tract owned by Killam Ranch Properties, LTD that is to be donated to Webb County as part of the “Coves Tax Increment Reinvestment Zone (TIRZ)” Project being developed by Killam Development in an amount not to exceed FOUR THOUSAND NINE HUNDRED FIFTY DOLLARS ($4,950.00) and authorizing the County Judge to execute all relevant documents and any matters incident thereto. [Requested by Economic Development Department; Account #1001-1130-001-432001 (Professional Services)]
 
Issue: Webb County needs to do a Phase I Environmental Study of the tract that is to be donated to Webb County by Killam Development as part of the Coves TIRZ Development.
 
Solution: Enter into a Professional Service Contract with Castle Engineering & Testing LLC to do the Phase I Environmental Site Assessment.
 
Result: Phase I Environmental Site Assessment will show suitability of use of the tract by Webb County.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the award to Castle Engineering for Phase 1 testing 
  Vote: 4 - 0 Motion Carried
  Attachments:
  Professional Services Contract-Phase 1 Environmental Site Assessment
  Item #18 - Castle Engineering & Testing LLC Contract - Executed
 
             
19.   AI-13629    Discussion and possible action to hear the appeal of Laredo Holdings Investments, LLC ("Laredo Holdings") of the determination made by the Webb County /TCEQ Designated Representative (“DR”) for On-site Sewage Facility (OSSF) that Webb County lacks authority and jurisdiction to process Laredo Holdings Investments, LLC’s OSSF permit application for their property located at 23183 IH-35, Encinal, TX 78019 in Webb County ("Site") because the production of wastewater would exceed 5,000 gallons per day which exceeds the statutory limitation for locally regulated OSSFs as set forth in Section §366.002(7)(A) & (B), Health and Safety Code and Title 30 TAC Chapter 285, Subsections 285.2(44)(A) & (B) and 285.3(g)(1). [Appeal of Webb County/TCEQ Designated Representative (“DR”) decision on the OSSF Permit Application requested by Laredo Holdings Investments, LLC]
  Natasha Martin on behalf of Laredo Holdings Investments, LLC was in attendance via-zoom and gave a presentation on OSSF Appeal.
  Civil Legal Division, Mr. Ray Rodriguez recommended to let it proceed with TCEQ due to pending action. 
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve
  Vote: 4 - 0 Motion Carried
  Attachments:
  Laredo Holdings Inv. LLC OSSF Letter Planning Dept.
  Laredo Holdings Inv. LLC OSSF Permit Denial/Appeal
 
             
Purchasing
             
20.   AI-13636    Status report on rental rates with discussion and possible action to authorize the purchase of three (3) Pneumatic Rollers from Nueces Power Equipment (Buy-Board Contract #597-19) in an amount not to exceed $406,641.20 for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
 
Heavy Equipment  Qty. Unit Cost  Extended Cost 
Hamm HP 180i Pneumatic Roller  1 $144,928.40 $144,928.40
Hamm HD 80iVVFH High Req DD Roller  1 $144,801.20  $144,801.20
Hamm H7i 66" Pad Drum  1 $116,911.60 $116,911.60
Total Cost for Rollers    $406,641.20 $406,641.20

Issue: Road and Bridge is in need of Pneumatic Roller Trucks to assist with road maintenance and improvements for Webb County roads.  Commissioners Court tabled item presented on 06/27/22, in order to explore rental rates.
 
Solution: Approve purchase and proceed with order if renting equipment is not feasible.   Funding for this heavy equipment was received on 06/24/22, and has been allocated to GL account.
 
Result: As per final Court directive, proceed with the rental and/or purchase of the Pneumatic Rollers.  This equipment will help maintain county roads used by Webb County constituents.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve 
  Vote: 4 - 0 Motion Carried
             
Budget Officer
             
21.   AI-13642    Discussion and possible action to transfer county payroll savings funds accumulated as of July 7, 2022, in the amount of $733,175 to the Operational Reserve account and third quarterly allocation for new computers based on survey performed by Information Technology; and any other matters incident thereto.
 
Account Number Account Name Amount
1001-1130-001-431007-010 Operational Reserve $658,175
1001-1130-001-460105 Minor Tools & Apparatus $75,000

Issue: Commissioners court directed a quarterly payroll sweep and allocation of funding for new computers for county departments.

Solution: Complete third quarterly payroll sweep.

Result: Savings for Operational Reserve and computers will be available.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
  Budget Officer, Mr. Lalo Uribe requested for item#20 to be brought back for clarification.
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring back item #20
  Vote: 4 - 0 Motion Carried
  Attachments:
  Sweep
 
             
Purchasing
             
20.   Status report on rental rates with discussion and possible action to authorize the purchase of three (3) Pneumatic Rollers from Nueces Power Equipment (Buy-Board Contract #597-19) in an amount not to exceed $406,641.20 for the Webb County Road and Bridge Department and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2007-7150-001-470000 (Road and Bridge Fund-Road Maintenance General Administration-Capital Outlay)]
Heavy Equipment Qty. Unit Cost Extended Cost
Hamm HP 180i Pneumatic Roller 1 $144,928.40 $144,928.40
Hamm HD 80iVVFH High Req DD Roller 1 $144,801.20 $144,801.20
Hamm H7i 66" Pad Drum 1 $116,911.60 $116,911.60
Total Cost for Rollers $406,641.20 $406,641.20

Issue: Road and Bridge is in need of Pneumatic Roller Trucks to assist with road maintenance and improvements for Webb County roads. Commissioners Court tabled item presented on 06/27/22, in order to explore rental rates.

Solution: Approve purchase and proceed with order if renting equipment is not feasible. Funding for this heavy equipment was received on 06/24/22, and has been allocated to GL account.

Result: As per final Court directive, proceed with the rental and/or purchase of the Pneumatic Rollers. This equipment will help maintain county roads used by Webb County constituents.
  Commissioner Pct. 3, John C. Galo clarified that he wants them to have sufficient funds to be able to rent as needed.

County Judge, Tano E. Tijerina stated that the motion will remain.
 
             
Commissioners Court Administrator
             
22.   AI-13627    Discussion and possible action to authorize county staff to initiate a Voluntary Separation Plan (Plan) for county employees for the 2021-2022 fiscal year and apply the previous years eligibility requirements to qualify for the Plan; and any other matters incident thereto. 
  Commissioners Court Administrator, Mr. Leroy Medford requested that a deadline be set at the end of August and to clarify the issue with the Auditors Department. 
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to set deadline for August 26, 2022 at 5:00 pm and to include the Auditors Department
  Vote: 4 - 0 Motion Carried
             
23.   AI-13634    Discussion and possible action to direct staff to pursue various programs with Texas Commission on Environmental Quality (TCEQ), to include alternate capacity requirement, evaluation and update of connection counts and plant optimization (Texas Optimization Program) for the County’s water utility and any matters incident thereto.
  Civil Legal Division, Mr. Nathan Bratton recommended three (3) different ways to get the water plant re-rated and re-evaluated.

1. The alternate water capacity evaluation 
2. Update and work on connection count
3. Texas Optimization Program 
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve
  Vote: 4 - 0 Motion Carried
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring up item #25
  Vote: 4 - 0 Motion Carried
             
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
             
25.   AI-13640    Discussion and possible action to approve the appointment of a Director at the Rio Bravo Activity Center (Slot #2284), subject to any and all Wage Plan Policies, effective July 15, 2022:
 
Slot # Title Salary
2284 Community Center Director $38,402.54 - $41,891.42  $16/A-H

Issue: Slot #2284 is vacant.

Solution: Request to appoint a director at the community center.

Result: The filling of slot #2284 will allow the center to continue to function efficiently and effectively.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve 

Commissioner Jesse Gonzalez requested to move employee Maria Villarreal Rodriguez from her current slot to the Director slot in Rio Bravo.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to amend their motion to include what Commissioner Gonzalez is asking for
  Vote: 4 - 0 Motion Carried
             
Honorable Tano E. Tijerina, Webb County Judge
             
27.   AI-13584    Discussion with possible action to initiate a hiring freeze in the Office of Constable Pct. 1 to allow the incoming Elected Official to hire new deputies; and any other matters incident thereto.
 
Issue: The Office of Constable Pct. 1 is currently under the purview of an interim director.
 
Solution: Instituting a hiring freeze will allow deputies within Constable Pct. 1 office to be hired by the newly-elected Constable.
 
Result: A newly-elected Constable will assume post in January, 2023 and will allow the hiring of deputies.
  Chief Deputy Constable Pct. 1, Claudia Cantu spoke on item #27.
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve 
  Vote: 4 - 0 Motion Carried
  Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to move up item #28
  Vote: 4 - 0 Motion Carried
             
Presentations
             
28.   AI-13639    Recognition and Presentation of Suzuki Wah who is the only certified Kangoo Trainer in Laredo. She will be representing Laredo throughout the United States with upcoming events in Miami, Florida and Merida, Yucatan. [Requested by Jesse Gonzalez, Commissioner Pct. 1]
  Commissioners Court presented Suzuki Wah with a certificate of recognition. 
             
Commissioners Court Administrator
             
24.   AI-13641    Status report by Owners Representative, Gilpin Engineering Company, with discussion and possible action regarding the Webb County Fairgrounds project and any other matters incident thereto.
  Gilpin Engineering Company, Mr. Gilpin gave a status report on the Webb County Fairgrounds Project.
 
             
29.   Communications
  No communications were made. 
             
30.   Adjourn
  Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to adjourn 
  Vote: 3 - 0 Motion Carried
 
Other: Commissioner, Pct. 1 Jesse Gonzalez (OUT OF THE COURTROOM)

    

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