Award RFP 2020-004 Audio/Video Equipment-Commissioners Court
Submitted for:
Joe Lopez
Submitted By:
Erika Hernandez
Department:
Purchasing
Subject:
Discussion and possible action to accept the rankings listed below and award RFP 2020-004 "Audio/Video Equipment for Webb County Commissioners Court to the highest ranking company, Audio Dynamics Inc., for the removal, installation and programming of audio/visual equipment at the Webb County Commissioners Court in an amount not to exceed $39,316.00; and further authorize the Webb County Judge to sign all relevant documents; and any other matters incident thereto. [Account #3873-1010-001-470000-181 Capital Outlay; 3873-2230-001-470000-180 Capital Outlay]
Company Name
Total Score
Ranking
Audio Dynamics
357
1
BIS Digital Inc.
337
2
Texas AVL LLC
328
4
Visionality
335
3
Visual Systems Group Inc.
165
5
Issue: Thecurrent equipment in said court is outdated and/or faulty.
Solution: Award RFP to the highest ranking vendor so that installation of new equipment can be scheduled and get courtroom up to date.
Result: Upgrade to audio/visual equipment will provide improved sound and video recordings for the benefit of the Webb County residents, commissioners court and county staff.
Background:
Commissioners Court secured funding for the needed audio/visual upgrades through the 2019A Bond Series.
Previous Court Action:
Commissioners Court authorized the Purchasing Agent to Solicit Request for Proposals on April 23, 2019; item on. 12f.
Fiscal Impact
Budget Account Number:
3873-1010-001-470000
Funding Source:
Capital Outlay
Balance:
$50,000.00
Financial Impact:
Account no.: 3873-1010-001-470000-181; Capital Outlay
Balance: $50,000.00
Account no.: 3873-2230-001-470000-180; Capital Outlay
Balance: $90,873.00