Modification After Award - Austin Turf Golf Course Equipment Lease
Submitted for:
Joe Lopez
Submitted By:
Erika Hernandez
Department:
Purchasing
Subject:
Discussion and possible action to approve a Modification After Award to Austin Turf and Tractor for previous award of RFP 2020-006 'Casa Blanca Golf Course Equipment Lease'. The modification includes approval to add the additional golf course capital equipment listed below with the indicated lease terms and rates. This modification to the original award does not substantially change the scope of the contract or cause the contract amount to exceed the next lowest bid and approve the equipment lease agreement with Austin Turf and Wells Fargo Financing for the equipment being considered for award through this Modification After Award and in accordance with the Texas Local Government Code; Section 262.0305 (Modification After Award) and any other matters incident thereto. [Requested by Golf Course Management - Account #7100-9050-483003-280 (Golf Course Capital Lease); #7100-9050-483037-280 (Golf Course Debt Service Payments)]
Vendor Name
Capital / FMV Lease Equip. Description
Term of Lease (Mos.)
Mo. Cost ($) P/I
Annual Cost ($)
Austin Turf
2020A Progator w/HD300 Select Sprayer
48
268.80
3,225.60
Austin Turf
2012 Bernhard ED3000/AM2000 Reel and Bedknife Grinder Set
48
560.89
6,730.68
Austin Turf
Frontier SB3108/Sickle Bar
48
147.33
1,767.96
Austin Turf
2018 John Deere 5055E Tractor
48
420.73
5,048.76
Austin Turf
2020 Fertilizer Spreader
48
148.00
1,776.00
Total Monthly and Annual Cost:
1,545.75
18,549.00
Issue: Professional Turf Products has declined the award of the listed equipment above. Austin Turf is the only other proposer that provided pricing for this RFP.
Solution: Approve the Modification after Award and proceed with lease agreement for all the golf course equipment advertised for lease.
Result: Authorize Civil Legal to finalize lease agreement for approved equipment and lease terms presented.
Background:
None
Previous Court Action:
Fiscal Impact
Budget Account Number:
7100-9050-001-483003
Funding Source:
Capital Leases
Balance:
$50,000.00
Financial Impact:
7100-9050-001-483003-280 Golf Course Capital Leases
Balance: $50,000.00
7100-9050-001-483037-280 Golf Course Debt Service Payments
Balance: $8,000.00