Discussion and possible action to authorize services between ClearGov (Buy-Board Contract No. 607-20) and Webb County for annual subscription services in an amount not to exceed $34,500.00 annually with a one-time setup fee of $7,200.00 to generate online digital budget books and not limited to related financial data collection such as capital budgeting, personnel budgeting and operational budgeting in accordance with the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the transfer of funds from the General Operating Fund (1001-1130-001-431007-010 -Operational Reserve) to the County Judge’s subscription account and any other matters incident thereto. [Fund #1001-1020-001-464005 (Books & Subscriptions)]
Issue: The Budget Officer is recommending the subscription services in order to prepare annual digital budget books online to streamline the process, by utilizing professional software for collection of budget data from our financial system, automation of budget reports, and to produce a more effective and efficient public record to view.
Solution: Authorize the annual subscription services under a cooperative contract, in addition the purchase of services also qualifies under the CFR 200.320 Methods of Procurement for non-competitive procurement for micro-purchases and single source due to copyrights, patents and other proprietary reasons.
Result: Proceed with order of subscription services as authorized by Commissioners Court.