Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund for prior year major open purchase orders:
Acct. Number
Acct. Name
Adopted
Request
Current
End Bal.
From:
1001-1130-001-431007-025
Contingency Reserve
$1,000,000
$457,924.75
$965,000.00
$507,075.25
To:
1001-1130-001-432001
Professional Services
$475,000
$201,103.54
$220,420
$421,523.54
1001-1130-001-470000
Capital Outlay
$2,700,000
$42,326.25
$2,667,167
$2,709,493.25
1001-1180-001-460105
Minor Tools
$12,000
$28,710.00
$10,809
$39,519.00
1001-3100-001-432001
Professional Services
$80,000
$17,500.00
$65,181
$82,681.00
1001-3010-001-460140
Fire arms & ammunition
$190,000
$54,071.27
$125,892
$179,963.27
1001-4070-001-443000-035
Repairs & Maintenance
$33,000
$45,773.69
$33,000
$78,773.69
1001-4070-001-456305
Uniforms
$50,000
$14,040.00
$50,000
$64,040.00
1001-4070-001-470000
Capital Outlay
$0.00
$41,000.00
$0.00
$41,000.00
1001-5410-001-463584
Veterans Assistance
$5,000
$13,400.00
$5,000
$18,400.00
$457,924.75
Issue: Line item transfer is needed to cover prior year major open purchase orders that have been carried over to new FY-2023.
Solution: Funding is available in contingency reserve for encumbrances to cover prior year purchase orders for goods or services that have not been received.
Result: With court approval of budget line item transfer, vendors will be paid in timely manner.