Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund for prior year major open purchase orders:
Acct. Number
Acct. Name
Adopted
Request
Current
End Bal.
From:
1001-1130-001-431007-025
Contingency Reserve
$1,000,000
$1,000,000
$1,000,000
$0.00
1001-1130-001-431007-010
Operational Reserve
$482,785.86
$1,482,785.86
To:
1001-1100-001-443000-255
Repairs & Maint. Justice Center
$90,000.00
$10,618.44
$41,287.10
$51,905.54
1001-1130-001-432001
Professional Services
$1,700,000.00
$552,769.56
$366,202.20
$918,971.76
1001-1130-001-470000
Capital Outlay
$4,149,141.00
$248,777.19
$3,901,416.00
$4,150,193.19
1001-1320-001-461000
Materials & Supplies
$80,000.00
$20,123.65
$64,803.03
$84,926.68
1001-2140-001-461000
Materials & Supplies
$15,000.00
$10,742.55
$11,291.49
$22,034.04
1001-2450-001-470000
Capital Outlay
$95,000.00
$115,016.00
$95,000.00
$210,016.00
1001-3010-001-456305
Uniforms
$200,000.00
$7,703.85
$193,033.93
$200,737.78
1001-3010-001-460140
Fire Arms & Ammunition
$190,000.00
$42,852.00
$187,320.00
$230,172.00
1001-3010-001-470000
Capital Outlay
$32,000.00
$355,202.33
$17,005.00
$372,207.33
1001-3050-001-456305
Uniforms
$22,000.00
$1,904.05
$20,525.00
$22,429.05
1001-3100-001-432001
Professional Services
$90,000.00
$17,500.00
$75,875.00
$93,375.00
1001-3140-001-460105
Minor Tools & Apparatus
$50,000.00
$32,850.00
$47,777.85
$80,627.85
1001-3140-001-470000
Capital Outlay
$80,000.00
$30,611.00
$80,000.00
$110,611.00
1001-3150-001-470000
Capital Outlay
$0.00
$20,017.05
$0.00
$20,017.05
1001-3190-001-456305
Uniforms
$6,000.00
$127.89
$6,000.00
$6,127.89
1001-4070-001-456305
Uniforms
$50,000.00
$15,970.30
$50,000.00
$65,970.30
$1,482,785.86
Issue: Line item transfer is needed to cover prior year major open purchase orders that have been carried over to new FY-2024.
Solution: Funding is available in contingency reserve for encumbrances to cover prior year purchase orders for goods or services that have not been received and a transfer of payroll savings funds accumulated as of December 8, 2023.
Result: With court approval of budget line item transfer, vendors will be paid in timely manner.