Discussion and possible action to offer a One (1) year extension to the following annual contracts:
Bid 2016-07 - Annual Contract for Heavy Equipment Parts - RDO Equipment, Holt Texas Ltd.
Bid 2016-08 - Annual Contract for Wheel Alignment & Balancing Service - HHR Tire Center
Bid 2016-10 - Annual Contract for Bread - Flower's Baking
Bid 2016-12 - Annual Contract for Milk - Southern Food Group
Bid 2016-18 - Annual Contract for Pest Control - Asash Pest Control, Orkin Pest Control, & JD's Pest Control
Bid 2016-24 - Annual Contract for Air Condition Repair (service-out of shop) - Andy's Auto & Bus
Issue: Contracts listed above expire September 30, 2016
Solution: Offer vendors in good standing a one year extension, contingent upon pricing remaining constant during the extension period.
Result: Compliance of the Law, Purchasing Efficiency.