Discussion and possible action to request the Auditor’s office identify all sub-accounts and the required amounts for funding necessary to allocate, with further action to authorize all line item transfers necessary to supplement all sub-accounts that currently have no funds; and any other matters incident thereto.
Issue: Upon upgrading to the new operating software, the auditors’ office implemented a new set of G/L account numbers. With the expectation of the old system automatically making deductions for transactions from the main account, all sub-accounts were not given a budget. This has caused a major issue with several departments that rely on sub-accounts for daily operations and has put a stop to paying these outstanding invoices.
Solution: Identify ALL sub-accounts with the required funds needed to continue to operate until the end of FY 2016-2017.
Result: Have funds available for departments that have sub-accounts used on a daily basis.