Discussion and possible action to approve the following budget amendment for the 406th Veterans Treatment Program Grant Fund 2354 in the amount of $117,066.82 for grant period September 30, 2016 - September 29, 2017. Currently, the database calendar for Webb County does NOT match the grant budget period awarded.
See accounts below for accounts and carryover amounts.
Acct. Number
Acct. Name
Amount
Bal.
End Bal.
Grant revenue
2354-2040-330300
Grant Revenue
$117,066.82
$117,066.82
$117,066.82
2354-2040-001-410000
Payroll
$62,398.88
$62,398.88
$62,398.88
2354-2040-001-422000
Fica
$4,842.86
$4,842.86
$4,842.86
2354-2040-001-423000
Retire
$6,093.05
$6,093.05
$6,093.50
2354-2040-001-421000
Insurance
$19,249.49
$19,249.49
$19,249.49
2354-2040-001-426000
Work Comp
$315.66
$315.66
$315.66
2354-2040-001-425000
Unemployment
$1,648.26
$1,648.26
$1,648.26
2354-2040-001-432001
Professional services
$6,000.00
$6,000.00
$6,000.00
2354-2040-001-458000
Admin Travel
$3,621.06
$3,621.06
$3,621.06
2354-2040-001-459020
Other expenses
$12,201.00
$12,201.00
$12,201.00
2354-2040-001-461000
Materials & Supplies
$696.56
$696.56
$696.56
Issue: Grant fund 2354 has a fiscal year of September 30, 2016 - September 29, 2017. However, the Financial System utilized by Webb County reflects Fund 2354 has a fiscal year of August 1, 2016 - July 31, 2017, which is incorrect. Consequently, the remaining amount of $117,066.82 cannot be disbursed for the remaining months (August and September) until the fiscal year reflected on the data base is modified to reflect the correct fiscal year dates.
Solution: Approve and modify the Financial System to reflect the correct fiscal year dates to allow remaining funds to be disbursed adequately as indicated for the remainder months of service.
Result: Approval through Commissioners Court as per approved Agenda Item No. 47 (f) approved February 27, 2017, that any and all budget amendments that may arise from grant-funded activity shall be conducted only by the budget officers.
Fiscal Impact
Budget Account Number:
N/A
Funding Source:
N/A
Balance:
NA
Financial Impact:
There is no financial impact to the grant or general fund.