Expense Correction for 2016 Bond, Square E Payment
Submitted for:
Adrian Montemayor
Department:
Water Utilities
Subject:
Discussion and possible action to approve an expense of $30,908 to be allocated from the Water Utility Improvement Series 2016 for the previously approved Rio Bravo Waste Water Plant repairs and lift station work under contract with Square E Engineering. [Account #7220-7270-001-474501- Water Utility Improvement Series 2016]
Issue: Original project and change orders were budgeted and encumbered from Water Utility Improvement Bond Series 2013 (G/L 7210-7080-001-470000-080) but this account transitioned into FY 2017 with a budget of $3,292. An additional $30,908 are needed to be encumbered to complete the previously approved change order.
Solution: Encumber $30,908 from the Water Utility Improvement Bond Series 2016 that has an available balance of $2,554,982.
Result: Ability to process all remaining invoices as per previously approved contract and change orders.
Background:
Original project and change orders were budgeted and encumbered from Water Utility Improvement Bond Series 2013 (G/L 7210-7080-001-470000-080) but this account transitioned into FY 2017 with a budget of $3,292. An additional $30,908 are needed to be encumbered to complete the previously approved change order.
Previous Court Action:
7/25/2016: Transfer authorized (Item 9. 19.) by Court from 745-3001-8801-7 to 745-3004-8801-8 in the amount of $34,200 for sewer improvement change order approval (Item 9. 26.) to Square E Engineering in he amount of $34,200.
5/22/2017: Transfer authorized by Auditor for to correct transfer previously made to 2013 bond to take advantage of remaining balance.