Printed Agenda

Discussion and possible action to declare an emergency for purposes of authorizing an emergency expenditure and budget transfer under §111.070 of the Texas Local Government Code. The authorization of this emergency action is justified due to an unforeseen condition and circumstance that exists within the Election Administration Department (#001-0107), whose budgeted line items for fiscal year 2014-2015 does not reflect an Overtime line item for elections expenses related to payroll. Action is requested to amend the current fiscal year budget by authorizing that an overtime line item be created within the elections department budgeted line items, with further action to transfer funds in an amount not to exceed $3,500.00 from Election Expense Account #001-0107-6705 to be able to fund payroll costs associated with overtime within that department. There will be no financial impact to the overall budget as funds are available.

Issue: There are overtime expenses related to election workers that are due payment for services rendered during City of Laredo elections. The auditor’s office has stated that one of the reasons payment has been denied is due to the fact that no overtime payroll line item exists within the elections department to fund this cost.

Solution: The Commissioners Court can declare and authorize that an emergency expenditure and budget transfer be made within the fiscal year to address an unusual and unforeseen condition that could not have been included in the original budget.

Result: Authorizing this emergency expenditure and budget transfer will ensure that all election workers receive full payment for their services rendered during the elections process.

MEDIA BREAK


COURT TO DISCUSS AND ACT ON THE FOLLOWING:

Honorable Tano E. Tijerina, Webb County Judge

	7.	Discussion and possible action to authorize the purchasing agent to solicit Request for Proposals (RFP's) to provide customer service courses to Webb County Departments; and any other matters incident thereto. Issue: It will be extremely expensive for each Webb County department to send their employees to out of town conferences to take customer service courses. These courses will enhance Webb County departments' ability to serve the public and assist them with any issue or concern. Solution: By hiring a firm to come to Webb County to provide these courses to Webb County employees locally, Webb County will be saving an enormous amount of money. Result: Webb County departments will provide excellent customer service to the public.

	8.	Status report regarding Plan of Action that was proposed for Elections Administrator.

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

	9.	Discussion and possible action to reinstate the Scoring Committee procedure for selection of bidders for professional, construction and other contract work solicited by Webb County and matters incident thereto which may include the selection and designation of committee composition.

	10.	Discussion and possible action to request the County Attorney's Office review and revise the contract for rental of the Mirando City Community Center to include reconsideration of rental amount, deposit amount, security officer requirements, and any other terms the Commissioners Court or legal counsel may suggest. Issue: The rental contract for the Mirando City Community Center has not been revised or reviewed in probably over 20 years. Solution: The contract for rental of this center should be reviewed and revised with a consideration of new terms including, but not limited to, rental amount, deposit amount and provisions for providing of security services in those situations where those services may be required. Result: A new and revised rental contract for this center should be instituted to meet the current needs of the county, the center and the community of users.

	11.	Discussion and possible action to create and appoint a committee to develop a Three-year plan to do away with the deficit created by the Webb County Water utility department; and any other matters incident thereto. Issue: The operation of the Webb County Water Utility Dept. yearly results in a deficit which must be covered by the general fund. Solution: A committee should be created to tackle and implement a solution with a suggested three-year plan to eliminate this deficit and its resultant drain on the general fund. Result: A committee of individuals from Webb County staff or otherwise should create, suggest and implement a plan for the Commissioners Court to follow to make this department and the utility it operates self-sustaining.

	12.	Status update and possible action on requested audit of Precinct 1 facilities and offices to have been conducted by Purchasing Department as requested on November 24, 2014. Isue: It has been Five (5) months since an audit was requested of all Precinct 1 facilities and offices and to date no report or response has been received. Solution: A report and results of this audit request should be submitted to the Commissioners Court and the Precinct 1 Commissioner who requested this audit. A response to a further request for all capital outlay expenditures and documentation of such was also requested by Commissioner of Precinct 1 and a response to this request should also be given. Result: Significant taxpayer funds used for capital outlay in Precinct 1 should be accounted for.

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

	13.	Discussion and possible action to approve the donation of a 2002 Ford Econoline 15 Passenger Van from the Larga Vista Community Center, Department #6103, to Texas A&M Colonias Program, effective April 28, 2015. Unit #04-15 – 2002 Ford E-150 15 Passenger Van VIN #1FBSS31L92HA62390 Mileage - 147,238 (Last recorded 04/22/15) Issue: Due to the leasing agreement with Enterprise Fleet Management, Larga Vista Community Center was one of the departments that received a new leased 15 Passenger Van. Larga Vista also received Unit #3900, a 2006 Ford E-150, from Sheriff Martin Cuellar. This new leasing agreement allows us to discard an older vehicle once we receive the newer replacement. Solution: Texas A&M Colonias Program has requested we donate the discarded 2002 Ford E-150 Van (Unit #04-15) for use in their program. Originally, this vehicle was donated to Webb County by the Colonias program and now that we are no longer in need of it; they would like to have it donated back to their program. They would take full responsibility of Van (Maintenance, gas, insurance). Result: By donating Unit #04-15, the Texas A&M Colonias Program will be able to provide transportation throughout Webb County.

Honorable John C. Galo, Webb County Commissioner Pct. 3

	14.	Presentation by Jesus Segovia of the Laredo Veterans Coalition and Abraham Rodriguez with the American Legion Post 59, regarding a request for the county to assist with funds in an amount not to exceed $8,500 for the purchase and installation of a columbarium at the catholic cemetery for the respectful and public storage of veterans remains when crematory services are requested; with discussion and possible action to approve funds for this purpose; and any other matters incident thereto. [Funding source to be determined]


	20.				Discussion and possible action to approve an agreement between Juvenile Justice Center a department of Webb County, and Southwest Key Programs, Inc. Southwest Key Program will provide services for “Prevention and Early Intervention Services” for status offenders. The Juvenile Justice Department will determine who receives services. The program will target incorrigible, truant and runaway behavior for ages 11-15. The agreement will be effective for One (1) year beginning on April 1, 2015, the Department will pay a flat monthly rate of $7,469.16 and will renew each year if budget allows and authorizing the County Judge to sign all relevant documents, and any other matters incident thereto. [Requested by Melissa Mojica, Webb County Juvenile Probation Department Director; Account #157-1301-6723-1]

	21.				Discussion and possible action to approve a Resolution that Webb County agrees to implement a policy that will provide job training, employment and contracting opportunities in accordance with 12 U.S.C. 1701u, for Section 3 residents and Section 3 businesses. This is a prerequisite to receiving Texas Department of Agriculture grants and authorizing the County Judge to execute all relevant documents.

	22.				Discussion and possible action to approve a policy dealing with the use of excessive force, the policy prohibits the use of excessive force by law enforcement agencies within its jurisdiction against individuals engaged in nonviolent civil rights demonstration. This is a prerequisite to receiving Texas Department Agriculture grants and authorizing the County Judge to execute all relevant documents.

	23.				Discussion and possible action to approve an agreement between Webb County Early Head Start Child Care Partnership and Dr. Miroslava Vargas DBA, Education Center for One (1) year (June 1, 2015 thru May 31, 2016). Education Center will set up Five (5) classrooms and provide service to Forty (40) Early Head Start children. Webb County Early Head Start Child Care Partnership agrees to compensate Education Center $139,456.00 for reimbursement for teacher salaries and a monthly amount not to exceed $400.00 for utility bills and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #918-4207-7037-2]

	24.				Discussion and possible action to authorize the County Attorney’s office to approve an Inter Local Agreement between Webb County and Webb Consolidated Independent School District (WCISD) for the construction of a community and educational training building located in or around Bruni, Texas, to be paid from funds contributed by Whitetail Wind Energy to the County in the amount of $300,000 for this purpose. Webb County will assist WCISD by administering the funding for this project and will provide oversight necessary to ensure that the available funds are used for this specific project.

	25.				Discussion and possible action to approve a nonfinancial cooperative agreement between Webb County Head Start and South Texas Workforce Solutions, Child Care Services. The goal is to provide services to guide, aid and strengthen families. The agreement will be for Five (5) years beginning April 1, 2015 and ending August 31, 2020 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director]

	26.				Discussion and possible action to approve an agreement between Webb County Early Head Start Child Care Partnership and Kristina Renee Gonzalez DBA, Crayon Company for One (1) year (June 1, 2015 thru May 31, 2016). Crayon Company will set up Four (4) classrooms and provide service to Thirty-Two (32) Early Head Start children. Webb County Early Head Start Child Care Partnership agrees to compensate Crayon Company $106,808.00 for reimbursement for teacher salaries and a monthly amount not to exceed $400.00 for utility bills and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Head Start Program Director; Account #918-4207-7037]

	27.				Discussion and possible action to enter into a rural transportation federal fund agreement (No. 512XXF7144) with the State of Texas, acting through the Texas Department of Transportation, wherein Webb County accepts a grant amount not to exceed TWO HUNDRED FIFTY-NINE THOUSAND TWO HUNDRED NINE DOLLARS ($259,209.00) for the El Aguila Rural Transportation Program and authorizing the Webb County Judge to execute all relevant documents. [Requested by Juan Vargas, Community Action Agency/Economic Development Director]

	28.				Discussion and possible action to enter into a Thirty-Six (36) month (April 27, 2015 thru April 26, 2018) Fair Market Value Lease Agreement between Toshiba Business Solutions and Webb County for Head Start for a Toshiba Digital Copier E-Studio 857 and E-Studio 6570CT at a cost of Seven Hundred Nine Dollars and Five Cents ($709.05) per month for a total amount of Twenty-Five Thousand Five Hundred Twenty-Five Dollars and Eighty Cents ($25,525.80) over the term of the agreement, pursuant to Texas Local Government Code, Subchapter F., Cooperative Purchasing Program; Sections 721.101 and 271.102, DIR-SDD Contract No. 1686, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Head Start Director; Account #903-4207-6014]

	29.				Discussion and possible action to enter into a Thirty-Six (36) month (April 27, 2015 thru April 26, 2018) Maintenance Agreement between Toshiba Business Solutions and Webb County for Head Start for a Toshiba E-Studio 857 at a quarterly cost of $0.0046, excess per unit charge for black copies, and a Toshiba E-Studio 6570CT at a quarterly cost of $ 0.006, excess per unit charge for black copies and $0.0325, excess per unit charge for color copies, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #903-4207-6402]

	30.				Discussion and possible action to authorize Webb County, as Trustee for Webb County School Lands to grant a permit to MicroSeismic, Inc., (M.S.I.), to conduct geophysical survey operations (2-D Type) together with right of ingress and egress across the mineral (oil & gas) interests owned by Webb County School Lands, located on Texas State Hwy. 83 North in N.W. Webb County, also known as Prospect Lewis Energy-Owen, Permit No. 101. Issue: The purposes of the survey are the acquire 2D seismic data for research purposes in development of a new imagining technique and are non-commercial in nature. Solution: Increase oil and gas production from the Webb County School Lands

Honorable Isidro Alaniz, District Attorney

31.

Discussion and possible action to accept and approve the transfer of a 2007 Jeep Commander VIN #1J8HG48P77C654602 from the U.S. Department of Homeland Security to the District Attorney's Office and to further approve the transfer of that vehicle to the 406th District Court; and any other matters incident thereto, including but not limited to adding the vehicle to Webb County's vehicle inventory and obtaining insurance coverage for same.

Issue: The United States Homeland Security has made this forfeited vehicle available to the District Attorney's Office and the 406th Adult Drug Court Veterans Assistance Program has demonstrated a need for such a vehicle.

Solution: Commissioners Court should accept the vehicle from DHS and add it to Webb County's Vehicle Inventory.

Result: The 406th District Court will obtain a vehicle for the Adult Drug Court Veterans Assistance Program.

32.

Discussion and possible action to approve the following line item transfers:

From:	001-1100-5601	Administrative Travel	$29
	001-1100-6004-2	Cell Phone Cost	$2,000
	001-1100-6007	Dues & Memberships	$500
	001-1100-6022	Professional Services	$4,000
			$6,529

To:	001-1100-6205	Materials & Supplies	$2,729
	001-1100-6402	Repairs & Maint. - Equip.	$2,000
	001-1100-6403	Repairs & Maint.- Vehicle	$1,800
			$6,529

Issue: The following accounts: Materials & Supplies, Repairs & Maintenance Equipment, Repairs & Maintenance Vehicle need funds to cover future expenditures that are forecasted for the remainder of the fiscal year.

Solution: The line item transfer will help the accounts not reach a deficit.

Result: The transfer of funds will cover future expenditures for the remainder of the fiscal year.

Honorable Oscar Hale, 406th District Court Judge

33.

Discussion and possible action to adjust the compensation for the Court Coordinator of the 406th District Court, Slot #0801, in accordance with Government Code §74.104(a); or in the alternative, to authorize the county attorney’s office to request an Attorney General Opinion specifically related to the issue of county policy and salaries for court coordinator personnel; and any other matters incident thereto. [Agenda item amended by Pre- Agenda Committee]

Issue: The Webb County Human Resources department has refused to honor the appropriate compensation for Slot #0801 and has reduced the amount of compensation for new employee by almost $20,000.00.

Solution: Adjust the compensation for the new employee at Slot #0801 to be in conformity with the compensation determined by the district judges and previously approved by the Commissioners Court on September 22, 2014.

Result: Webb County will be in compliance with Government Code §74.104(a).

34.

Discussion and possible action to approve the following line item transfer:

From:	001-1050-6031	Capital Murder	$1,500
To:	001-1050-6950	Investigation Expenditure	$1,500

Issue: The funds allocated to this account have been exhausted.

Solution: Transfer the amount of $1,500.00 to cover expenditures incurred during the remainder of the fiscal year.

Result: Any invoices received during the remainder of the fiscal year will be paid.


Honorable Rudy Rodriguez, Constable Pct. 1

	35.	Discussion and possible action to approve the submission of a grant application to the Texas Department of Transportation (TxDot) for the 2015 "Click it or Ticket Campaign"; and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does not require any type of match; there is no impact to the budget. Issue: Texas law requires drivers and passengers in a vehicle to be secured by a safety belt. Yet any drivers and passengers do not abide by the law. Solution: The Webb County Constable Pct. 1 seeks funds to aggressively enforce seatbelt law in Webb County. Result: Funds received will help with the enforcement of seatbelt laws in Webb County.

Honorable Martin Cuellar, Sheriff

	36.	Discussion and possible action to approve a lease amendment to Article 29 (Holding Over) clause between Mouse Properties Holdings, LTD and Webb County for lease premises known as 919 Washington Street by removing the 1 1/2 times holding over rate and adding a fixed rate of $4,000.00 per month to terminate May 31, 2016 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Accounts #343-2001-6012 and #178-2001-6012] Issue: Currently the Webb County Sheriff's Office Financial Special Investigation Group (FSIG) is housed at the above mentioned location. The lease agreement with Mouse properties is terminating May 30, 2015 with no additional options to extend. The Landlord has agreed to amend the holding over rate so it can meet the FSIG task force remaining rental budget. Solution: In order to not interrupt ongoing financial investigations and the mission and goals of the SW Border Anti-Money Laundering Alliance; the Sheriff's Office is recommending that a amendment be approved so the holding over rate is affordable to Task force and avoid having to relocate task force staff, equipment, communication and other services currently in place. Result: The approval of this lease amendment will satisfy grant budget limitations and minimize the interruption of ongoing FSIG operations.

	37.	Discussion and possible action to approve the submission of a grant application in conjunction with the City of Laredo Police Department, Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, and Constable Pct. 4 to the Texas Homeland Security State Administrative Agency (THSSAA) for a Fiscal Year 2015 Operation Stonegarden (OPSG) for overtime, applicable fringe benefits, equipment, mileage, and operational costs related to homeland security border operations; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant does not require any type of match. Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014). Solution: Grant application: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to confront well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies. Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions.

38.

Discussion and possible action to approve the following line item transfers:

From:	001-2001-6402	Repairs & Maint. - Equip.	$5,000
	001-2061-5003-C	Overtime Nurses	$16,000
			$21,000

To:	001-2001-6401	Repairs & Maint. - Building	$5,000
	001-2060-6022	Professional Services	$3,000
	001-2060-6022-1	Pre/Post Employee Tests	$3,000
	001-2060-6401	Repairs & Maint.- Building	$10,000
			$21,000

Issue: Effective fiscal year 2014 all building maintenance accounts were cut approximately 50% or more. Sheriff's building repairs and maintenance historical expenditures exceed current adopted budget in this expense category. During the Fiscal Year 2014-2015 Public budget hearing on September 22, 2014, the Court motioned to cut 2% on all operating accounts to exclude contractual accounts. Contractual Services budget for Dentist and Mental Health Physician was cut by $3,000. Lastly, pre/post employment tests require additional funds to support the Sheriff's Office random drug testing, new employment testing for peace officers/jailers and additional fingerprinting fees to update training files.

Solution: Transfer funding from other accounts to cover shortfalls due to cuts and unanticipated expenditures.

Result: Approval of transfer will avoid future deficits within these operational accounts.

39.

Discussion and possible action to approve the submission of a proposed budget summary for payroll and related fringe benefits for Two (2) High Intensity Drug Trafficking Area (HIDTA) Investigator positions assigned to the Laredo Police Department Task Force in the amount of $136,744.19 for the performance period effective January 1, 2016 through December 31, 2016; no cash match is required. [Account #295-2001-3501 (Grant Revenue)]

Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state and local law enforcement agencies working together to combat drug trafficking and related crimes.

Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue corroborating with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force.

Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region.

Honorable Patricia A. Barrera, Tax-Assessor- Collector

40.

Discussion and possible action to approve a refund in the amount of $34,993.97 to Laredo Texas Hospital Co. LP, Account #92610021011, as per Supplement 8 Certified 2014, Adjust value per Judgment Cause #2013CV8001579-D1 for tax year 2013.

Issue: The aforementioned account was adjusted by the Webb County Appraisal District due to a correction in the value of the property pursuant to the court's final determination in Judgment Cause #2013CV801579-D1. This adjustment resulted in an over-payment with Check #322532 issued by Laredo Texas Hospital Co LP.

Solution: Refund said amount to Laredo Texas Hospital Co LP for the over-payment.

Result: The monies will be reimbursed to the appropriate taxpayer.

Administrative Services

41.

Discussion and possible action to accept a Prescription Drug Rebate check from Texas Association of Counties in the amount of Fifty-Two Thousand Five Hundred Four Dollars and Thirteen Cents ($52,504.13) and an additional One Thousand Four Hundred Ninety-Eight Dollars and Fifty-Four cents ($1,498.54) for 2014 Subrogation Recoveries. The Total amount of Check Number 0901 is Fifty-Four Thousand Two Dollars and Sixty-Seven Cents ($54,002.67) to be deposited in Account Number #54471 (Employee Health Insurance Prescription Rebate).

42.

Discussion and possible action to enter into a program agreement with the Texas Association of Counties and Employee Benefit Pool to compile a reporting requirements to the Internal Revenue, beginning January, 2015 for calendar year 2015 not to exceed Two Thousand Three Hundred Eighty Dollars ($2,380.00). [Account #001-816-0105-6022 (Professional Services)]

Issue: The Affordable Care Act (ACA) requires reporting pursuant to Internal Revenue Code Sections 6055 and 6056 beginning January 2015 for calendar year 2015. This reporting will consist of forms which must be provided both to employees and the IRS. The information provided will be used to determine: 1) whether individuals are subject to fines under the ACA individual mandate; 2) whether individuals are eligible for a federal premium subsidy or tax credit; and 3) whether employers are subject to penalties under the Affordable Care Ace (ACA) employer mandate.

Solution: The Texas Association of Counties Health and Employee Benefits Pool (TAC HEBP) is offering the Affordable Care Act Reporting and Tracking Service (ARTS) which will enable you to produce your section 6055/6056 forms. ARTS will also provide measurement period tracking for 2016 and beyond, as well as affordability testing for groups who require employee contributions toward the cost of their own health coverage.

Result: Effective and Efficient compliance with IRS Rules and Regulations of Full Time and Part Time employees.

43.

Discussion and possible action to approve the recommended modifications to the Wage Plan Policies, as they relate to Promotions, Demotions, and Transfers; and any other matters incident thereto.

Issue: The Policies of Wage Plan Promotions, Demotions, Transfers, were presented to the Court at the April 13th meeting. Discussion was held as to the current language, and what the intent of the court would be, in the implementation and application of said policies.

Solution: Modify/clarify the language, to properly reflect how the procedures will work, and to accurately reflect the intent of the court insofar as the execution of these policies.

Result: Efficiency and elimination of errors when departments and elected officials finalize their employee Personnel Worksheets. Allows for transparency and accuracy.

El Cenizo Community Center

44.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines:

Slot #	Title	Hourly Rate

2340	Center Aide	$11.84-$12.44 7/A-E

Engineer

45.

Discussion and possible action to approve the closeout and acceptance of the final payment for the Roof Replacement Project at the Community Supervision & Corrections Department/Police Athletic League (C.S.C.D./PAL), on Hwy 83 S, to A-LERT Roof Systems, in the amount of $72,943.00 (Purchase Order #15-0003182). [Account #742-8001-8801-12]

Issue: Roof had to be replaced due to age and past problems with leaks.

Solution: Company was contracted to replace 14,000 sq. ft. of roof.

Result: Replacement of roof will protect building from water leaks.

46.

Discussion and possible action to approve the posting and filling of the following Slot #1532 for the Utilities Department, subject to the availability of payroll funds and any applicable Civil Service guidelines.

Slot #	Title	Hourly Rate

1532	Operator I	$15.15 - $15.93 12/A-E

Issue: Employee resigned effective April 22, 2015.

Solution: Fill job opening of newly vacated position.

Result: The filling of this position will alleviate overload created by vacancy and allow for efficiency, effectiveness and production of work within the department to better serve the needs of our customers the residents of Rio Bravo and El Cenizo.

Fire Suppression & EMS Services

47.

Discussion and possible action to approve additional funding in an amount not to exceed Two Million ($2,000,000.00) Dollars for the completion of the Webb County Fire station; and any other matters incident thereto.

Fred & Anita Bruni Community Center

48.

Discussion and possible action to approve the following line item transfer:

From:	001-6104-6204	Fuel & Lube	$400
To:	001-6104-6402	Repairs & Maint. Equip.	$400

Issue: Our department gets $2000 for Repair & Maint. Equipment. The yearly contract for the copy machine is $2195.

Solution: To be able to cover the copy machine contract

Result: Pay full amount to RICOH for copy machine contract.

Larga Vista Community Center

49.

Discussion and possible action to approve the following line item transfers:

From:	001-6103-6219-2	Goods For Public Events	$600

To:	001-6103-6502	Janitorial Supplies	$300
	001-6103-6401	Repair & Maint. Building	$300
			$600

Issue: We have exhausted the majority of funds in the listed accounts. Janitorial Supplies budgeted: $500.00 we currently have $63.76 in the account and the amount after the transfer would be $363.76 & Repairs & Maintenance of Building budgeted: $2,000.00 and the accounts that are paid are as follows: Trashco, Orkin, and fire and building alarms. We currently have $110.50 in the account. The Larga Vista Park is in need of painting the basketball courts and the supplies needed amount to $208.72. The total amount after the transfer would be: $319.22

Solution: The line item transfer would help purchase janitorial supplies for the remainder of the year and also help purchase the materials needed to paint the basketball courts at the Larga Vista Park.

Result: To continue to set the standard for high quality assistance.

Planning

50.

Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.028(c)(2), Local Government Code., to an unplatted 1.0 acre tract, more or less, out of and part of Tract 15, Ranchitos Las Lomas, Phase I Subdivision, as further described in Vol. 1135, Pgs. 754-755 of the Webb County Deed Records. (ID 3909)

Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.

Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.

Result: If approved, applicant may connect property to electrical services. If not approved, electrical connection to property is prohibited.

Public Defender

51.

Discussion and possible action to approve the filling of Slots #269 and #2086 and the remaining vacant slots subject to the availability of payroll funds. These slots will be filled from within the department; adhering to any and all Civil Service Rules and Regulations (internal postings), as well as any and all Wage Plan Policies. These promotions will result in a vacant Slot for an Assistant Public Defender and a Legal Assistant which will be posted within the County or general public (following Civil Service Rules and any Wage Plan Policies).

Slot	Title	Salary

269	Operations Officer	$44,535.17 19/A
2086	Assistant Public Defender II	$81,683.23 23 T/V

Purchasing

52.

Discussion and possible action to award the following annual contracts:

Bid 2016-01 Annual contract for fuel to Arguindegui Oil Co.
Bid 2016-02 Annual contract for lubricants to Arguindegui Oil Co.
Bid 2016-04 Annual contract for emulsion to Anderson Columbia
Bid 2016-06 Annual contract for motor vehicle batteries to Fleet Pride (Primary), Gonzalez Auto Parts & Arnold Oil Co.(Secondary)
Bid 2016-07 Annual contract for heavy equipment parts to RDO Equipment (Primary), Holt Texas Ltd. (Secondary)
Bid 2016-08 Annual contract for wheel alignment and balancing services to Triple Tread Tire (Primary), HHR Tire Center (Secondary)
Bid 2016-09 Annual contract for muffler replacements to Laredo Muffler Shop

Issue: Contracts listed above are on an extension period and will expire on September 30, 2015

Solution: Re-solicit bids for these contracts

Result: Purchasing efficiency and compliance of the law.

53.

Discussion and possible action to authorize the Purchasing Agent to solicit bids of the following annual contracts:

Bid 2016-10   Annual contract for Bread
Bid 2016-12   Annual contract for Milk
Bid 2016-14   Annual contract for Janitorial Supplies
Bid 2016-18   Annual contract for Pest Control

Issue: The contracts listed above will expire September 30, 2015. We need to have a new contract in place by October 1, 2015 to make purchasing process a little more efficient for Webb County Departments.

Solution: Re-solicit bids for these contracts

Result: Compliance of the Law

54.

Discussion and possible action to purchase Two (2) 2015 Dodge Chargers for Constable Pct. 2 from Defender Supply, pursuant to Sections 271.101 and 271.102 Subchapter F. Cooperative Purchasing Program, State of Texas Contract #071-A1 in the amount of $78,675.50. [Requested by Mike Villarreal, Constable Pct. 2; Account #344-2503-8801 (Stonegarden funds)]

Issue: Constable Pct. 2 was approved to purchase Two (2) vehicles from Stonegarden grant awarded on Commissioners Court on February 9, 2015.

Solution: Stonegarden equipment to help the law enforcement between various local and federal low enforcement agencies.

Result: Vehicles are to be used to enhance local law enforcement.

55.

Discussion and possible action to approve the following line item transfer:

From:	001-0600-6224	Minor Tools & Apparatus	$1,000
To:	001-0600-6402	Repairs & Maintenance	$1.000

Issue: The transfer is to cover for the fiscal year on maintenance of equipment it varies per month due to usage charges.

Solution: Purchase orders are issue per fiscal year.

Result: The preventive maintenance helps to maintain equipment to last longer.

56.

Discussion and possible action to authorize the Purchasing Agent to solicit bids for the following contract:

Bid 2015-80 - 6 month contract for Paper, Toner, & Ink Cartridges

Issue: Current contract expired April 14, 2015

Solution: Solicit a new contract

Result: Purchasing Efficiency, and compliance of the law.

57.

Discussion and possible action to purchase Two (2) 2014 Dodge Chargers, Two (2) Radios and Decals for Constable Pct. 4 from Laredo Chrysler Jeep, Motorola Solutions, and Quarter Mile, Inc., pursuant to Sections 271.101 and 271.102 Subchapter F. Cooperative Purchasing Program, HGAC contract #RA05-1270 in the amount of $104,721.14. [Requested by Harold Devally, Constable Pct 4; Account #334-2502-8801 (Stonegarden fund)]

Issue: Constable Pct. 4 was approved to purchase Two (2) vehicles and radios from Stonegarden grant awarded on Commissioners court on February 9, 2015.

Solution: Stonegarden equipment is to help the law enforcement between various local and federal law enforcement agencies.

Result: Vehicles are to be used to enhance local law enforcement.

58.

Discussion and possible action to purchase One (1) 2015 Tahoe for Fire Department from Caldwell Country Chevrolet, pursuant to Sections 271.101 and 271.102, Subchapter F. Texas Local Government Code, Cooperative Purchasing Program GGAC Contract VE11-13 in the amount of $44,761.00. [Requested by Rick Rangel, Fire Chief; Account #311-2203-8801 (Grant fund)]

Issue: To purchase a vehicle to be used as a Command Unit for the Webb County Volunteer Fire Department using Texas Forest Service appropriation funds for Fiscal Year 2014-2015.

Solution: Purchase a 2015 Tahoe from Caldwell Country Chevrolet in the amount of $44,761.00. Purchase will be from a cooperative.

Result: Vehicle will be used to enhance County wide fire safety/response.

59.

Status report with discussion and possible action regarding the previously awarded Request For Proposal (RFP) 2013-12 “Lease of Casa Blanca Golf Course restaurant and Bar” (awarded to Blue Chip Catering Inc.) and rebid the lease of the facility. [Requested by Leroy Medford, Commissioners Court Administrator]

Issue: RFP 2013-12 “Lease of the Casa Blanca Golf Course restaurant and bar" was awarded on November 12, 2013. The interested party has failed to sign an agreed upon contract. Webb County has no written contract for the lease of the Casa Blanca Golf Course restaurant.

Solution: Webb County has recently renovated the Webb County Casa Blanca Golf Course Clubhouse kitchen and seeks to lease the facility to an interested vendor.

Result: The lease of the Casa Blanca Clubhouse kitchen facility will bring revenues to Webb County.

60.

Discussion and possible action to order and approve the payment of utility billings associated with the installation of Sixteen (16) Street Lights on Hwy 359, (8 in Oilton and 8 in Bruni, Texas). [Requested by Rosaura "Wawi" Tijerina, Commissioner Pct. 2; Account #001-0109-6201 (General Utitliy fund)]

Issue: The installation of Sixteen (16) 250 Watt High Pressure Sodium street lights on Hwy 359 at no cost to Webb County for installation or material. The billing to these street lights to be retroactive to the date of service to have Webb County approval.

Solution: The installation of these lights will help the City of Bruni and Oilton Texas.

Result: The lights will benefit the community of City of Bruni and Oilton.

61.

Discussion and possible action to accept the disposal of 132 non-working water meters sold as salvage to Wilkinson Iron & Metal for the amount of $352.00.

Issue: Old non-working equipment continues to fill our grounds and remains unattended over times.

Solution: Selling non-working equipment that can be used as recycled material is necessary to keep our yards clean.

Result: Revenues for the sale go to other county needs, the grounds are better maintained, and recycling materials helps to safe guard of our natural resources.

62.

Discussion and possible action to award Bid 2015-1 "Jail Surveillance Cameras Equipment" to Audio Dynamics, Inc. the lowest bidder in the amount of $77,040.95. [Requested by Sheriff Martin Cuellar, Webb County Sheriff; Account #604-0101-8103 (Building Improvement fund)]

Issue: Additional Security cameras, microphones and integration of access control system is required to supplement the existing Security system at the Webb County Jail. Due to layout of Jail facility, blind spots exist around the secured areas where inmates are incarcerated.

Solution: Adding additional surveillance cameras, microphones and compatibility with existing access control equipment will enhance overall security measures already in place by awarding to lowest qualified bidder.

Result: Awarding the scope of work to the lowest qualified bidder will provide supplemental security at the Webb County Jail by increasing the number of cameras and adding microphones for Intel gathering. Further, these additional security cameras will help cover blind spots inside the Jail allowing for increased safety for both inmates and Correctional Officers, therefore; reducing any potential liability to Webb County.

63.

Status report on the non-travel meals refreshments and related expenses policy and procedures with possible action.

Issue: Webb County does not have a policy for the purchase of non-travel meals, refreshments, and related expenses. Without a policy there is question about what can be purchased with certain county funds. The policy has come before the court a number of times. Initially it was sent back because it was too wordy and not simple to follow. The next time it was not approved but instead sent to the policy committee.

Solution: A policy approved by the Commissioner’s Court will provide direction to the departments and to the purchasing agent when
addressing requests for non-travel meals, refreshments, and related expenses.

Result: Once a policy is approved, the departments and the purchasing agent would have clear direction on what can be purchased.


CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

	1.	Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

	2.	Pledge of Allegiance

	3.	Approval of Minutes for April 13, 2015

	4.	Approval of Bills, Payroll, and Monthly Report

	5.	Communications

	6.	Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member will be allowed a total of Three (3) minutes within which to make any/all public comments.


Honorable Jaime A. Canales, Webb County Commissioner Pct. 4

	15.	Discussion and possible action to form a county appeals review committee to assess certain compensation scenarios relevant to the current wage and pay classification scale and make recommendations to the court; and any other matters incident thereto. Issue: The commissioners court adopted a county wage and classification scale which took effect on October 1, 2014. Since then, several compensation scenarios have been presented to administrative services for resolution through policy or otherwise. Solution: Discussion about whether an appeals committee can help resolve these matters on a case by case basis. Result: To have a wage and pay scale that effectively addresses all county compensation issues.

	16.	Discussion and possible action to proclaim the month of May 2015 as “Hero Salute Month” in Webb County, Texas, recognizing all Webb County veterans, members of the United States armed forces and their families.

Commissioners Court Administrator

	17.	Discussion and possible action to authorize the purchasing agent to solicit Request for Qualifications (RFQ’s) for architectural or consulting services for the re-design of the Casa Blanca golf course property taking into account the forthcoming Texas Department of Transportation (Tx-Dot) Loop 20 extension project which will cause the relocation of several greens and tee boxes; and any other matters incident thereto. [Requested by Pre Agenda Committee]



PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 APRIL 27, 2015 9:00 a.m.