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9. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve Contract Extension to Amendment Number 5 - To Contract Number #61170002648 for the FY 2017 Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA). The Contract shall commence on January 01, 2017 and unless earlier terminated, shall end on June 30, 2018; and authorizing the County Judge to sign all relevant documents. This action will have no impact to the general fund.
Issue: Approve Contract Extension to Amendment #5 - Contract #61170002648 for the FY- 2017 CSBG Grant.
Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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b. |
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Discussion and possible action to accept the recommendation of the Webb County Community Action Agency (CAA) Advisory Board to approve the 2018 Community Needs Assessment (CNA) for submission to the Texas Department of Housing and Community Affairs (TDHCA) in accordance with Texas Administrative Code (TAC) Title 10 Part 1, Chapter 6, Subchapter B, Rule 6.206.
Issue: TDHCA requires that the CAA prepares and submits a Community Services Block Grant Needs Assessment every five (3) years in accordance with Texas Administrative Code (TAC) Title 10 Part 1, Chapter 6, Subchapter B, Rule 6.206.
Solution: Webb County CAA staff and the Webb County CAA Advisory Board Planning and Evaluation Committee members shall prepare the 2018 Webb County CSBG Community Needs Assessment.
Result: Compliance with the Texas Administrative Code (TAC) Title 10 Part 1, Chapter 6, Subchapter B, Rule 6.206. |
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10. |
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Honorable Adrian Cortez, Constable Pct. 3 |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3160-001-443000-035 |
Repairs & Maint. Equip. |
$2,000 |
$2,000 |
$2,000 |
$0 |
| To: |
1001-3160-001-443000-075 |
Repairs & Maint. Vehicle |
$5,000 |
$2,000 |
$0 |
$2,000 |
Issue: All funds have been exhausted from vehicle maintenance account.
Solution: If approved funds will be available for vehicle maintenance and repair.
Result: Funds will be available for vehicle maintenance and repairs to be used accordingly and as needed. |
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11. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Approval of Minutes for May 3, 2018 and May 14, 2018 |
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12. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the Webb County Volunteer Fire Department to submit a Texas Forest Service Fire Department Grant Assistance application for up to $12,500.00 for firefighting personnel training, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's request for Texas Forest service Fire Department Assistance funding. This application does not require County matching funds. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Fire Suppression & EMS Services]
Issue: To provide firefighting personnel with reputable and cost effective fire training.
Solution: Apply for Texas Forest Service funding for training through HB2604, rural volunteer fire department assistance program.
Result: Firefighting personnel will be provided with hands-on skills training. This will also assist Webb County Fire to motivate and retain firefighting personnel. |
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b. |
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Discussion and possible action to ratify and enter into contract, 5311-2018-WEBB CO-00009 effective April 29, 2018 to expire August 31, 2019, Federal fund agreement with State of Texas, acting through the Texas Department of Transportation wherein Webb County accepts a grant amount not to exceed TWO HUNDRED SEVENTY THREE THOUSAND NINE SEVENTY AND EIGHT DOLLARS ($273,978.00) for El Aguila Rural Transportation Program and authorizing the Webb County Judge to execute all relevant documents. All required documents were sent for review through the Economic Development Department and the award documentation is compliant with the Webb County Single Point of Contact (SPOC) policy. [Requested by El Aguila Rural Transportation]
Issue: El Aguila is a grant funded agency.
Solution: Federal Funds’ financial plan will benefit both Administrative and Operations and therefore will be able to continue services assisting the rural areas of Webb County.
Result: Continuation of services throughout the rural areas of Webb County. |
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c. |
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Discussion and possible action to approve the submission of a Contract Amendment/Performance Statement Modification Request to include the relocation of eleven (11) utility poles in Colonia Pueblo Nuevo (TCDP #7217491). In addition, this action requires the County Judge to be the authorized signator for all relevant documentation. This will have no impact on the County's General Fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Account #3521-7230-001-470000]
Issue: The current utility poles follow the old right of way limits and must be relocated towards the outer edge of the current right of way.
Solution: This will assist with financing the relocation of the eleven (11) utility poles. Funds will be used from the existing Construction line item ($225,000).
Result: The performance statement will be modified to include the relocation of the eleven poles in order to be considered as an eligible expense under TCDP Contract #7217491. The service to relocate the poles will be funded through grant funds. |
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13. |
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Fire Suppression & EMS Services (Emergency Management) |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1130-001-431007-005 |
Operational Reserve Payroll |
$0.00 |
$1,150 |
$324,870 |
$323,720 |
| To: |
1001-3120-001-426000 |
Workers Compensation |
$125 |
$1,150 |
$-669.32 |
$480.68 |
Issue: The worker compensation account has a deficit balance.
Solution: Transfer funds from the Operational Reserve Payroll line item to cover present deficit and future expenses of the Worker Compensation line item.
Result: A healthy balance in the Worker compensation line item to cover future expenses and bring line item up to date. |
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14. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the 2018 Training & Technical Assistance Plan.
Issue: The Head Start, Early Head Start, and Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and compensation.
Solution: Approve and implement the 2018 TTA Plan
Result: The program will have an approved plan in place to address staff training needs related to their duties. |
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b. |
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Discussion and possible action to approve the 2017 - 2018 Head Start Program Improvement Plan based on results from the Local Self-Assessment.
Issue: Self-Assessment is required by section 1304.51(i)(1) of the Head Start Program Performance Standards. Throughout the year, program leaders and staff continually track the effectiveness of program operations and progress towards goals through ongoing monitoring system. During the annual Self-Assessment, staff, leaders, parents, and partners reflect on that same data; any additional data, such as federal monitoring reports; and the previous year’s Self-Assessment report.
Solution: Approve the 2017 - 2018 Program Improvement Report.
Result: The program will maintain a cohesive management systems that support continuous improvement and fosters commitment to providing the highest level of services to children and families in accordance with legislation, regulations, and policies. |
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c. |
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Discussion and possible action to approve the 2018 - 2021 Head Start, Early Head Start, and Child Care Partnership Strategic Plan.
Issue: Head Start programs are mandated to develop multi-year (long-range) program goals and financial objectives that address the findings of the Community Assessment, are consistent with the philosophy of Head Start and Early Head Start, and reflect the findings of the program's annual self-assessment.
Solution: Provide input, discussion, and feedback for program planning and approve the 2018 - 2021 Strategic Plan.
Result: The Head Start program will develop and implement a systematic, ongoing process of program planning via a Strategic Plan and in consultation with the Webb County Commissioner's Court and the Policy Council. |
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15. |
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Human Resources |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 29, 2018:
| Slot # |
Title |
Hourly Rate |
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| 0574 |
Administrative Clerk |
$13.07 - 9/A |
Issue: Employee resigned on May 4, 2018.
Solution: Approve the posting of position to fill vacancy.
Result: The filling of this position will alleviate overload task to the staff, and create efficiency and productivity within the department. |
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16. |
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Indigent Healthcare Services |
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a. |
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Discussion and possible action to approve the posting and filling of the following vacant Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines effective May 29, 2018:
| Slot # |
Title |
Hourly Rate |
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| 1242 |
Licensed Vocational Nurse |
$18.46 - 16/A |
Issue: Slot #1242 for a Licensed Vocational Nurse position is currently vacant.
Solution: Request is being submitted for Commissioners Court approval to post and fill the vacant slot.
Result: The filling of this slot will allow Webb County to continue providing public health services under the Immunization and Tuberculosis (TB) programs.
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17. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.028(b)(2), & (b)(3), L.G.C., to an unplatted 2.9062 acre tract of land, more or less, out of and part of Porcion 10, Abstract 280; said tract is also known as Tract 62, Ranchitos IV Los Minerales, as further described in Vol 1344, Pgs 363-365 of the Webb County Deed Records (ID 8919).
Issue: Regulatory compliance with development provisions of state and local regulations with particular emphasis on the Model Subdivision Rules. Commissioners Court must certify to certain property conditions before any electrical connection may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance and recommends approval. Please note that water and sewer services are in place to authorize electrical connection.
Result: If approved, applicant may connect property to electrical services. If not approved, electrical connection to property is prohibited. |
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b. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.028(b)(2), & (b)(3), Texas Local Government Code, to an unplatted 4.1608 acre tract of land, more or less, out of Tract 8, Rancho Peñitas West, Unit I-A (ID 8971).
Issue: Regulatory compliance with development provisions of state and local regulations with particular emphasis on the Model Subdivision Rules. Commissioners Court must certify to certain property conditions before any electrical connection may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance and recommends approval. Please note that water and sewer services are in place to authorize electrical connection.
Result: If approved, applicant may connect property to electrical services. If not approved, electrical connection to property is prohibited. |
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18. |
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Purchasing |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the General Fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-1310-001-443000-110 |
Repairs & Maint. Software |
$5,000 |
$5,000 |
$5,000 |
$0 |
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| To: |
1001-1310-001-460105 |
Minor Apparatus & Tools |
$6,000 |
$4,825 |
$42 |
$4,867 |
| |
1001-1310-001-464010 |
Dues & Memberships |
$450 |
$175 |
$25 |
$200 |
Issue: The Purchasing Department needs to purchase security equipment to better secure the warehouse at the department. The Purchasing Department also needs to pay for an annual membership to the Texas State Comptroller to be able to participate with the State of Texas Cooperative Purchasing Program (CO-OP).
Solution: Transfer of funds to Minor Apparatus and Tools and Dues and Memberships accounts to cover costs.
Result: Proposed budgeted funds will ensure there is a budget availability for the pending needed purchases. |
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b. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code; Section 263.152 (Disposition) and authorizing the Purchasing Agent to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through a and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. |
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c. |
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Discussion and possible action to approve payment for memberships of non-profit state associations as required by Local Government Code Section 89.002 for Constable Precinct 1 (23 memberships) and Constable Precinct 2 (6 memberships) in the total amount of $1,160 to the Texas Narcotic Officers Association. This annual membership fee will be added to the membership master list. [Requested by Constable Rudy Rodriguez, Account #1001-3150-001-464010 (Dues and Memberships), Constable Mike Villarreal (Dues and Memberships) Account #1001-3180-001-464010]
Issue: Local Government Code §89.002 requires that the Commissioners Court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:
(1) a majority of the court votes to approve membership in the association;
(2) the association exists for the betterment of county government and the benefit of all county officials;
(3) the association is not affiliated with a labor organization;
(4) neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature; and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.
Solution: Obtain court approval as required.
Result: Invoices for associations approved by the Court will be processed for payment.
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19. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfers) within the General fund:
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-3010-001-414060 |
Sick Leave Buy Back |
$101,795 |
$9,547 |
$9,547 |
-0- |
| |
1001-3010-001-413000-010 |
Overtime |
$35,000 |
$11,455 |
$24,950 |
$13,495 |
| |
1001-1130-001-431007-005 |
Operational Reserve Payroll |
-0- |
$30,261 |
$324,870 |
$294,609 |
| |
1001-4080-001-413000-010 |
Nurse Overtime |
$75,000 |
$7,500 |
$23,114 |
$15,614 |
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|
Total |
|
$58,763 |
|
|
| To: |
1001-3030-001-414060 |
Sick Leave Buy Back |
$8,493 |
$926 |
-$926 |
-0- |
| |
1001-3030-001-414030 |
Educational Incentive |
$1,200 |
$1,673 |
-$520 |
$1,153 |
| |
1001-3050-001-414060 |
Sick Leave Buy Back |
$3,920 |
$347 |
-$347 |
-0- |
| |
1001-3070-001-404060 |
Sick Leave Buy Back |
$6,882 |
$2,795 |
-$2,795 |
-0- |
| |
1001-3190-001-410030-010 |
Incentive Pay CPO |
$1,500 |
$1,087 |
-$47.53 |
$1,039.47 |
| |
1001-3190-001-414060 |
Sick Leave Buy Back |
$10,000 |
$6,241 |
-$6,241 |
-0- |
| |
1001-4070-001-414060 |
Sick Leave Buy Back |
$132,581 |
$30,747 |
-$30,747 |
-0- |
| |
1001-3050-001-414000 |
Longevity |
$750 |
$860 |
-$424 |
$436 |
| |
1001-3010-001-414070 |
Retirement Buy Back |
-0- |
$13,652 |
-$13,652 |
-0- |
| |
1001-4070-001-413000 |
Overtime |
-0- |
$36 |
-$36 |
-0- |
| |
1001-3190-001-413000-010 |
Overtime |
-0- |
$399 |
-$399 |
-0- |
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|
Total |
|
$58,763 |
|
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Issue: Line item transfer to cover deficit on payroll accounts.
Solution: Transfer of money from within general fund account.
Result: Funds will be available for official use to meet needs of the office. |
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b. |
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Discussion and possible action to approve the following budget amendment (line item transfers) within the General fund:
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-4070-001-450001-020 |
Contract Services-Zapata |
$239,000 |
$112,000 |
$165,360 |
$53,360 |
| |
1001-4070-001-450001-035 |
Contract Service-Maverick |
$257,000 |
$137,000 |
$187,216 |
$50,216 |
| |
1001-3010-001-460140 |
Firearms & Ammo |
$75,000 |
$20,000 |
$32,123 |
$12,123 |
| |
1001-4070-001-441305-005 |
Water Utilities |
$190,000 |
$33,248 |
$172,631 |
$139,383 |
| |
|
Total |
|
$302,248 |
|
|
| To: |
1001-3010-001-454000 |
Advertising |
-0- |
$20,000 |
-0- |
$20,000 |
| |
1001-3010-001-460105 |
Minor Tools |
$25,000 |
$127,250 |
$112 |
$127,362 |
| |
1001-4070-001-460105 |
Minor Tools |
$15,000 |
$49,145 |
$7,181.20 |
$56,326.20 |
| |
1001-3010-001-443000-110 |
Repair Maint. Software |
$15,000 |
$8,153 |
$3,633 |
$11,786 |
| |
1001-3010-001-462605 |
Fuel & Lubricants |
$250,000 |
$20,000 |
$117,182 |
$137,182 |
| |
1001-4090-001-463005 |
Groceries |
$825,000 |
$52,000 |
$129,400 |
$219,400 |
| |
1001-3010-001-443000-075 |
Repair Maint. Vehicle |
$200,000 |
$13,700 |
$43,000 |
$56,700 |
| |
1001-4070-001-450001 |
Contract Service |
-0- |
$12,000 |
-$12,000 |
-0- |
| |
|
Total |
|
$302,248 |
|
|
Issue: Line item transfer to cover future expenditures. These include needed food items for the jail under Groceries. The advertising will provide for new crime prevention/suppression activities and possible revenues. The fuel and lubricants are estimated to be needed so that there is sufficient funds for the rest of the fiscal year.
Solution: Transfer of money.
Result: Funds will be available for official use to meet needs of the office. |
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20. |
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Honorable Hector Liendo, Justice of the Peace Pct. 1 Pl. 1 |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfers) within the General fund:
| |
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
1001-2140-001-458000 |
Adm. Travel |
$3,000 |
$1,000 |
$2,437.78 |
$1,437.78 |
| |
1001-2140-001-464005 |
Books & Subs. |
$1,300 |
$1,300 |
$1,300.00 |
$0.00 |
| |
|
|
|
$2,300 |
|
|
| To: |
1001-2140-001-443000-035 |
Repairs & Maint. Equip. |
$538 |
$300 |
$0.00 |
$300.00 |
| |
1001-2140-001-456005 |
Postage |
$1,000 |
$400 |
$374.91 |
$774.91 |
| |
1001-2140-001-461000 |
Materials & Supplies |
$5,000 |
$1,600 |
$272.48 |
$1,872.48 |
| |
|
|
|
$2,300 |
|
|
Issue: Additional funds are needed in the accounts to cover expenses for the remainder of the current fiscal year.
Solution: Approve line item transfer request.
Result: Ensure available funds for the remainder of the current fiscal year. |
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REGULAR AGENDA
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| Economic Development |
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21. |
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Discussion and possible action to approve the acceptance of an award for a FY 2017 Operation Stonegarden (OPSG) grant in the amount of $2,096,186 as prepared and submitted by the Webb County Sheriff's Office to the Office of the Governor Homeland Security Grants Division (HSGD) for overtime, 1 part-time/backfill deputy constable, applicable fringe benefits, mileage, and operational costs related to homeland security border operations for the Sheriff's Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, and Constable Pct. 4; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require any type of match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014).
Solution: Grant award: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to confront well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies.
Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions. |
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22. |
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Discussion and possible action to approve a budget amendment to the Webb County Economic Development - WB Housing Finance Account by creating an expenditure budget with expenditure accounts for the Webb County Community Action Agency - Self-Help Center Housing Rehabilitation Program and the Housing Reconstruction Program. [Fund #2016]
Revenue:
| Account Number |
Account Name |
Amount |
| 2016-259700 |
Fund Balance |
$129,820.31 |
Expenditure:
| Account Number |
Account Name |
Amount |
| To be determined |
Self-Help Center Housing Rehabilitation |
$29,820.31 |
| To be determined |
Self-Help Center Housing Reconstruction |
$100,000.00 |
Issue: The Webb County Community Action Agency--Self-Help Center Program (CAA-SHC) is required to rehabilitate three (3) colonia housing units @ $40,000 per unit and reconstruct nine (9) colonia housing units @ $50,000 per unit. The Texas Department of Housing and Community Affairs- Office of Colonia Initiatives (TDHCA-OCI) has imposed mid-contract more stringent building codes and significant lending requirements that have adversely effected that overall per unit housing budgets. The CAA-SHC will not be able to meet the contract requirements without leveraging from other non-federal sources.
Solution: The Economic Development Department will assist the Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) by leveraging funds from the dissolved Webb County Housing Finance Corporation (WCHFC) to supplement the housing rehabilitation and housing reconstruction per unit budgets by an average of $10,820 per unit.
Result: The Webb County Community Action Agency- Self-Help Center Program (CAA-SHC) will complete the housing activities in accordance with the Performance Statement for the Self-Help Center Program- TDHCA Contract Number 7216013. |
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| Auditor |
| |
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23. |
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|
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Discussion and possible action to accept the Audited Financial Statements for Webb County for Fiscal Year ended September 30, 2017 by Pattillo, Brown & Hill, L.L.P. [Requested by the Audit Committee] |
| |
| Purchasing |
| |
|
24. |
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|
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Status report on the Fair Market Appraisal Report for property located on 1002 Farragut Street (Former HEB Grocery Store). This property location was submitted by sole proposer Northwind Development, LTD related to Request for Proposal No. 2018-001 “Webb County Building Purchase” and Discussion and possible action to authorize staff to take any necessary action as directed by Commissioners Court. [Requested by Joe Lopez III, Purchasing Agent]
Issue: Commissioners Court instructed the Purchasing Agent to secure a Fair Market Appraisal on property submitted by sole proposer to get an independent appraised value of proposed property.
Solution: Consider authorizing staff to negotiate with sole proposer on purchase offer price, or instruct Staff to secure a building assessment report to identify other associated costs with condition of Building, or not accept sole proposal and provide new instructions to staff.
Result: Finalize direction of RFP and provide Staff with instructions as approved by Commissioners Court. |
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25. |
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|
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Discussion and possible action to clarify the motion made on December 21, 2017, item 13 and instruct the Purchasing Agent to finalize the law enforcement equipment quotes for the eighteen (18) Chevrolet Tahoe’s that were approved through the existing leasing program with Enterprise. The Purchasing Agent is requesting for Court to clarify if the units were to be distributed evenly for each Constable or if the Court wishes to distribute leased units based on mileage or other factors.
Issue: Commissioners Court approved on December 21, 2017 to add an additional thirty-three (33) vehicles to the existing leasing program with Enterprise. Out of the thirty-three (33) vehicles, ten (10) are assigned to the Webb County Sheriff’s Office and eight (8) are assigned to the Webb County Constables. No discussion took place on how the eight (8) units will be distributed to the Constables.
Solution: Provide direction to the Purchasing Agent by clarifying the motion passed on December 21, 2017.
Result: Clarify distribution of the eight (8) leased units to Constables and instruct the Purchasing Agent to finalize the price quotations for the law enforcement equipment. |
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| Risk Management |
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26. |
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Discussion and possible action to allocate funds to install traffic spikes in the 1st Floor Administration Building Parking Garage not to exceed $5,000. [Recommended by Safety Committee]
Issue: There have been multiple close calls due to visitors and county employees exiting the garage via the entrance rather than through the designated exit.
Solution: Install traffic spikes in the designated entrance to prevent it from being used as an exit and from people driving in the opposite direction.
Result: Prevent car accidents. |
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27. |
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Discussion and possible action to approve an update to the Safety Manual to require that all county buildings have Fire and Security Alarm Monitoring, with the exception of grant-funded programs that follow state or federal requirements. [Recommended by Safety Committee]
Issue: It has been noted that some buildings have Fire Alarm but not Security Alarm monitoring.
Solution: Make it mandatory through policy for all county owned buildings to have fire and security alarm monitoring along with an annual fire inspection.
Result: Reduce county's liability and loss during a fire incident or security breach. |
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28. |
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Discussion and possible action to select a vendor and authorize Risk Management to pay for the repair to Unit Number 1435 assigned to Webb County Constable Office, Precinct 1, authorizing the County Judge to sign any relevant documents; and any other matters incident thereto.
Issue: Said vehicle was involved in a collision and is in need of repair.
Solution: Select one vendor from the three that submitted quotes to perform the repairs.
Result: Vehicle will be repaired and ready for use. |
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| Water Utilities |
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29. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the Water Utilities fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
| From: |
7220-7080-001-474501 |
Construction In Progress |
$1,964,204.13 |
$73,500 |
$1,563,855.13 |
$1,490,355.13 |
| To: |
7220-7080-001-432001 |
Professional Services |
$133,796.00 |
$73,500 |
$10,140.75 |
$83,640.75 |
Issue: Funding needed for allocation of Sampling and Date Informational Management Software and GIS Mapping Engineering and Survey.
Solution: Transfer funds from Construction in Progress under same fund.
Result: Issue funding Purchase Order for projects. |
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30. |
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Discussion and possible action to authorize the Purchasing Agent to solicit request for proposals for the acquisition of automatic reading water meters described as Automated Meter Infrastructure (AMI) for the Utilities Department. The equipment includes the meter, cellular registers, communication software, and customer access applications. This new technology will provide for more accurate consumption reading, customer feedback portal via an application for monitoring real-time consumption and leak information; and security technology to identify water theft, meter tampering, and prohibited access of meters. The project is estimated to cost $450,000 for replacement of all current metering and is to be funded by 2016 Bond proceeds under 7220-7280-001-474501.
Issue: Currently the Utilities Department utilizes existing maintenance workers and operators to provide the manual reading of all 1900 meters within the communities of Rio Bravo and El Cenizo. This operation requires up to 432 man hours to complete the process of reading meters, keypunching results, and re-reading meters with errors. In addition, hazardous conditions exist out in the field with our personnel that leads to an injury involving dog bites, insect bites, and physical injury due to holes in the ground. We also have a significant level of water loss and therefore revenue loss associated with meter tampering and illegal connections to our system.
Solution: The newest technology in remote meter reading involves cellular service meters that can provide immediate results of consumption, water leaks, illegal water consumption, and provide feedback to the customer of exactly when and how much water is used by the hour for moderating their water use.
Result: Automated water consumption directly inputs into the accounting system limited to read and keypunch errors, providing for a safer process for employees and accurate confidence of metered consumption with our customers. |
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31. |
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Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Proposals for a web based sampling information management software program for the water and wastewater system to enhance the collection of data needed for reporting purposes and for compliance with State regulatory agencies. [Account #7220-7280-001-432001 and #7220-7270-001-432001, 2016 Bond Account, Professional Service Water and Wastewater]
Issue: The Water and Wastewater System produces approximately 55 samples in one day that is required to prove its compliance with State requirements. As recommended by prior system evaluation it is now necessary to compile, evaluate, record, and provide to our regulator for consistency in our compliance methods. Currently, our water system maintenance its compliance through manual storage of all records; however, we would like to modernize this effort with a system that can manage the information and provide trends analysis for future improvements and compliance.
Solution: Contracting for the services of this informational software tool will provide us with not only the ability to easily comply with the entire requirement stipulations, but also make this information available immediately as needed for everyday operational decision.
Result: More reactive to sampling and monitoring data for better means of operation. |
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32. |
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Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo water distribution system in order to provide GPS field surveys of all locatable valves and fire hydrants to update both water system maps in to GIS format for County mapping records. [Account #7220-7280-001-432001, 2016 Bond Series, Professional Services]
Issue: Existing previous contract awarded for completion of a hydraulic model for identification of improvements needed to place elevated storage tank back into service as required under administrative order with TCEQ. This project is complete but has exposed additional design improvements needed for compliance. Obtaining grid coordinates for the water infrastructure was left out for later consideration to address current violation. We would like to now complete the GIS surveying to assure our mapping system is accurate under County database configurations.
Solution: Obtain engineering qualifications for providing the necessary engineering services.
Result: Accurate GIS map and hydraulic database for current operation and future improvements. |
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33. |
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Discussion with possible action to authorize the Purchasing Agent to solicit Requests for Qualifications for engineering and surveying services for Rio Bravo and El Cenizo wastewater collection system in order to provide a GIS map of the system and inventory the known infrastructure [Account #7220-7270-001-432001; 2016 Bond Series, Wastewater Professional Services]
Issue: Currently staff only has operation identified hand written flow maps of the wastewater collection system that does not provide the necessary information regarding collection main flow patterns and capacities to identify the improvement needs.
Solution: Conduct manhole and clean out investigations of approximately 300 manhole/clean outs and measure all elements of the infrastructure for further evaluation and GIS coordinate based mapping.
Result: Accurate mapping for future utilization in operation, maintenance, and infrastructure improvements.
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34. |
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Discussion and possible action to ratify the emergency authorization of services to Square E Engineering in the amount of $17,520.00 for response, troubleshooting, temporary service, electrical panel expedited order and installation of a 400 amp panelboard to match existing including wiring and testing. [Account #7200-7280-001-44300-035 (Repairs and Maint. of Equipment)]
Issue: Loss of power at our critical lift station that provides temporary storage of raw sewage before it is pumped to the plant for treatment was identified. Upon response by contractor it was identified that the complete panel was destroyed through some type of short or surcharge. As we identified through the troubleshooting of the contractor that a new panel would be necessary, the contractor was instructed to order on an expedited basis the manufacture and shipment of the panel for our operation. The pumping of raw sewage was temporarily continued through bypass of conventional power with generator service to prevent the possible discharge of 180,000 gallons per day. This would have instituted potential response from TCEQ and EPA regarding mediation penalty.
Solution: The panel was received and installed on May 16th, 2018 providing for conventional power service with our diesel backup generator placed back on stand by.
Resolution: An evaluation with the assistance of AEP will commence to identify the reason for the incident and how it can be prevented in the future. |
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| Commissioners Court Administrator |
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35. |
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Discussion and possible action to accept the Letter of Intent sent by Joe Villarreal, in his capacity as a representative of the L.I.F.E. board, and received by County Judge, Tano E. Tijerina, on May 16, 2018, and to authorize legal counsel to engage in negotiations with the members of L.I.F.E board regarding future use of the property presently referred to as LIFE Downs. |
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36. |
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Discussion and possible action to set a special meeting to be held on June 7, 2018 at Texas A&M International University, Zaffirini Success Center, Room 101 at 5 O’clock P.M. to hold a workshop and to discuss the design and development of the future Webb County fairgrounds with interested community members and the representatives of Naismith Engineering. |
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| Honorable John C. Galo, Webb County Commissioner Pct. 3 |
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37. |
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Discussion and possible action to appoint Dr. Rodney Rodriguez to the Webb County Community Action Agency Advisory Board as Representative for Commissioner, Precinct 3. |
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