PUBLIC NOTICE
COMMISSIONERS COURT MEETING
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
SEPTEMBER 9, 2019
9:00 a.m.







 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
 
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
 
2. Pledge of Allegiance/Invocation
 
3. Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.
 
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
 
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
 
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda.  It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion.  Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

 
CONSENT ITEMS
 
5. Honorable Rebecca Palomo, 341st District Court Judge
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2030-001-456005 Postage & Courier Service $1,645 $744.96 $1,004.96 $260.00
  1001-2030-001-464005 Books & Subscriptions $850 $200.00 $200.00 $0
             
To: 1001-2030-001-443000-035 Repairs & Maintenance $4,250 $944.96 $2.00 $946.96

Issue: Accounts need funds to pay current and future invoices to end the year.

Solution: Transfer of funds will pay end of the year invoices.

Result: Current and future invoices will be paid.
 
             
6. Auditor
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Federal Forfeiture Funds. [Requested by County Attorney]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2172-2270-001-470000 Capital Outlay $120,000 $6,000 $120,000 $114,000
To: 2172-2270-001-460140 Fire arms and Ammunition $0 $6,000 $0 $6,000

Issue: Line item transfer is needed to cover future expenditures and to avoid deficit on account.

Solution: Transfer of funds are needed from another account.

Result: Funds will be available for official use to meet needs of the office.
 
b.   Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Isidro "Chilo" Alaniz, District Attorney]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2739-2260-001-410000 Payroll Cost $384,775 $5,200 $27,911 $22,711
             
To: 2739-2260-001-421000 Health & Life Insurance $35,093 $5,000 $-$3,007 $1,993
To: 2739-2260-001-426000 Worker Compensation $1,584 $200 $-$61 $139
        $5,200    

Issue: Additional funds are needed in the Health Insurance and Worker Compensation accounts to cover the deficit.

Solution: Create a line item transfer.

Result: The line item transfer will eliminate the deficit.
 
c.   Discussion and possible action to approve, by order, a budget amendment of $39,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]




 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2162-259700 $39,000
       
To: Overtime 2162-2260-001-413000 $30,567
  FICA County Share 2162-2260-001-422000 $2,312
  Retirement County Share 2162-2260-001-423000 $3,627
  Unemployment Tax 2162-2260-001-425000 $1,587
  Worker Compensation 2162-2260-001-426000 $907

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current budget to be utilized for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines.
 
d.   Discussion and possible action to approve, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,270; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
 
  Account Name Account Number Amount
From: Fund Balance Unreserved Undesignated 2160-259700 $10,270
       
To: Payroll Cost 2160-2260-001-410000 $1,500
  Part Time 2160-2260-001-412000 $2,800
  FICA County Share 2160-2260-001-422000 $2,426
  Retirement County Share 2160-2260-001-423000 $3,134
  Unemployment Tax 2160-2260-001-425000 $200
  Worker Compensation 2160-2260-001-426000 $210

Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.
 
e.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Martin Cuellar, Sheriff]
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 2151-259700 Fund Balance $n/a $67,915.00 $n/a $67,915.00
To: 2151-3010-001-470000 Capital Outlay $0.00 $67,915.00 $0.00 $67,915.00

Issue: Transfer of funds is needed to cover new Law Enforcement Vehicle.

Solution: Monies will be available to purchase new vehicle.

Result: Purchase order can be issued.
 
7.

Building Maintenance
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1100-001-460028 Janitorial Supply $38,300 $5,079.34 $7,663.68 $2,584.34
To: 1001-1100-001-460105 Minor Tools & apparatus $15,300 $5,079.34 $1,853.95 $6,933.29

Issue: Not enough funds to cover the cost of the equipment needed.

Solution: Transfer funding from other accounts to pay for the equipment that is needed.

Result: Monies transferred to account that is short in funding to cover the cost of the equipment needed.
 
b.   Discussion and possible action to ratify the following budget amendment (line item transfer) within the Parks & Grounds Funds:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-6050-001-470000 Capital Outlay $75,000 $6,000 $69,000.00 $27,500.00
To: 1001-6050-001-460105 Minor Tools & Apparatus $10,250 $6,000 $779.82 $6,779.82

Issue: Purchase of a ST37X trencher will expedite landscaping jobs as needed for instance the digging system and installation of drainage pipe lines and other trenching tasks throughout Webb County.

Solution: The approval and acceptance of this ST37X trencher will allow Parks and Grounds to expedite landscaping projects for Webb County.

Result: The purchase of the ST37X trencher will help reduce the hours our workers spend on digging.
 
8. Casa Blanca Golf Course
 
a.   Discussion and possible action to ratify the following budget amendment (line item transfers) within the Golf Course Fund 7100:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7100-6100-001-461000 Materials & Supplies (Range) $11,641 $2,510.05 $4,748 $3,248
             
To: 7100-6120-001-463005-020 Groceries Restaurant Supplies $8,467 $1,500 $628.86 $2,128.86
  7100-6080-001-460105 Minor Tools & Apparatus $3,821.48 $1,000 $232.02 $1,232.02
  7100-6080-001-456305 Uniforms $500 $10.05 $15.50 $25.55
        $2,510.05    

Issue: Funding is needed in Groceries Restaurant Supplies to finish up the fiscal year.  In need of a pallet jack and box blade in Maintenance. Minor deficiency in Uniforms account.  All of the above can be funded with a surplus in the Range Materials & Supplies account.

Solution: Transfer as requested above.

Result: There will be sufficient funds in all budget line items to pay requested items.
 
9. Civil Legal Division
 
a.   Discussion and possible action to enter into a twelve (36) month (September 1, 2019 through August 31, 2022) Professional Services Agreement between Dr. Amando Garza and Webb County for the Head Start/Early Head Start Program for medical health services for the Head Start/Early Head Start population at a cost pursuant to the fee schedule included within the agreement and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #2357-5200-531-432083, 2331-5200-531-432083, and 2367-5200-531-432083 (Medical-Dental)]
 
b.   Discussion and possible action to enter into a twelve (36) month (September 1, 2019 through August 31, 2022) Professional Services Agreement between Dr. Ruben D. Bocanegra and Webb County for the Head Start/Early Head Start Program for medical health services for the Head Start/Early Head Start population at a cost pursuant to the fee schedule included within the agreement and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #2357-5200-531-432083, 2331-5200-531-432083, and 2367-5200-531-432083 (Medical-Dental)]
 
c.   Discussion and possible action to enter into a twelve (36) month (September 1, 2019 through August 31, 2022) Professional Services Agreement between Dr. Avelino Alvarez and Webb County for the Head Start/Early Head Start Program for medical health services for the Head Start/Early Head Start population at a cost pursuant to the fee schedule included within the agreement and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #2357-5200-531-432083, 2331-5200-531-432083, and 2367-5200-531-432083 (Medical-Dental)]
 
d.   Discussion and possible action to enter into a twelve (36) month (September 1, 2019 through August 31, 2022) Professional Services Agreement between Rachel C. Vurbeff, PNP and Webb County for the Head Start/Early Head Start Program for medical health services for the Head Start/Early Head Start population at a cost pursuant to the fee schedule included within the agreement and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #2357-5200-531-432083, 2331-5200-531-432083, and 2367-5200-531-432083 (Medical-Dental)]
 
e.   Discussion and possible action to enter into a twelve (36) month (October 1, 2019 through September 30, 2022) Professional Services Agreement between Ana Maria Pena, Registered Dietitian and Webb County for the Head Start/Early Head Start Program for nutrition consulting services for the Head Start/Early Head Start population at a cost pursuant to the fee schedule (Exhibit A) and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Accounts #2357-5230-531-432068, 2367-5230-531-432068, and 2361-5200-531-432068 (Consultant’s Training)]
 
f.   Discussion and possible action to approve a minor boundary modification application for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by M.E. Properties, LLC./Eduardo E. Lozano & Co., d/b/a EELCO Supply Chain Solutions, and the City of Laredo by adding Lot 3A, Block 4, El Portal Industrial Park, City of Laredo, Webb County, Texas and commonly known as 8411 Whitepoint Rd., Laredo, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by City of Laredo]
 
g.   Discussion and possible action to authorize the purchase of commercial advertisement with Gray Television Group, Inc., (KGNS-NBC Laredo) by the Webb County District Attorney’s Office, for the “Make the Right Call” campaign. The campaign discourages drinking and driving in Webb County. There will be One Hundred Four (104) spots, starting September, 2019 through December, 2019, for a total cost of Seventeen Thousand Five Hundred Dollars ($17,500.00) and any other matters incident thereto. [Requested by Isidro R. Alaniz, Webb County District Attorney; Federal Forfeiture Funds Account #2162-2260-001-457006 and State Forfeiture Funds Account #2160-2260-001-457006]
 
h.   Discussion and possible action to authorize the Purchasing Agent to issue a Request for Qualifications for an architect to prepare plans, specifications and estimates (which includes any state requirements) for the remodeling/ reconstruction of a portion of the building located at 1300 Chicago (being Block 1028 Western Division, old juvenile detention center) for use as a detox facility and further directing the posting of the RFQ for a minimum of 21 days and authorizing the scoring of the responses to the RFQ by a joint County/City scoring committee and any other matters incident thereto.
 
10. Commissioners Court Administrator
 
a.   Discussion and possible action to ratify the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1010-001-458000 Administrative Travel $3,000 $211.90 $211.90 $0
  1001-1010-001-461000 Materials & Supplies $6,000 $87.00 $2,368.50 $2,281.50
        $298.90    
To: 1001-1010-001-456205 Training & Education $2,000 $298.90 $60.90 $365.86

Issue: Last minute travel for training and education of judicial collections staff was scheduled and funds necessary were insufficient. 

Solution: Approve line item transfer for registration fees and travel expenses.

Result: Funds necessary for travel expenditures.
 
             
11. Community Action Agency
 
a.   Discussion and possible action to enter into a Memorandum of Understanding that will allow Community Action Corporation of South Texas (CACOST) to assist Webb County Community Action Agency with Weatherization Assistance Program assistance to qualifying Webb County residents and program outcomes at no cost to the Webb County and any matters incident thereto; authorizing the County Judge to sign all relevant documents.
 
12. Honorable Rudy Rodriguez, Constable Pct. 1
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3150-001-460140 Fire Arms & Ammunition $5,000 $600 $616 $16
  1001-3150-001-443000-075 Repairs & Maint. Vehicles $30,000 $3,077 $6,077 $3,000
  1001-3150-001-464005 Books & Subscriptions $1,275 $900 $2,562 $1,662
  1001-3150-001-464010 Dues & Memberships $1,500 $1,465 $1,465 $0
        $6.042    
To: 1001-3150-001-461000 Materials & Supplies $7,000 $5,692 $202 $5,894
  1001-3150-001-443000-035 Repairs & Maint. Equip. $425 $300 $26 $326
  1001-3150-001-456005 Postage & Courier Service $100 $50 ($22) $28
        $6,042    

Issue: Transfer is needed to be able to proceed with pending purchases of materials, supplies, repairs and maintenance. Additionally, there is a shortfall for postage and courier services. Transfers will ensure department can effectively operate throughout the remainder of the fiscal year.

Solution: Transfer of funds.

Result: Addressed deficit and balanced line items.
 
b.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-1370-001-443000-035 Repairs & Maint. Equip. $500 $500 $500 $0
  1001-1370-001-456005 Postage & Courier Service $500 $500 $500 $0
  1001-1370-001-464005 Books & Subscriptions $500 $500 $500 $0
  1001-1370-001-46010 Dues & Memberships $500 $500 $500 $0
             
To: 1001-1370-001-461000 Materials & Supplies $2,000 $2,000 $1,020 $3,020

Issue: Funding is needed to purchase supplies and material for the Environmental and Gaming Division.

Solution: Transfer of funds.

Result: Balanced line items.
 
13. Honorable Adrian Cortez, Constable Pct. 3
 
a.   Discussion and possible action to ratify the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3160-001-462605 Fuel & Lubricants $40,000 $8,449 $10,649.35 $2,200,.35
To: 1001-3160-001-456205 Training & Education $5,000 $8,449 $3,460.80 $11,839.80

Issue: Constable Pct. 3 does not have enough funding for mandated training to obtain license to operate drone under the FAA rules and regulations.

Solution: Approval to transfer funds to Training and Education budget will ensure department has the necessary funding to have deputy attend training.

Result: By Deputy attending training department will be in compliance with the FAA rules and regulations when operating drone.
 
14. Honorable Marco Montemayor, County Attorney
 
a.   Discussion and possible action to ratify, the following budget amendment (line item transfer) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2270-001-464010 Dues & Membership $3,425 $400 $1,412 $1,012
To: 1001-2270-001-432001 Professional Services $3,000 $400 $1,150 $1,550

Issue: Ratify of line item transfer is needed to cover expenditures.

Solution: Ratify of line item transfer in the amount of $400.00 is needed to cover expenditures.

Result: Line item will properly fund account for the remainder of the fiscal year.
 
15. Honorable Hugo Martinez, County Court at Law 1 Judge
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2060-001-451160 Detention Hearings  $3,000 $1,100 $1,700 $600
  1001-2060-001-45800 Administrative Travel  $10,000 $1,300 $2,440 $1,140
        $2,400    
To:  1001-2250-001-451003-025 Court Interpreter/Reporter  $4,250 $2,400 $50 $2,450

Issue: There are pending and future invoices to be paid in the amount of $2,400.00.

Solution: Transfer money in order to avoid further delay of invoices. 

Result: Pending and Future invoices will be paid in a timely manner.
 
16. Honorable Isidro Alaniz, District Attorney
 
a.   Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General Fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2260-001-432001 Professional Services $10,500 $216 $216 $-0-
  1001-2260-001-456005 Postage & Courier Services $1,500 $763 $863 $100
  1001-2260-001-458000 Administrative Travel $13,000 $185 $185 $-0-
  1001-2260-001-464010 Dues & Memberships $10,000 $996 $996 $-0-
        $2,160    
To: 1001-2260-001-461000 Materials & Supplies $25,000 $360 $649 $1,009
  1001-2260-001-464010 Books & Subscriptions $15,000 $1,800 $91 $1,891
        $2,160    

Issue: Additional funds are needed in the Materials & Supplies and the Books and Subscription accounts to cover projected expenditures.

Solution: Create a line item transfer.

Result: The line items will have sufficient funds to cover the projected expenditures.
 
17. Economic Development
 
a.   Discussion and possible action to authorize the acceptance of a Victim Coordinator and Liaison Grant (VCLG) award in the amount of $42,000 from the Office of the Texas Attorney General (OAG) as developed, coordinated, written, and submitted by the Webb County Sheriff’s Office for the salary and fringe benefits of a crime victim advocate as well as to post and fill the grant-funded position of a Crime Victim Advocate at the pay rate set by the general order, subject to the availability of funds and any applicable civil service guidelines; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require a match; and, thus, there will be no impact to the general fund.   All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff; Grant Account #2713]

Issue:  Victims of violent crime suffer significant financial duress, emotional trauma, and physical injuries. While the State of Texas has set up a system to compensate these victims for their expenses and financial losses due to death, disabling injuries, and emotional trauma utilizing collected court costs from convicted offenders, the victims often must navigate the complex state compensation system and extensively document their benefit eligibility while still under emotional and physical distress.

Solution:  The Webb County Sheriff’s Office grant funded Crime Victim Advocate will offer critical support, facilitate/expedite filling out detailed paperwork, provide needed guidance through the bureaucratic process, and deliver outreach/education to the local community.

Result:  Victims of violent crime in Webb County, including victims from special populations, such as children, youth, rural, colonia, monolingual, and elderly populations, will be provided with direct victim services, training, and outreach/education.
 
b.   Discussion and possible action to accept a donation check from the Direct Energy/CPL Retail Energy/WTU Retail Energy Neighbor to Neighbor Program in the amount of $1,250.00. Webb County Community Action Agency will utilize these funds to assist qualified Direct Energy clients. Authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Community Action Agency; Account #2924-5170-521-441210]
 
Account No. Account Name Budget amendment
2924-5170-521-441210 Utilities $1,125.00
2924-5170-521-431002 Administrative Expense $125.00
2924-5170-357420 Other Revenue $1,250.00

Issue: Webb County  CAA received a check from Direct Energy/CPL Retail Energy WTU Retail Energy Neighbor to Neighbor Program in the amount of $1,125.00.

Solution: Webb County CAA will utilize these funds to assist qualified Direct Energy clients.

Result: The clients will be assisted to pay their utility bills  from this donation company.
 
c.   Discussion and possible action to accept Amendment No.2 for the Comprehensive Energy Assistance Program (CEAP) Contract #58190003003  from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2019, in the amount of ($1,783,738.00) ONE MILLION SEVEN HUNDRED EIGHTY-THREE THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS  and authorizing the County Judge to sign all relevant documents. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. [Grant account #2362-5150-3303000]

Issue:  There exists a need for the acquisition of additional grant funding that provides direct client services to eligible elderly, disabled and low-income residents of Webb County.

Solution: To accept Amendment #2 which awards an additional $41,108.00 in grant funding (a budget increase from $1,742,630.00 to $1,783,738.00 for the Comprehensive Energy Assistance Program (CEAP) funded by the Texas Department of Housing and Community Affairs (TDHCA) for the program year 2019.

Result: These funds are intended to assist qualifying clients with their home energy expenses.
 
d.   Discussion and possible action to continue paying the salary and fringe benefits of the grant funded Truancy Juvenile Case Manager until grant award notification from the Office of the Governor Criminal Justice Division; and any other matters incident thereto. This grant requires no cash match; and, thus, is at no cost to the county. All personnel cost will be reimbursed with grant funds. [Requested by Judge Jose R. Salinas, Justice of Peace, Pct. 4; Grant Account #2734]
 
Issue:  Juvenile truancy is a nationwide problem that negatively affects not only the truant youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, truant youth are also a great risk for juvenile delinquency and entry into the juvenile justice system. These youth who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
 
Solution:  Authorization by the court to continue to pay the salary and fringe benefits of the truancy case manager so that she may continue to provide needed prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
 
Result:  The Office of the Justice of the Peace, Precinct 4 will continue to provide constituents/citizens, families, and their at-risk youth with the needed case management services and diversion strategies to steer these at-risk juveniles from the juvenile and criminal justice system and keep the Laredo/Webb County community safer, help alleviate the overwhelmed juvenile/criminal justice system, and allow these youth to grow up to be more productive, successful citizens.
 
18. Honorable Oscar Liendo, Justice of the Peace Pct. 1 Pl. 2
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-2150-001-464010 Dues/Memberships $255 $145 $145.00 $0
  1001-2150-001-464005 Books/Subscriptions $170 $170 $170.00 $0
  1001-2150-001-460105 Tools/Apparatus $85 $85 $85.00 $0
        $400    
To: 1001-2150-001-458000 Administrative Travel $4,000 $400 $897.99 $1,297.99

Issue: Line-item transfer needed to reimburse employees that traveled to San Marcos for a conference on August 19, 2019.

Solution:  Line-item transfer will provide the reimbursement.

Result:  With the court's approval employees will be reimbursed.
 
19. Purchasing
 
a.   Discussion and possible action to ratify the payment of a membership for a non-profit state association as required by Local Government Code Section §89.002 for the County Court at Law #1 in the amount of Seventy Five ($75) Dollars to the Texas Association of Court Administrators regarding the annual membership dues. This annual membership fee will be added to the membership master list. [Requested by Judge Hugo Martinez, County Court At Law #1 Account #1001-2060-001-464010,(Dues and Memberships)]
 
Issue: Local Government Code Section §89.002 requires that the Commissioners Court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:
 
 (1)  a majority of the court votes to approve membership in the association;
 (2)  the association exists for the betterment of county government and the benefit of all county officials;
 (3)  the association is not affiliated with a labor organization;
 (4)  neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature;  and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.
 
Solution: Obtain court approval as required.
 
Result: Invoices for associations approved by the Court will be processed for payment.
 
b.   Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
 
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
 
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that may have some usefulness for the purpose it was intended. The Purchasing agent will attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that can't be sold through auction and/or competitive bids because its deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
 
c.   Discussion and possible action to award the following Annual Contracts:
  
Bid 2020-04 Annual Contract for Flexible Base – Emperor Services, Lomas Materials LLC, Martin Marietta, Torrecillas Ranch
 
Bid 2020-06 Annual Contract for Janitorial Supplies – Executive Office Supply, Ferguson Facilities Supply, Global Industrial, Gulf Coast Paper Co., Hillyard Texas, Interboro Packaging, NCH Corp., Patria Office Supply, Pyramid School Supply, TexChem Corporation
 
Bid 2020-13 Annual Contract for Processed Foods – Ben E. Keith, Labatt Food Service
 
Bid 2020-14 Annual Contract for Produce – Westside Produce, Ben E. Keith

Issue: The Annual Contracts listed above expired 09/30/2019.

Solution: The Purchasing Agent solicited for new contracts.

Result: Annual Contracts will provide stable, lowest available and cost efficient prices from responsible bidders for Webb County.
 
d.   Discussion and possible action to award the following Request for Qualifications: 

RFQ 2019-011 3 Year Contract for a Medical Doctor - Arturo Garza-Gongora, Laredo Examiners Inc.
RFQ 2019-012 3 Year Contract for a Dentist - Rolando Salazar DDS
RFQ 2019-017 3 Year Contract for an Optometrist - Flores Eye Care Clinic
RFQ 2019-018 3 Year Contract for Counseling Services - Brandi Velasco LMFT, PILLAR
RFQ 2019-019 3 Year Contract for a Registered Dietitian - Ana Maria Pena
RFQ 2019-020 3 Year Contract for Mental Health Care - PILLAR, Rollins York & Associates

For professional services to the Webb County Head Start, Youth Village, and Jail Inmate programs and to further authorize the Civil/Legal Department to negotiate the terms and conditions of agreements and all necessary fees.

Issue: The above mentioned contracts are set to expire on September 30, 2019.

Solution: The Purchasing Agent solicited for new contracts.

Result: Award the RFQs and avoid interruption to services required by County departments.
 
e.   Discussion with possible action to accept the ranking and award RFP 2019-009 “Substance Abuse Aftercare Treatment Services” to the highest ranking firm Yuri Avalos; and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional services agreement; and any other matters incident thereto. [Account #2775-4020-001-432091 (Therapy for Substance Abuse)]
 
Company Name Ranking
Yuri Avalos    1
PILLAR    2
Rollins, York & Associates    3

Issue: The current contract expired 8/31/2019.

Solution: Award RFP to highest ranking firm as recommended by the evaluation committee.

Result: Compliance of State Grant requirements.
 
20. Honorable Martin Cuellar, Sheriff
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 1001-3010-001-456005 Postage & Courier $8,000 $3,000 $4,171.96 $1,171.96
  1001-3010-001-464005 Books & Subscriptions $7,000 $2,931 $2,931 $0.00
  1001-3050-001-456205 Training Education $2,000 $2,000 $2,000 $0.00
  1001-4070-001-443000-110 Repair Maint. Software $15,000 $2,092 2,292 $200
  1001-4070-001-456205 Training & Education $10,000 $3,000 $6,020.33 $3,020.33
  1001-3010-001-456205 Training & Education $40,000 $4,430 $4,430.36 $0.36
        $21,453    
To: 1001-3010-001-443000-075 Repair Maint. Vehicles $210,000 $4,192 $469.41 $4,661.41
  1001-4070-001-441505 Trash Pickup $9,000 $5,400 $675 $6,075
  1001-4090-001-461000 Materials & Supplies $115,000 $2,500 $1,698.91 $4,198.91
  1001-4070-001-443000-020 Repair Maint Build $50,000 $7,861 $971.64 $8,832.64
  1001-4070-001-443000-035 Repair Maint. Equip. $45,000 $1,500 $0.35 $1,500.35
        $21,453    

Issue: Trash Pickup account has pending invoices to be paid. Add money to accounts for final request. Padding repairs for cell at Jail.

Solution: Invoices will be paid. Requisitions can be entered.

Result: Vendors will get paid. Padding can be repaired. PO's can be issued.
 
21. Water Utilities
 
a.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund:
 
  Acct. Number Acct. Name Adopted Request Current End Bal.
From: 7200-7050-001-456305 Uniforms $13,023 $2,000 $2,743.00 $743.00
  7200-7050-001-443000 Repair & Maint. Equip. $52,100 $15,000 $28,473.00 $13,473.00
  7200-7050-001-456205 Training & Education $25,000 $8,000 $8,489.00 $1,489.00
  7200-7050-001-461000 Materials & Supplies $32,000 $10,000 $17,573.00 $7,573.00
  7200-7080-001-443000-055 Repair & Sewer lines $13,500 $10,000 $10,665.00 $665.00
  7200-7080-001-443000-105 Repair & Maint. Water Lines $4,250 $3,000 $3,975.00 $975.00
  7200-7080-001-456205 Training & Education $4,500 $2,000 $2,053.00 $53.00
  7200-7080-001-432001-085 Professional Services & Lab Testing $15,800 $4,000 $5,597.00 $1,597.00
        $54,000    
To: 7200-7050-001-441205 Utilities $112,200 $35,000 $3,564.00 $38,564.00
  7200-7080-001-441205 Utilities $71,500 $19,000 $744.23 $19,744.23
        $54,000    

Issue:  We were notified by the Business Office of outstanding invoices from Prior FY 2017-2018 budget of equaling to approximately $50,000 combined from all three Utility Funds (7050,7060, and 7080). These invoices were then paid with current Budget FY2018-2019 funds creating a significant funding deficiency to cover to end of year.

Solution: Transfer Funds from remaining positive account balances.

Result: Continue electrical service for Water Utilities.
 
             
REGULAR AGENDA
 
Purchasing
 
22.   Discussion and possible action to approve upgrades to the intercom system for the Webb County Youth Village Detention Center in an amount not to exceed $355,447.00 from Johnson Controls to include new IP intercom stations, network switches, backup UPS, installation of all equipment, conduit and cabling with new CAT 6e wiring, project management and customer training in accordance with the Texas Local Government Code; Section 271.102 Cooperative Purchasing Program Participation, Source-well Contract No. 031517 SGL. [Account #1001-2450-001-470000; Capital Outlay Account]
 
Issue: Commissioners Court approved the appropriation of funds for the purpose of upgrading the existing intercom system at the Youth Village Detention Center.
 
Solution: Authorize the proposal submitted by Johnson Control under the Source-well contract.
 
Result: Finalize the Intercom System upgrades for the Youth Village Detention Center.
 
23.   Discussion and possible action to approve Change Order No. 2 in the amount of Five Thousand Nine Hundred Dollars ($5,900.00) to Davila Construction, Inc. to remove, relocate and install existing playground equipment for La Presa Community Park Project.  The change order will increase the current  contract sum from $118,170.00 to $124,070.00 and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [2010 Bond Series Account; 3045-6310-001-474501 (Construction in Progress)]
 
Issue: The projected splash pad project for the Rio Bravo Community Center will require park space and relocating the existing playground equipment to La Presa Community Park project which in turn will be beneficial to both projects. 
 
Solution: Approve change order number 2 to relocate county owned playground equipment to La Presa Community Park.
 
Result:  The additional playground equipment will enhance the quality of life for Webb County residents and will also provide the required space for the future splash pad projects at Rio Bravo Community Center property.
 
24.   Discussion and possible action to approve the lease of twenty-one (21) new vehicles to replace those leased vehicles which are expiring between September 30, 2019 through December 31, 2019 with Enterprise Fleet Management Solutions and further instructing the Purchasing Agent to exchange, remove and/or add new lease vehicles to the current lease program and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Multiple Operating Lease Accounts]
 
Issue: Out of the 125-leased vehicles, 21 expire between September 30th through December 31st of 2019. Some of the departments currently utilizing these leased units include Building Maintenance, Water Utilities, several community centers, and other departments such as planning and public defender.
 
Solution: Authorize the Purchasing Agent to order the renewals of all units expiring; discontinue the leasing of units after term expires, or a combination of both options to include the twenty-two recommended flips to secure better monthly rates.
 
Result: Replacing all units expiring will provide departments with newer units that will operate more efficiently and will decrease any required vehicle maintenance due to age and mileage of vehicle.
 
25.   Discussion and possible action to authorize the Purchasing Agent to securing pricing from Enterprise Fleet Management and order lease vehicles to replace County units exceeding 90,000 miles as directed by Commissioners Court and in accordance with the Texas Local Government Code; Section 271.102 Cooperative Purchasing Program Participation, Source-Well Contract No. 060618. [Multiple Operating Lease Accounts]

Issue: Commissioners Court requested to review all County units exceeding 90,000 miles.

Solution: Review all units meeting the mileage criteria and instruct the Purchasing Agent to secure pricing for the selected units authorized for replacement through the existing leasing program with Enterprise Fleet Management.

Result: Replace the number of authorized units exceeding 90,000 miles as directed by Commissioners Court.
 
Risk Management
 
26.   Status report and update from Webb County Risk Management Department regarding the county’s Employee Health Insurance (to include Third Party Administrative Services) with further discussion and possible action to finalize and approve a one-year extension with Aetna, the county’s current health insurance provider, effective January 1, 2020; and any other matters incident thereto, and authorizing the County Judge to sign all relevant documents.
 
             
Honorable Margie Ibarra, County Clerk
 
OPEN PUBLIC HEARING
 
27.   Public hearing to consider and discuss the Archival Plan for Fiscal Year 2019-2020 for funding of the automation project and records management and preservation services performed by the Webb County Clerk. This plan includes a Records Archive Fee of $10.00 pursuant to Texas Local Government Code Section 118.025, effective September 1, 2019. [Account #2003-2310]

CLOSE PUBLIC HEARING
 
28.   Discussion and possible action to approve the Archival Plan for Fiscal Year 2019-2020 for funding of the automation project and records management and preservation services performed by the Webb County Clerk. This plan includes a Records Archive Fee of $10.00 pursuant to Texas Local Government Code Section 118.025, effective September 1, 2019. [Account #2003-2310]
 
Honorable Esther Degollado, District Clerk
 
OPEN PUBLIC HEARING
 
29.   Public hearing pursuant to Texas Government Code 51.305 to consider and discuss and plan for the preservation and restoration of the District Court records archive pursuant to Texas Government Code Chapter 51, Subchapter D. The plan includes a provision to impose a Records Archive Fee $10.00 to preserve and restore district court records, effective September 1, 2019.

CLOSE PUBLIC HEARING
 
30.   Discussion and possible action to approve the Preservation and Restoration Records Archive Plan for the District Clerk of Webb County, including the imposition of a $10.00 fee for documents filed with the District Clerk, effective September 1, 2019, and any other matters incident thereto.
 
Honorable Rudy Rodriguez, Constable Pct. 1
 
31.   Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds:
 
  Acct. Number Acct. Name Request Current End Bal.
From: 1001-1130-001-431007-005 Payroll Reserve $40    
To: 2660-3150-001-413000 Overtime $40 $(-16) $24

Issue: The above line items have deficits due to unforeseen calculations by the grant.

Solution: Transfer of funds.

Result: Balanced accounts.
 
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
 
32.   Discussion and possible action to appoint Jose L. Gutierrez to the Community Action Agency Advisory Board as representative for Webb County Commissioner Precinct 1.
 
Closed Session/Executive Session
 
33.   Discussion and possible action to discuss settlement request/demand letter sent by Attorney for Bronze Ventures, LLC. d/b/a Bronze Builders, regarding construction work performed on three (3) Webb County Community Action Agency (C.A.A.) housing rehabilitation and reconstruction projects; and authorizing the Webb County Judge to sign any relevant documents and any other matters incident thereto. [Executive Session is requested pursuant to the Texas Government Code, Title 5, Subchapter D, Section 551.071 (1) (A) & (B) Consultation with attorney regarding contemplated litigation and/or settlement offer]
 
Presentations
 
34. Communications
 
35. Adjourn
 
           
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

 
DISABILITY ACCESS STATEMENT
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF SEPTEMBER, 2019


By: ______________________________
Melinda Mata
Court Administrator

 
 CERTIFICATION OF NOTICE AND POSTING
 

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ____ day of September, 2019 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF SEPTEMBER, 2019

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS


BY: ______________________________________________
      Margie Ramirez-Ibarra, County Clerk