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j. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Grant Fund #2906]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2906-3010-001-413000 |
Overtime |
$12,989 |
$765.00 |
$1,579.59 |
$814.59 |
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|
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|
To: |
2906-3010-001-410000 |
Payroll |
$104,892 |
$730.00 |
($5,197.21) |
$4,467.21 |
|
2906-3010-001-421000 |
Health Life Insurance |
$18,304 |
$35.00 |
($34.00) |
$1.00 |
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|
|
|
$765.00 |
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|
Issue: A line item transfer is needed to deal with a shortfall within the HIDTA Task Force Grant.
Solution: Request a line item transfer.
Result: The budget will have sufficient funds in each category. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to approve a minor boundary modification for the expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce, as requested by Unimex Trade & Logistics, LLC. as (Lessee-Tenant) and TW Laredo I., LLC. (Owner/Landlord) & City of Laredo by adding Lot Number 1, Block 1, N.D. Hachar Industrial Park, Phase III., Laredo, Webb County, Texas also commonly known as 13604 I.H. 35 Frontage Rd., Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Unimex Trade & Logistics, LLC.-Tenant/TW Laredo I, LLC.-Owner/City of Laredo] |
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b. |
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Discussion and possible action to enter into a Memorandum of Understanding (MOU) between Webb County (the Webb Sheriff’s Office Safe Haven Program, the 406th District Court) and Casa Misericordia Domestic Violence Shelter that documents and memorializes the coordination, collaboration, and partnership critical to the implementation to the Justice for Families Grant Program. This MOU is required as part of the grant application to be requested to be authorized for submission by the Webb County Commissioners’ Court on February 14, 2022, and is “a vital component” of the application to the Office on Violence Against Women (OVW) (Pages 12 and 17 of Request for Proposal). The aforementioned grant has no cash match and will have no impact on the general fund. If awarded, this highly competitive grant is anticipated to start on October 1, 2022 and continue until September 30, 2025. [Requested by Sheriff Martin Cuellar]
Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes are 1 in 4. ("30 Shocking Domestic Violence Statistics That Remind Us It's An Epidemic" Vagianos 10/23/2014)
Solution: Casa Misericordia Domestic Violence Shelter, the 406th District Court, and the Webb County Sheriff's Office seek to continue their coordinated, collaborative efforts to assist victims of domestic violence in the local Laredo/Webb County Community.
Result: Victims of domestic violence, sexual assault, dating violence, and stalking in the Laredo/Webb County area will continue to receive improved, enhanced services from the Casa Misericordia Domestic Violence Shelter, the 406th District Court, and the Webb County Sheriff's Office Safe Haven Program to assist them with needed recovery, restitution, privacy, justice, and dignity. |
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c. |
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Discussion and possible action to enter into a 10 month Non-Financial Memorandum of Understanding (MOU) beginning January 11, 2022, through October 1, 2022 and which will renew automatically every October 1st, between Webb County and the City of Laredo in which the City's Health Department will perform health services for the Webb County population at four of Webb County's Community Centers (La Presa Community Center at: 1983 Mangana Hein Rd. Laredo, Texas 78046, Rio Bravo Community Center at: 1600 Orquidia Lane, Laredo, Texas 78046, EL Cenizo Community Center at: 3519 Cecilia Ln, El Cenizo, Texas 78046, E.J. Salinas Community Center at: 917 North Main St. Mirando, Texas 78369). This agreement establishes the terms and conditions under which Webb County will provide space at each center while the Health Department provides health services for the population of Webb County and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Requested by Jesse Gonzalez, Commissioner Pct. 1] |
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d. |
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Discussion and possible action to ratify a one-year Covid-19 Master Agreement (January 31, 2022, through January 30, 2023) with Abbott Rapid DX North America, LLC for 120 Tests (Reagents) in the amount of FOUR THOUSAND NINE HUNDRED TWENTY DOLLARS ($4,920.00) for use by the Medical Examiner, and any matters incident thereto and authorizing the County Judge to execute all relevant documents. [Requested by Corinne Stern, Medical Examiner; Account #1001-3120-001-461000 (Materials & Supplies), #1001-3100-001-461000 (Materials & Supplies)] |
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e. |
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Discussion and possible action to approve an agreement between the Webb County District Attorney's Office and the United States Marshals Services for reimbursement of employee overtime incurred from joint law enforcement operations project JLEOTFS4, for the performance period of October 12, 2021 through September 30, 2022, in the amount of Seventeen Thousand Five Hundred Dollars ($17,500.00). District Attorney Forfeiture funds will be utilized to cover the applicable fringe benefits associated with this project's employee(s) overtime, therefore there will be no impact to the General Fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #2580-2260-001-413000 (US Marshals - DA)]
Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.
Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.
Result: Disruption of organized criminal activity in Webb County and along the Texas border. |
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f. |
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Discussion and possible action to enter into a one (1) year armored car service agreement with Rochester Armored Car Co., Inc., (January 1, 2022 through December 31, 2022), for monetary bank deposits for Webb County Justice of the Peace Pct. 4, at a monthly fee of cost of One Hundred Eighty Two Dollars and Fourteen Cents ($182.14), and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Requested by Judge Jose “Pepe” Salinas, Justice of the Peace Pct. 4, Webb County; Account #1001-2180-001-456005 (Postage & Courier Service)] |
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g. |
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Discussion and possible action to enter into a five (5) year Non-Financial Child Care Services Agreement between Webb County (Early Child Headstart Program) and Laredo College. This agreement establishes the terms and conditions under which Laredo College students will be provided with an opportunity to enter into a program of clinical education or field work experiences with young students at the Early Head-Start program. This agreement shall be for a five year (5yr.) term commencing January 1, 2022 through January 1, 2027; and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director (Funding Source-Non-Financial Agreement)] |
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h. |
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Discussion and possible action to enter into a Professional Mental Health Consulting Services Agreement between Webb County and PILLAR for the Webb Early Head Start Program. This agreement establishes the terms and conditions under which PILLAR will be providing these mental health consulting services to Webb County. This agreement shall be for a three year (3 yr.) term for three scholastic calendar years commencing December 10, 2021 through December 21, 2024, in accordance with the service treatment fee rates on attached Exhibit “A”, subject to annual budgetary appropriations and any other matters incident thereto; authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director (Funding Sources - Account Numbers #2355-5200-432088 Mental Health Observation, #2357-5230-531-432068 Consultants Training, #2361-5200-531-432068 Consultants Training, #2361-5200-531-432088 Mental Health Observation, #2367-5200-531-432088 Mental Health Observation, #2367-5230-531-432068 Consultants Training)] |
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i. |
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Discussion and possible action to approve a minor boundary modification for the expansion of the City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by Capin Vyborny, LLC., (as tenant), Laredo Portfolio, LLC., (Owner/Landlord) and the City of Laredo by adding Lot Number 1, Block 2, San Isidro Ranch, East Point Center, Unit 2, Laredo, Webb County, Texas (commonly known as 11302 East Point Dr., Laredo, Webb County, Texas 78045), to F.T.Z. No. 94, and any other matters incident thereto; authorizing the Webb County Judge to execute any and all relevant documents. [Requested by Capin Vyborny, LLC.-Tenant/Laredo Portfolio, LLC.-Lessee & City of Laredo] |
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j. |
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Discussion and possible action to enter into a Non-Financial Professional Services Agreement between Webb County (Early Child Headstart Care Partnership (EHS-CCP)) and Serving Children and Adults in Need (S.C.A.N.) for substance abuse education for the Webb County Early Child Headstart Care Partnership (EHS-CCP) for use in their early head start programs. This agreement establishes the terms and conditions under which S.C.A.N. will be providing their professional substance abuse education programs to the Webb County Head Start (EHS-CCP). This agreement shall be for a three year (3yr.) term for three scholastic calendar years commencing September 1, 2021 thru August 31, 2024 and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director (Funding Source-Non-Financial Agreement)] |
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7. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 14, 2022:
Slot # |
Title |
Hourly Rate |
|
1911 |
Bus Operator |
$12.16 |
Issue: Slot #1911 is vacant.
Solution: Request is being submitted to fill vacant slot.
Result: Filling of vacant slot #1911 will allow the department to continue to provide transportation services throughout the rural areas of Webb County. |
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b. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. These agreements shall be effective from the 1st day of January 2022 for a period not to exceed two years from the effective date. [Account #2362-5360-521-463804 (Comprehensive Energy Assistance Program]
List of Retail Energy Providers
CIRRO Energy
AP Gas & Electric (TX) LLC, DBA APG&E
POGO ENERGY
MEDINA ELECTRIC COOPERATIVE, INC
Issue: Webb County Community Action Agency will enter into an annual vendor agreements with Retail Energy Providers for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low-income client's home energy expenses. |
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c. |
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Discussion and possible action to authorize Webb County Community Action Agency (WCCAA) to maintain its membership in the Texas Association of Community Action Agencies, Inc. (TACAA) 2022 Corporate Membership in the amount of $3,850.00. TACAA's membership is from January 01, 2022 through December 31, 2022. The membership supports the Organization in Texas representing the network of Community Services Block Grant (CSBG) entities. Grant funds will be used to pay for membership. [Fund #2368-5170-521-464010]
Issue: Approve TACAA 2021 Corporate Membership in the amount of $3,850.00.
Solution: TACAA advocates for the best interest of Community Action Agencies (CAA's) at the State, regional and national levels.
Result: TACAA works diligently on a number of issues and tasks benefiting all CAA's/Community Services Block Grant (CSBG) entities and as well the Comprehensive Energy Assistance Program (CEAP) grants and Weatherization Programs (WAP) grants. |
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d. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 14, 2022:
Slot # |
Title |
Hourly Rate |
|
1127 |
Bus Operator |
$12.16 |
Issue: The employee in slot #1127 retired effective January 31, 2022.
Solution: Request is being submitted to fill slot.
Result: Filling of slot #1127 will allow the department to continue to provide transportation services throughout the rural areas of Webb County. |
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e. |
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Discussion and possible action to approve the carry over budget of $423,525.00 for Contract #58210003406 for the Comprehensive Energy Assistance Program from Texas Department of Housing and Community Affairs (TDHCA). Fund Account #2362-5150-3303000. Contract started on January 1, 2021 and shall end in March 31, 2022.
Issue: Year and end balances must be carried over and entered into the New World in order to continue the availability if these grant funds, Comprehensive Energy Assistance Program.
Solution: Approval of budget allowing for carryover of year end balances for C.A.A.
Result: Continued availability of State grant funds. |
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f. |
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Discussion and possible action to approve the carry over budget of $367,266.00 for Contract number #61210003468 for the Community Services Block Grant from Texas Department of Housing and Community Affairs (TDHCA) Fund Account #2368-5150-330300-030. Contract started on January 1, 2021 and shall end March 31, 2022.
Issue: Year end balances must be carried over and entered into the New World in order to continue the availability if these grants funds, Community Services Block Grant.
Solution: Approval of budget allowing for carryover of year end balances for C.A.A.
Result: Continued availability of State grant funds. |
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g. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP's) for a "501 C(3) Non-Profit Corporation" to partner with the Self-Help Center Program to construct not less than two (2) and not more than four (4) homes under the Self-Help Center, Contract #7220013 and in accordance with the Texas Local Government Code; Section 262.030, Alternate Competitive Proposal Procedure for Certain goods and services and authorizing the Webb County Judge to sign all relevant documents. This action is will have no impact on the County's General Fund.
Issue: The Self-Help Center has been awarded a grant which includes funds for New Construction.
Solution: Solicit RFP's to seek a partnership with an organization that has the capacity to carry out the New Construction Activity.
Result: Selection of a non-profit organization to carry out the New Construction Activity under the Self-Help Center Grant. |
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8. |
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Honorable Victor Villarreal, County Court at Law 2 Judge |
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a. |
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Discussion and possible action to adjust pay rates for County Court-at-Law II DWI Court Program Staff associated with SAMHSA Grant Award #1H79TI081049 (TI-18-008) and request County Judge to execute all other matters incident thereto. Both of these positions do not fall under the County’s Wage Plan, and are funded 100% by grant funds. Both positions are also subject to annual evaluations by the Department Head, and are entitled to additional increases under the grant. There will be no impact to the General Fund.
Slot # |
Position |
Previous Salary |
Proposed Salary |
Annual |
2901 |
Project Director |
$55,687 |
$56,000 |
$56,000 |
2902 |
Case Manager |
$42,525 |
$45,000 |
$45,000 |
Issue: These proposed salaries are reflected under the SAMHSA grant in County Court-at-Law 2 (TI-18-008) as approved by SAMHSA in the Notice of Award for Grant YR4 FY2021-2022.
Solution: The project respectfully requests approval on salary adjustments.
Result: Both positions will be fully operational to continue to layout DWI Court day to day operations. |
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9. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the submission of a Fiscal Year 2023 Local Border Security Program (FY 23 LBSP) grant application as developed, written, and submitted by the Webb County Sheriff’s Office Grant Writer to the Office of the Homeland Security Grants Division (HSGD) in the amount estimated at $200,000 for peace officers' overtime and applicable fringe benefits to provide enhanced border security in the Laredo/Webb County area, and authorizing the Webb County Judge to execute all relevant documents, including the resolution; and any other matters incident thereto. This grant does not require a match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2741]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities’ economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant application to provide enhanced border security in Laredo/Webb County in order to fulfill State of Texas local border security program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced/increased patrol and investigative capacity for certified peace officers working at the Webb County Sheriff’s Office. |
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b. |
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Discussion and possible action to authorize the Webb County Sheriff’s Office to apply to the Office on Violence Against Women (OVW) for a Fiscal Year (FY) 2022 Justice for Families Program grant as coordinated, developed, written, and submitted by the Webb County Sheriff’s Office in conjunction with the 406th District Court and the Casa Misericordia Domestic Violence Shelter in the amount roughly estimated at $550,000 for full-time/part-time personnel, training/travel, leasing, utilities, contractual services, equipment/supplies, and other needs to support the Webb County Sheriff's Office Safe Haven Program, and designating the Webb County Judge as the authorized official in all matters pertaining to this grant; and any other matters incident thereto. However, this grant only funds the provision of supervised visitation and safe visitation exchange of children and youth by and between parents in situations involving domestic violence, dating violence, child sexual abuse, sexual assault, or stalking (i.e. not cases of contentious divorces and/or general familial discord/strife regarding custodial legal matters that do not involve these types of violence crimes against women and/or children). This grant does not require a match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2607]
Issue: The announcement of the closing of Safe Haven's doors (currently averted) was recent and unforeseeable, leaving the Sheriff's Office and the rest of Webb County scrambling to find the necessary resources to support the program and the families who have come to rely on its services. Thus, there is extremely limited funding now available to supply the staff and other needs for the Safe Haven Program, which provides for secure and supervised visitations and safe exchanges of minor children in the Laredo/Webb County community. This is a crucial need in the local community for families who have experienced contentious custody disputes, allegations of child abuse/neglect, a documented history of family/domestic violence, and other allegations of physical confrontations and/or severe familial discord.
Solution: Apply for grant funds to help secure funding to help fund the needs of the program and its participants from the community.
Result: If grant funded, the Webb County/Laredo community’s needs for this type of service will be met. Serious familial violence can be diminished and/or prevented through this program. |
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c. |
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Discussion and possible action to approve the submission of a revised proposed budget summary for payroll and related fringe benefits for Two (2) High Intensity Drug Trafficking Area (HIDTA) Investigator positions assigned to the Laredo Police Department Task Force in the amount of $186,070, including $171,070 grant and $15,000 cash match for FY 2022 for the performance period effective January 1, 2022 through December 31, 2022. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This includes an estimated cash match of $15,000 for some applicable fringe benefits, which shall be paid through the Sheriff's Office state forfeiture funds. [Requested by Martin Cuellar, Webb County Sheriff; Account #2906 (Grant Revenue)]
Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state, and local law enforcement agencies working together to combat drug trafficking and related crimes.
Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue coordinated efforts with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force.
Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region. |
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d. |
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Discussion and possible action to approve the acceptance of a reimbursement agreement for overtime expenses as per the Memorandum of Understanding between Webb County Sheriff's Office and the Southern District of Texas (79), United States Marshals Services, and authorizing the Webb County Judge to sign all relevant documents; and any other matters incident thereto. The performance period for this agreement is October 12, 2021, through September 30, 2022. The Webb County Sheriff's Office will receive an amount not to exceed Sixteen Thousand Dollars ($17,500.00) in support of Joint Law Enforcement Operations Project JLEOTFS4. Applicable estimated fringe benefits in the amount of $4,200 associated with this overtime will be covered using state forfeiture funds. Thus, this cooperative agreement will continue to have no impact on the general fund. [Fund #2599; Cash Match from Fund #2151 (State Forfeiture Fund)]
Issue: Various criminals with felonious charges, such as but not limited to murder, robberies, sexual assault of minors, all gang-related felonies, and aggravated assaults with deadly weapons, abscond from the local jurisdiction in order to avoid justice for their crimes. Due to the limited manpower and other resources of local law enforcement agencies, these criminal can sometimes continue to successfully evade arrest with impunity.
Solution: Through joint law enforcement overtime (OT) operations, members of the U.S. Marshal’s Service Multi-Agency Task Force can continue to assist other local law enforcement agencies, such as the Laredo Police Department and the Zapata County Sheriff’s Office, to conduct necessary investigations, covert surveillance and undertaken arrests of absconders who have outstanding warrants for their felonious crimes.
Result: Webb County/Laredo citizens will be safer once these criminals are captured and taken out of the local community in order to face justice for their felonious crimes. |
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e. |
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Discussion and possible action to ratify a Resolution for approval to submit a grant application to the Office of the Governor Public Safety Office Criminal Justice Division for a County Innovations Grant estimated at $250,000 over the term of the contract. This formal request shall authorize the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in this grant. All grant documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Judge Selina L. Mireles]
Issue: A Resolution is required to authorize submission of application.
Solution: Approve resolution for the submission of grant application.
Result: Associate Judge, Selina L. Mireles will submit grant application to The Office of the Governor. |
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f. |
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Discussion and possible action to ratify pending amount of $600.00 for the release of retainage for Splash Pads USA for the construction of the Texas Parks and Wildlife Local Park Grant Program Contract 50-000509, Bruni and Rio Bravo Splash Pads and authorize the County Judge to sign any relevant documents and any other matters incident thereto. [Requested by James Flores, Economic Development Director; Accounts #3120-206000, #3701-206000 and #1001-206000]
Issue: Previous agenda item had a typo and had the amount of retainage for $27,310.25. Actual retainage amount is $27,910.25.
Solution: Approve ratification of the $600.00 pending, so contractor can get paid out.
Result: Pay out contractor full retainage amount. |
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10. |
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Elections Administration |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 14, 2022:
Slot # |
Title |
Hourly Rate |
|
0046 |
Elections Technician |
$13.73-$14.43 10/A-E |
Issue: Our office has a vacant position since October 12, 2021.
Solution: Filling this slot will have our department operating with the staff necessary.
Result: Full functional staff to operate our department efficiently and effectively. |
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11. |
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Engineering |
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a. |
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Discussion and possible action to approve the closeout and release of retainage in the amount of $6,223.02 to Azar Services L.L.C., (Purchase Order 2021-00006271) for the Casa Blanca Golf Cart Path Project; and authorize the County Judge to sign any relevant documents and any other matters incident thereto. [Account #7100-206000 (Retainage Payable)]
Issue: Project has been completed with a credit in the amount of $21,564.65.
Solution: Approve and release retainage amount and close out project.
Result: Project completion will add to the aesthetics of the Casa Blanca Golf Park. |
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12. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Slot # |
Title |
Hourly Rate |
Pay Periods |
1106 / 1944 |
Substitute |
$9.71 |
20 |
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13. |
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Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1 |
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a. |
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Discussion and possible action to authorize the purchase of five (5) OptiPlex All-In-One PC's, five (5) Dell Wireless Keyboards and Mouse, two (2) Fujitsu scanners, five (5) Office Professional Plus 2019, five (5) Microsoft Exchange Standard CAL, five (5) Windows Server CAL pursuant to Article 102.0173 of the Texas Criminal Traffic Judicial Code of Criminal Procedure from Insight Public Sector to be used for Justice of the Peace Pct. 1 Pl. 1 Judge Juan Paz, Jr., pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program NCPA Contract 01-44 in the amount of Eleven Thousand Fifty-Six Dollars and Thirty cents ($11,056.30) with further action to transfer funds from Account #2009-2180-001-460105 and any other matters incident thereto. [Account #2009-2140-001-460105 (Minor Tool & Apparatus-Technology Fund)]
Issue: The Justice of the Peace Pct. 1 Pl. 1 is need of additional updated computers and scanners for their department’s court operations.
Solution: By the approval of use of the available Technology funds, the department can procure computer equipment needed for daily court operations.
Result: The approval of the purchase will allow the Justice of the Peace Court Pct. 1 Pl. 1 to continue to function efficiently and effectively. |
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14. |
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Public Defender |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, under the Webb County Integrated Defense Project, Grant Number 212-19-D04. The posting and filling of slot #2916 will be subject to the availability of payroll funds, and any applicable Civil Service Guidelines, as well as any and all Wage Plan Policies, effective February 14, 2022:
Slot # |
Title |
Salary |
|
2916 |
Supervising Attorney (Immigration) |
$81,633.44 - $91,290.04 (24/N-W) |
Issue: Slot #2916 will become vacant on February 15, 2022.
Solution: Request is being made to post and fill the vacant slot.
Result: This action will allow our department to continue to provide our clients and Assistant Public Defenders consultation services on complex immigration issues and allow our department to continue to function efficiently and effectively. |
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15. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. |
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b. |
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Discussion and possible action to reject all Request for Proposals for RFP 2021-009 “3 Year Revenue Contract for Vending Machines” and authorize the Purchasing Agent to re-solicit to secure new proposals.
Issue: Two (2) proposals were secured but will re-solicit to secure additional vendor participation.
Solution: Authorize the Purchasing Agent to re-solicit for Request for Proposals.
Result: Secure new proposals for a revenue and service contract for vending machines for Webb County offices.
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c. |
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Discussion and possible to authorize the Purchasing Agent to purchase one mobile command center from Global Enterprise, Inc. in an amount not to exceed $382,660.00 for all labor, tools, equipment, material, shipping and project management for the manufacturing of the Sheriff’s 44ft Mobile Command Center (GSA Contract No. GS-30F-040BA) in accordance with the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and any other matters incident thereto. [Account #2475-3010-001-470000 Capital Outlay – Operation Loan Star Grant #4376701]
Issue: Homeland security/border security matters require force multiplier technologies.
Solution: Utilize the GSA Cooperative Contract to purchase the Mobile Command Center funded with Operation Lone Star Grant funds.
Result: Proceed with order if approved, built estimated time of completion is 120-210 days. |
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d. |
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Discussion and possible action to authorize the Purchasing Agent to seek competitive proposals for a Preventive Maintenance Service Agreement for the HVAC System located at the downtown campus main chiller plant and all other associated components tied to the main chiller plant in accordance with the Texas Local Government Code; Section 262.030 Alternative Competitive Proposal Procedures for Certain Goods and Services and any other matters incident thereto.
Issue: Webb County is seeking an annual / quarterly inspection, maintenance and other related routine checks to ensure the HVAC system for Webb County downtown campus is maintained and inspected frequently to ensure optimum performance.
Solution: Seek consent from Commissioners Court, in the best interest for Webb County to authorize the Purchasing Agent to seek competitive proposals from vendors who are certified to work on Trane equipment and other brands of HVAC equipment currently installed and operational in the downtown campus for Webb County.
Result: Initiate the formal procurement process to seek competitive proposal and return to Commissioners Court for award of highest ranking proposal. |
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e. |
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Discussion and possible action to authorize the Purchasing Agent to seek competitive bids for the installation of new Butterfly Isolation Valves for the Billy Hall Building located at 1110 Washington Street in accordance with the Texas Local Government Code; Section 262.021 (County Purchasing Act) and any other matters incident thereto.
Issue: Currently the Billy Hall Building does not have isolation valves at each floor. Installing isolation valves will help stop a potential leak of pressurize water from our chiller system and will isolation the leak and prevent interruption of cooling system to other floors to include potential water damage to county property.
Solution: Authorize the Purchasing Agent to seek competitive bids as per State Law.
Results: Secure competitive pricing and present to Court for award to lowest responsible bidder. |
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16. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within General funds. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-4070-001-443000-035 |
Repair Maint Equip |
$33,000 |
$7,500 |
$28,845.70 |
$21,345.70 |
To: |
1001-4070-001-443000-020 |
Repair Maint Build |
$80,000 |
$7,500 |
$710.65 |
$8,210.65 |
Issue: Not enough funds to pay pending invoice (Temprite). The Generator at the jail has a leak that needs to be repaired.
Solution: Transfer funds to Repair Maint Building account.
Result: Proceed with repairs and pay pending invoice. |
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17. |
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Water Utilities |
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a. |
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Discussion and possible action to approve an amendment to the Professional Services agreement between Webb County and Trac-N-Trol, Inc., pursuant to Webb County R.F.Q. 2019-004 - Supervisory Control and Data Acquisition (S.C.A.D.A) System upgrades for the Utilities Department by adding thirty (30) days to completion date of the agreement, due to the water flow meter supply chain with no financial cost to Webb County, and authorizing the Webb County Judge to sign any and all relevant documents.
Issue: Contractor needs additional (30 Days) to complete final Water Treatment Plant SCADA Upgrades due to supply chain issues which were on backorder and have been delivered.
Solution: Approve the (30 Day) extension amendment to the Professional Services agreement between Webb County and Trac-N-Trol.
Result: Completion of the Water Treatment Plant SCADA Upgrade project. |
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