|
|
|
|
|
|
|
COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
|
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
|
|
|
5. |
|
|
|
Auditor |
|
|
|
a. |
|
|
Discussion and possible action to Ratify, by Order, the following budget amendment (line item transfer) within State Forfeiture funds. [Requested by Sheriff Martin Cuellar]
|
Acct. Number |
Acct. Name |
Request |
From: |
2151-3010-001-457006 |
Law Enforcement Other |
$1,500 |
|
2151-3010-001-455501 |
Drug Free Campaign |
$1,300 |
|
2150-3010-001-465205 |
Training And Education |
$681 |
|
|
|
$3,481 |
To: |
2151-3010-001-461000 |
Materials and Supplies |
$1,500 |
|
2151-3010-001-454000-030 |
Advertising Awareness & Activities |
$681 |
|
2150-3010-001-458000 |
Administrative Travel |
$1,300 |
|
|
|
$3,481 |
Issue: Items are needed for Community Affairs.
Solution: Request ministerial and transfer funds.
Result: Funds will be in place and purchase needed items for Community Affairs. |
|
|
|
b. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Veteran’s Service Office]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2866-5410-001-410000 |
Payroll |
$87,000 |
$3,000 |
$42,641.78 |
$39,641.78 |
|
2866-5410-001-421000 |
Insurance |
$19,188 |
$14,531 |
$17,931.00 |
$3,400.00 |
|
|
|
|
$17,531 |
|
|
To: |
2866-5410-001-443000-075 |
Vehicle Maintenance |
$1,672 |
$3,527 |
$216.49 |
$3,743.49 |
|
2866-5410-001-454000 |
Advertising |
$7,696 |
$13,204 |
$446.00 |
$13,650.00 |
|
2866-5410-001-460000 |
Supplies |
$3,200 |
$800 |
$1,396.70 |
$2,196.70 |
|
|
|
|
$17,531 |
|
|
Issue: Further funds are required in the above-mentioned accounts in order for our vehicle to continue to operate in a safely manner, advertise current services that are being provided, and the purchase of additional supplies due to the increase of demand of transportation services.
Solution: Approve line item transfers in the accounts requiring funds.
Result: Line item transfers will result in having sufficient funds for vehicle maintenance, advertisement, and additional supplies. These funds will allow us to continue to operate at the high demand of transportation services already being provided. As well as, advising our local veterans and their families with information of free services being offered by the Webb County Veterans Service Office. There are no increases in salaries and line item transfer of grant funds will have no impact on the General Fund. |
|
|
|
c. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within State Forfeiture Funds. [Requested by Martin Cuellar Webb County Sheriff]
|
Acct. Number |
Acct. Name |
Request |
From: |
2150-259700 |
Fund Balance |
$20,900 |
|
|
|
|
To: |
2150-3010-001-454000-030 |
Advertising Awareness & Activities |
$20,000 |
|
2150-3010-001-444400 |
Rent Expense |
$900 |
|
|
|
$20,900 |
Issue: Funds needed to cover expenses for Advertising and Community Affairs.
Solution: Request funds from Fund Balance.
Result: Funding will be in place and proceed with needed items. |
|
|
|
d. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment of CTIF funds (line item transfers) for the Engineering Department. [Requested by Engineering Department]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
3716-7230-714-432001 |
Main Street-Professional Services |
$717.76 |
$717.76 |
$717.76 |
$0 |
|
3716-7230-714-470000 |
Main Street-Capital Outlay |
$374,875.30 |
$60,282.24 |
$374,875.30 |
314,593.06 |
|
|
|
|
$61,000.00 |
|
|
To: |
3716-7230-703-432001 |
Wormser Road-Professional Services |
$34,790.00 |
$31,000.00 |
$29,347.10 |
$60,347.10 |
|
3716-7230-709-432001 |
Mangana Hein-Professional Services |
$77,753.00 |
$30,000.00 |
$35,603.00 |
$65,603.00 |
|
|
|
|
$61,000.00 |
|
|
Issue: These County Transportation Infrastructure Fund (CTIF) funds are needed for additional Professional Services (Sherfey Engineering) as requested by the City of Laredo and the Texas Department of Transportation (TxDOT) needed at the Wormer Road Project. Other funds are needed for Material Testing at the upcoming Mangana Hein Road Project.
Solution: Approve Line Item Transfer.
Result: Funding will allow continuation of services for these projects. |
|
|
6. |
|
|
|
Civil Legal Division |
|
|
|
0. |
|
|
Discussion and possible action to enter into a Professional Services Agreement for architectural services and plan designs between Webb County and SLAY Architecture, LLC., to create two (2) model home designs and preparation of two (2) model home floor plans for the Webb County Self-Help Center Program in the sum of Five Thousand Dollars ($5,000.00) and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by James Flores, CAA Director; Account #2529-6360-521-443058-020 (Model Home Plans)]
Issue: A Professional Services Agreement is required in order to secure professional services from SLAY Architecture, LLC.
Solution: Authorize Professional Services Agreement between SLAY Architecture, LLC. & Webb County for their CAA Self-Help Center program to provide model residential home plans & design ideas for low income Webb County residents.
Result: Compliance with Self-Help Center grant requirements. |
|
|
|
a. |
|
|
Discussion and possible action to rescind the December 12, 2022, Commissioners Court approval of a lease agreement between Webb County for its Head Start Program and First Christian Church with discussion and possible action to enter into a Three (3) year Lease Term (September 1, 2022 through August 31, 2025) between First Christian Church, as Lessor, and Webb County, as Lessee, for its Early Head Start Program for the use of the real property located at 2409 Guerrero Street, Laredo, Webb County, Texas, at a monthly cost of Five Hundred Dollars ($500.00) during the term of the lease, subject to annual budget appropriations, and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #2357-5190-531-444100 (Space Rental)] |
|
|
|
b. |
|
|
Discussion and possible action to enter into a seven month (February 27, 2023 through September 27, 2023) scanning (imaging), digitizing, and indexing agreement with COMPU-DATA involving 558 docket books (725,000 images) belonging to the Webb County District Clerk’s Office in the amount of SEVENTY-THREE THOUSAND FIVE HUNDRED SIXTY-FIVE DOLLARS ($73,565.00), which includes a one year Virtual File Room Software subscription service to access said images, authorizing the County Judge to execute all relevant documents, and any matters incident thereto. [Account #2011-2290-001-460105 (Minor Tools & Apparatus)]
Issue: Webb County Clerk is seeking to have approximately 558 docket books scanned, digitized, and uploaded onto a Virtual File Room to be accessed by the District Clerk’s Office through its Virtual File Room Software subscription agreement with COMPU-DATA, which will be at on cost for a one year period.
Solution: Obtain the Commissioners’ Court approval to allow Webb County Clerk to have its Docket Books scanned, digitized, indexed with the docket book images uploaded onto a virtual file room accessible by the District Clerk’s Office.
Result: Allows Docket Books to be scanned and uploaded onto a Virtual File Room to be accessible by the District Clerk’s Office. |
|
|
|
c. |
|
|
Discussion and possible action to enter into a twelve (12) month (January 1, 2023 through December 31, 2023) service agreement between Rochester Armored Car Co., Inc. and Webb County on behalf of Webb County Justice of the Peace Precinct 4 (The Honorable Jose R. Salinas) for armored car services with respect to bank deposits for a total amount not to exceed Two Thousand Three Hundred Sixteen Dollars Eighty-Four Cents ($2,316.84), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Honorable Jose R. Salinas, Justice of the Peace Pct. 4; Account #1001-2180-001-456005 (Postage & Courier Service)]
Issue: The Justice of the Peace Pct. 4 requires a secure method of depositing check and cash payments for fines, court costs, and fees that are assessed by the Court.
Solution: Retain the services of an armored car courier company that is licensed by the State of Texas to perform such services.
Result: A security service will be provided for depositing the collected fines, court cost and fees. |
|
|
7. |
|
|
|
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
|
|
|
a. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQs) for material testing under TCDP Contract CDV21-0485 Pueblo Nuevo Colonia-Street Improvements Project in accordance with the Texas Government Code; Chapter 2254 (professional and Consulting Services). This action will have no impact to the County General Fund Budget. [Requested by Economic Development Director, James Flores; Funding Source (Texas Department of Agriculture) Account #3521-7230-001-474502]
Issue: The streets in Colonia Pueblo Nuevo are old and dilapidated, which could pose a threat to public safety and frequently cause maintenance issues.
Solution: Streets in Pueblo Nuevo must be reconstructed to increase accessibility and eliminate potential threats to public safety. Webb County is required to reconstruct about 4,000 linear feet (l.f.) of street using a two-inch HMAC, a six-inch caliche base, and all necessary ancillaries.
Result: The completion of the road renovations in Colonia Pueblo Nuevo will improve local residents' access to the roads while removing potential threats to public safety. |
|
|
8. |
|
|
|
Commissioners Court |
|
|
|
a. |
|
|
Discussion and possible action to approve & ratify the expenses related to the WBCA parade float for Commissioners Court in the amount not to exceed $4,250.00; and any other matters incident thereto. [Account #2004-1010-001-463526 (Hotel Motel Fund- Community Promotions)] |
|
|
9. |
|
|
|
Community Action Agency |
|
|
|
a. |
|
|
Discussion and possible action to authorize Webb County Community Action Agency to maintain its membership in the Texas Association of Community Action Agencies, Inc. (TACAA) 2023 Corporate Membership in the amount of $7,350.00. TACAA's membership is from January 01, 2023 through December 31, 2023. The membership supports the Organization in Texas representing the network of Community Services Block Grant (CSBG) entities. Grant funds will be used to pay for membership. [Fund #2368-5170-521-464010 & 2362-5360-521-457900]
Issue: Approve TACAA 2023 Corporate Membership in the amount of $7,350.00.
Solution: TACAA advocates for the best interest of Community Action Agencies (CAA's) at the State, Regional and National levels.
Result: TACAA works diligently on a number of issues and tasks benefiting all CAA's- Community Services Block Grant (CSBG) entities and as well the Comprehensive Energy Assistance Program (CEAP) grants and Weatherization Programs (WAP) grants. |
|
|
|
b. |
|
|
Discussion and possible action to approve and enter into an Agreement contract #61220003964 (“Contract”) for the Community Services Block Grant (CSBG) State Discretionary Funds-Organizational Capacity Improvements (OCI) from the Texas Department of Housing and Community Affairs (TDHCA) for PY-2022, in the amount of Five Thousand Seven Hundred Fourteen Dollars ($5,714.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on January 01, 2023 and shall end on September 30, 2023. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures.
Issue: Community Services Block Grant requires entities to complete a Strategic Plan every five years.
Solution: Accept a Grant State Discretionary Funds to procure a consultant to develop a Community Action Agency Strategic Plan.
Result: To aid Webb County CAA to develop the Strategic Plan. |
|
|
10. |
|
|
|
Honorable Victor Villarreal, County Court at Law 2 Judge |
|
|
|
a. |
|
|
Discussion and possible action to enter into a 12 month (March 1, 2023 through February 29, 2024) zero cost subscription agreement (Document Q-05436858) with West Publishing Corporation for the use of CaseLines Limited Jurisdiction Cases for the digital exchange of proposed exhibits and online evidence; authorizing the County Judge to sign all relevant documents.
Issue: Webb County Court-at-Law II was selected by the Office of Court Administration as a pilot court for the Thomson Reuters CaseLines digital exchange of proposed exhibits and online evidence platform in Texas on May 2020. Once the pilot term ended the court entered into 12 month subscription agreements to continue the Court’s paperless procedures at a total cost of 3,750. The state through the Office of Court Administration is now selecting courts and offering a license at no cost to the county general fund.
Solution: Webb County Court-at-Law II is included in the state agreement with Thomson Reuters and seeks to enter into the zero cost 12 month agreement with the authorization of Commissioners Court and the signature of the County Judge on all relevant documents.
Result: Webb County Court-at-Law II will continue its paperless procedures at no cost to the Webb County General fund and to the Webb County taxpayer. |
|
|
11. |
|
|
|
Economic Development |
|
|
|
a. |
|
|
Discussion and possible action to accept a grant award for the Texas Colonia Fund - Construction Program contract No. CFC22-0089 from Texas Department of Agriculture (TDA) in the amount of $895,000.00 grant funds for housing rehabilitation in colonias located on Highway 359 and authorize Webb County Judge to sign all relevant documentation. This contract and agreement commences on February 1, 2023 and terminates January 31, 2025. This grant does not require cash match. No financial impact to general fund. All required documents were reviewed by the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures.
Issue: There is a need for more and better affordable housing in Webb County.
Solution: TDA funds will improve suitable living conditions
Result: Improvement in the quality of affordable housing in Webb County that is safe, decent, and sanitary. |
|
|
|
b. |
|
|
Discussion and possible action to approve the appointment of James Flores, Economic Development Director, as the Labor Standards Officer to the Texas Community Block Grant Program Contract CFC22-0089 grant and authorize the Webb County Judge to sign all relevant documentation. This action will not have impact on the County's General Fund.
Issue: The appointment of a labor standards officer is necessary to meet funding agency criteria.
Solution: The appointment will enable the department to manage the project's labor component and allow compliance with the contract for fair housing and equal opportunity operations.
Result: Economic Development Department will assure compliance with requirements from funding agency. |
|
|
|
c. |
|
|
Discussion and possible action to approve a Resolution regarding various compliance matters required by the Texas Department of Agriculture-Texas Community Development Block Grant (TxCDBG) No.CFC22-0089 and authorize County Judge to sign all relevant documentation This action will have no impact on the County's General Fund.
Issue: Civil Rights and other compliance requirements must be implemented by Webb County to be in compliance with grant funding agency program requirements.
Solution: The implementation of Civil Rights is necessary to enable compliance with Citizen Participation Planned Grievance Procedures; Section 3 Policy; Code of Conduct; Limited English Proficiency; Excessive Force Policy; Section 504 Policy; and Fair Housing Policy.
Result: Department of Economic Development will ensure that all funding agency requirements are met. |
|
|
|
d. |
|
|
Discussion and possible action to authorize the submission of the "FY 2023 Grants to Expand Substance Use Disorder Treatment Capacity in Adult and Family Treatment Courts, No. TI-23-007" application as developed, written, and submitted by and for the Webb County Adult Drug Court Program to the Substance Abuse and Mental Health Administration (SAMHSA) in the amount of Four Hundred Thousand Dollars ($400,000) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any kind of match; therefore, there is no impact to general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Margarita H. Garza, Drug Court Program Director]
Issue: SAMHSA has released solicitations for FY 2023 for treatment courts. The program's purpose is to expand substance use disorder treatment and recovery support services in existing treatment courts.
Solution: Authorize the submission of the multi-year grant application for the purpose of expanding the services for the next 5 years, if awarded.
Result: If awarded, the Webb County Adult Drug Court Program will continue to provide substance use disorder treatment and recovery support services to all eligible participants in Webb County. |
|
|
|
e. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 27, 2023:
Slot # |
Title |
Hourly Rate |
|
2804 |
Grant Writer/Project Manager |
$22.50 - $24.54 20/A-H |
Issue: The employee that was in slot #2804 resigned effective 02/06/2023.
Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.
Result: The filling of slot #2804 will allow the department to run on a full staff if the court grants approval. |
|
|
|
f. |
|
|
Discussion and possible action to accept Contract Amendment #1, identifying acquisition as a project activity in Contract #70800001013 pertaining to the Texas Department of Housing and Community Affairs Resiliency Program Grant and authorizing the County Judge to sign all relevant documents and any other matters incident thereto.
Issue: Although Acquisition was identified as a project activity in the County's application to the Texas Department of Housing and Community Affairs Resiliency Grant Program, the funding agency left the activity out of the original contract and have now provided an amendment identifying Acquisition as a project activity.
Solution: The County accepts and signs this amendment.
Result: Webb County is able to continue administering this grant that will result in the construction of the Southern Health Facility. |
|
|
|
g. |
|
|
Discussion and possible action to authorize the Economic Development Department to develop and submit a Fiscal Year 2022 Staffing for Adequate Fire and Emergency Response (SAFER) Grant application to the U.S. Department of Homeland Security for up to $3,300,000.00, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. The purpose of the application is to supplement the Webb County Volunteer Fire Department with a minimum of twelve (12) frontline firefighters. This application does not require a cash match. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Fire Suppression & EMS Services]
Issue: As the Webb County Volunteer Fire Department expands to insure the safety of Webb County residents, so does the demand for paid, certified, frontline firefighting personnel.
Solution: The acquisition of grant funds will offset Webb County personnel expenses for a three-year period.
Result: A healthy budgetary outlook for Webb County and the volunteer fire department. |
|
|
|
h. |
|
|
Discussion and possible action to authorize the submission of a Fiscal Year 2024 Local Border Security Program (FY 24 LBSP) grant application as developed, written, and submitted by the Webb County Sheriff’s Office Grant Writer to the Office of the Homeland Security Grants Division (HSGD) in the amount estimated at $200,000 for peace officers' overtime and applicable fringe benefits to provide enhanced border security in the Laredo/Webb County area, and authorizing the Webb County Judge to execute all relevant documents, including the resolution; and any other matters incident thereto. This grant does not require a match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2741]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities’ economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant application to provide enhanced border security in Laredo/Webb County in order to fulfill State of Texas local border security program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced/increased patrol and investigative capacity for certified peace officers working at the Webb County Sheriff’s Office. |
|
|
|
i. |
|
|
Discussion and possible action to authorize the Economic Development Department to develop and submit a grant application for the 2023-2024 Texas Department of Agriculture (TDA) Texas Community Development Block Grant (TxCDBG) for the Community Development Fund (CD) Program in the amount of FIVE HUNDRED THOUSAND DOLLARS ($500,000) for street improvements within Colonia Ranchos Penitas West; and to approve a resolution authorizing the County Judge to act as the County’s Executive Officer and Authorized Representative in all matters pertaining to the County’s participation in the Community Development Program. This grant requires a Fifteen (15%) percent or a $75,000.00 cash match. [Account #1001-1160-001-463902 (Grant Matching - CAA)]
Issue: Several street blocks in this Ranchos Penitas West are essentially dirt roads that have never been paved. The lack of decent and navigable roads have caused significant problems to colonia residents especially during inclement weather.
Solution: Pursue grants funds to provide first-time paving activities at the eligible Ranchos Penitas West dirt roads.
Result: The first-time paving activities shall significantly increase accessibility for the residents that live adjacent to the dirt road in Ranchos Penitas West. |
|
|
12. |
|
|
|
Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 27, 2023:
Slot # |
Title |
Hourly Rate |
|
2061 |
Early Head Start PT Classroom Aide |
$9.99 |
1037 |
CDA Teacher Assistant ISD |
$12.14 |
|
|
|
|
b. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2358-5205-531-456201 |
College Tuition |
$20,000 |
$5,800 |
$5,800.00 |
$0.00 |
|
2358-5205-531-460024 |
Medical/Dental Supplies |
$19,580 |
$5,765 |
$7893.88 |
$2,128.88 |
|
|
|
|
$11,565 |
|
|
To: |
2358-5205-531-432068 |
Consultant Training |
$14,137 |
$11,565 |
$20.37 |
$11,585.37 |
Issue: Funds are available in College Tuition/Medical and Dental Supplies.
Solution: Approve Line Item transfer.
Result: Funds will be available in Consultant Trainings. |
|
|
13. |
|
|
|
Public Health Services |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 27, 2023.
Slot # |
Title |
Hourly Rate |
|
2975 |
Data Entry Clerk |
$11.84 - $12.44 7/A-E |
Issue: Slot recently became vacant and requesting to fill.
Solution: Approval from Commissioners Court will allow department to post and fill vacant slot.
Result: The filling of this slot will allow the department to continue to function efficiently and effectively. |
|
|
14. |
|
|
|
Judicial Collections |
|
|
|
a. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 27, 2023:
Slot # |
Title |
Hourly Rate |
|
0336 |
Assistant Judicial Collection Director |
$30.25 - $33.83 23/A-J |
Issue: Slot #0336 became vacant on February 10, 2023.
Solution: Request is being made to fill the vacant slot.
Result:The filling of Slot #0336 will allow our department to continue to function effective & efficiently. |
|