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REGULAR AGENDA
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Honorable Martin Cuellar, Sheriff |
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15. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund not to exceed $21,000.00:
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Acct. Number |
Acct. Name |
Request |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
$21,000 |
To: |
1001-3010-001-470000-001 |
Capital Outlay-Non Capitalized Items |
$21,000 |
Issue: Funds are needed for the purchase of materials and fabrication of Livestock & Animal Pen Roofs.
Solution: Transfer of funds from Operational Reserve.
Result: Completion of Livestock and Animal Pens. |
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Honorable Guadalupe Gomez, Constable Pct. 1 |
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16. |
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Discussion and possible action to authorize the Purchasing Agent to secure vehicle lease pricing to replace the following three (3) Constable Pct. 1 police units with new police package vehicles (PPV) at a forty-eight (48) month term with Enterprise Fleet Management (Source Well Contract No. 060618) and to further authorize the Purchasing Agent to seek pricing from Thin Line Upfitters (Buy-Board Contract No. 629-20) for the police lighting equipment, graphics, and installation and return to Commissioners Court with the recommended budgetary figures to proceed with any action authorized by Commissioners Court and any other matters incident thereto.
Unit No. |
Vin # |
Year |
Make/Model |
Mileage |
1435 |
1GNLC2E04ER194955 |
2014 |
Chevrolet/Tahoe |
72,978 |
1432 |
1GNLC2E01DR356636 |
2013 |
Chevrolet/Tahoe |
70,124 |
1438 |
1GNLCDEC6GR297903 |
2016 |
Chevrolet/Tahoe |
66,705 |
Issue: The Constable’s Office is requesting to replace older County owned police units with new PPV to include the funding to purchase the police equipment and lease the PPV.
Solution: If approved, authorize the Purchasing Agent to secure pricing from both Enterprise and Thin Line Upfitters in order to determine the budgetary impact to current and future County budget.
Result: If approved, return to Commissioners Court with Budgetary requirements for both the long term lease and for the cost to purchase police equipment for new leased PPV. |
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Community Action Agency |
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17. |
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Discussion and possible action to authorize the reclassification and job modification of the following positions located at Webb County CAA El Aguila Rural Transportation following positions with CDL certification and passenger endorsement.
Slot # |
Title |
Hourly Rate |
1125 |
Lead Driver II |
$19.00 |
1123 |
Bus Operators IIIA |
$19.00 |
1133 |
Lead Driver I |
$19.00 |
1132 |
Bus Operators I |
$19.00 |
1129 |
Bus Operators II |
$19.00 |
1127 |
Bus Operators I |
$19.00 |
1911 |
Bus Operators II |
$19.00 |
2054 |
Bus Operators I (Part-Timer) |
$13.00 |
1128 |
Bus Operators III B |
$19.00 |
1556 |
Maintenance/Bus Operators II |
$19.00 |
Issue: The following positions reflect the past commissioners court agenda dated 1/23/2023 in which a wage study determined that CDL-certified operators were not accurately compensated, causing the inability to fill and or retain qualified candidates and causing the programs to be affected. CDL requirement listed in the job description plays a huge factor.
Solution: Approve the proposed changes discussed regarding CDL requirements and proper endorsements.
Result: Ability for program to hire certified CDL Bus operators necessary for the program to function adequately.
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Purchasing |
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18. |
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Discussion and possible action to award Invitation to Bid (ITB) No. 2023-003 “Quad City Fire Station and Justice of the Peace Expansion Project” to the lowest and responsible bidder Muralla Construction, LLC, in an amount not to exceed $801,286.85 (Includes Alternates and Allowances) in accordance with the Texas Government Code; Subchapter C. Competitive Bidding Method, Sec. 2269.101. Contracts for Facilities: Competitive Bidding, and to authorize the transfer of funds from the operational reserve Account #1001-1130-001-431007-010 to the general fund – Quad City Fire Station Capital Outlay Account #1001-3140-610-470000 and to further authorize the County Judge to execute the construction contract and any other matters incident thereto [Account #1001-3140-610-470000 - Quad City Fire Station Capital Outlay account]
Issue: Two (2) formal bid proposals were submitted by Muralla Construction, LLC and Romo Contractors, LLC. Project includes the expansion of existing Quad City Fire Station and JP/Constable Facility.
Solution: Consideration to accept the lowest and responsible bidder - Muralla Construction, LLC or reject all bids and either rebid or take no further action.
Result: If approved by Commissioners Court, proceed with execution of construction contract and notice to proceed contingent upon all insurance and bonding requirements are provided by the awarded bidder. |
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19. |
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Discussion and possible action to rescind action taken on February 27, 2023, item 16c. to award Invitation to Bid (ITB) 2023-001 "Self Help Center Home Reconstruction Program-Texas Department of Housing and Community Affairs (TDHCA) Contract No. 7220013" to the sole bidder Clayton Homes for an amount not to exceed $95,875.74, due to incorrect bid amount presented, staff is requesting for this prior action to be rescinded and any other matters incident thereto.
Issue: The Commissioners Court previously approved and awarded Clayton Homes the above referenced project however; the previously approved bid amount did not reflect the site work totals and would have exceeded the grant budget by selecting bid option for 3 bedroom / 3 bath.
Solution: Rescind the previous action and approve the correct bid totals within grant budget which will include all site work costs plus option to install 2 bedroom / 2 bath option MHU.
Result: A separate agenda item will be presented for official approval by Commissioner Court. |
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20. |
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Discussion and possible action to award Invitation to Bid (ITB) 2023-001 “Self Help Center Home Reconstruction Program – Texas Department of Housing and Community Affairs (TDHCA) Contract No. 7220013” to the sole bidder Clayton Homes for the installation of one (1) 850 square foot - 2 Bedroom / 2 bath single wide mobile home unit to include all site work (Demo / Permits / Insurance) in an amount not to exceed $97,779.40 in accordance with the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section 262.021 (County Purchasing Act) and to further authorize the County Judge to execute the construction contract contingent upon the completion of the required boundary survey independent of this contract and any other matters incident thereto. [Account #2529-6360-521-457015 - Self Help Center 7220013 FY21/24-Colonia Self Help Center-C.A.A.-Self Help Reconstruction]
Issue: The Webb County Community Action Agency Self-Help Center will carry out housing rehabilitation and housing reconstruction activities for the service area Colonia of Ranchitos 359 East located on State Highway 359 approximately five (5) miles outside the City of Laredo to improve the quality of life for Colonia residents living within this targeted area. In part, the purpose of the assistance is to provide a decent, safe, and sanitary housing environment for residents by rehabilitation/ reconstruction of standard, single family, owner-occupied dwelling units. Project location is 408 Pinzon Rd., Laredo, Texas 78043.
Solution: Consideration to award to the sole bidder, Clayton Homes.
Result: Proceed with execution of contract and notice to proceed once all the insurance and bonding requirements are submitted to General Counsel. Notice to Proceed will be contingent upon final completion of Boundary Survey. |
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21. |
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Discussion and possible action to approve the purchase of office furniture for the Webb County Constable Pct. 4 Administrative Building Expansion Project in an amount not to exceed $65,357.64 from Office Source, Ltd. (OMNIA Contract #s R19181, 191803, 191816, & 191814) pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. cooperative Purchasing Programs and to further authorize the transfer of funds from the operational reserve account in the amount of $5,358.00 and $60,000.00 from the Owners Contingency amount not used from the Tri-Gen Construction Contract to Constable Pct. 4 Non Capitalized items account 1001-3170-001-470000-001 and any other matters incident thereto. [Account #1001-3170-001-470000-001 (Non Capitalized Items)]
Issue: Furniture is being requested for new Constable Pct. 4 Administrative building located at 8501 San Dario, Laredo, Texas 78045.
Solution: Utilized a reputable vendor with a cooperative contract for furniture products. Funding is available in the operational reserve account and balance remaining from the owner's contingency contract sum from the Tri-Gen Contract, as stipulated under §4.1.1 of construction contract between Owner and Contractor.
Result: If approved, furniture will be ordered and lead time for delivery and install is approximately 4–6 weeks. |
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22. |
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Discussion and possible action to approve the purchase of office furniture for the Webb County Sheriff’s Office Building located at 1002 Farragut Street in an amount not to exceed $1,433,804.21 from Office Source, Ltd. (OMNIA Contract #R191814, R191804, R180402, R191811) pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. cooperative Purchasing Programs and to further authorize the transfer of funds from the General Fund-General Operating Administration – Capital Outlay – Non Capitalized items Account #1001-1130-001-470000-001 to the Webb County Sheriff’s Office Capital Outlay - Non Capitalized items Account #1001-3010-001-470000-001 and any other matters incident thereto. [Account #1001-3010-001-470000-001 (Capital Outlay - Non Capitalized Items)]
Issue: Furniture is being requested for the new Sheriff’s Office main administration building located at 1002 Farragut Street. Two cooperative vendors submitted proposals for this project.
Solution: Approve the recommended vendor, Office Source to furnish the new building. Office Source is a reputable vendor with a cooperative contract for furniture products. Office Source price proposal is $19,602.52 less than competing firm.
Result: If approved, furniture will be ordered and lead time for delivery and install is approximately 4–6 weeks on all furniture and 6–8 weeks on all metal shelving/fixtures. |
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23. |
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Discussion and possible action to authorize the purchase of one (1) Tek84 Videray PX 1 Hand Held Scanner, PX Ultra and the MTP+ Panel to include a one (1) year extended warranty of maintenance / technical support plus shipping in an amount not to exceed $63,125.00 from Tek84 (Region 19 Allied State Cooperative Contract #22-7429) and in accordance with the Texas Local Government Code, Sub-Chapter F. Cooperative Purchasing Program; Section 271.102 (cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #2608-3010-001-470000 (BJA-SW Border Rural Law Enforcement - Sheriff Patrol-Administration-Capital Outlay)]
Issue: Concealment methods for drug and weapons smugglers are increasing in complexity, non-intrusive and non-damaging methods for effectively and thoroughly screening packages and vehicle compartments during interdiction operations are necessary.
Solution: Utilize grant funds for the purchase of law enforcement equipment for interdiction operations.
Result: Proceed with order using a cooperative vendor specializing in law enforcement interdiction equipment. |
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24. |
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Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2023-009 “Engineering Services for Groundwater Study for the Casa Blanca Golf Course” to Collier Consulting, in accordance with the Texas Government Code; Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Fund-General Operating Exp-Administration-Professional Services)]
Supplier |
Rank |
Score |
Engineering Experience - Groundwater Studies |
Personnel Qualifications |
References and Projects |
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100 |
45.00 |
30.00 |
25.00 |
Collier Consulting |
1 |
84.75 |
40.50 |
25.50 |
18.75 |
ECS Southwest, LLP |
2 |
74.25 |
31.50 |
24.00 |
18.75 |
Issue: The Webb County Commissioners Court instructed the Purchasing Agent to advertise for qualification statements from experienced Engineering Firms interested in providing engineering services for a groundwater study at the Webb County Casa Blanca Golf Course. Currently, the County uses effluent treated water from the City of Laredo, North Wastewater Treatment Plant that drains into the Golf course pond located on the eastern side of property adjacent to Bob Bullock Loop. A groundwater study would determine if there are alternative groundwater resources for irrigation at the Webb County Casa Blanca Golf Course.
Solution: Consideration to award to the highest ranking firm Collier Consulting. In total two (2) firms responded to this public solicitation for professional consulting services.
Result: If awarded, General Counsel will proceed in negotiating the terms and conditions of the agreement for requested services and secure Commissioners Court approval prior to final execution of agreement. |
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25. |
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Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2023-011 “Professional Consultation Services for the Development of Special Districts in Webb County” to McCall Parkhurst & Horton LLP, in accordance with the Texas Government Code; Professional Services Procurement Act and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #1001-1130-001-432001 (General Fund-General Operating Exp-Administration-Professional Services)]
Supplier |
Rank |
Score |
Consulting Experience w/ Local Government |
Personnel Qualifications |
References and Projects |
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100 |
45.00 |
30.00 |
25.00 |
McCall, Parkhurst& Horton LLP |
1 |
86.25 |
38.25 |
25.50 |
22.50 |
Willdan Financial Services |
2 |
68.00 |
29.25 |
22.50 |
16.25 |
Issue: The Webb County Commissioners Court instructed the Purchasing Agent to advertise for qualification statements from experienced Consulting firms interested in providing professional consulting services associated with the development of certain special districts within Webb County such as; but not limited to Public Improvement Districts, Public Utility Districts, and other special districts permitted by Texas State law to help generate funding opportunities for supplemental services and improvements that help meet the need of Webb County constituents.
Solution: Consideration to award to the highest ranking firm, McCall Parkhurst & Horton. In total two (2) firms responded to this public solicitation for professional consulting services.
Result: If awarded, General Counsel will proceed in negotiating the terms and conditions of the agreement for requested services and secure Commissioners Court approval prior to final execution of agreement. |
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Risk Management |
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26. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) from the Operation Reserve Fund to the Retiree Professional Services Account #6300-1090-001-432001 to pay for the Lewis & Ellis Actuarial Services not to exceed $10,000.
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
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$10,000 |
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To: |
6300-1090-001-432001 |
Professional Services |
$7,000 |
$10,000 |
$200 |
$10,200 |
Issue: Funding is needed to pay an outstanding balance for the Actuarial Services with Lewis & Ellis.
Solution: The Commissioner's court approval of the account line item transfer will provide the necessary funds to cover operational services for Actuarial Services.
Result: There will be sufficient funds in the mentioned line item transfer which will allow for services to be covered. |
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Water Utilities |
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27. |
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Discussion and possible action to award Delta House Electric the amount of $14,019.16 to purchase of Pumps for the Colorado Acres Water Dispenser. A full reimbursement will be submitted by the USDA-RD to the account used. [Account #1001-1130-001-431007-010 (General Fund Operating Exp-Administration-Operational Reserve)]
Issue: No Backup Pumps currently for Water Dispenser.
Solution: We are recommending the purchase of Pumps to fulfill services.
Result: Water Dispenser will continue in operation for customers of the Colorado Acres area. |
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28. |
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Discuss and possible action to award Rotex Truck Center the amount of $13,527.59 for repairs to Unit #13-41 2015 International PROSTAR+ 122 which is used to Haul Potable Water from City of Laredo to the Colorado Acres Water Dispenser. A full reimbursement will be submitted by the USDA-RD to the account used. [Account #1001-1130-001-431007-010 (General Fund Operating Exp-Administration-Operational Reserve)]
Issue: Unit is in non-operational conditions and awaiting repairs.
Solution: Approve repairs for Unit #13-41.
Result: Will have the capability to keep up with the high demand of water. |
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Honorable Adrian Cortez, Constable Pct. 3 |
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29. |
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Discussion and possible action to authorize the submission of a Fiscal Year 2024 Local Border Security Program (FY22 LBSP) grant application as developed, written and submitted by Webb County Constable Pct. 3 Department to the office of Homeland Security Grants Division (HSGD) in the amount estimated at $20,850.00, for peace officers' overtime/applicable fringe benefits, fuel/vehicle maintenance and equipment. Grant funds shall be utilized to help provide enhanced border security in Webb County and Precinct 3 area, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. This grant does not require a match; and thus, will not have an impact on the general fund. All required documents were sent for review through the Economic Development and the solicitation is compliant with the Webb County single point of contact (SPOC) procedures. [Requested by Adrian Cortez, Webb County Constable Pct. 3]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities' economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant application to provide enhanced border security in Webb County and the Precinct 3 area in order fulfill State of Texas Local Border Security Program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced and increased patrol for certified peace officers working at Webb County Constable Pct. 3. |
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30. |
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Discussion with possible action to approve a line item transfer from the Operational Reserve to various accounts within the budget of Constable Pct. 3 to cover expenses incurred with the transfer of deputies and equipment from Constable Pct. 1, not to exceed $17,000; and any other matters incident thereto.
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
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$17,000 |
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To: |
1001-3160-001-456305 |
Uniforms |
$8,000 |
$4,000 |
$3,689.33 |
$7,689.33 |
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1001-3160-001-443000-075 |
Repairs & Maint. Vehicles |
$20,000 |
$10,000 |
$10,706.53 |
$20,706.53 |
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1001-3160-001-462605 |
Fuel & Lubricants |
$60,000 |
$3,000 |
$13,130.79 |
$16,130.79 |
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$17,000 |
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Issue: Four (4) deputy slots and four (4) marked law enforcement units were transferred to Constable Pct. 1 and funding was not allocated for the purchase of uniforms for the deputies, fuel for the vehicles and the re-striping of law enforcement units.
Solution: Transferring of funds will allow for the payment and/or reimbursement of these expenses related to the transfer of deputies and equipment.
Result: Individual accounts within the Constable Pct. 3 office will be sufficient to cover expenses for the remainder of the fiscal year. |
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31. |
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Discussion with possible action to reclassify Slot #2233 from Deputy Constable to Sergeant and to adjust salary to a sergeant pay grade; and any other matters incident thereto. [Account #1001-1130-001-431007-015 (Operational Reserve Wage Classification Study)]
Issue: Currently the office of Constable Pct. 3 does not have a Sergeant rank within its deputies.
Solution: Reclassifying a slot from Deputy to Sergeant will allow for a full ranking of law enforcement slots within the Constable Pct. 3 office.
Result: Constable Pct. 3 will have a complete staffing within its rank and file to better manage their day-to-day law enforcement duties. |
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32. |
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Discussion with possible action to convert Constable Pct. 3 Part Time line item and funding into a Full Time Administrative Assistant position with appropriate pay grade; and any other matters incident thereto. [Account #1001-1130-001-431007-015 (Operational Reserve Wage Classification Study)]
Issue: Constable Pct. 3 office currently does not have an Administrative Assistant position in their budget and rely on deputies to process clerical duties.
Solution: Hire a full time Administrative Assistant to handle all clerical duties for Constable Pct. 3 office.
Result: Hiring an Administrative Assistant will allow deputies to perform law enforcement duties without interruption. |
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Honorable Patricia Barrera, Tax-Assessor- Collector |
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33. |
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Discussion and possible action to retain legal services from Denton Navarro Rocha Bernal & Zech, P.C. to assist as an outside counsel in representation on a Civil Service matter.
Issue: The Civil Service Commission’s authority to order an employee to be placed in a different department other than the department’s budgeted position.
Solution: As per the Local Government Code Chapter 158.035, the Civil Service Commission may only sustain, overturn, or reduce the disciplinary action. Therefore, employee must return to the department budgeted.
Result: The department will be able to get their budgeted position and continue to meet the demands of the taxpayers. |
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Commissioners Court Administrator |
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34. |
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Discussion and possible action to approve the signage and plaque for the recently approved renaming of the Rio Bravo Community Center to the “Ricardo Molina Sr. Community Center”; with additional action to approve the budget amendment necessary for the total cost for signage and plaque in the amount of $6,500 to Rapid Signs & Multimedia; and any other matters incident thereto. [Requested by Commissioner Jesse Gonzalez, Pct. 1; Account #1001-1130-001-431007-010 (Operational Reserve)] |
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Honorable Tano E. Tijerina, Webb County Judge |
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35. |
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Discussion and possible action to proclaim the month of April, 2023 as Child Abuse & Neglect Awareness Prevention Month. |
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36. |
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Discussion and possible action to adopt a Resolution to appoint two Commissioners Court representatives to the South Texas Development Council for the period covering October 1, 2022 through September 30, 2023 and approve payment to South Texas Development Council for membership dues in the amount of $2,172.00 for the period covering October 1, 2022 through September 30, 2023; and any other matters incident thereto. [Account #1001-1020-001-464010 (Dues & Membership)] |
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37. |
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Communications |
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38. |
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Adjourn |
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