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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Economic Development]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2851-6010-001-458070 |
Childrens Field Trips |
$50,713 |
$1,024 |
$23,755.64 |
$22,731.64 |
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To: |
2851-6010-001-460105 |
Minor Tools & Apparatus |
$0 |
$114 |
$0 |
$114.00 |
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2851-6010-001-456130 |
Program Fees |
$2,962 |
$910 |
$4.94 |
$914.94 |
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$1,024 |
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Issue: Line item transfer is needed to cover program fees for Texas Parks and Wildlife grant.
Solution: Authorization to transfer funds to mention account.
Result: There will be sufficient funds to cover program fees. |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within LIHWAP Grant funds. [Requested by Community Action Agency]
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
From: |
2364-5360-521-463804-101 |
Utility Assistance P1 Restoration |
$30,000 |
$208,491.65 |
$178,491.65 |
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2364-5360-521-463804-102 |
Utility Assistance P2 Prevention |
$30,000 |
$204,520.87 |
$174,520.87 |
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$60,000 |
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To: |
2364-5360-521-463804-103 |
Utility Assistance P3 Rate Reduction |
$60,000 |
$0.00 |
$60,000.00 |
Issue: Funds are need to continue the water assistance program.
Solution: Approve line item transfer.
Result: Water Assistance Program may continue providing services. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Comprehensive Emergency Supplemental Grant funds. [Requested by Community Action Agency]
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
From: |
2365-5360-521-410000 |
Payroll Cost |
$8,057.00 |
$44,057.00 |
$36,000.00 |
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2365-5360-521-421000 |
Health Life Insurance |
$1,521.00 |
$5,521.00 |
$4,000.00 |
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2365-5360-521-422000 |
FICA County Share |
$276.60 |
$3,334.00 |
$3,057.40 |
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2365-5360-521-425000 |
Unemployment Tax |
$180.90 |
$354.00 |
$173.10 |
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2365-5360-521-426000 |
Worker Compensation |
$8.15 |
$22.00 |
$13.85 |
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2365-5360-521-457900 |
Program Services Expenditures |
$1,000.00 |
$10,000.00 |
$9,000.00 |
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2365-5360-521-463802 |
Household Crisis |
$847.92 |
$59,824.90 |
$58,977.080 |
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$11,891.47 |
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To: |
2365-5360-521-463804 |
Utility Assistance |
$11,891.47 |
$161,946.15 |
$173,837.62 |
Issue: Funds are need to continue the utility assistance program.
Solution: Approve line item transfer.
Result: Light Assistance Program may continue providing services. |
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d. |
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Discussion and possible action to ratify and approve, by Order, end of fiscal year 2022 budget amendments; necessary to comply with GASB 87 Lease, payroll or fringe benefits deficits and correctly balance the General Fund expenditure budget; and any other matters incident thereto.
Issue: Departments with leases according to GASB 87 leases new definition required budget amendments for expenditures to be reclassified differently, cover departmental payroll deficits and correctly balance the General Fund expenditure budget.
Solution: In order to present the County financial information for the County annual audit, budget amendments were required to be processed for GASB Statement Number 87 Lease, departmental payroll deficits, and correctly balance the General Fund expenditure budget. The Auditor's Office will work with the Budget Officer to revise the expenditures to properly account for leases and software licenses for next year's budget.
Result: There were sufficient budget balances to process end of year budgetary entries. |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Federal Forfeiture funds. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Request |
From: |
2153-3010-001-458000 |
Administrative Travel |
$15,000 |
To: |
2153-3010-001-460105 |
Minor Tools |
$15,000 |
Issue: Funds are needed to purchase Child ID kits.
Solution: With the purchase of these Child ID Kits, the Webb County Sheriff Office will be able to serve the Community.
Result: Proceed with purchase and keep the community safe. |
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f. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Federal Forfeiture funds. [Requested by Sheriff Martin Cuellar]
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Acct. Number |
Acct. Name |
Request |
From: |
2153-3010-001-460105 |
Minor Tools |
$89.38 |
To: |
2153-3010-001-470000 |
Capital Outlay |
$89.38 |
Issue: Funding needed to purchase TRUNARC.
Solution: Seeking authorization from Commissioners Court to transfer funds.
Result: Proceed with Purchase of TRUNARC. |
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g. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds (Fund #2475); and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2475-3010-001-462605 |
Fuel & Lubricants |
$45,000.00 |
$20,000.00 |
$45,000.00 |
$25,000.00 |
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2475-3010-001-470000 |
Capital Outlay |
$2,186,860.10 |
$523,694.40 |
$859,034.87 |
$335,340.47 |
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2475-3010-001-470000-001 |
Capital Outlay Non-Capitalized Items |
$154,500.00 |
$127,019.01 |
$127,019.01 |
$-0- |
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$670,713.41 |
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To: |
2475-3010-001-413000 |
Overtime |
$999,822.83 |
$207,790.71 |
$349,086.65 |
$556,877.36 |
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2475-3010-001-422000 |
FICA County Share |
$76,487.69 |
$15,895.10 |
$26,706.39 |
$42,601.49 |
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2475-3010-001-423000 |
Retirement County Share |
$136,377.81 |
$20,651.01 |
$51,743.86 |
$72,394.87 |
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2475-3010-001-425000 |
Unemployment Tax |
$5,799.42 |
$364.41 |
$2,476.69 |
$2,841.10 |
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2475-3010-001-426000 |
Worker Compensation |
$2,278.04 |
$2,512.18 |
$9,127.73 |
$11,639.91 |
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2475-3010-001-443000-110 |
Repairs & Maintenance Software |
$-0- |
$350,000.00 |
$-0- |
$350,000.00 |
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2475-3010-001-460105-015 |
Minor Tools & Apparatus |
$38,210.00 |
$73,500.00 |
$14,932.00 |
$88,432.00 |
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$670,713.41 |
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Issue: A no cost budget adjustment was approved by the state.
Solution: Submit a line item transfer.
Result: The budget will be adjusted accordingly. |
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h. |
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Discussion and possible action to approve, by Order, the following budget amendment (supplemental budget and line item transfers) to carry over unobligated funds from year 4 to year 5 of Grant No. TI081059; and any other matters incident thereto. [Requested by Drug Court Program]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2353-1020-330300-030 |
Grant Revenue |
$400,000 |
$52,767.20 |
$52,767.20 |
$0 |
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To: |
2353-1020-003-410000 |
Payroll Cost |
$159,324 |
$5,767.20 |
$68,192.98 |
$73,960.18 |
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2353-1020-003-458000 |
Administrative Travel |
$6,291.00 |
$10,000.00 |
$2,171.40 |
$12,171.14 |
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2353-1020-003-459020 |
Other Expenses |
$35,179.00 |
$29,000.00 |
$14,362.44 |
$43,362.44 |
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2353-1020-003-461000 |
Materials and Supplies |
$1,300.00 |
$8,000.00 |
$107.55 |
$8107.55 |
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$52,767.20 |
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Issue: Additional funds are necessary to cover program expenses for year 5.
Solution: Approve carry over request of unobligated funds from year 4 as approved by the funding agency.
Result: Ensure funding within accounts for the remainder of the grant period ending September 29, 2023. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a commercial office space lease agreement with 1802 Victoria, LLC., as Lessor and Webb County as Lessee, for the Webb County Public Defender’s satellite office, for a three (3yr.) year primary term, from October 1, 2023 thru September 30, 2026 at a monthly rental rate of $3,366.00 per month, with a (3yr.) renewal option. The office space has 3,466 sq. ft. located on Lot 1, Block 166, Western Division, Laredo, Texas; also known as 1802 Victoria St.; Subject to annual budgetary appropriations, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Virginia Aranda – Public Defender, Account #1001-1130-001-444100 (Space Rental)]
Issue: The Webb County Public Defender's Office has been leasing the offices at 1802 Victoria St., as their satellite office due to lack of space at Webb County for 6 years and the lease is expiring soon and Lessor has agreed to sign a new lease with Webb Co. at same terms and rent for another 3yr. primary term and 3yr. renewal option staring Oct. 1, 2023.
Solution: Enter into a lease agreement at 1802 Victoria St. for a new 3 year term w/3yr.option @ same rental rate of $3,366.00 starting Oct. 1, 2023
Result: The Webb County Public Defender's satellite office lease will be renewed for another possible 6 year term without a rent increase. |
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b. |
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Discussion and possible action to ratify a twelve (12) month (May 31, 2022 through May 30, 2023) Software and Maintenance Agreement with Advanced Computer Technologies, LLC for the Webb County Veterans Treatment Program for purposes of monitoring program participants at a cost not to exceed Seven Thousand Dollars ($7,000.00), and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Margarita Herrera-Garza, Drug Court/Veteran Treatment Program Director; Account #2351-2030-001-432001 (Professional Services)] |
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c. |
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Discussion and possible action to enter into a sixteen (16) month Professional Services Agreement (May 1, 2023 through September 30, 2024) between Webb County for the Texas Emergency Network Diversion Court Program for Laredo/Webb County (TEND) and PILLAR to provide treatment services in the total amount of not more than TEN THOUSAND SEVEN HUNDRED AND TWENTY FIVE DOLLARS ($10,725.00) and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Account #2747-1150-001-457008-025 (Texas Emergency Network Diversion (TEND) Court Contractual)] |
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7. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize Community Action Agency to develop and submit an application to Federal Emergency Management Agency (FEMA) for emergency food in the amount of $10,000.00 from Emergency Food and Shelter Program (EFSP) 2023 Phase 40 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. There is no County Match and will not have impact on the County’s General Fund.
Issue: There is a greater demand for food assistance in the area of Webb County than there is funding.
Solution: By applying to the Emergency Food Grant provided by Emergency Food and Shelter Program, Webb County Community Action agency seeks to address the hunger needs of the community using partnership method with the local food banks.
Result: If awarded the grant, Webb County Community Action Agency will be able to assist eligible household with emergency meals. |
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8. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of the FY 2022 Operation Stonegarden (OPSG) grant award as developed and submitted by the Webb County Sheriff’s Office in the amount of $2,676,798.50 from the Federal Emergency Management Agency (FEMA) and pending award notification through the Office of the Governor Homeland Security Grants Division (HSGD) in order to start overtime operations on or after March 1, 2023; and designating the Webb County Judge as the authorized official to sign all relevant documents; and any other matters incident thereto. This grant requires no financial match; and, therefore, will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Although the official grant performance period began on March 1, 2023 for the FY 2022 Operation Stonegarden and the Federal Emergency Management Agency (FEMA) has provided award documents, the set-up is pending finalization on the state's e-grants portal by the Office of the Governor Homeland Security Grant Division (HSGD).
Solution: Seek court authorization to have the budget set up and expenditures allowed for Webb County's FY 2022 Operation Stonegarden allocation.
Result: Overtime operations can commence closer to their official start date of March 1, 2023. |
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b. |
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Discussion and possible action to accept and execute award 5311-2022-WEBB CO- 00082 and enter into agreement with the Texas Department of Transportation (TXDOT) for Webb County Community Action Agency- El Aguila Rural Transportation in the amount of SIXTY-FOUR THOUSAND FORTY-TWO DOLLARS ($64,042.00). No County match required. The awarded amount will be for capital outlay. All required documentation has been submitted to the Economic Development Department for review and the solicitation is compliant with Webb County (SPOC) Single Point of Contact procedures.
Issue: El Aguila rural transportation is grant funded agency.
Solution: Application for funds will benefit capital purchase and allow for continued transportation services.
Result: Continuation of services throughout the rural areas of Webb County. |
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c. |
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Discussion and possible action to accept Amendment No. 1 for ARPANGO-0010 (Laredo Regional Food Bank) Laredo Regional Food Bank has requested additional activities to fully expend their award amount of $200,000.00. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. [Account #2703-5205-001-463701-125]
Issue:Texas Laredo Regional Food Bank has completed original project activities (the purchase of $7,000 worth of food and the purchase and installation of a Walk-In Freezer and Cooler) and have a cost savings of $97,962.80 and are requesting an amendment to add project activities that would assist in furthering their mission.
Solution: Amendment is accepted.
Result: Laredo Regional Food Bank will be able to fully expend the $200,000.00 awarded to them via the ARPA NGO Process. They will be able to purchase racks for their new cooler and freezer, a pallet jack, and a cargo van. As well as purchase an additional $25,000 in food. |
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d. |
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Discussion and possible action to approve a tax abatement agreement under the Webb County Neighborhood Empowerment Zone (NEZ), Number One Program ("Program") for AGDL Investments, LLC. as owners of a tract of land situated in Webb County, Texas, and being the surface only of lot numbers seven (7), eight (8) and (9) in block Nine Hundred Fourteen (914), Eastern Division, in the City of Laredo according to plat thereof recorded in Volume 1, Page 17, Plat Records of Webb County, Texas; also commonly known as 117, 118, & 119 S. Mendiola Ave, Laredo, Teas 78043. Said real property has already been approved pursuant to City of Laredo resolution No. 2022-R-180 and now requires approval by Webb County Commissioners Court in order to proceed with the project; and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto.
Issue: A tax abatement has been approved by City of Laredo for a multifamily home project, which will consist of 12 Apartment Units and requires approval from the Webb County Commissioners Court and is necessary for the Webb County Tax Appraisal District to issue the respective tax abatement.
Solution: Approval of this tax abatement for 117, 118, & 119 S. Mediola Ave Laredo, Texas 78043.
Result: Approval of this tax abatement will allow the Webb County Tax Appraisal District to issue the respective tax abatement under the NEZ, Number One Program. |
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