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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds (Ballstic Shields GF#2745); and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2745-3010-001-470000 |
Capital Outlay |
$285,989 |
$285,989 |
$285,989 |
-0- |
To: |
2745-3010-001-460105 |
Minor Tools |
-0- |
$285,989 |
-0- |
$285,989 |
Issue: The bids for the ballistic shields came in with a smaller per unit cost; the shields are now classified as a minor tool rather than a capital outlay budget item.
Solution: Make a line item transfer of grant funds from capital outlay to minor tools.
Result: The grant funds will be correctly categorized under the proper budget line item. |
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b. |
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Discussion and possible action to transfer funds from the General Fund Operations Reserve account to the Casa Blanca Golf Course (Fund 7100) in the amount of $36,000.00; and any other matters incident thereto. [Transfer from Account #1001-1130-431007-010 Operational Reserve to Account #7100-7230-001-470000 Capital Outlay]
Issue: Audited Fund Balance for 2021 was utilized for estimated construction cost. The construction estimate was finalized in 2022, and the FY 2022 audited fund balance was less.
Solution: Approve budget amendment for fiscal year 2023.
Result: Vendor invoices will be paid timely. |
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c. |
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Discussion and possible action to approve, by order, a budget line item transfer in the amount of $75,000 for actual revenues over budget for Election Service Contracts (Fund #2010); and any other matters incident thereto. [Account #2010-1110-341100-005 Election Contractual Fees City of Laredo $37,500.00, Account #2010-1110-341100-010 Election Contractual Fees Laredo College $37,500.00, Account #2010-1110-001-451201 Election Expense $75,000.00]
Issue: Bank Reconciliations are pending since April 2023. General ledger records show a cash fund deficit of $75,000.
Solution: Budget amendment is needed to complete bank reconciliations and eliminate cash fund deficit through September 30, 2023.
Result: Elections Office bank account will be reconciled and cash fund deficit eliminated. |
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6. |
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Building Maintenance
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 10, 2023.
Slot # |
Title |
Hourly Rate |
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2196 |
HVAC Technician |
$17.57 - $18.47 15/A-E |
Issue: Request to fill vacant slot 2196 HVAC Technician that became vacant March 22, 2023.
Solution: Approval to post and fill slot 2196 HVAC Technician.
Result: This action will allow Building Maintenance Department to continue to function efficiently and effectively. |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 10, 2023:
Slot # |
Title |
Hourly Rate |
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0625 |
Equipment Operator |
$14.42 - $15.16 11/A-E |
Issue: Request to fill vacant Slot 0625 Equipment Operator for Parks & Grounds Department which was recently vacated due to employee transfer.
Solution: Approve to post and fill Slot 0625.
Result: This action will allow department to continue to function efficiently and effectively. |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to approve a minor boundary modification for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by SKG KIP E, LLC., (Owner/Landlord/Lessor), & Jamco International, Inc., (Lessee/Tenant) and the City of Laredo by adding Lot Number 1, Block 7&8, Khaledi Industrial Park, Phase 3, Laredo, Webb County, Texas and commonly known as 114 Ross Khaledi Dr., Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by SKG KIP E, LLC./Jamco International, Inc./City of Laredo] |
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b. |
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Discussion and possible action to approve a minor boundary modification for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by Khaledi Holdings, LLC. (Owner/Landlord/Lessor), & Ryder Integrated Logistics & B.A. Forwarding, Inc., (Lessee’s/Tenant’s) and the City of Laredo by adding15.53 acres of land located on Lot Number 6, Block 1, Khaledi Industrial Park, Phase 3, Laredo, Webb County, Texas as per attached Exhibit “A” and commonly known as 112 Ross Khaledi Dr., Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Khaledi Holdings, LLC./Ryder Integrated Logistics & B.A. Forwarding, Inc./City of Laredo]
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c. |
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Discussion and possible action to approve a Memorandum of Understanding between Laredo Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide four (4) L.I.S.D. classrooms and four (4) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing fall school year 2023 thru August 31, 2028, in the sum of $25,000.00 per year per classroom teacher x 4 teachers ($100,000.00 per year total), at the L.I.S.D. Alma Pierce Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros-Director Webb County Headstart/Early Headstart Director; Account #2357-5190-531-463701-015 (Support Assistance LISD Alma Pierce Elementary School)] |
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d. |
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Discussion and possible action to approve a Memorandum of Understanding between Laredo Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide four (4) L.I.S.D. classrooms and four (4) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing fall school year 2023 thru August 31, 2028, in the sum of $25,000.00 per year per classroom teacher x 4 teachers ($100,000.00 per year total), at the L.I.S.D. Dovalina Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros-Director Webb County Headstart/Early Headstart Director; Account #2357-5190-531-463701-015 (Support Assistance LISD Heights Elementary School)] |
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e. |
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Discussion and possible action to approve a Five (5) Year (June 25, 2023 through June 24, 2028) Subscription Service Agreement with NICE System, Inc. for their "Justice SaaS Solution" cloud based Digital Evidence Case Management System in order to assist the District Attorney in prosecuting cases through the digitization of evidence in an amount not to exceed ONE MILLION TWENTY-THREE THOUSAND NINE HUNDRED SEVENTY-FIVE DOLLARS ($1,023,975.00) payable over the five-year period, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1280-001-443000-110 (Repairs & Maintenance Software)]
Issue: Webb County District Attorney is seeking an effective digital evidence management system in order to assist prosecutors in their prosecutions.
Solution: Enter into an Agreement for a Cloud Based Digital Evidence Case Management System.
Result: DA will be able to effectively prosecute their cases with Evidence Software |
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f. |
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Discussion and possible action to approve a twelve (12) month (May 31, 2023 through May 30, 2024) Lab Screen Drug Testing Agreement between Webb County for the Veterans Treatment Program and Cordant Health Solutions for participant drug test monitoring that are outlined and defined per service and fees as set out in the Agreement, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Veterans Treatment Program, Account #2351-1020-001-432001]
Issue: In order to address substance abuse issues with Program Participants, Department needs to contract with a lab testing services.
Solution: Contract with Cordant to provide drug testing services to Program Participants.
Result: Veterans Treatment Program can better be able to provide Program Services. |
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g. |
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Discussion and possible action to enter into a one (1) year (May 31, 2023 through May 30, 2024) subscription license renewal with Orion Healthcare Technology, Inc. for the Veterans Treatment Program to utilize the AccuCare Web service in order to process clinical documentation as well as Program administrative functions at the annual cost of Three Thousand One Hundred Thirty-Two Dollars ($3,132.00) and authorizing the County Judge to execute all relevant documents. [Requested by Margarita Herrera-Garza, Director Adult Drug Court/Veterans Treatment Program; Account #2351-1020-001-432001 (Veterans Treatment Program)]
Issue: Veteran Treatment Program needs to track and process clinical documentation for its Program Participants.
Solution: Enter into a subscription service to utilize web based program to process clinical documentation as well as Program administrative functions.
Result: Better Track Services provided to Program Participants. |
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h. |
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Discussion and possible action to authorize the County Judge to submit a letter to the Department of Homeland Security (DHS), U.S. Immigration and Customs Enforcement (ICE) authorizing CoreCivic to negotiate an Intergovernmental Service Agreement (IGSA) with ICE for provision of detention and transportation services by CoreCivic at the CoreCivic facility and any matters incident thereto. [Requested by Martin Cuellar, County Sheriff; No effect on the County budget] |
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8. |
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Honorable Tano E. Tijerina, Webb County Judge |
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a. |
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Discussion and possible action to adjust the salary for the Texas/Trafficking Emergency Network Diversion Court Executive Director associated with Grant #4325002, and request County Judge to execute all other matters incident thereto. The Fiscal Year 2022-2023 budget includes salary adjustments for the Executive Director, as approved by the Office of the Governor, Public Safety Office. The position does not fall under the County's Wage Plan and is funded 100% by grant funds. The position is subject to annual evaluation by the Department Head and is entitled to additional increases under the grant. There will be no impact on the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Judge Selina Mireles, Child Protection Court]
Title |
Current Salary |
Proposed Salary |
Executive Director |
$60,008.00 |
$75,004.08 |
Issue: This proposed salary is reflected under the Texas/Trafficking Emergency Network Diversion Court Grant# 4325002, as an increase, effective 6/30/2023.
Solution: The project respectfully requests approval on salary adjustment.
Result: The position will continue all day-to-day tasks and duties, and be fully operational under the Webb County Child Protection Court as the Texas/Trafficking Emergency Network Diversion Court in Laredo/Webb County, as Executive Director. |
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9. |
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Economic Development |
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a. |
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Discussion and possible action to approve and enter into continued agreement with Texas Veterans Commission (TVC) Fund for Veterans' Assistance (FVA) General Assistance Grant Award #R-2022-03153 for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2023 through June 30, 2024 and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. No cash match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by David Garza, Veterans Service Office]
Issue: On November 14, 2022, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans' Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation to and from medical appointments which may not be available without further funding. Authorization from the Commissioners' Court is required in order to accept the award.
Solution: The Commissioners' Court authorizes the acceptance of the state funds to continue to provide extended services to medical appointments outside the Webb County area and address the needs of the transportation program participants.
Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds. |
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b. |
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Discussion and possible action to approve Amendment No. 1 for ARPANGO-0002 Sacred Heart Children’s Home. Sacred Heart Children’s Home is requesting a change to the Performance Statement in their contract to reflect results of an analysis conducted by the project engineer in a CCTV inspection. The results show that the repairs needed are not extended to a full replacement of sewer lines and rather a rehabilitation of them which will allow them to add an additional building. The original goal of providing functioning sewer lines remains the same. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures.
Issue: Sacred Heart Children’s Home has sewer lines dating back to 1965 that are no longer providing proper functionality. After a CCTV inspection performed by the project engineer, it was determined that a replacement of sewer lines was no longer necessary. Instead, the recommendation is to furnish and install full diameter/length rehabilitation for the existing 4” sewer line.
Solution: To approve amendment as presented.
Result: Sacred Heart Children’s Home will be able to better expend the funds awarded by allowing sewer line rehabilitation of two buildings for a total of 750 LF. |
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c. |
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Discussion and possible action to accept Amendment No. 1 for ARPANGO-0010 (Casa Misericordia) Casa Misericordia as requested. To fully expend their award amount of $186,000.00. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. [Account #2703-5205-001-463701-025]
From: |
Current Budget |
Proposed |
Total |
Clothing |
$36,000.00 |
$36,000.00 |
$0.00 |
Cleaning |
$18,000.00 |
$18,000.00 |
$0.00 |
To: |
Current Budget |
Proposed |
Total |
Hotel |
$31,899.35 |
$15,000.00 |
$46,899.35 |
Food |
$(6,225.00) |
$39,000.00 |
$32,775.00 |
Issue: Casa Misericordia has exhausted their funds under the food category and would like to allocate funds from Clothing (36,000) and Cleaning supplies (18,000) to Hotel and Food.
Solution: Amendment is accepted.
Result: Casa Misericordia will be able to fully expend the $186,000.00 awarded to them via the ARPA NGO Process. |
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10. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and in accordance to Head Start Performance Standards:
Slot # |
Title |
Hourly Rate |
Pay Periods |
2170, 1699,1801,1697, 1108 |
Part Time Substitute |
$10.00 |
20 |
2049 |
Part Time Classroom Aide |
$10.00 |
20 |
2021, 2189 |
Teacher Assistants |
$13.86 - $12.14 |
21 |
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11. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to issue a “Certificate of No-Plat Required” pursuant to Section 232.0015(f), Texas Local Government Code and the provisions of the Webb County Subdivision Regulations Section XVI.1B(2) to tracts 45A & 45B being a subdivision of Tract 45, Simeon Park Phase III, as recorded in Vol. 36, Pgs. 83-85 of the Webb County Plat Records. (ID 12751). |
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12. |
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Public Health Services |
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a. |
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Discussion and possible action to approve a modification/additional service to existing contract with E-ceptionist, Inc. for the Public Health Services Department in the amount of $2,250 for purchase of a block of 50,000 text message segments and authorization to add additional segments as needed throughout the life of the contract subject to the availability of funds; and authorizing the County Judge to sign all relevant documents. [Account #2703-5205-001-443000-112 (ARPA 2021 Medical Scheduling Software)]
Issue: Text message feature requested was not included in original contract approved March 13, 2023. The company’s representative informed us that this feature is available at any time for us to purchase.
Solution: Commissioners Court approval of this item will allow us to purchase the text message blocks to send appointment confirmation and reminders to clients.
Result: Public Health Services clients will be able to receive appointment confirmation and reminders via text to minimize no-show and missed appointments. |
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13. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. |
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14. |
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Risk Management |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 14, 2023:
Slot # |
Title |
Hourly Rate |
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2147 |
Worker's Compensation Analyst |
$20.38 - $22.23 18/A-H |
Issue: Position will be vacant on July 14, 2023.
Solution: Post to fill now in order to obtain a pool of applicants.
Result: Filled position to continue efficient department operations. |
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15. |
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Line Item Transfers |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Fire Suppression & EMS Services]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3140-001-460105 |
Minor Tools |
$48,000 |
$7,500 |
$7,627.00 |
$127.00 |
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1001-3140-001-431009 |
Stipends |
$55,000 |
$1,025 |
$26,288.42 |
$25,263.42 |
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$8,525 |
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To: |
1001-3140-001-470000 |
Capital Outlay |
$0.00 |
$8,525 |
$36,508.00 |
$45,033.00 |
Issue: Replacement of non-operational powerplant for extrication tool. Jaws of life cannot be used without this required piece of equipment.
Solution: Purchase Hurst powerplant for use with existing extrication tools at Los Botines Station for use during emergency incidents.
Result: Use of Jaws of Life during emergency incidents for rescue operations involving extrication. |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Salvador Johnson, Justice of the Peace, Pct. 3]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2170-001-444500 |
Equipment Rental |
$1,000 |
$975.61 |
$975.61 |
$0 |
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1001-2170-001-456005 |
Postage & Courier Service |
$3,500 |
$1,981.88 |
$1,981.88 |
$0 |
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1001-2170-001-461000 |
Training & Education |
$3,000 |
$1,990.00 |
$1,990.00 |
$0 |
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1001-2170-001-458000 |
Administrative Travel |
$3,000 |
$2,298.98 |
$2,298.98 |
$0 |
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$7,246.47 |
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To: |
1001-2170-001-461000 |
Materials & Supplies |
$5,000 |
$7,246.47 |
$458.33 |
$7,704.80 |
Issue: Future expenditures and current funding will not be adequate to close out the fiscal year.
Solution: Approval of line item transfer.
Result: The transfer of funds will cover any expenditures for the remainder of fiscal year. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Dr. Pedro Alfaro, Risk Management Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
6100-1090-001-452009 |
Claims Paid-Prescriptions |
$3,389,505 |
$120,000 |
$3,506,183.67 |
$3,386,183.67 |
To: |
1001-1180-007-462000 |
Wellness Employee Claims Expenditure |
$52,999 |
$120,000 |
$26,779.31 |
$146,779.31 |
Issue: There is a need to pay medical providers at the Employee Wellness Center. The current balance in this account will be insufficient to cover invoices for our medical services providers, Nuestra Salud.
Solution: Fund the account to avoid delays in paying for services rendered by medical providers, Nuestra Salud.
Result: The transfer of funds will cover expenses for the continued operation of the Employee Wellness Center. |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund. [Requested by Tomas Sanchez, Water Utilities Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7200-7065-001-441205 |
Utilities |
$5,000 |
$2,700 |
$3,566 |
$866 |
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7200-7080-001-444500 |
Equipment Rental |
$3,400 |
$3,300 |
$3,400 |
$100 |
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7200-7065-001-443000-350 |
Repairs & Maint. Pumps & Motors |
$10,000 |
$2,000 |
$5,000 |
$3,000 |
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$8,000 |
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To: |
7200-7050-001-444500 |
Equipment Rental |
$8,500 |
$8,000 |
$4,462 |
$12,462 |
Issue: The funds currently available in these account will not cover costs needed for the Maintenance needed at the River Intake Station (River Bank).
Solution: Approve the line item transfers.
Result: Account wil have sufficient funds which will allow the proceeding of renting out the required heavy machinery to complete this project. |
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