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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to approve a Software Maintenance Technical Support Agreement for the Jury2020Plus Integrated Jury Administration System between Judicial Systems Inc. and Webb County. The effective date will be January 1, 2024 and will terminate December 31, 2024. The total cost of the annual maintenance shall be Ten Thousand Six Hundred Eighty-Two Dollars ($10,682.00) and authorizing the Webb County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director; Account #1001-1280-001-443000-110 (Repairs and Maintenance Software)] |
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b. |
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Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of Four (4) Roadway Right-of-Way, Drainage, and/or Utility Easements out of Ranchitos Los Fresnos (1) & Los Nopalitos Subdivisions (3) as needed to acquire these 4 R.O.W. Easements by Webb County to perform road maintenance, drainage, utilities and/or related improvements to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and to authorize the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Carlos Flores, Engineer (No Financial Impact)] |
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c. |
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Discussion and possible action to enter into a Twelve (12) month (December 1, 2023 thru November 30, 2024) Self-Service Storage Rental Lease Agreements withG Self- Storage (for the Webb County C.A.A. Dept.) for Unit Eight (8) at a monthly rent of Two Hundred Sixty Five Dollars ($265.00) each per month, annual rent in the sum of Two Thousand Nine Hundred Fifteen Dollars ($2,915.00), with one year paid in advance with (1) month free rent discount, and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Guillermo Walls, Director, C.A.A. Director; Account #2368-5170-521-444100 CSBG Space Rental 59% & CEAP Program Service Expenditures 49%, Account #2362-5360-521-4579000] |
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d. |
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Discussion and possible action to approve a twelve (12) month (September 30, 2023, through September 29, 2024) Lab Screen Agreement between Webb County for the Adult Drug Court Program and Cordant Forensic Solutions for participant drug test monitoring at costs that are outlined and defined per service as set forth in the agreement. There is no impact to the county budget, and authorizing the County Judge to sign and execute all relevant documents and any other matter incident thereto. [Requested by Commissioners Court for the Adult Drug Court Program; Account #2353-1020-003-459020 (SAMHSA T1085855-01)] |
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e. |
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Discussion and possible action to amend the supplemental group life insurance ("Plan 2") so that a County Employee, Spouse, and Dependent may increase their Life Insurance by one or two increments yearly during the annual enrollment of benefits provided they are already covered under Plan 2 and the election to increase supplemental life insurance does not exceed the Guaranteed Issue Amount. This amendment will become effective January 1, 2024, through December 31, 2024; and authorize the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Risk Management; Account #6100-1090-001- 432057 (Cafeteria Administration)] |
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7. |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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a. |
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Discussion and possible action to accept a donation in the amount of $500.00 from Medina Electric Cooperative, Inc. for the Santa Teresita Community Center to benefit programs, activities sponsored by the center and be able to purchase toys for Christmas. Funds to be deposited into Santa Teresita Community Center's Materials & Supplies, Account #1001-6300-001-461000. Funds to remain until completely exhausted. |
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8. |
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Commissioners Court Administrator |
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a. |
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Discussion and possible action to ratify a third party funding agreement (FY 2024) with Volunteers Serving the Need in the amount of Ten Thousand Dollars ($10,000.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1140-001-463614] |
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9. |
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Honorable Guadalupe Gomez, Constable Pct. 1 |
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a. |
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Discussion and possible action to approve an Agreement with the Department of Defense (DOD) to allow the Webb County Constable Pct. 1 Department to apply for and accept surplus property from the Law Enforcement Support Office (LESO) Program, deemed excess by the Secretary of Defense, from the Department of Defense (“DOD”) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. There is no impact to the General fund.
Issue: The Secretary of Defense is authorized by 10 USC §2576a to transfer to State Law Enforcement Agencies surplus personal property that is suitable for use by law enforcement agencies.
Solution: Approval to apply for the LESO Program to receive surplus property.
Result: Surplus property will be obtained at no cost to Webb County. |
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10. |
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Honorable Marco Montemayor, County Attorney |
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a. |
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Discussion and possible action to exchange Slot #0239 from the County Attorney's Office with Slot #0250 from the Civil Legal Division, effective December 1, 2023; and any other matters incident thereto.
Issue: Slot #0239 in the County Attorney's Office will become vacant on December 1, 2023 and will need to be filled.
Solution: Slot #0250 from the Civil Legal Division is currently occupied and will be transferred to the County Attorney's Office.
Result: Transfer of slots will allow for immediate filling of Slot 0250 in the County Attorney's Office. |
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11. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the Economic Development Department to develop and submit the 2024-2025 Fund for Veterans' Assistance (FVA) Veterans County Service Officer (VCSO) Funding Opportunity to the Texas Veterans Commission (TVC) in an amount not to exceed One Hundred Sixty Thousand Dollars ($160,000.00). These grant funds will extend current transportation services for grant budget period starting July 1, 2024 and ending June 30, 2025. Which we offer to Webb County veterans and surviving spouses, and authorizing the Webb County Judge to execute all relevant documents on this application. This grant does not require in-kind or cash match commitment. The Webb County Veteran Service Office has provided all the necessary documentation to the Economic Development Department for review. The solicitation is in compliant with Webb County Single Point of Contact (SPOC) procedures. This action will have no impact on the General Fund. [Requested by David Garza, Veteran’s Office]
Issue: Local Webb County veterans and surviving spouse need extended transportation services to essential medical appointments to include basic needs such as to local pharmacies and local food pantry services for clients who do not have any transportation means within Webb County limits and outside of Webb County up to a 200-mile radius.
Solution: Approval of Letter of Intent will allow for the submittal application of the Texas Veterans Commission Grant for Veterans County Service Officer Funding Opportunity, which will enable funding for continued services.
Result: Upon approval of the Texas Veterans Commission Grant for Veterans County Service Officer Funding Opportunity will provide comprehensive services to Webb County veterans and surviving spouse. These services will allow transportation to medical appointments within the surrounding 200-mile radius. |
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12. |
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Engineering |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to add one (1) new cellular telephone line, including data service in accordance with the current AT&T FirstNET Plan to the Webb County Engineering Department pursuant to Section 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program DIR Agreement TELE-CTSA-002 at a monthly rate of $40.99, plus surcharges and other fees; and subject to annual budgetary appropriation; and have the County Judge sign all relevant documents; and any other matters incident thereto. [Account #2007-1190-001-441010 (Cell Phone Cost)]
Issue: Cellular is needed for new Director to ensure the daily communication with staff, county officials, and others as needed after hours and on weekends in order to respond to any emergency.
Solution: Approval will ensure that Director is in full communication.
Result: Director will be able to respond to any calls on a daily basis. |
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13. |
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Fire Suppression & EMS Services |
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a. |
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Discussion and possible action to accept a donation from Chevron, as per Local Government Code 81.032, in the amount of $2,500.00 to be utilized in the following line item: Uniforms, 1001-3140-001-456305, and authorizing the County Judge to sign all relevant documents; and any other matter incident thereto. [Account #1001-3140-001-456305]
Issue: Donation check issued by Chevron to support the mission of the Webb County Volunteer Fire Department.
Solution: Deposit money accordingly, $2,500.00 into Uniforms line item.
Result: Continue working relationship with Chevron, and meet department needs.
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b. |
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Discussion and possible action to accept a donation from Electric Transmission Texas, LLC (ETT) as per Local Government Code 81.032, in the amount of $4,000 to be utilized in the following line items: Training & Education, Administrative Travel, Dues & Memberships; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Accounts #1001-3140-001-456205 (Training & Education); #1001-3140-001-458000 (Administrative Travel); #1001-3140-001-464010 (Dues & Memberships)]
Issue: Donation check issued by Electric Transmission Texas, LLC to support the mission of the Webb County Volunteer Fire Department.
Solution: Deposit money accordingly, $1,500.00 into Training & Education, $2,000.00 into Administrative Travel, and $500.00 into Dues & Memberships.
Result: Continue working relationship with ETT, and meet department needs. |
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14. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Slot # |
Title |
Hourly Rate |
Pay Periods |
3027 |
Substitute |
$11.60 |
20 |
1598, 1808, |
AA Teacher Assistant |
$15.20 |
20 |
2041 |
AA ISD Teacher Assistant |
$15.28 |
21 |
1638 |
AA Teacher |
$19.55 |
20 |
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15. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to grant preliminary and final plat approval to a replat of Lots 4 & 8, Block 3 and Lots 3, 4, 5 & 6, Block 4, of Gateway Unit 1 Subdivision into Lots 4A & 8A, Block 3 and Lots 3A, 4A & 5A, Block 4, Gateway Unit 1 Subdivision in Abstract 831, Survey 361 as described in Vol. 5183, Pgs. 284-302 of the Webb County Deed Records. |
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16. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to enter into an Interlocal Participation Agreement at no cost between Webb County and The Savvik Buying Group, a non-profit organization that provides National Cooperative Purchasing solutions to government entities for public safety, government and education in accordance with the Texas Local Government Code; §271.102 Cooperative Purchasing Program Participation and any other matters incident thereto.
Issue: The purpose of this agreement is to provide Webb County with a mechanism to achieve cost reductions through this national group-purchasing program. Savvik values quality supplies and equipment for the members, at the industry’s best prices, at no cost or obligation to Webb County.
Solution: Consider approving the request by the Purchasing Agent to become members of this national cooperative purchasing program.
Result: If approved, Webb County will add another cooperative purchasing program solution as an option to purchase goods or services in accordance with the Texas Local Government Code provisions for cooperative purchasing contracts between local governments or local cooperative organizations of this state or another state. |
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b. |
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Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2024-002 "ARPA Project No. 8 – Market Value Appraisal Services for the Webb County Community Action Agency Meals on Wheels & Nutrition Program Facilities” to the highest ranking firm Scroggin Appraisal Services pursuant to the Texas Government Code; Professional Services Procurement Act and in accordance with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #2703-5205-001-432001-214 ARPA (Professional Services - Meals on Wheels)]
Supplier |
Rank |
Score |
Appraisal Services Experience |
Personnel Qualifications |
References & Projects |
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100 |
45.00 |
30.00 |
25.00 |
Scroggin Appraisal Services |
1 |
86.67 |
39.00 |
26.00 |
21.67 |
BBG, Inc. |
2 |
66.33 |
30.00 |
18.00 |
18.33 |
Issue: Properties being proposed for FMV appraisal are being recommended for the future site of Meals on Wheels and the Elderly Nutrition Department Facility. This is an ARPA supported project. Commissioners Court previously had authorized the Purchasing Agent to advertise for request for qualifications on 09/25/2023.
Solution: Accept the rankings presented by the Purchasing Agent and award to the highest ranking firm in accordance with published criteria for scoring solely based on qualifications.
Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services agreement to include any federal contract provisions required. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund.
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
$10,000 |
$10,000 |
$0.00 |
To: |
1001-1310-001-470000 |
Capital Outlay |
$10,000 |
$0.00 |
$10,000 |
Issue: Funds are needed for the manufacturing of a covered carport for the secured area where County vehicles are stationed & scheduled for auction.
Solution: Consideration to authorize the requested line item transfer to cover the low bid secured for the requested carport/improvements.
Result: The proposed carport will provide a shaded work area and protect employees from heat exposure during the hot months. Total auction revenues collected for FYE 2023 were $314,752.32 and total auction revenues collected online since FY 2017 total $2,095,296.96. |
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d. |
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Discussion and possible action to authorize the sale of one (1) Sig Saur P320 (Asset #31742) to retired peace officer Ezequiel Mancha in the amount of $321.00 pursuant to the Texas Government Code; §614.051 (Purchase Of Firearm by Honorably Retired Peace Officer) and any other matters incident thereto.
Issue: Criminal Investigator retired.
Solution: Consideration to authorize the sale to a retired peace officer in accordance with Texas Gov. Code requirements.
Results: If approved, revenue from the sale will be recorded to the state forfeiture fund, and removed from Webb County’s controlled asset records.
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e. |
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Discussion and possible action to accept the rankings and award RFQ 2024-001 "ARPA Project NO. 8 Architectural Services for the Community Action Agency Meals on Wheels & Nutrition Program Facility” pursuant to the Texas Government Code; Professional Services Procurement Act and in accordance with the Code of Federal Regulations §200.318 - §200.327 (General Procurement Standards) and to further authorize General Counsel to negotiate the terms and conditions of the professional service agreement and any other matters incident thereto. [Account #2703-5205-001-432001-214 (ARPA Funds)]
Issue: Currently, the building used for the Meals on Wheels Program does not allow for expansion of services, and we cannot meet the rise in demand for this service. This new facility would allow for the program expansion and provide efficient services to better serve the elderly residents in Webb County. Commissioners Court on 09/25/2023, authorized the advertisement for architectural services.
Solution: Accept the rankings presented by the Purchasing Agent and award to the highest ranking firm in accordance with published criteria for scoring solely based on qualifications. Scores were not finalized by agenda submittal deadline. Results will be entered into the record during a regular meeting scheduled for 12/11/2023.
Result: If approved, authorize General Counsel to negotiate the terms and conditions of the professional services agreement to include any federal contract provisions required. |
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17. |
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Road & Bridge |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective Nov. 27, 2023:
Slot # |
Title |
Hourly Rate |
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665 |
Truck Driver - CDL |
$19.40 - $21.16 17/A-H |
669 |
Maintenance Worker |
$13.17 - $13.73 9/A-E |
672 |
Maintenance Worker |
$13.17 - $13.73 9/A-E |
2354 |
Maintenance Worker |
$13.17 - $13.73 9/A-E |
685 |
Equipment Operator |
$14.42 - $15.16 11/A-E |
Issue: The above mentioned positions became vacant after the employees holding the positions were promoted/terminated.
Solution: Fill vacant positions.
Result: New employees will assist with the daily operations of the Road & Bridge Department. |
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