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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Budget Officer |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund.
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
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$200,000 |
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To: |
1001-1130-001-432001 |
Professional Services |
$1,700,000 |
$200,000 |
$68,963.68 |
$268,963.68 |
Issue: Amount within professional services is soon to be depleted and there are pending items scheduled to be expensed from the professional services line item.
Solution: Transfer monies to have sufficient funds for the remainder of the fiscal year.
Result: Funds available for professional service needs. |
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6. |
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Building Maintenance
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 28, 2024.
Slot # |
Title |
Hourly Rate |
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0035 |
Building Maintenance Worker |
$15.15 - $15.93 12 A/E |
2280 |
Building Maintenance Worker |
$15.15 - $15.93 12 A/E |
2384 |
Building Maintenance Worker |
$15.15 - $15.93 12 A/E |
4048 |
Custodian |
$13.07 - $13.73 9 A/E |
Issue: Fill slots 0035, 2280, 2384 Building Maintenance Worker. Slots became vacant due to employees retiring and lateral transfers. Fill new Custodian slot 4048.
Solution: Approval from Commissioners Court to post and fill slots.
Result: The filling of slots will allow the Building Maintenance Department to function efficiently and effectively. |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a 3-year (July 1, 2024, through June 30, 2027) renewal agreement under Texas DIR-CPO-4827 between Webb County (for the benefit of the District Clerk's Office) and Compu-Data Service in which the first performance year (July 1, 2024, to June 30, 2025) will be Six Thousand Nine Hundred Seventy-Two Dollars and Fifty-Four cents ($6,972.54) and any matters incident thereto; authorizing the County Judge to execute all relevant documents. [Account #2011-2290-001-460105 (Minor Tools & Apparatus)] |
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b. |
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Discussion and possible action to enter into a (5) five-year Rate lock Renewal Agreement for the performance period of (September 29, 2024, through September 28, 2029) between Time Clock Plus and Webb County for hardware and software licenses at a cost subject to the number of employees and hardware utilized by the county. The software support rate shall be set annually at year 1: $22.66 per employee, year 2: 23.11 per employee, year 3: $23.80 per employee, year 4:$24.28 per employee, year 5: $24.77 per employee. The hardware support and maintenance rate will remain at 12% of the total value of the equipment utilized by Webb County and authorizing the Webb County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director; Account# 1001-1280-001-443000-110 (Repairs and Maintenance Software) and Account #1001-1280-001-443000-035 (Repairs and Maintenance Equipment)] |
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c. |
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Discussion and possible action to enter into an agreement between Toshiba Business Solutions and Webb County for the Webb County Information Technology Department for two (2) MBM 5009 Cross Cut Shredder’s for a total annual cost of Six Thousand Three Hundred Dollars ($6,300) per year, effective (October 1, 2024, through September 30, 2025), subject to commissioners court annual budget appropriations and any matters incident thereto; authorizing the County Judge to sign all relevant documents [Requested by Information Technology Department; Account #1001-1280-008-443000-035 (Repairs and Maintenance Equipment)] |
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d. |
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Discussion and possible action to enter into an amendment to the Agreement approved on May 8, 2023, Item 6.c, for a sixteen (16) month Professional Services Agreement (May 1, 2023 through September 30, 2024) between Webb County for the Texas Emergency Network Diversion Court Program for Laredo/Webb County (TEND) and PILLAR to provide additional treatment services to the original agreement and for the combined amount of the original agreement and the amendment not to exceed Twenty Thousand Dollars ($20,000.00) and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Account #2747-1150-001-457008-025 (Texas Emergency Network Diversion (TEND) Court Contractual)] |
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e. |
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Discussion and possible action to enter into Work Authorization #10 with Capex Consulting Group for Tax Abatement consulting services related to the Gransolar Texas Two, LLC - Cuchillas BESS Project and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [No effect on County budget] |
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f. |
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Discussion and possible action to enter into Work Authorization #1 for environmental services (4 Phase I Environmental Site Assessments, a mold, mildew survey and an asbestos surveys for the Fesco Building) with Alpha Terra Engineering at a cost not to exceed Twenty-Four Thousand Nine Hundred Dollars Twenty-Eight Cents ($24,900.28) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #1001-1130-001-432001 (Professional Services)] |
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g. |
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Discussion and possible action to enter into a Professional Services Contract with Alpha Terra Engineering, Inc. for a Property Condition Assessment on the Fesco Building at a cost not to exceed Thirteen Thousand Nine Hundred Two Dollars Fifty-Six Cents ($13,902.56) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding: #1001-1130-001-432001 (Professional Services)] |
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h. |
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Discussion and possible action to enter into a Professional Services Agreement with O’Connor Engineering and Science, Inc. for asbestos surveys on three buildings located at 916 and 920 Houston St. and 918 San Agustin St. in an amount not to exceed Four Thousand Fifty Dollars ($4,050.00) and any matters incident thereto; authorizing the County judge to sign all relevant documents. [Funding #1001-1130-001-432001 (Professional Services)] |
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i. |
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Discussion and possible action to authorize the Webb County Judge to issue a written notice to Juan Homero Sanchez Architect, Inc. D/B/A JHS Architects to proceed with engaging Design Professionals as Additional Services on the fairground project for Kiser Arena Specialist (Footing Specialist) $16,800.00, BAI, LLC (Acoustical/Audiovisual Consultant) $62,500.00, Food Service Design Professionals (Food Service Consultant) $24,800.00, Combs Consulting Group (IT/Security Consultant) $97,000.00, WJHW, Inc. (Performing Arts Consultant) $104,800.00, Core Design Studio (Branding & Wayfinding Consultant), Core Design Studios (Branding and Wayfinding Consultant) $58,000.00, Fire Protection Consulting Group, LLC (Code Consulting) $16,200.00 and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding already included in architectural services agreement] |
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8. |
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Honorable Tano E. Tijerina, Webb County Judge |
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a. |
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Discussion and possible action to appoint Ricardo Jaime, Commissioner Pct. 4 to the Pre-Trial Services Oversight Committee; and any other matters incident thereto. |
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9. |
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Economic Development |
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a. |
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Discussion with possible action to approve the acceptance of a one-time No-Cost Extension to Substance Abuse and Mental Health Administration (SAMHSA) as developed, written, and submitted by the Webb County Veterans Treatment Program in the amount not to exceed Four Hundred Thousand Dollars ($400,000) and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This no-cost extension does not require any match, therefore there is no impact on the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC). [Requested by Margarita H. Garza, Executive Director]
Issue: The Current VTP SAMHSA Grant No. TI081929 is in its last budget year, ending May 30, 2024, and the new solicitations for the FY 2024 grant period begins September 30, 2024.
Solution: Authorize the acceptance of a No Cost Extension Application to SAMHSA to ensure completion of the originally approved project.
Result: The award will allow a continuity of services to ensure completion of services provided in Year 5. |
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b. |
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Discussion and possible action to approve the acceptance of Amendment #2 to Contract #58240004040 for the Comprehensive Energy Assistance Program (CEAP) from the Texas Department of Housing and Community Affairs (TDHCA) for program year 2024. This amendment is a grant increase in the amount of Two Hundred Fifty-Six Thousand Nine Hundred Thirty-Seven Dollars ($256,937.00). This action will not have an impact to the County General Fund. Documentation has been reviewed by Webb County Economic Development Department and is in compliant with SPOC policies and procedures. [Requested by Community Action Agency; Account #2362-5360-521]
Issue: TDHCA has awarded a grant increase under the CEAP Program in the amount of $256,937.00.
Solution: The Court approval of CEAP Amendment #2 will benefit both operations and administrative expenses.
Result: Webb County CAA Social Services will continue to provide direct services to eligible low-income residents of Webb County under the CEAP Program. |
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c. |
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Discussion and possible action to approve the posting and filling of the following slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 28, 2024.
Slot # |
Title |
Hourly Rate |
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0687 |
Grant Writer/Project Coordinator |
$20.38 - $22.23 (18/A-H) |
Issue: The position became vacant on May 24, 2024.
Solution: Approval to post and fill slot #0687 Grant Writer/Project Coordinator.
Result: The filling of the vacant slot will allow the department to continue to function efficiently and effectively. |
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d. |
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Discussion and possible action to approve the submission of a grant application as developed, written, and submitted by Webb County Court-at-Law II for BJA Community Courts Initiative Grant in an amount estimated at $900,000.00 for a period of 48 months to create and enhance a family treatment court program for offenders in the justice system with substance abuse disorders, mental health, trauma, and other ancillary needs that fuel domestic violence and designating the Webb County Judge as the authorized official in all matters related to this grant; and any other matters incident thereto. This grant does require a 25% cash or in-kind match and, thus, will have no impact on the general fund if approved. Through the application, Webb County Court-at-Law II will submit to contribute the 25% of total grant funds through an in-kind match. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Judge Victor Villarreal, County Court at Law #2]
Issue: Webb County is in need of a Family Treatment Court Program.
Solution: The objectives of this program are to prioritize and expedite the provision of treatment and recovery services to individuals who are frequent users of justice, health, and other services and who commit misdemeanor offenses.
Result: This grant will allow Webb County Court-at-Law II to provide assistance by continuing judicial supervision over offenders, and other individuals under the jurisdiction of the court. |
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e. |
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Discussion and possible action to approve the submission of a grant application prepared and submitted by the Webb County Head Start and Early Head Start Program to the Department of Health and Human Services Administration for Children and Families for Fiscal Year 2024 - 2025 Refunding and Cost of Living Adjustment (COLA) grant in the amount of $12,843,244 (Federal) and $3,210,811 (Non-Federal) for a total amount of $16,054,055 for services to 1,290 eligible children and their families; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and other matters thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the General Fund. All required documents were sent to review through the Economic Development Department and the solicitation is compliant with the Webb County Point of Contact (SPOC) procedures. [Requested by Aliza Oliveros, Head Start Director] |
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f. |
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Discussion and possible action to approve the submission of a grant application as prepared and submitted by the Webb County Early Head Start Child Care Partnership Program to the Department of Health and Human Services Administration for Children and Families for Fiscal Year 2024 - 2025 Refunding and Cost of Living Adjustment (COLA) grant in the amount of $995,333 (Federal) and $248,833 (Non-Federal) for a total amount of $1,244,166 for services to 72 eligible children and their families; authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. Furthermore, this grant does not require a cash match; and thus will have no impact to the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedure. [Requested by Aliza Oliveros, Head Start Director] |
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10. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership 2024 Strategic Plan.
Issue: Head Start programs are mandated to develop multi-year (long range) program goals and financial objectives that adress the findings of the Community Assessment that are consistent with the philosophy of the program and reflects the findings of the program's annual Self-Assessment.
Solution: Provide input, discussion, and feedback for program planning and approve the 2024 Strategic Plan.
Result: The program will continue with on-going, systemic processes of program planning in consultation with program staff, parents, Policy Council, and Webb County Commissioners Court. |
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b. |
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Discussion and possible action to approve the 2024 - 2025 Training and Technical Assistance Plan.
Issue: The Head Start / Early Head Start / Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and comprehension.
Solution: Approve the 2024 - 2025 Training and Technical Assistance Plan.
Result: The Program will have an approved plan in place to address staff training and educational needs. |
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c. |
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Discussion and possible action to approve the posting and filling of the following Slot, which will become vacant on May 31, 2024.
Slot # |
Title |
Hourly Rate |
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2558 |
Early Head Start Home Visitor |
$13.65 |
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d. |
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Discussion and possible action to approve the Head Start, Early Head Start, and Child Care Partnership Local Self-Assessment and Program Improvement Plan based on the results of the 2023 - 2024 Local Self-Assessment.
Issue: The Head Start Program Performance Standards mandate an annual self-assessment.
Solution: Review and approve the local self-assessment results and the Program Improvement Plan.
Result: The Program will be in compliance with effectively overseeing progress toward program goals on an on-going and annual basis. |
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11. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.029(c)(2), Local Government Code., to Lot 15, Block 05, Colorado Acres, as described in Vol. 5115, Pages 409-410 of the Webb County Deed Records..
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.
Result: If approved, applicant may connect property to electrical utility services. If not approved, utility connection to property is prohibited. |
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12. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to the public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose of or destroy property that cannot be sold through public auction because it has been deemed worthless or disposed of through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. |
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b. |
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Discussion and possible action to ratify the correction of the previous awarded contract sum of $88,987.00 to Waukesha-Pearce Industries, LLC (Buy-Board Cooperative Contract # 657-21) approved on May 13, 2024, item #31, the corrected contract sum is $90,543.00 which includes the payment bond in accordance with the Texas Government Code Chapter §2253.021 (Performance and Payment Bonds Required) for the setup, installation and startup of one (1) Kohler generator pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and any other matters incident thereto. [Account #3140-2450-001-470000-030 (Juv Drug Rehab & Detox 2013 -Juvenile Probation-Administration-Capital Outlay-Construction)]
Issue: The original cooperative price proposal did not include the payment bond requirement for public works projects exceeding $25,000.00.
Solution: Authorize the additional 1.8% increase to cover the required payment bond for this project. WPI will use the existing Kohler generator on site, construct the concrete pad, provide all material and supplies required for the installation and startup of generator for the Youth Village 16-Bed Rehabilitation Facility.
Result: Facility will have an operable backup generator in case of an emergency outage. |
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13. |
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Line Item Transfers |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Judge Victor Villarreal, County Court at Law #2]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2070-001-451157 |
Adult Misdemeanor |
$125,000 |
$11,000 |
$105,500 |
$94,000 |
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To: |
1001-2070-001-433011 |
Visiting Judge |
$5,000 |
$6,000 |
$1,194.28 |
$7,194.28 |
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1001-2070-001-451003 |
Court Interpreter/Reporter |
$10,000 |
$5,000 |
$1,093.75 |
$6,093.75 |
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$11,000 |
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Issue: The visiting Judge line item is depleted due to the change in the Texas Supreme Court Emergency Order that orders all visiting judges must preside from the bench of the county. Mileage, Meals and lodging have added to the expense. Interpreter/Reporter line item is in need of additional funds to close out the fiscal year and the pending criminal misdemeanor trials to be held before October.
Solution: Approve line item transfers.
Result: The court will have the monies allocated in the line items to comply with payment deadlines. |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Judge Joe Lopez, 49th District Court]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2010-001-432001 |
Professional Services |
$7,500 |
$6,000 |
$7,500.00 |
$1,500.00 |
To: |
1001-2010-001-458000 |
Administrative Travel |
$9,500 |
$6,000 |
$4,443.32 |
$10,443.32 |
Issue: Court staff is required to have yearly continuing education hours and this transfer will allow for all necessary employees to attain their required hours for the year.
Solution: Line item transfer within department funds.
Result: All court staff will be able to complete 16 hours of continuing education as required for the year. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Employee Health Clinic fund. [Requested by Monica Flores, Risk Management Interim Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1180-007-443000-035 |
Repairs & Maintenance |
$20,000 |
$19,995 |
$19,997.78 |
$5.00 |
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1001-1180-007-460024 |
Medical/Dental Supplies |
$20,000 |
$19,999 |
$20,000.00 |
$1.00 |
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1001-1180-007-470000 |
Capital Outlay |
$10,000 |
$9,999 |
$10,000.00 |
$1.00 |
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1001-1180-007-460105 |
Minor Tools & Apparatus |
$32,000 |
$31,999 |
$32,000.00 |
$1.00 |
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$81,992 |
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To: |
1001-1180-007-462000 |
Wellness Employee Clinic Expenditure |
$105,000 |
$81,992 |
$17,446.62 |
$99,9438.62 |
Issue: The current balance in this account will be insufficient to cover invoices for the remainder of the fiscal year.
Solution: Approve line item transfer.
Result: Account will be adequately funded for the remainder of the fiscal year. |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) for the Engineering Department. [Requested by Carlos Flores, Engineer]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2007-1190-001-441205 |
Utilities |
$13,200 |
$1,000 |
$9,494 |
$8,494 |
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2007-1190-001-456305 |
Uniforms |
$4,620 |
$2,000 |
$3,882 |
$1,882 |
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2007-1190-001-462605 |
Fuel & Lube |
$13,662 |
$2,000 |
$10,639 |
$8,639 |
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$5,000 |
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To: |
2007-1190-001-461000 |
Materials & Supplies |
$12,408 |
$5,000 |
$728 |
$5728 |
Issue: Current funds in the Materials & Supplies account will not cover funds to purchase a Management Program (Smart Sheets) to help coordinate all construction management activities for the department.
Solution: Approve line item transfer.
Result: There will be sufficient funding in the account to purchase the Construction Management Software. |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Nancy Olivares, Extension Agent]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-7130-001-458010 |
Local Mileage |
$4,000 |
$1,300 |
$2,226.96 |
$926.96 |
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1001-7130-001-461000 |
Materials & Supplies |
$3,000 |
$1,500 |
$2,205.47 |
$705.47 |
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1001-7130-001-456005 |
Postage & Courier Service |
$200 |
$200 |
$200.00 |
$00.00 |
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1001-7130-001-444500 |
Equipment Rental |
$500 |
$500 |
$500.00 |
$00.00 |
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$3,500 |
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To |
1001-7130-001-458000 |
Admin. Travel |
$12,000 |
$3,500 |
$2,281.21 |
$5,781.21 |
Issue: The current funds are insufficient to cover needed out of county travel requests.
Solution: The line-item transfer will cover expenses for the remainder of the fiscal year.
Result: To ensure adequate funding for the remainder of the current fiscal year. |
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f. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Martin Cuellar, Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-201-413000-005 |
Overtime Holiday CBA |
$170,000 |
$15,000 |
$57,835.93 |
$$42,835.93 |
To: |
1001-3010-201-413000-010 |
Overtime CBA |
$38,205 |
$15,000 |
($1,812.50) |
$13,187.50 |
Issue: As of 05/22/24, additional funding is needed to cover overtime (OT) CBA for patrol officers due to special law enforcement details.
Solution: Line item transfer from OT Holiday CBA to OT CBA.
Result: Funding will be available for needed patrol operations. |
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