Agenda



PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 SEPTEMBER 26, 2016 9:00 a.m.


CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

	1.	Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

	2.	Pledge of Allegiance/Invocation

	3.	Approval of Bills, Payroll, and Monthly Report

	4.	Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

Honorable Monica Notzon, 111th District Court Judge

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1002-6205	Materials & Supplies	$600	$2,114	$1,514
To:	001-1002-6402	Equipment Maint.	$600	$0.00	$600

Issue: Funds for the Equipment Maintenance account have been depleted and there is an outstanding invoice pending.

Solution: Transfering funds to this account will allow the pending invoices to be paid.

Result: The pending invoices will be paid.

Honorable Oscar Hale, 406th District Court Judge

Discussion and possible action to approve the acceptance Year 2 of a 3 year grant award Grant. No. 1H79TI026096-02 and authorize the 406th Adult Drug Court Program to continue to expand its program services pursuant to Sec. 124.002 of the Texas Government Code. The Substance Abuse and Mental Health Services Administration (SAMHSA) Grant to Expand Substance Abuse Treatment Capacity in Adult Drug Courts Grant Period: September 30, 2016 - September 29, 2017. There will be no impact to the General Fund.

Issue: The Drug Court Program proposes to expand its capacity from a baseline of 260-360 participants by adding 100 clients who are primarily alcohol dependent and have co-occurring psychiatric and substance abuse disorders.

Solution: The Drug Court Program will enhance its current services by integrating and implementing additional therapy, group and behavioral services to current and new participants.

Result: To increase availability of treatment services by expanding the population during year 2 to a total of 120 new clients and enhancing the services provided.

Discussion and possible action to authorize the 406th Judicial District Court Drug Court Program to accept a grant in the amount of $325,000/year for Three (3) years commencing on September 30, 2016 for the FY 2016 "Grants to Expand Substance Abuse Treatment Capacity in Adult Treatment Courts TI-16-009" offered by the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration which will allow for the continuation of the services currently being provided by the 406th Veterans Treatment Program, and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. There are no matching funds required.

Issue: The Substance Abuse and Mental Health Services Administration has been authorized to award an estimated 50 grants for up to 3 years and $325,000/year, to fund and support Adult Treatment Drug Courts to include Veterans Treatment Courts in order to address the needs of veteran participants and their families in Webb County and surrounding areas.

Solution: The 406th Veterans Treatment Program's fiscal responsibility and obligation to submit an application to the Substance Abuse and Mental Health Services Administration for the Adult Treatment Court Grant.

Result: Enabling the 406th Veterans Treatment Program to provide additional services and/or enhance the services currently being provided.

Discussion and possible action to enter into a One (1) year (September 30, 2016 - September 29, 2017) Program Evaluator Contract between Webb County and La Familia Consulting and Counseling Services for the 406th District Court Adult Drug Court Program, specifically the 406th Veterans Treatment Program, at a cost not to exceed Thirty-Six Thousand Dollars ($36,000); pursuant to Section 262.024 Discretionary Exemptions (A)(4) Professional Services; and any other matters incident thereto. [Account #353-1004-6022 (Grant Funds)]

Issue: According to the National Association for Drug Court Professionals, monitoring and evaluation measure the achievement of program goals and gauge effectiveness and are part of the 10 Key Components that prove to be effective for Drug Court Programs.

Solution: The Program Evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting monthly and annual performance reports as required by SAMHSA.

Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program.

Discussion and possible action to enter into a One (1) year (September 30, 2016 - September 29, 2017) Program Evaluator Contract between Webb County and La Familia Consulting and Counseling Services for the 406th District Court Adult Drug Court Program at a cost not to exceed TWENTY FIVE THOUSAND DOLLARS ($25,000.00); pursuant to Section 262.024 Discretionary Exemptions (A)(4) Professional Services; and any other matters incident thereto. [Requested by Margarita H. Garza, 406th Drug Court Program Administrator; Account #351-1004-6022]

Issue: According to the National Association for Drug Court Professionals monitoring and evaluation measure the achievement of program goals and gauge effectiveness are part of the 10 Key Components that prove to be effective for Drug Court Programs.

Solution: The Program Evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting monthly and annual performance reports as required by SAMHSA.

Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program.

Administrative Services

Discussion and possible action to authorize the purchase of office equipment from National Business Furniture in the amount of $6,546.05 for the District Attorney's Office which sustained damages on February 16, 2016 due to a busted pipe in the office sprinkler system. Pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program, Texas Local Government Code (TXMAS # 8-711030). [Account #001-0114-9201(Claims Paid)]

Issue: Office needs to replace office partition/desk that sustained water damage.

Solution: Purchase equipment needed to make this office more efficient.

Result: Improve workstations.

Auditor

Discussion and possible action to approve membership/dues of $335.00 for the Texas Association for Court Administration (TACA) and $200 for the Texas Judicial Academy as required by Local Government Code 89.002. These memberships are the 111th District Court and the County Judge, respectively. [Funding Source - Accounts #001-1002-6007 and #001-0200-6007]

Issue: Local Government Code Section 89.002 requires that:

The Commissioners Court may spend, in the name of the county, money from the county's membership fees and dues of nonprofit State Association of Counties if:

(1) a majority of the court votes to approve membership in the association;

Solution: Obtain court approval as required.

Result: Purchase Orders for associations approved by the court will be processed for payment.

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	605-6505-8801	Las Blancas Park Improvements	$269	$636.05	$367.05
To:	001-6103-6201	Utilities (Larga Vista)	$269	$2,738.57	$3,007.57

Issue: There is a need to upgrade a floodlight at the Larga Vista Park to curtail the vandalism that is going on due to poor lighting.

Solution: AEP has provided a Contribution-In-Aid-Of-Construction Agreement a one-time fee of $268.79 to upgrade and install floodlight.

Result: More lighting will result in safe use of the park and protection of Webb County property.

10.

Community Action Agency

Discussion and possible action to approve the departmental promotional postings of employees within the following Slots with salary adjustments, subject to the availability of payroll funds and any applicable civil service guidelines. The progression of the promotions will result in a final Slot being vacant which will be posted within County and general public as required by Civil Service, September 26, 2016. There will be no impact to the General Fund. Positions are 100% grant funded. Community Social Services Program (CSBG) (920-4202-5001) and Comprehensive Energy Assistance Program (CEAP) 911-4200-5001.

Slot #	Title	Hourly Rate
2884	Community Social Services Manager	$19.00
1153	Case Management Specialist	$16.14
1155	Case Worker	$13.00

Issue: Slot #2884 became vacant on July 11, 2016. The filling of this slot will create vacant slots if they are filled within department.

Solution: Promote within the department with experienced staff to fill vacant slot #'s.

Result: The department will continue to function and operate efficiently and effectively by filling the slot #'s within the department with experienced staff.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 26, 2016:

Slot #	Title	Hourly Rate

2054	Part Time Driver without benefits	$10.00

Issue: Slot is currently vacant.

Solution: Request is being submitted to fill slot.

Result: The filling of this slot will allow the department to effectively continue the flow of work at El Aguila Rural Transportation on weekends, limit the overtime and save the department money.

Discussion and possible action to adjust pay rates for Webb County CAA El Aguila Rural Transit Administration from grant funds, to provide a more competitive rate for employees as allowed by the granting agency; and to retain long term employment; and any other matters incident thereto.

Slot #	Position	Previous Wage	Proposed Wage

1115	Manager Transportation Program	$56,771.00/yr	$59,546.55/yr
1116	Administrative Assistant	$16.38/hr	$17.20/hr
1134	Administrative Technician	$10.85/hr	$11.18/hr

Issue: Benefits' increase, low applicants and competitive salaries.

Solution: Establish a more competitive rate to improve and sustain employment.

Result: Previously on May 9, 2016, drivers wages were increased by the court's approval item no. 10B; both drivers and administration will benefit on the adjustment needed for cost of living.

Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP's) for a “501(c)(3) Non-Profit Corporation" to partner with the Self-Help Center Program to construct Four (4) new homes under the newly awarded TCDP Contract #7216013.This activity is grant funded and will not impact the County's General Fund.

11.

Honorable Rudy Rodriguez, Constable Pct. 1

Discussion and possible to approve a Task Force agreement between the United States Department of Justice, Drug Enforcement Administration (DEA) and the Webb County Constable Precinct 1 (WCCP1). The term of the Agreement shall be effective October 1st, 2016 through September 30, 2017; and authorizing the County Judge to sign and execute all relevant documents. There will be no impact to the County General Fund.

Issue: The Webb County Constable Precinct 1 currently has deputies working with the task force and the agreement is up for renewal.

Solution: Approval of MOU.

Result: Deputies will be able to continue working with the task force.

12.

Honorable Marco Montemayor, County Attorney

Discussion and possible action to enter into a Thirty-Six (36) month (September 10, 2015 through September 9, 2018) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Justice of the Peace, Pct. 4 for a Toshiba E-Studio 455 Copier at a cost of Eighty-Two Dollars and Fifty Cents ($82.50) per quarter for a total cost of Nine Hundred Ninety Dollars ($990.00) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents.[Requested by Judge Pepe Salinas, Justice of the Peace, Pct. 4; Account #001-1044-6402]

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1101-5601	Administrative Travel	$1,000	$1,753.68	$753.68
	163-1101-6707	Drug Free Campaign	$1,000	$31,068.01	$30,068.01
			$2,000
To:	001-1101-6014	Equipment Rental	$1,000	$95.96	$1,095.96
	163-1101-5003	Overtime	$1,000	$-788.66	$211.32
			$2,000

Issue: There will not be be enough funds to pay for pending items. Fiscal Year 2017 Organized Crime Drug Enforcement Task Force (OCDETF) Overtime Agreement requires a cash match for fringe benefits. Agreement only covers cost of Overtime Pay.

Solution: By transferring funds to the Equipment Rental account, we will be able to pay all pending items. Transfer funds within State Forfeiture Fund to provide required match.

Result: The account will have sufficient funds in order to pay for all pending items. Execution of OCDETF OT agreement.

Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Amando Garza and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start /Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriartion and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #903-4207-6218]


		d.			Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Ruben Bocanegra and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

		e.			Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Rachel C. Vurbeff, PNP and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

		f.			Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Marcus D. Hinojosa, O.D. and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services (eye care) for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

		g.			Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Hector Lopez, D.D.S. and Webb County for the Webb County Head Start/Early Head Start Program to secure dental health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

		h.			Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Erik Sloman-Moll and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

		i.			Discussion and possible action to amend a Service Agreement between Southwest Key Programs and Webb County for the Webb County Juvenile Department. This amendment will modify the term of the Original Agreement to a One (1) year term (September 1, 2016 through August 31, 2017) whereby Southwest Key Programs will continue to provide Prevention and Early Intervention Services for the Webb County Juvenile Department and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director]

		j.			Discussion and possible action to amend a Professional Services Agreement between the Dr. Carlos N. Hornedo and Webb County for the Webb County Juvenile Department. This amendment will modify the original terms agreement that was entered into on October 1, 2015. The amendment will modify Exhibit A to include additional medical services from Dr. Hornedo for a term of Eight (8) months (January 1, 2016 through August 31, 2016). These additional medical services include performing physicals and medical assessments on site, to be on call 24/7 for medical needs, to provide suicide monitoring, to dispense medication and to provide insulin injections to the youth village population at a cost of One Thousand Five Hundred Dollars ($1,500.00) a month for a total cost of Twelve Thousand Dollars ($12,000.00), and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director, Account #147-1302-6714]

		k.			Discussion and possible action to enter into a Thirty-Six (36) month (October 1, 2016 through September 31, 2019) Professional Services Contract between Dr. Carlos N. Hornedo, D.O. and Webb County for the Webb County Juvenile Department to secure medical health services for the Webb County Youth Village population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director, Account #147-1302-6714]

		l.			Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.

		m.			Discussion and possible action to authorize a contract between Avotus and Webb County. The contract is an annual support renewal for One (1) year, the start date is November 1st, 2016 and ends October 31st, 2017. The total cost is Thirteen Thousand Seven Hundred Fifty-Nine Dollars and .44/100 Cents ($13,759.44) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

		n.			Discussion and possible action to authorize a contract between DLT Solutions, LLC and Webb County. The contract is the annual support Software Contract Renewal. The contract is for One (1) year and begins on October 31st, 2016 and ends October 30, 2017. The total cost of the contract is Eight Thousand One Hundred Forty-Three Dollars and 89/100ths cents ($8,143.89) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

		o.			Discussion and possible action to authorize a contract between DLT Solutions, LLC and Webb County. The contract is the annual Support Software contract renewal. The contract begins on December 31st, 2016 and ends August 31st, 2017. The total cost will be One Thousand Three Hundred Sixty-Eight Dollars and 15/100 Cents ($1,368.15) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411 ]


		p.			Discussion and possible action to approve the annual support software contract renewal between Insight Public Sector and Webb County. The contract is for One (1) year and begins on October 1st, 2016. The total cost is Nine Hundred Thirty and No/100 Dollars ($930.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]

		q.			Discussion and possible action to authorize a basic maintenance and technical support contract with Insight Public Sector and Webb County. It is a One (1) year contract beginning on October 1, 2016 at a total cost of Three Thousand Eight Hundred Forty Dollars and No/100 cents ($3,840.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]

		r.			Discussion and possible action to authorize a contract with Insight Public Sector and Webb County. The contract provides for varied network and monitoring Hardware Warranty/Support.The contract begins May December 1, 2016 and ends on November 30th, 2017. The cost is TWENTY SEVEN THOUSAND THREE HUNDRED AND TWO DOLLARS .83/100 CENTS ($27,302.83) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]

		s.			Discussion and possible action to authorize a One (1) year contract between Ricoh and Webb County beginning October 1st, 2016. This is the annual support software contract renewal with total cost of Four Thousand Seven Hundred Eighty-Eight Dollars and No/100 Cents ($4,788.00). This amount includes three (3) printers, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]

Discussion and possible action to authorize a contract between Tangent and Webb County. The contract will provide Hardware Support for Datacove Equipment (email archiving hardware). The total amount of Eight Thousand Six Hundred Forty-Eight Dollars and .48/100 cents ($8,648.48) is due within thirty (30) days and authorizing the County the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]

Discussion and possible action to approve a contract between Break Free, Hip Hop School and Webb County, on behalf of the Webb County Sheriff's Office for a performance on October 27, 2016. The total cost is Three Thousand Five Hundred Dollars and 00/100ths cents ($3,500.00) of which fifty percent (50%) One Thousand Seven Hundred Fifty Dollars and 00/100th cents ($1,750.00) will be paid when the contract is signed and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Webb County Sheriff, Account #170-2001-6022]

Discussion and possible action to enter into a Twenty-Four (24) month (April 11, 2016 through April 10, 2018) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Treatment Center for a Lexmark XS466DE printer at a cost of Two Hundred Fifty Dollars ($250.00) per year for a total amount of Five Hundred Dollars ($500.00) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar J. Hale, 406^th District Court; Account #001-1004-6402]

Discussion and possible action to enter into a Thirty-Six (36) month (October 1, 2016 through September 30, 2019) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Engineering Department for a Toshiba E-Studio 4505AC Copier at a cost of Two Hundred Twenty-Three Dollars and Two Cents ($223.02) per month and a total amount of Eight Thousand Twenty-Eight Dollars and Seventy-Two Cents ($8,028.72) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Luis Perez Garcia, Webb County Engineer; Account #001-0106-6014]

Discussion and possible action to enter into a Non-Financial Memorandum of Understanding (MOU) between United Independent School District (U.I.S.D.) and Webb County Juvenile Department. This MOU delineates the responsibilities between U.I.S.D. and the Webb County Juvenile Department. These guidelines address situations where the Juvenile Department’s employees (Probation Officers) shall be allowed to access to U.I.S.D. campuses. [Requested by Melissa Mojica, Webb County Juvenile Department Director]

Discussion and possible action to enter into a Twelve (12) month (September 10, 2015 through September 9, 2016) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Carlos Aguilar Activity Center for a Toshiba E-Studio 3510C Copier at a cost of Eighty Two Dollars and Fifty Cents ($82.50) per quarter for a total amount of Three Hundred Thirty Dollars ($330.00) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Jesus R. Ramirez, Webb County Carlos Aguilar Activity Center Director; Account #001-6306-6402]

Discussion and possible action to enter into a Thirty-Six (36) month (April 11, 2016 through April 10, 2019) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Justice of the Peace, Pct. 1, Pl. 1 for a Toshiba E-Studio 3530C Copier at a cost of 0.0088 Cents per quarter for Black copies and 0.0825 Cents for Color copies over the term of the agreement to be paid quarterly, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Hector Liendo, Justice of the Peace, Pct. 1, Pl. 1; Account #001-1040-6402]

aa.

Discussion and possible action to extend a One (1) year lease option between Webb County for the Webb County Head Start/Early Head Start Program and First Christian Church for classroom space located at 2409 Guerrero St., Laredo, Texas at a cost of Five Hundred Dollars ($500.00) a month for a total cost of Six Thousand Dollars ($6,000.00) over the term of the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6012]

bb.

Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Avelino Alvarez and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]

cc.

Discussion and possible action to approve a 2016-2017 systems support contract renewal between Time Clock Plus and Webb County. The effective date will be December 15th, 2016, and will terminate on December 14, 2017. The total cost of the program will be Twenty One Thousand Three Hundred Two Dollars and .57/100 Cents ($21,302.57) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]

13.

Honorable Margie Ibarra, County Clerk

Approval of Minutes for September 12, 2016.

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	009-1120-6224	Minor Tools & Apparatus	$39,000	$65,609	$26,609
To:	009-1120-8801	Capital Outlay	$39,000	$22,814	$61,814

Issue: P.O. #16-0006484 utilizing Account #009-1120-6224 (Minor Tools & Apparatus) was issued for Dell Marketing L.P. in the amount of $60,485.48 and contained individual items over $5,000. As per the Auditor's Office, the P.O. should of been processed under Account #009-1120-8801 (Capital Outlay).

Solution: The approval of the line item transfer.

Result: The payment for Dell Marketing L.P. will be approved by the Auditor's Office.

14.

Honorable Hugo Martinez, County Court at Law 1 Judge

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1010-6024	Court Appointed Attorney	$5,500	$9,514.00	$4,014

To:	001-1010-6022	Professional Services	$3,000	$0.00	$3,000
	001-1010-6713	Evaluation Services	$2,500	$1,000	$3,500
			$5,500

Issue: The Court is required to pay services that have already been rendered for a counseling service and evaluation services. There is insufficient funds in the account to pay amount requested.

Solution: Transfer from one line item to another in order to be able to pay for invoices.

Result: Issue will be resolved and invoices will be paid.

15.

Honorable Jesus Garza, County Court at Law 2 Judge

Discussion and possible action to authorize the continued payment of eligible salary and fringe benefits of the grant funded Webb County Court at Law #2 DWI Court Program for a period not to exceed Thirty (30) days, until receipt of the executed grant contract or until the exhaustion of available funds. All personnel costs will be reimbursed with grant funds.

Issue: County Court at Law #2 is requesting that payment of salaries and fringe benefits for employees involved with the DWI Court Program be paid until the receipt of the YEAR TWO (2) DWI Court Contract. The DWI Court Program contract covers seven (7) total slots which include the Project Director who is employed out of County Court at Law #2, and six (6) case managers. Occupying these six (6) case manager positions are one (1) Assistant District Attorney, one (1) Public Defender, and four (4) employees from County Court at Law #2.

Solution: Commissioner’s Court approves the continued payment of salary and fringe benefits until executed grant documents are received or the exhaustion of available funds.

Result: Uninterrupted transition into new grant period.

16.

Honorable Isidro Alaniz, District Attorney

Discussion and possible action to accept an award from the Homeland Security Investigations (HSI), Special Agent in Charge (SAC) for overtime expenses. The period of performance for this award is October 1, 2016 through September 30, 2017 for an amount not to exceed $15,000.00. Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime. [Fund 287]

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border.

Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations.

Result: Disruption of organized crime activity along the Texas border and in Webb County.

Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and the United States Marshals Services for retrofit vehicle expenses. The period of performance for this agreement is August 15, 2016 through August 16, 2017 for an amount not to exceed $5,000.00, in support of Joint Law Enforcement Operations - Project JLEOTFS4. [Fund #288]

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.

Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.

Result: Disruption of organized crime activity along the Texas border and in Webb County.

17.

Honorable Esther Degollado, District Clerk

Discussion and possible action to approve an Amended Webb County Jury Selection Plan in accordance with Texas Government Code 62.001 with an effective date of October 1, 2016.

18.

Engineering

Discussion and possible action to approve the following line item transfer for the Utilities Department:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	801-3002-6201	Utilities	$4,000	$16,718	$12,718
To:	801-3001-6214	Chemicals	$4,000	$453	$4,453

Issue: Due to a high demand of water this year, more chemicals are needed at the Water Treatment Plant. Funds in the chemical account have exhausted and we need to purchase more chemicals to finish this year.

Solution: Approve transfer to have enough funds to order the required chemicals so that we can continue with the Water Process and service Webb County customers.

Result: Department will continue to provide services to the communities of Rio Bravo and El Cenizo with potable water meeting Texas Commission on Environmental Quality (T.C.E.Q.) requirements.

Discussion and possible action to approve closeout and release of retainage to Davila Construction, Inc., in the amount of $49,978.29 for the completion of the Community Supervision and Corrections Department/Police Athletic League on Hwy 83S Project (CSCD/PAL). [Account #742-2311]

Issue: Project closeout.

Solution: Approve closeout and payment of retainage.

Result: Project completion.

Discussion and possible action to approve and adopt the updated Lake Casa Blanca Dam Emergency Action Plan as per Texas Administrative Code Chapter 30, Rule 61-State Dam Safety Regulations that became effective on January 1, 2009 and are enforced by the Texas Commission on Environmental Quality.

Issue: The Lake Casa Blanca Dam Emergency Action Plan was first developed and submitted for approval to the Texas Commission on Environmental Quality in 2010. The plan is to be updated on an annual basis and major updates are to be resubmitted to the Texas Commission on Environmental Quality.

Solution: Updated contact information along with various updates have been completed by the Engineering Department Staff and the updated Emergency Action Plan is ready for approval by Commissioner Court.

Result: Approval of the Lake Casa Blanca Dam Emergency Action Plan by Commissioner Court to meet the Texas Commission on Environmental Quality Dam Safety Program requirements.

19.

Indigent Healthcare Services

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-4112-6204	Fuel & Lubricants	$2,500	$2,500	$0
	001-4112-6022	Professional Services	$3,000	$3,000	$0
	001-4101-7002	Medical Services	$1,800	$25,035	$23,235
			$7,300

To:	001-4112-6216	Medical/Dental Supplies	$7,300	$4,634	$11,934

Issue: A line item transfer is needed to cover the cost of influenza vaccines that will be administered by the Public Health Services Department during the upcoming flu season.

Solution: The transfer of funds will cover the expenditure.

Result: Approval of the line item transfer will make funds available to pay for the vaccines.

Discussion and possible action to approve job description modifications for Slot #12 (Office Manager) & Slot #1240 (Indigent Health Care Coordinator); no changes to the job titles or salary.

Issue: Slot #12 was transferred from Planning Department on 10-1-2015 and requires modification of job description to reflect new job duties and responsibilities. Slot #1240 received new job duties and responsibilities as a result of this transfer.

Solution: To approve the job description changes.

Result: Will proceed with presenting changes to the Webb C ounty Civil Service Commission.

20.

Medical Examiner

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-2070-6205	Materials & Supplies	$400	$549.03	$149.03
To:	001-2070-6224	Minor Tools & Apparatus	$400	$380.00	$780.00

Issue: Line item transfer required for the Commissioners Court approval to cover bill for Dell Marketing L.P.

Solution: Once the money is transferred the bill will no longer be outstanding and paid in full.

Result: The office can finish off the year in good standing.

21.

Planning & Physical Development

Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize a water connection pursuant to Section 232.029(c)(2), Local Government Code, to an unplatted 1.08 acre tract of land, more or less, known as Tract 11, Los Corralitos, as further described in Vol.1236, Pgs. 48-50, Webb County Deed Records. (ID 5727).

Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.

Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.

Result: If approved, applicant may connect property to municipal water services. If not approved, utility connection to property is prohibited.

22.

Purchasing

Discussion and possible action to authorize the Purchasing Agent to solicit Bids/Request for Proposals (RFPs) for the following annual contracts:

Bid 2017-14 - Annual Contract for Janitorial Supplies
RFP 2017-28 - Annual Contract for Histology Services
Bid 2017-26 - Annual Contract for Plumbing Supplies
RFP 2017-31 - Annual Contract for Outdoor Billboard Advertising
Bid 2017-38 - Annual Contract for Office Supplies
Bid 2017-57 - Annual Contract for Refuse Collection
RFP 2017-60 - Annual Contract for Food Commodities
Bid 2017-61 - Annual Contract for Tortillas
Bid 2017-68 - Annual Contract for an Auctioneer’s Services
Bid 2017-93 - Annual Contract for Plumbing Repairs
RFP 2017-96 - Annual Contract for Meats
RFP 2017-98 - Annual Contract for Advertising on Buses

Issue: Contract listed above will expire 9/30/2016
Solution: Seek authorization to solicit for new contracts
Result: Purchasing efficiency; compliance of the Law

Discussion and possible action to award the following annual contract:

Bid 2017-16 - Annual Contract for Electrical Supplies - 3 G Electric

Issue: Contract listed above with expires 09/30/2016

Solution: Solicit bids and award a new contract

Result: Purchasing efficiency; compliance of the Law

Discussion and possible action to solicit Request for Proposals (RFPs) for the following contract:

RFP 2017-06 - Substance Abuse Aftercare Treatment Services

Issue: Adult Probation has expressed the need to contract with a provider that offers substance abuse aftercare treatment services.

Solution: Solicit request for proposals in hopes of finding a vendor to provide this service at an affordable cost.

Result: Purchasing efficiency; compliance of the Law

Discussion and possible action to authorize the use of the following cell phone and data plans pursuant to Sections 271.101 and 271.102; subchapter F; Cooperative Purchasing Program, Texas Local Government Code (DIR-TSO-3415 Verizon) (DIR-TSO-3420 AT&T).

Verizon Wireless

400 Pooled Minutes – New Price: $47.99 (Currently paying: $49.95)
600 Pooled Minutes – New Price: $59.95
1000 Pooled Minutes – New Price $69.99 (Currently paying: $74.00)

Plans above include unlimited:
Texts
Pictures
Flix
Data
Mobile Hot Spot
Free Nights & Weekends calling

Unlimited Plan- New Price: $69.99 (Currently paying $115.49)
Unlimited Talk
Unlimited Text
Unlimited Pictures
Unlimited Flix
Unlimited Data

Push to Talk Plans:
Push to talk add on for smartphone-$5.00
Standalone for feature phone -$15.99 (Currently paying: $19.99)
Data sent /received- $1.99

Data Cards:
Data Cards/USB Cards (Unlimited Data)-$37.99

Voice Only Plans:
Nationwide voice only 400 Pooled minutes-$24.99
Nationwide voice only 600 Pooled minutes-$32.99
Nationwide voice only 1000 Pooled minutes-$39.99

Free Devices:
Apple iPhone SE
Samsung Galaxy S5
Motorola Droid Maxx 2
Kyocera –Brigadire

AT&T

Enhanced Government 500 minutes- $47.99 (Currently paying: $50.00)
Enhanced Government 700 minutes-$59.99 (Currently paying $63.00)
Enhanced Government 1000 minutes-$69.99 (Currently paying $75.00)

Bundle includes:
5000 Night & Weekend Minutes
Unlimited mobile to mobile
Unlimited Text messages
Unlimited Data
Nationwide Long Distance
Mobile Hot Spot

Unlimited Government Plan-$69.99
Includes:
Unlimited Talk
Unlimited Text
Unlimited Data
Mobile Hot Spot
Nationwide Long Distance

Push to Talk Plans:
Add on for Smartphone - $3.00
Standalone for feature phone- $ 18.99

Voice Only Plans:
AT&T Pooled Gov Nation 400 minutes - $32.56
AT&T Pooled Gov Nation 600 minutes- $39.22
AT&T Pooled Gov Nation 1000 minutes- $51.80

Data Card Plans:
Government Connect Unlimited-$37.99
Data Connect 5GB- $ 35.99
Data Connect 3GB- $ 25.90

Free Devices:
iPhone 6
iPhone SE
Samsung Galaxy S5
Kyocera Dura XE

Issue: Webb County currently contracts DIR (Department of Information Resources) to provide wireless service through AT&T and Verizon. The DIR contract the County is on has expired. A new DIR Contract is available for the County to utilize. The wireless plans on the new DIR Contract offer additional cost savings from the old plans.

Solution: Authorize the use of the new DIR contract and wireless plans, and switch county employees from old plans to new plans.

Result: Cost savings to Webb County, Purchasing Efficiency, Compliance of the Law.

Slot #	Title	Hourly Rate

114	Buyer	$15.15 12/A

Issue: An in-house promotion left Slot #114 vacant. Effective October 2, 2016 the Purchasing department will be understaffed by 3 employees due to recent resignation and two (2) upcoming retirements effective September 30, 2016.

Solution: Seek authorization from the Court to fill Slot #0114 (Buyer) effective September 26, 2016.

Result: Fill Slot #0114 to help support Purchasing Department Operation.

Discussion and possible action to approve the purchase of Five (5) 2016 Chevrolet Tahoes - Police Pursuit Vehicles from Holiday Ford and Holiday Chevrolet DBA Johnson Grayson Automotive, Inc. in an amount not to exceed $284,965.00 pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Subchapter F. Cooperative Purchasing Programs, State of Texas Contract #071-A1-2014/15, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar, Jr., Account #001-2001-8801]

Issue: Due to the 24 hours a day/7 days a week nature of patrol and other law enforcement duties, the vast and extremely rugged terrain in which its personnel must serve and protect and its myriad of mandated duties (including required transports to facilities with distant destinations), the Webb County Sheriff’s Office requires a safe and reliable fleet that is being carefully maintained, constantly updated, and replaced/replenished to keep the fleet at a safe operational level for the safety of officers and to sustain adequate law enforcement services to the taxpaying public.

Solution: Purchase of five (5) Tahoes to help maintain fleet use and readiness at safe and adequate levels.

Results: Five (5) needed law enforcement vehicles will be added to the Webb County Sheriff’s Office fleet for the safety of its officers and the continuity of its law enforcement service to the Webb County community.

Discussion and possible action to approve the purchase of Five (5) APX 7500 Duel Band High Power police radios in an amount not to exceed $29,183.15 pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Sub-chapter F. Cooperative Purchasing Programs, HGAC Contract# RA05-15, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar, Jr., Account #001-2001-8801]

Issue: For the safety of the deputies, the vehicles of the Webb County Sheriff’s Office must always be equipped with mobile radios, which are an essential support, safety, and communication tool. Utilizing this communication tool, these officers keep in contact with other officers and the radio dispatch center as they undertake their daily duties of dealing with potentially dangerous encounters in the isolated rural areas of Webb County.

Solution: Purchase of five (5) mobile radios so that the vehicles that these officers utilize provide access to this critical communication, support, and essential safety tool.

Result: The officers serving in the Webb County Sheriff’s Office will have access to these needed mobile radios in their assigned vehicles.

23.

Road & Bridge

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	010-7002-6204	Fuel & Lubricants	$40,000	$173,037.71	$133,037.71
To:	010-7002-6201	Utilities	$40,000	$3,894.80	$43,894.80

Issue: Unable to pay utility bills due to insufficient funds in our Utilities account.

Solution: Request a line item transfer.

Result: Once transfer is approved, past due utility bills will be paid and enough funds will be available to cover the reminder of the Fiscal Year.

24.

Honorable Martin Cuellar, Sheriff

Discussion and possible action to approve the acceptance of a Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) award in the amount of $40,670.50 from the U.S. Department of Justice for equipment, supplies, training, and to cover the partial payment of the salary/fringe benefits of a grant-funded patrol officer; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant does not require any type of match, and, thus, has no impact to the general fund.

Issue: The local council of governments (COG) had informed the Webb County Sheriff’s Office that there will be a continued reduction in the state grant funding available to pay for a grant funded peace officer larger than the minimum funding amount needed to pay for the officer’s full base pay. Also, supplemental equipment, supplies, and training will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services.

Solution: Grant award to allow for the leveraging of federal grant JAG funds in order to cover the anticipated shortfall of a state funding for the currently deployed grant funded officer and to provide supplemental training, equipment, and supplies for the Webb County Sheriff’s Office.

Result: The certified peace officer currently funded by a state grant will continue to be deployed on a full time basis through the leveraging of Justice Assistance Grant (JAG) funds. The Webb County Sheriff’s Office and its staff will be equipped with needed equipment and supplies.

Discussion and possible action to accept a grant award in the amount of $44,923.83 (CJD Grant No.1979010 - Slot #2415/Officer I) for the Operation Border Star from the Office of the Governor Criminal Justice Division (CJD) for the continued partial payment of salary and fringe benefits of a deputy/peace officer to provide enhanced border security for the Laredo/Webb County area and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Grant Fund Source 324]

Issue: The County of Webb/City of Laredo continues to constitute an important part of the federally designated South Texas High Intensity Drug Trafficking Area (HIDTA), which is one of the most strategically significant cross-border drug smuggling corridors in the entire United States.

Solution: Grant award to fund an existing peace officer/deputy to continue to be deployed to assist, supplement, and enhance border security in the South Texas High Intensity Drug Trafficking Area (HIDTA) as well as to continue to provide protective services to the residents of Webb County.

Result: Through the grant-funded efforts of the deputy, the patrol division of the Webb County Sheriff’s Office will be provided enhanced manpower to detect, deter, and disrupt various illegal transborder activity in the Webb County area.

Discussion and possible action to accept a grant award in the amount of $7,309 (CJD Grant No. 3010401) for the Violent Crimes Against Women (VAWA) grant from the Office of the Governor Criminal Justice Division (CJD) for needed supplies, equipment, and training to provide enhanced law enforcement strategies and investigative services to the victims of violent crime in the Laredo/Webb County area and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Grant Fund Source 333] This grant requires a 35% cash match, or a $3,936 cash match, which will be met through the utilization of forfeiture funds. [Account #168-9501-9301 (Transfer out from Forfeiture Funds)]

Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes number 1 in 4. (“30 Shocking Domestic Violence Statistics That Remind Us It’s An Epidemic” Vagianos 10/23/2014).

Solution: Grant award to enhance the tools, techniques, and training to those investigators who follow-up to calls for assistance, conduct interviews with these victims, file incident reports, provide these victims information/referrals to service providers, initiate arrests of perpetrators, refer cases for prosecution, and prepare testimony/evidence for trial in cases of domestic violence, sexual assault, dating violence, and stalking.

Result: Enhanced law enforcement services, including investigative techniques, to deal with emergent criminal trends, such as cyber stalking, and improved efficacy of the law enforcement response to the needs of victims of violent crime.

Slot #	Title	Hourly Rate

0359	Lieutenant	$29.00 Collective Bargaining Agreement (CBA)

Issue: Need to fill slot #0359 of employee who was promoted to captain. This position is required due to the need for the Webb County Patrol Division to maintain adequate personnel to provide on a continuous basis (24-hours-a-day/7 days-a-week) essential safety, security, and life-saving services to the citizens and taxpayers who reside within the large geographic area of Webb County, which includes the incorporated cities of Rio Bravo & El Cenizo; rural communities of Aguilares, Bruni, Mirando, & Oilton; 47 colonia communities, and other unincorporated areas; as well as provide traffic safety and respond to calls for service on various U.S./state highways, farm-to-market, rural/colonia, and ranch roads.

Solution: Request is being made to fill slot #0359 in order for the patrol division to maintain sufficient manpower, enforce traffic/criminal laws, reduce response time to calls for service, and provide sufficient public safety coverage for the incorporated cities, rural communities, colonias, and other incorporated areas in Webb County.

Result: The Webb County Sheriff’s Office will be able to continue to provide law enforcement safety and security to the incorporated cities, rural communities, colonias, and other incorporated areas in Webb County.

Discussion and possible action to approve a reimbursement agreement between Webb County Sheriff's Office and the Organized Crime Drug Enforcement Task Force (OCDETF) during the performance period of October 1, 2016 through September 30, 2017 for an amount not to exceed $17,374.00 in overtime for Webb County Sheriff’s Office deputies through the OCDETF Investigation/Strategic Initiative No. SWTXS-0957H and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Fund 355] Estimated applicable fringe benefits in the amount of $4,296.59 for this overtime will be covered by federal forfeiture funds; and, thus, this agreement will have no impact to the general fund. [Account #170-9501-9301 (Transfer out from Federal Forfeiture Funds)]

Issue: Collaboration between federal, state and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our community.

Solution: Accept federal assistance to continue local participation in OCDETF investigations, strategic initiatives, and prosecution of organized crime.

Results: Disruption of organized crime activity along the Texas border and in Webb County; prosecution of individuals responsible for organized crime.

25.

Veteran's Service Office

Slot #	Title	Hourly Rate

2836	Veterans Transportation Assistance Driver/Coordinator	$10.00 part-time


REGULAR AGENDA

Honorable Oscar Hale, 406th District Court Judge

	26.	Discussion and possible action to authorize a renewal for fiscal year 2016-2017 (September 30, 2016 - September 29, 2017) Orion Healthcare Technology, Inc. contract agreement for an Electronic Healthcare Records System (EHR) in the total amount of three thousand six hundred and fifty four dollars ($3,654.00) over the term of the agreement and authorizing the County Judge to sign and execute all relevant documents. There is no impact to the general fund. [Grant Account #353-1004-6022] Issue: SAMHSA grants require the use of an Electronic Healthcare Records System (EHR) as a type of infrastructure development necessary to support the direct service expansion. Solution: Orion Healthcare Technology is a full record system which includes screenings and assessments tools, treatment plans, progress noting and complete managed care system for co-occurring and substance abuse disorders. Result: Purchasing the EHR will keep the program in compliance with grant requirements. Utilizing this tool will also create a seamless referral process to other Behavioral and/or Healthcare agencies.

Head Start

	27.	Discussion and possible action to approve and release payment in the amount of $6,500.00 for professional services to Essential Elements for providing training to Family Service Workers on August 30, 2016 and August 31, 2016. Issue: A Service Agreement Form was signed by Deborah Kaiser of Essential Elements and Aliza Oliveros, Head Start Department Head versus a Service Contract signed by Debra Kaiser of Essential Elements and Tano E. TIjerina, Webb County Judge on behalf of Webb County. Solution: Approved the release of payment to Essential Elements. Result: Essential Elements will receive payment of services.

Indigent Healthcare Services

	28.	Discussion and possible action to approve an amendment to the inter-local agreement between Webb County (Anchors) and the Texas Department of Health and Human Services Commission (HHSC) as required to receive the federal matching funds available from the Delivery System Reform Incentive Payment (DSRIP) program under the Texas Healthcare Transformation & Quality Improvement Program/1115 Waiver; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: The current inter-local agreement is set to terminate on September 30, 2016. The 1115 Waiver was granted a 15-month extension thru January 31, 2018 and the amendment will reflect this change. Solution: The Commissioners Court approves the amendment to the inter-local agreement to reflect the change in the termination date from September30, 2016 to January 31, 2018. Result: Webb County, as the anchor for RHP20, will continue to perform its administrative functions and be eligible for an additional administrative payment up to $800,000. The release of these funds will be contingent upon Webb County providing the non-federal share via an Inter-Governmental Transfer (IGT).

Medical Examiner

	29.	Discussion and possible action to modify the job description for Autopsy Technician, Slot #2870 and approve the posting and filling of said Slot. If approved by Commissioners Court, modifications for the job description will be taken to Civil Service for certification. Issue: We have an in-house employee that we would like to promote into the position. Solution: Remove the internship requirement from the minimum qualifications in the job description for Autopsy Technician. Result: By removing this requirement we will be able to promote our employee and also receive a larger application pool.

	30.	Discussion and possible action to make a temporary exception for the bachelor degree requirement for the Medical Death Investigator position that will allow us to promote an employee from within the department on the condition that he obtains his degree by the end of December 2016. Issue: The Civil Service requirement must be waived by the Commissioner Court. Solution: The Commissioner Court will make an exception to temporarily waive this requirement. Result: By waiving the Civil Service requirement we can fill the position and meet the needs of the community.

Administrative Services

	31.	Presentation by Insurance Consultant and Insurance Broker with discussion and possible action to award renewal contract of Webb County's 2016-2017 Property/Casualty, Liability Insurance/Excess Workers Compensation, Aviation Liability & Hull Insurance, and Boiler & Machinery Equipment Breakdown Insurance and to decline TRI Terrorism coverage from Wells Fargo Insurance Services USA, Inc. (Broker), through the following insurance carriers for a total of no more than Seven Hundred Four Thousand, Five Hundred Thirty-Three Dollars and Zero Cents ($704,533.00) and to authorize the Webb County Judge to execute all relevant documents. [Accounts #001-0114-6032 (Property Casualty Premium) and #817-0105-6035 (Worker's Compensation Premium)] a) Midwest Employers Casualty Company b) OneBeacon Government Risk c) Travelers d) AIG Issue: Annual Renewal of Property and Casualty Insurance. Solution: To approve the renewal of Property and Casualty Insurance. Result: Insurance coverage will not laps in service.

32.

Presentation by Insurance Consultant with discussion and possible action to award renewal contract to McGriff, Seibels & Williams of Texas, Inc., for the School Leaders Errors and Omissions Insurance Coverage, and the Pollution and Storage Tank Liability Insurance coverage, effective October 1, 2016 - September 30, 2017, with an approximate total premium of Twenty-Five Thousand, Six Hundred Sixteen Dollars and Thirty-Five Cents ($25,616.35), and authorizing the Webb County Judge to execute all relevant documents. [Account #001-0114-6032 (Property Casualty Premiums)]

Issue: Annual Renewal of Property and Casualty Insurance for the School Leaders Errors and Omissions Insurance and the Pollution & Storage Liability Insurance.

Solution: To approve the renewal insurance for this next coming fiscal year.

Result: By approving the renewal insurance, the County will continue with the Property and Casualty coverage.

Auditor

33.

Discussion and possible action to approve the following line item transfer as of September 26, 2016:

From/To	Account #	Fund	Department	Account	Balance	Amount	Ending Balance

From	001-0107-6704	General Fund	Elect Admn	Election Expense	16,719.95	6,480.00	10,239.95
To	001-0107-5301	General Fund	Elect Admn	Fica County Share	-6,348.55	6,350.00	1.45
	001-0107-5305	General Fund	Elect Admn	Worker Compensation	-128.53	130.00	1.47


From	001-1050-536	General Fund	JudDistCrt	Unemployment	923.09	39.00	884.09
To	001-1050-5305	General Fund	JudDistCrt	Worker Compensation	-38.83	39.00	0.17


From	001-0106-5001	General Fund	Building Maint.	Payroll Cost	166,075.23	5,767.00	160,308.23
To	001-1200-5001	General Fund	AdltPrb	Payroll Cost	-2,732.86	2,733.00	0.14
	001-1200-5301	General Fund	AdltPrb	Fica County Share	-128.56	129.00	0.44
	001-1200-5303	General Fund	AdltPrb	Retirement County Share	-281.53	282.00	0.47
	001-1200-5304	General Fund	AdltPrb	Health Life Insurance	-615.29	616.00	0.71
	001-1200-5306	General Fund	AdltPrb	Unemployment Tax	-96.39	97.00	0.61
	001-5050-5005	General Fund	VetSvcOffc	Part Time	-1,909.31	1,910.00	0.69


From	001-2060-6023	General Fund	JailBrgnUn	Contract Services	294,897.00	4,943.00	289,954.00
To	001-2060-5006	General Fund	JailBrgnUn	Educational Incentive	-4,942.93	4,943.00	0.07


From	001-6113-6201	General Fund	FA Salinas	Utilities	13,054.12	1,200.00	11,854.12
To	001-6113-5603	General Fund	FA Salinas	Car Allowance	-700.00	800.00	100.00
	001-6113-6204	General Fund	FA Salinas	Fuel & Lubricants	0.00	400.00	400.00


From	001-2501-6004-2	General Fund	Cn A Corte	Cell Phone	50.00	30.00	20.00
To	001-2501-6011	General Fund	Cn A Corte	Training & Education	-29.99	30.00	0.01


From	004-4108-5005	RHP 20 Anchor Fund	HlthCare20	Part Time	41,363.75	87.00	41,276.75
To	004-4108-5303	RHP 20 Anchor Fund	HlthCare20	Retirement County Share	-86.99	87.00	0.01


From	010-7001-6402	Road & Bridge Fund	BdgtsRecrd	Repairs & Maint. Equipment	7,700.00	58.00	7,642.00
To	010-7001-6500	Road & Bridge Fund	BdgtsRecrd	Operating Lease	-57.21	58.00	0.79


From	017-0107-6704	Election Contract Service	Elect Admn	Election Expense	13,638.56	1,433.00	12,205.56
To	017-0107-5301	Election Contract Service	Elect Admn	Fica County Share	-1,432.53	1,433.00	0.47

From / To	Account Number	Fund	Department	Account	Balance	Amount	Ending Balance



From	Fund Balance	WC Housing Finance	Comm Court	Fund Balance	129,615.00	120.00	129,495.00
To	135-0101-6003	WC Housing Finance	Comm Court	Bank Charges	-120.00	120.00	0.00


From	Fund Balance	County Atty Federal Forfe	CountyAtty	Fund Balance	116,767.17	789.00	115,978.17
To	163-1101-5003	County Atty Federal Forfe	CountyAtty	Overtime	-788.66	789.00	0.34


From	Fund Balance	DA State Forfeiture	Dist Atty	Fund Balance	475,409.60	225.00	475,184.60
To	167-1100-5304	DA State Forfeiture	Dist Atty	Health Life Insurance	-225.00	225.00	0.00


From	Fund Balance	Sheriff Fed. Forfeiture	ShrfBrgnUn	Fund Balance	535,858.95	13.00	535,845.95
To	170-2001-5301	Sheriff Fed. Forfeiture	ShrfBrgnUn	Fica County Share	-1.49	2.00	0.51
	170-2001-5303	Sheriff Fed. Forfeiture	ShrfBrgnUn	Retirement County Share	-2.50	3.00	0.50
	170-2001-5304	Sheriff Fed. Forfeiture	ShrfBrgnUn	Health Life Insurance	-5.17	6.00	0.83
	170-2001-5305	Sheriff Fed. Forfeiture	ShrfBrgnUn	Worker Compensation	-0.52	1.00	0.48
	170-2001-5306	Sheriff Fed. Forfeiture	ShrfBrgnUn	Unemployment Tax	-0.23	1.00	0.77


From	Fund Balance	Dist. Atty Hot Check Fee	Dist Atty	Fund Balance	1,842.41	190.00	1,652.41
To	335-1100-5001	Dist. Atty Hot Check Fee	Dist Atty	Payroll Cost	-100.11	101.00	0.89
	335-1100-5301	Dist. Atty Hot Check Fee	Dist Atty	Fica County Share	-34.13	35.00	0.87
	335-1100-5303	Dist. Atty Hot Check Fee	Dist Atty	Retirement County Share	-46.85	47.00	0.15
	335-1100-5305	Dist. Atty Hot Check Fee	Dist Atty	Worker Compensation	-4.48	5.00	0.52
	335-1100-5306	Dist. Atty Hot Check Fee	Dist Atty	Unemployment Tax	-1.83	2.00	0.17



	603-0101-8801	Capital Outlay Fund	Comm Court	Capital Outlay	-0.04	1.00	0.96
	604-0101-8103	Permanent Improvement	Comm Court	Building Improvements	-0.54	1.00	0.46
	605-3001-8801	Contigeint Reserve Fund	Comm Court	Capital Outlay	405,287.47	2.00	405,285.47


From	Fund Balance	Infra & Equip Series 2013	Fire & EMS	Fund Balance	536,427.18	1.00	536,426.18
To	751-2203-8410	Infra & Equip Series 2013	Fire & EMS	Equipment	-0.01	1.00	0.99

Issue: Line items transfers are required to eliminate deficit expenditure accounts by September 30, 2016. Expenditures within the FY2016 year audit period that will require transfers will be placed on subsequent meetings of the Commissioners Court through December 2016.

Solution: Eliminate expenditures line items with deficits as of September 30, 2016.

Result: Report expenditures line items within appropriations.

34.

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-0106-5001	Bldg. Maint. Payroll	$73,233	$160,308.23	$87,075.23
	001-2060-5001	Sheriff Payroll	$110,000	$751,531.66	$641,531.66
	001-2001-5001	Sheriff Payroll	$55,163	$420,540.41	$365,377.41
	001-6113-6201	FA Salinas Utilities	$14	$ - 0 -	$14.00
			$238,410
To:	001-0109-6004	Telephone	$26,000	$1,453.28	$27,453.28
	001-0109-6035-10	Premiums Contributions	$45,000	$397.50	$45,397.50
	001-1010-7050	Crt at Law 1 Adult Misdemeanor	$87,000	$ -0-	$87,000
	001-1011-7050	Crt at Law 2 Adult Misdemeanor	$80,000	$ -0-	$80,000
	001-2001-6403	Vehicle Maintenance	$396	$ -0-	$396
	001-6113-6403	Vehicle Maintenance	$14	$-0-	$14
			$238,410

Issue: Line item transfers are required to eliminate deficit expenditure accounts by September 30, 2016. Expenditures within the FY 2016 year audit period that will require transfers will be placed on subsequent meetings of the Commissioners Court through December 2106.

Solution: Eliminate line item expenditures with deficits as of September 30, 2016.

Result: Report expenditures line items within appropriations.

Building Maintenance

35.

Discussion and possible action to modify the job description for Slot #2362 (Custodian) and Slot #2425 (Building Maintenance Worker) and approve the posting and filling of said slots. If approved by Commissioners Court, modification for job descriptions will be taken to Civil Service for certification.

Issue: Modify minimum qualifications

High school diploma or GED from an accredited institution preferred or 1-2 years experience.

Solution: To approve the job description change.

Result: Proceed with presenting changes to the Webb County Civil Service Commission.


Engineer

	36.	Discussion and possible action to approve funding source for payment to HOWLAND Engineering and Surveying Co., for Construction Material Testing at the County Courthouse Annex basement backfill project, in the amount of $1,560.00. [Account #001-0109-6022 (Professional Services) ] Issue: Procurement process were not followed for these services, testing is required by the City of Laredo the governing body. Solution: Commissioner Court approval to assign funding source for payment to Engineering and Surveying Co., for work performed. Company was selected on an agreed rotation system through the Purchasing Department, companies on rotation have approximately the same pricing for material testing. This agreement was put in place because Labs and Professional Services have a lengthy award timeline. This system has been in place for years. Result: On an agreed rotation system, with the locals labs, HOWLAND Engineering and Surveying, Co., was selected to do the required City testing.

	37.	Discussion and possible action to approve the construction contract for the “Colorado Acres Reverse Osmosis Improvement Project – Phase I, also known as the Colorado Acres Drinking Water Dispenser Project – Phase I”, by and between Webb County and Hydroworks, Inc., as previously awarded by Bid #2016-01, on July 25, 2016, Item No. 22, by the Webb County Commissioner’s Court, in an amount not to exceed $289,000.00, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Account #645-8001-8801 (Capital Outlay) and Account #605-3002-8801 (Contingencies Reserve Fund)] Issue: Improvements are needed to the Webb County/U.S. Hwy 59 “Colorado Acres” Drinking Water System in order to serve our customers more efficiently. Solution: Approve the construction contract for the needed improvements to “Colorado Acres” Drinking Water System. Result: Refined and improved Webb County/U.S. Hwy 59 Phase I – “Colorado Acres” Drinking Water System.

Planning

38.

Discussion and possible action to authorize Webb County to enter into a One (1) year software Maintenance Agreement (October 1, 2016 through September 30, 2017) with Environmental Systems Research Institute, Inc. (ESRI) to provide software maintenance support for the Mapping and 911 software utilized by the Planning Department at a cost of EIGHT THOUSAND FOUR HUNDRED DOLLARS ($8,400.00), subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Account #010-2202-6222]

Purchasing

39.

Discussion and possible action to enter into a Three (3) year service agreement between Webb County and Time Warner Cable (Charter / Spectrum) for the attached stated locations for public internet service at a speed of 50MB x 5MB. The service fee will be $119.99 per month per location, plus all applicable fees and surcharges , plus a $75.00 one time installation fee per location ; subject to annual budgetary appropriation. We are requesting the Court to grant an exemption from competitive bidding pursuant to section 262.024 Discretionary Exemptions, (7)(c) Sole Source; and to authorize the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director, Account # - see attachment]

Issue: Webb County has had an ongoing issue with public internet connectivity. There is only one provider that can offer the internet speed required to address the issue. In addition, we are currently on a month to month pay schedule with the current provider with no contract in place.

Solution: Enter into a service agreement with Time Warner Cable to obtain higher internet speeds; and to establish pricing for the next three (3) years.

Result: Low latency, better connectivity, improved efficiency, cost savings to Webb County

40.

Discussion and possible action to award RFQ #2016-004 "Hachar Reuthinger Road Project" to Dannenbaum Engineering Corporation for preliminary engineering services under Contract Number CSJ: 0922-33-166; Hachar Reuthinger Road Project - Northern N.D. Hachar Tract Boundary to I-35 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto.

Issue: Dannenbaum Engineering Corporation was the only proposer for RFQ#2016-004 for the Hachar Reuthinger Road Project.

Solution: Award RFQ #2016-004 to Dannenbaum Engineering Corporation. Award is based on qualifications. Approval of this procurement phase will allow County staff to negotiate with Dannenbaum and return to Commissioners Court for final approval of engineering contract/agreement with terms and conditions and associated fees.

Results: Authorization to initiate negotiations with Dannenbaum Engineering for a professional engineering contract/agreement for the Hachar Reuthinger Road Project.

41.

Discussion and possible action to enter into aThree (3) year renewal service agreement between Webb County and Time Warner Cable (Charter /Spectrum) for the attached stated locations for public internet service at a speed of 50MB x 5MB; for an amount of $119.99 per month per location plus all applicable fees and surcharges; subject to annual budgetary appropriations. We are requesting the Court to grant an exemption from competitive bidding pursuant to section 262.024, Discretionary Exemption (7)(c) Sole Source; and authorize the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Rafael Pena, IT Director, Account # -see attachment)

Issue: Webb County has had an ongoing issue with public internet connectivity. There is only one provider that can offer the internet speed required to address the issue. In addition, we are currently on a month to month pay schedule with the current provider with no contract in place.

Solution: Enter into a service agreement with Time Warner Cable to obtain higher internet speeds; and to establish pricing for the next three (3) years.

Result: Low latency, better connectivity, improved efficiency, cost savings to Webb County.

42.

Discussion and possible action to award construction contract for RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" to include but not limited to roadway reconstruction, grading, lime treatment, reworking subgrade and other related road improvements and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #726-8001-8801]

Issue: Four (4) Contractors have submitted proposals for this project. They are as follows: Anderson Columbia, REIM Construction, Angel Brothers, and Martinez Paving. Scoring was completed by project engineering firm; S&B Infrastructure, LTD and the County Engineer. Those scores are attached for the Courts review.

Solution: Select contractor based on criteria stipulated under RFQ 2016-04.

Result: Start construction on grant funded roadway improvements.

Honorable Adrian Cortez, Constable Pct. 3

43.

Discussion and possible action to approve, modify and fill the following vacant Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 26, 2016:

Slot #	Title	Hourly Rate

9121 (Part Time Position)	Deputy Constable	From $25.00 to $18.50

Issue: Employee has resigned from part time position Slot # 9121. Constable Cortez is requesting approval to post and fill vacant slot with a decreased hourly rate.

Solution: Approval from Commissioners Court will allow to post and fill part time Slot #9121 @ $18.50 hourly rate.

Result: Constable Cortez will be able to fill Slot #9121 which will result in more manpower to execute department's constitutional duties.

Honorable Harold Devally, Constable Pct. 4

44.

Discussion and possible action to approve the filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 26, 2016:

Slot #	Title	Hourly Rate

0893	Chief Deputy Constable	$24.83 - $27.77 21/A-J

Issue: Slot #0893 Chief Deputy constable is currently vacant.

Solution: Commissioners Court approval to fill Slot is being requested.

Result: The filling of Slot will allow the department to continue with the duties provided by Constable Pct. 4.

Honorable Martin Cuellar, Sheriff

45.

Discussion and possible action to modify job description, approve the posting, and authorize the filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 26, 2016; and any other matters incident thereto. It is projected that the earliest pay period start date on which the new employee will be able to begin employment is Friday, October 14, 2016. The Webb County Civil Service Commission is scheduled to review proposed revision after the Webb County Commissioners' Court authorization on the meeting date of Thursday, September 29, 2016.

Slot #	Title	Hourly Rate

0569	Maintenance Technician	$15.15 12/A

Issue: Need to fill slot #0569. This position is required due to on-going maintenance and significant repairs needed at the Webb County Jail. The Webb County Jail functions as a tightly secured detention center, large group housing, and multi-use, self-contained facility where significant repair and constant maintenance must take place in a variety of functional areas with different types of maintenance duties, such as standard group jail cells, segregated spaces, visitation areas, industrial plumping, kitchen area/fixtures, holding tanks, welding, air conditioning/heating, secured doorways, and medical areas. Due to the age, heavy use, and worn conditions of the jail, this maintenance technician is also needed to continue to assist in constant preventative maintenance and upkeep. Furthermore, the maintenance technicians at the Webb County jail must also keep the living facilities of the significantly large jail population sanitary and clean in the different functional areas where these hundreds of inmates eat, sleep, shower, and utilize lavatories. Most importantly, the Webb County Sheriff’s Office must maintain its jail facility at acceptance standards in accordance with the sanitation plan and facility maintenance required and mandated by the Texas Commission on Jail Standards (TCJS) “to ensure a safe, secure, and sanitary facility.” (Texas Administrative Code Title 37 Part 9 Chapter 279 Rules §279.1- Facility Maintenance and §279.3-Sanitation Plan).

Solution: Request is being made to fill slot #0569 in order for the Webb County Jail to maintain sufficient maintenance personnel to conduct preventative maintenance, handle needed repairs, continue to keep the facility’s different areas clean, and provide the necessary sanitation in order for the Webb County jail to be to adhere to the needed standards established and enforced by the Texas Commission on Jail Standards (TCJS) Texas Commission on Jail Standards (TCJS).

Result: The Webb County Sheriff’s Office will be able to continue to provide a safe, clean, and sanitary facility for its visitors, correctional officers, civilian employees, and inmates as well as continue to successfully maintain its compliance with the Texas Commission on Jail Standards (TCJS).

Budget Officers

46.

Discussion and possible action to approve the county Voluntary Separation Plan and approve the Ten (10) contracts signed by county employees with an effective date of September 30, 2016 for a total amount of approximately $175,464.90, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Funds to be paid by the respective department]

Commissioners Court Administrator

47.

Discussion and possible action to adopt Commissioners Court Order setting the salaries and allowances of elected county officers in compliance with Texas Local Government Code Section 152.013 as follows:

Judge Tano E. Tijerina	$101,709.00 **
Commissioner Frank J. Sciaraffa	$78,126.00
Commissioner Rosaura “Wawi” Tijerina	$78,126.00
Commissioner John C. Galo	$78,126.00
Commissioner Jaime A. Canales	$78,126.00
Tax Assessor Collector Patricia A. Barrera	$116,027.00
Judge Jose A. Lopez	$15,600.00 **
Judge Monica Z. Notzon	$18,000.00 **
Judge Rebecca Ramirez Palomo	$18,000.00 **
Judge Oscar J. Hale, Jr.	$18,000.00 **
Judge Jesus Garza	$158,000.00 **
Judge Hugo Martinez	$158,000.00 **
Judge Hector J. Liendo	$85,075.00
Judge Oscar R. Liendo	$85,075.00
Judge Ramiro Veliz, Jr.	$85,075.00
Judge Danny Dominguez	$85,075.00
Judge Alfredo Garcia, Jr.	$85,075.00
Judge Jose “Pepe” Salinas	$85,075.00
District Attorney Isidro R. Alaniz	$51,244.00****
County Attorney Marco A. Montemayor	$144,684.00
District Clerk Esther Degollado	$108,839.00
County Clerk Margie Ramirez Ibarra	$108,839.00
Sheriff Martin Cuellar	$134,313.00***
Treasurer Delia Perales	$108,839.00
Constable Rodolfo Rodriguez	$91,741.00 ***
Constable Mike Villarreal	$79,391.00
Constable Adrian Cortez	$79,391.00
Constable Harold DeVally	$79,391.00

** Includes a supplement in the amount of $4,800 for Juvenile Board
***Includes a supplement in the amount of $12,350 for Operational Allowance
****Includes a supplement in the amount of $3,640 HB9 Texas Legislature

PUBLIC HEARING

48.

Public Hearing to consider the proposed budget pursuant to Texas Local Government code Section 111.038. At the Conclusion of the Public Hearing, the commissioners court shall take action on the proposed budget pursuant to Texas Local Government Code Section 111.039.

This budget will raise less total property taxes than last year's budget by -$8,062,828 (-10.23%) and of that amount, $1,146,244 is tax revenue to be raised from new property added to the tax roll this year.

The total and individual tax rate components for the 2016 - 2017 budget are listed below:

General Fund M & O	0.366442
G/F- Debt Service - Bonds	0.036870
Road & Bridge Fund M & O	0.009579
R & B - Debt Service - Bonds	0.001809
Total Tax Rate	0.414700

CLOSE PUBLIC HEARING

49.

Discussion and possible action to adopt the county budget for fiscal year 2016-2017 pursuant to Chapter 111 of the Texas Local Government Code. The Court may make any modifications to the proposed budget that it considers warranted by law and required by the interest of the taxpayers by majority vote.

49. (A) Discussion and possible action to itemize and set fees by Order as part of the Fiscal Year 2016-2017 budget preparation process for the county’s floodplain management program including but not limited to determinations, development permits, certifications and inspections as prescribed by the provisions of Section 16.324, Texas Water Code. Staff recommends keeping the same fee schedule approved with the Fiscal Year 2015-2016 budget.

50.

Discussion and possible action to approve a County Policy and Procedure Manual in lieu of the County's Operational General Order for fiscal year 2016-2017.

51.

Discussion and possible action to designate the following meeting dates and times on which the Commissioners Court shall convene in regular term each month during Fiscal Year 2016-2017 pursuant to Section 81.005, Texas Local Government Code. All meetings shall start at 9:00 a.m. The Court may convene on any other day as deemed necessary and as authorized by law. Commissioners Court may at its discretion, re-schedule meeting dates and times if necessary.

October 11, 2016 (Tuesday)
October 24, 2016
November 14, 2016
November 28, 2016
December 12, 2016
December 27, 2016 (Tuesday)
January 9, 2017
January 23, 2017
February 13, 2017
February 27, 2017
March 13, 2017
March 27, 2017
April 10, 2017
April 24, 2017
May 8, 2017
May 22, 2017
June 12, 2017
June 26, 2017
July 10, 2017
July 24, 2017
August 14, 2017
August 28, 2017
September 11, 2017
September 25, 2017

52.

Discussion and possible action to approve the proposed holiday schedule for Fiscal Year 2016-2017; and any other matters incident thereto.

Columbus Day	October 10, 2016 (Monday)
Veteran’s Day	November 11, 2016 (Friday)
Thanksgiving	November 24 & 25, 2016 (Thursday & Friday)
Christmas	December 26, 2016 (Monday)
New Year’s Day	January 2, 2017 (Monday)
Martin Luther King	January 16, 2017 (Monday)
President’s Day	February 20, 2017 (Monday)
Easter	April 17, 2017 (Monday)
Memorial Day	May 29, 2017 (Monday)
Independence Day	July 4, 2017 (Tuesday)
Labor Day	September 4, 2017 (Monday)

*Four (4) Personal Holidays will be approved for this fiscal year

53.

Discussion and possible action to direct the County Engineer, Planning Director, and Road & Bridge Superintendent to analyze, evaluate and submit recommendations to the Commissioners Court identifying areas in the county that may be suitable for the disposal of municipal or industrial solid waste; coordinate with the County Attorney in the development of a proposed county ordinance under Sec. 364.012, Health and Safety Code for the Court's consideration that would limit solid waste disposal to areas of the county which will not present a threat to the public health, safety and welfare; and any other matters incident thereto.

Issue: Currently, Webb County has not identified areas within its jurisdiction which may be suitable for municipal or industrial solid waste disposal nor has it exercised the authority of Sec. 364.012, Health and Safety Code to prohibit disposal in areas that present a threat to public health, safety or welfare. The lack of A county ordinance in this regard limits the county's power to restrict the development of new municipal or industrial solid waste disposal facilities within the county's jurisdiction that could be detrimentally impacted by such activities. While the potential adoption of an ordinance will not affect existing permitted sites or sites in which an application is pending before the TCEQ, such an ordinance can guide the placement of future disposal sites.

Solution: Direct staff to evaluate and identify areas which may be suitable for municipal or industrial solid waste disposal and work with the County Attorney to develop a county ordinance that specifically designates areas of the county where municipal or industrial solid waste disposal is not prohibited.

Result: If adopted,an ordinance could serve to enhance local measures for the protection of areas that could be detrimentally impacted by the effects associated with municipal or industrial solid waste disposal.

54.

General Fund M & O	0.366442
G/F- Debt Service - Bonds	0.036870
Road & Bridge Fund M & O	0.009579
R & B - Debt Service - Bonds	0.001809
Total Tax Rate	0.414700

CLOSE PUBLIC HEARING

55.

Honorable Frank J. Sciaraffa, Webb County Commissioner Pct. 1

56.

Discussion and possible action to rescind the action taken on April 25, 2016, Item 17 (i) to award RFP 2016-02-1 La Presa Park Soccer Field to Prestige Innovators in the amount of $142,000.00, and to authorize the Purchasing Agent to solicit competitive sealed proposals for La Presa Community Park Project.

Issue: Input from the Community has pushed this project in a different direction. The scope of this project will change and will require new specifications to be issued.

Solution: Rescind the action to award; create new specifications, and put this project out for competitive sealed proposals.

Result: Secure Competitive sealed proposals for this project.

57.

Discussion and possible action to authorize the release of $150,000.00 to the City of El Cenizo for the El Cenizo Library project from the Lamar Bruni Vergara Trust monies; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.


Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

	58.	Discussion and possible action to approve a Contribution-In- Aid-of -Construction Agreement (CIAC) for an Electric Distribution Service Project at the Larga Vista Community Center in the amount of $268.79 (one time fee) from American Electric Power (AEP) to upgrade 1-400W HPS floodlight to a 1-1000W HPS floodlight (with bracket), as requested by Webb County Engineering Department. [Account #001-6103-6201]

	59.	Discussion and possible action to authorize the development and submission of a 2017 Community Outdoor Outreach Program Grant Application not to exceed $50,000.00 with the Texas Parks and Wildlife Department and to designate the County Judge as the authorized representative of the County to act on behalf of the Webb County Commissioners Court in all matters pertaining to the submission and execution of the grant. This grant will propose in-kind match only. Therefore, the 2017 COOP grant will have no impact on the General Fund. [Requested by Juan Vargas, Executive Director, Webb County Economic Development Department]

	60.	Discussion and possible action to approve a Resolution to recognize the month of October 2016 as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County, Texas by lighting up the Webb County Courthouse in Pink for the month of October, 2016; and any other matters incident thereto.

Honorable John C. Galo, Webb County Commissioner Pct. 3

	61.	Discussion and possible action to consider extending the summer County hour schedule; and any other matters incident thereto.

	62.	Adjourn

------------------------------------------------ PAGE BREAK ------------------------------------------------------

The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF SEPTEMBER, 2016

By: ______________________________

Melinda Mata
Court Administrator

CERTIFICATION OF NOTICE AND POSTING

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the___ day of September, 2016 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF SEPTEMBER, 2016

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS

BY: ______________________________________________

Margie Ramirez-Ibarra, County Clerk


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Gracie Garcia	Prepared by:	Gracie Garcia
Department:	111th District Court

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1002-6205	Materials & Supplies	$600	$2,114	$1,514
To:	001-1002-6402	Equipment Maint.	$600	$0.00	$600

Fiscal Impact

Budget Account Number:	001-1002-6402
Funding Source:	001-1002-6205
Balance:	2,114.
Financial Impact:
None.


Commissioners Court Meeting
Meeting Date:	09/26/2016
SAMHSA Adult Drug Court Year 2 Award
Submitted for:	Margarita Herrera
Department:	406th District Court

Subject:
Discussion and possible action to approve the acceptance Year 2 of a 3 year grant award Grant. No. 1H79TI026096-02 and authorize the 406th Adult Drug Court Program to continue to expand its program services pursuant to Sec. 124.002 of the Texas Government Code. The Substance Abuse and Mental Health Services Administration (SAMHSA) Grant to Expand Substance Abuse Treatment Capacity in Adult Drug Courts Grant Period: September 30, 2016 - September 29, 2017. There will be no impact to the General Fund. Issue: The Drug Court Program proposes to expand its capacity from a baseline of 260-360 participants by adding 100 clients who are primarily alcohol dependent and have co-occurring psychiatric and substance abuse disorders. Solution: The Drug Court Program will enhance its current services by integrating and implementing additional therapy, group and behavioral services to current and new participants. Result: To increase availability of treatment services by expanding the population during year 2 to a total of 120 new clients and enhancing the services provided.
Background:
This grant is awarded from the Department of Human and Health Services Substance Abuse and Mental Health Services Administration (SAMHSA)
Previous Court Action:
The Webb County Commissioner's Court approved and authorized the establishment of a Drug Court Program and designated the 406th Judicial District Court as one of the court authorized to implement the program.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	351
Balance:	325,000.00
Financial Impact:
Center for Substance Abuse Treatment Award Office Total Grant Award: $325,000.00

Attachments
DCP Year 2 Resolution


Commissioners Court Meeting
Meeting Date:	09/26/2016
Grant Acceptance
Submitted for:	Arminda Pina	Submitted By:	Arminda Pina
Department:	406th District Court

Subject:
Discussion and possible action to authorize the 406th Judicial District Court Drug Court Program to accept a grant in the amount of $325,000/year for Three (3) years commencing on September 30, 2016 for the FY 2016 "Grants to Expand Substance Abuse Treatment Capacity in Adult Treatment Courts TI-16-009" offered by the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration which will allow for the continuation of the services currently being provided by the 406th Veterans Treatment Program, and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. There are no matching funds required. Issue: The Substance Abuse and Mental Health Services Administration has been authorized to award an estimated 50 grants for up to 3 years and $325,000/year, to fund and support Adult Treatment Drug Courts to include Veterans Treatment Courts in order to address the needs of veteran participants and their families in Webb County and surrounding areas. Solution: The 406th Veterans Treatment Program's fiscal responsibility and obligation to submit an application to the Substance Abuse and Mental Health Services Administration for the Adult Treatment Court Grant. Result: Enabling the 406th Veterans Treatment Program to provide additional services and/or enhance the services currently being provided.
Background:
N/A.
Previous Court Action:
N/A.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Program Evaluator Contract
Submitted for:	Margarita Herrera
Department:	406th District Court

Subject:
Discussion and possible action to enter into a One (1) year (September 30, 2016 - September 29, 2017) Program Evaluator Contract between Webb County and La Familia Consulting and Counseling Services for the 406th District Court Adult Drug Court Program, specifically the 406th Veterans Treatment Program, at a cost not to exceed Thirty-Six Thousand Dollars ($36,000); pursuant to Section 262.024 Discretionary Exemptions (A)(4) Professional Services; and any other matters incident thereto. [Account #353-1004-6022 (Grant Funds)] Issue: According to the National Association for Drug Court Professionals, monitoring and evaluation measure the achievement of program goals and gauge effectiveness and are part of the 10 Key Components that prove to be effective for Drug Court Programs. Solution: The Program Evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting monthly and annual performance reports as required by SAMHSA. Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program.
Background:
This contractual agreement is from the grant application from the Department of Health and Human Services, Substance Abuse and Mental Health Services Administration (SAMHSA)
Previous Court Action:
The Webb County Commissioner's Court approved and authorized the establishment of a Drug Court Program and designated the 406th District Court as one of the courts authorized to implement the program.

Fiscal Impact

Budget Account Number:	353-1004-6022
Funding Source:	353
Balance:	$36,000
Financial Impact:
Submitted by: Angel Cuellar Jr, Program Director, 406th Veterans Treatment Program

Attachments


Commissioners Court Meeting
Meeting Date:	09/26/2016
Drug Court Program Evaluator Contract FY 2016
Submitted for:	Margarita Herrera
Department:	406th District Court

Subject:
Discussion and possible action to enter into a One (1) year (September 30, 2016 - September 29, 2017) Program Evaluator Contract between Webb County and La Familia Consulting and Counseling Services for the 406th District Court Adult Drug Court Program at a cost not to exceed TWENTY FIVE THOUSAND DOLLARS ($25,000.00); pursuant to Section 262.024 Discretionary Exemptions (A)(4) Professional Services; and any other matters incident thereto. [Requested by Margarita H. Garza, 406th Drug Court Program Administrator; Account #351-1004-6022] Issue: According to the National Association for Drug Court Professionals monitoring and evaluation measure the achievement of program goals and gauge effectiveness are part of the 10 Key Components that prove to be effective for Drug Court Programs. Solution: The Program Evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting monthly and annual performance reports as required by SAMHSA. Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program.
Background:
This contractual agreement is from the grant application from the Department of Substance Abuse and Mental Health Administration Services (SAMHSA) Grant Number 1H79TI026096-02
Previous Court Action:
The Webb County Commissioner's Court approved and authorized the establishment of a Drug Court Program and designated the 406th District Court as one of the courts authorized to implement the program.

Fiscal Impact

Budget Account Number:	351-1004-6022
Funding Source:	351
Balance:	25,000.00
Financial Impact:
Requested by: Margarita H. Garza, 406th Drug Court Program Administrator; Account# 351-1004-6022]


Commissioners Court Meeting
Meeting Date:	09/26/2016
Replace damaged furniture
Submitted for:	Cynthia Mares	Submitted By:	Elizabeth Araiza
Department:	Administrative Services

Subject:
Discussion and possible action to authorize the purchase of office equipment from National Business Furniture in the amount of $6,546.05 for the District Attorney's Office which sustained damages on February 16, 2016 due to a busted pipe in the office sprinkler system. Pursuant to Sections 271.101 and 271.102, Subchapter F, Cooperative Purchasing Program, Texas Local Government Code (TXMAS # 8-711030). [Account #001-0114-9201(Claims Paid)] Issue: Office needs to replace office partition/desk that sustained water damage. Solution: Purchase equipment needed to make this office more efficient. Result: Improve workstations.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	001-0114-9201
Funding Source:	General Fund
Balance:	10,000.00
Financial Impact:
001-0114-9201 Claims Paid Account

Attachments
quotes
Office equipment


Commissioners Court Meeting
Meeting Date:	09/26/2016
Approval of Membership dues
Submitted for:	Gabriela Lopez	Submitted By:	Lizette Torres
Department:	Auditor

Subject:
Discussion and possible action to approve membership/dues of $335.00 for the Texas Association for Court Administration (TACA) and $200 for the Texas Judicial Academy as required by Local Government Code 89.002. These memberships are the 111th District Court and the County Judge, respectively. [Funding Source - Accounts #001-1002-6007 and #001-0200-6007] Issue: Local Government Code Section 89.002 requires that: The Commissioners Court may spend, in the name of the county, money from the county's membership fees and dues of nonprofit State Association of Counties if: (1) a majority of the court votes to approve membership in the association; Solution: Obtain court approval as required. Result: Purchase Orders for associations approved by the court will be processed for payment.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Rosaura Tijerina
Department:	Commissioner Precinct 2

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	605-6505-8801	Las Blancas Park Improvements	$269	$636.05	$367.05
To:	001-6103-6201	Utilities (Larga Vista)	$269	$2,738.57	$3,007.57

Fiscal Impact

Budget Account Number:	605-6505
Funding Source:	8801
Balance:	$636.05
Financial Impact:
$268.79 from General Fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Maricela Benavides
Submitted By:	Maricela Benavides
Department:	Community Action Agency

Subject:

Slot #	Title	Hourly Rate
2884	Community Social Services Manager	$19.00
1153	Case Management Specialist	$16.14
1155	Case Worker	$13.00

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There will be no impact on the General Fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Liza De Leon
Department:	Community Action Agency

Subject:

Slot #	Title	Hourly Rate

2054	Part Time Driver without benefits	$10.00

Fiscal Impact

Budget Account Number:	980-4200
Funding Source:	980-4200
Balance:	0.00
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Salary Adjustment
Submitted for:	Liza De Leon
Department:	Community Action Agency

Subject:

Slot #	Position	Previous Wage	Proposed Wage

1115	Manager Transportation Program	$56,771.00/yr	$59,546.55/yr
1116	Administrative Assistant	$16.38/hr	$17.20/hr
1134	Administrative Technician	$10.85/hr	$11.18/hr

Background:

none

Previous Court Action:

none

Fiscal Impact

Budget Account Number:	980-4200
Funding Source:	980-4200
Balance:	0.00
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Request for Proposals - New Construction - Self-Help Center
Submitted for:	Cassie Allred	Submitted By:	Cassie Allred
Department:	Self Help Center

Subject:
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP's) for a “501(c)(3) Non-Profit Corporation" to partner with the Self-Help Center Program to construct Four (4) new homes under the newly awarded TCDP Contract #7216013.This activity is grant funded and will not impact the County's General Fund.
Background:
The Webb County Community Action Agency was awarded 1,000,000 for the Self-Help Center Program. The contract period for this newly awarded grant is September 1, 2016 through September 1, 2020.
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
Grant Funded. No Impact to the General Fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
DEA MOU
Submitted for:	Alberto Torres
Department:	Constable Precinct 1

Subject:
Discussion and possible to approve a Task Force agreement between the United States Department of Justice, Drug Enforcement Administration (DEA) and the Webb County Constable Precinct 1 (WCCP1). The term of the Agreement shall be effective October 1st, 2016 through September 30, 2017; and authorizing the County Judge to sign and execute all relevant documents. There will be no impact to the County General Fund. Issue: The Webb County Constable Precinct 1 currently has deputies working with the task force and the agreement is up for renewal. Solution: Approval of MOU. Result: Deputies will be able to continue working with the task force.
Background:
See attached
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Toshiba JP-Pct. 4
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 10, 2015 through September 9, 2018) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Justice of the Peace, Pct. 4 for a Toshiba E-Studio 455 Copier at a cost of Eighty-Two Dollars and Fifty Cents ($82.50) per quarter for a total cost of Nine Hundred Ninety Dollars ($990.00) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents.[Requested by Judge Pepe Salinas, Justice of the Peace, Pct. 4; Account #001-1044-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	001-1044-6402
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Toshiba JP Precinct 4


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1101-5601	Administrative Travel	$1,000	$1,753.68	$753.68
	163-1101-6707	Drug Free Campaign	$1,000	$31,068.01	$30,068.01
			$2,000
To:	001-1101-6014	Equipment Rental	$1,000	$95.96	$1,095.96
	163-1101-5003	Overtime	$1,000	$-788.66	$211.32
			$2,000

Fiscal Impact

Budget Account Number:	001-1101-5601
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Budget Account Number:	001-1101-6014
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Budget Account Number:	163-1101-6707
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Budget Account Number:	163-1101-5003
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Amando Garza-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Amando Garza and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start /Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriartion and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Amando Garza


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Ruben Bocanegra-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Ruben Bocanegra and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Ruben Bocanegra


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Rachel Vurbeff-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Rachel C. Vurbeff, PNP and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Rachel Vurbeff


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Marcus Hinojosa-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Marcus D. Hinojosa, O.D. and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services (eye care) for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. marcus Hinojosa


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Hector Lopez-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Hector Lopez, D.D.S. and Webb County for the Webb County Head Start/Early Head Start Program to secure dental health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Hector Lopez


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Erik Sloman-Moll-Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Erik Sloman-Moll and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Erik Sloman-Moll


Commissioners Court Meeting
Meeting Date:	09/26/2016
Juvenile-Southwest Key Program Amendments
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to amend a Service Agreement between Southwest Key Programs and Webb County for the Webb County Juvenile Department. This amendment will modify the term of the Original Agreement to a One (1) year term (September 1, 2016 through August 31, 2017) whereby Southwest Key Programs will continue to provide Prevention and Early Intervention Services for the Webb County Juvenile Department and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Juvenile Amendment Family Keys
Juvenile Amendment Wrap Around


Commissioners Court Meeting
Meeting Date:	09/26/2016
Juvenile-Dr. Carlos Hornedo Amendment
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to amend a Professional Services Agreement between the Dr. Carlos N. Hornedo and Webb County for the Webb County Juvenile Department. This amendment will modify the original terms agreement that was entered into on October 1, 2015. The amendment will modify Exhibit A to include additional medical services from Dr. Hornedo for a term of Eight (8) months (January 1, 2016 through August 31, 2016). These additional medical services include performing physicals and medical assessments on site, to be on call 24/7 for medical needs, to provide suicide monitoring, to dispense medication and to provide insulin injections to the youth village population at a cost of One Thousand Five Hundred Dollars ($1,500.00) a month for a total cost of Twelve Thousand Dollars ($12,000.00), and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director, Account #147-1302-6714]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Carlos Hornedo Amendment


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Carlos Hornedo-Juvenile Dept.
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (October 1, 2016 through September 31, 2019) Professional Services Contract between Dr. Carlos N. Hornedo, D.O. and Webb County for the Webb County Juvenile Department to secure medical health services for the Webb County Youth Village population as a reduced cost set forth in the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Melissa Mojica, Webb County Juvenile Department Director, Account #147-1302-6714]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Carlos Hornedo Medical Services Agreement


Commissioners Court Meeting
Meeting Date:	09/26/2016
Renewal of Title IV-E Child Welfare Services
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Title IV-E Child Welfare Services Contract


Commissioners Court Meeting
Meeting Date:	09/26/2016
Avotus-IT
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a contract between Avotus and Webb County. The contract is an annual support renewal for One (1) year, the start date is November 1st, 2016 and ends October 31st, 2017. The total cost is Thirteen Thousand Seven Hundred Fifty-Nine Dollars and .44/100 Cents ($13,759.44) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Avotus-IT


Commissioners Court Meeting
Meeting Date:	09/26/2016
DLT Solutions Agreement-IT
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a contract between DLT Solutions, LLC and Webb County. The contract is the annual support Software Contract Renewal. The contract is for One (1) year and begins on October 31st, 2016 and ends October 30, 2017. The total cost of the contract is Eight Thousand One Hundred Forty-Three Dollars and 89/100ths cents ($8,143.89) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
DLT Solutions-IT-B


Commissioners Court Meeting
Meeting Date:	09/26/2016
DLT Solutions Agreement-IT- A
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a contract between DLT Solutions, LLC and Webb County. The contract is the annual Support Software contract renewal. The contract begins on December 31st, 2016 and ends August 31st, 2017. The total cost will be One Thousand Three Hundred Sixty-Eight Dollars and 15/100 Cents ($1,368.15) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411 ]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
DLT Solutions-A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Insight Public Sector-IT- C
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to approve the annual support software contract renewal between Insight Public Sector and Webb County. The contract is for One (1) year and begins on October 1st, 2016. The total cost is Nine Hundred Thirty and No/100 Dollars ($930.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Insight Public Sector-IT- C


Commissioners Court Meeting
Meeting Date:	09/26/2016
Insight Public Sector IT- B
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a basic maintenance and technical support contract with Insight Public Sector and Webb County. It is a One (1) year contract beginning on October 1, 2016 at a total cost of Three Thousand Eight Hundred Forty Dollars and No/100 cents ($3,840.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Insight Public Sector- It -B


Commissioners Court Meeting
Meeting Date:	09/26/2016
Insight Public Sector-It- A
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a contract with Insight Public Sector and Webb County. The contract provides for varied network and monitoring Hardware Warranty/Support.The contract begins May December 1, 2016 and ends on November 30th, 2017. The cost is TWENTY SEVEN THOUSAND THREE HUNDRED AND TWO DOLLARS .83/100 CENTS ($27,302.83) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Insight DIR-Back Up


Commissioners Court Meeting
Meeting Date:	09/26/2016
Ricoh-IT
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a One (1) year contract between Ricoh and Webb County beginning October 1st, 2016. This is the annual support software contract renewal with total cost of Four Thousand Seven Hundred Eighty-Eight Dollars and No/100 Cents ($4,788.00). This amount includes three (3) printers, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Ricoh Agreement-IT


Commissioners Court Meeting
Meeting Date:	09/26/2016
Tangent Agreement- IT
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize a contract between Tangent and Webb County. The contract will provide Hardware Support for Datacove Equipment (email archiving hardware). The total amount of Eight Thousand Six Hundred Forty-Eight Dollars and .48/100 cents ($8,648.48) is due within thirty (30) days and authorizing the County the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Tangent for IT Dept.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Break Free Agreement Sheriff's Office
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to approve a contract between Break Free, Hip Hop School and Webb County, on behalf of the Webb County Sheriff's Office for a performance on October 27, 2016. The total cost is Three Thousand Five Hundred Dollars and 00/100ths cents ($3,500.00) of which fifty percent (50%) One Thousand Seven Hundred Fifty Dollars and 00/100th cents ($1,750.00) will be paid when the contract is signed and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Webb County Sheriff, Account #170-2001-6022]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	170-2001-6022
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Break Free Agreement Sheriffs Office


Commissioners Court Meeting
Meeting Date:	09/26/2016
Toshiba 406th
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Twenty-Four (24) month (April 11, 2016 through April 10, 2018) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Treatment Center for a Lexmark XS466DE printer at a cost of Two Hundred Fifty Dollars ($250.00) per year for a total amount of Five Hundred Dollars ($500.00) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar J. Hale, 406^th District Court; Account #001-1004-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	001-1004-6402
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Budget Account Number:	001-1004-6402
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Toshiba 406th


Commissioners Court Meeting
Meeting Date:	09/26/2016
Toshiba-Building Maintenance
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (October 1, 2016 through September 30, 2019) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Engineering Department for a Toshiba E-Studio 4505AC Copier at a cost of Two Hundred Twenty-Three Dollars and Two Cents ($223.02) per month and a total amount of Eight Thousand Twenty-Eight Dollars and Seventy-Two Cents ($8,028.72) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Luis Perez Garcia, Webb County Engineer; Account #001-0106-6014]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	001-0106-6014
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Toshiba Lease Maint. Agreement-Bldg. Maint.


Commissioners Court Meeting
Meeting Date:	09/26/2016
MOU between UISD & Juvenile Dept.
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Non-Financial Memorandum of Understanding (MOU) between United Independent School District (U.I.S.D.) and Webb County Juvenile Department. This MOU delineates the responsibilities between U.I.S.D. and the Webb County Juvenile Department. These guidelines address situations where the Juvenile Department’s employees (Probation Officers) shall be allowed to access to U.I.S.D. campuses. [Requested by Melissa Mojica, Webb County Juvenile Department Director]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
MOU between UISD & Juvenile Dept.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Toshiba Carlos Aguilar Activity Center
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Twelve (12) month (September 10, 2015 through September 9, 2016) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Carlos Aguilar Activity Center for a Toshiba E-Studio 3510C Copier at a cost of Eighty Two Dollars and Fifty Cents ($82.50) per quarter for a total amount of Three Hundred Thirty Dollars ($330.00) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Jesus R. Ramirez, Webb County Carlos Aguilar Activity Center Director; Account #001-6306-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Toshiba Carlos Aguilar Activity Center


Commissioners Court Meeting
Meeting Date:	09/26/2016
Toshiba Justice of the Peace Pct. 1 Pl. 1
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (April 11, 2016 through April 10, 2019) AIMS Maintenance Contract between Toshiba Business Solutions and Webb County for the Webb County Justice of the Peace, Pct. 1, Pl. 1 for a Toshiba E-Studio 3530C Copier at a cost of 0.0088 Cents per quarter for Black copies and 0.0825 Cents for Color copies over the term of the agreement to be paid quarterly, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Hector Liendo, Justice of the Peace, Pct. 1, Pl. 1; Account #001-1040-6402]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	001-1040-6402
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Toshiba JP pct. 1 pl. 1


Commissioners Court Meeting
Meeting Date:	09/26/2016
Jorge De La Garza Head Start Lease w/ First Christian Church
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to extend a One (1) year lease option between Webb County for the Webb County Head Start/Early Head Start Program and First Christian Church for classroom space located at 2409 Guerrero St., Laredo, Texas at a cost of Five Hundred Dollars ($500.00) a month for a total cost of Six Thousand Dollars ($6,000.00) over the term of the agreement, subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6012]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6012
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Jorge De La Garza Head Start Lease


Commissioners Court Meeting
Meeting Date:	09/26/2016
Dr. Avelino Alvarez for Head Start
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to enter into a Thirty-Six (36) month (September 1, 2016 through August 31, 2019) Professional Services Contract between Dr. Avelino Alvarez and Webb County for the Webb County Head Start/Early Head Start Program to secure medical health services for the Webb County Head Start/Early Head Start Program population as a reduced cost set forth in the agreement, subject to annual budget appropriation, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director, Account #903-4207-6218]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	903-4207-6218
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Dr. Avelino Alvarez-Head Start


Commissioners Court Meeting
Meeting Date:	09/26/2016
Time Clock Plus IT
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to approve a 2016-2017 systems support contract renewal between Time Clock Plus and Webb County. The effective date will be December 15th, 2016, and will terminate on December 14, 2017. The total cost of the program will be Twenty One Thousand Three Hundred Two Dollars and .57/100 Cents ($21,302.57) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director, Account #001-0500-6411]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a

Attachments
Time Clock Plus


Commissioners Court Meeting
Meeting Date:	09/26/2016
Approval of minutes
Submitted for:	Melinda Mata	Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Approval of Minutes for September 12, 2016.
Background:

Previous Court Action:

Attachments
Commissioners Court Meeting Minutes for September 12, 2016.pdf


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Virginia Martinez
Department:	County Clerk

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	009-1120-6224	Minor Tools & Apparatus	$39,000	$65,609	$26,609
To:	009-1120-8801	Capital Outlay	$39,000	$22,814	$61,814

Fiscal Impact

Budget Account Number:	009-1120-6224
Funding Source:	009
Balance:	$65,609
Financial Impact:
$39,000

Attachments
P.O.#16-0006484.pdf
E-mail Notification from Auditor's.pdf


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Sherri Lee Hernandez
Prepared by:	Sherri Lee Hernandez
Department:	County Court At Law #1

Subject:

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-1010-6024	Court Appointed Attorney	$5,500	$9,514.00	$4,014

To:	001-1010-6022	Professional Services	$3,000	$0.00	$3,000
	001-1010-6713	Evaluation Services	$2,500	$1,000	$3,500
			$5,500

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
DWI Year 2-CCL #2
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to authorize the continued payment of eligible salary and fringe benefits of the grant funded Webb County Court at Law #2 DWI Court Program for a period not to exceed Thirty (30) days, until receipt of the executed grant contract or until the exhaustion of available funds. All personnel costs will be reimbursed with grant funds. Issue: County Court at Law #2 is requesting that payment of salaries and fringe benefits for employees involved with the DWI Court Program be paid until the receipt of the YEAR TWO (2) DWI Court Contract. The DWI Court Program contract covers seven (7) total slots which include the Project Director who is employed out of County Court at Law #2, and six (6) case managers. Occupying these six (6) case manager positions are one (1) Assistant District Attorney, one (1) Public Defender, and four (4) employees from County Court at Law #2. Solution: Commissioner’s Court approves the continued payment of salary and fringe benefits until executed grant documents are received or the exhaustion of available funds. Result: Uninterrupted transition into new grant period.
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
HSI Overtime Award
Submitted for:	Isidro Alaniz, District Attorney
Submitted By:	David Sanchez
Department:	District Attorney

Subject:
Discussion and possible action to accept an award from the Homeland Security Investigations (HSI), Special Agent in Charge (SAC) for overtime expenses. The period of performance for this award is October 1, 2016 through September 30, 2017 for an amount not to exceed $15,000.00. Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime. [Fund 287] Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border. Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations. Result: Disruption of organized crime activity along the Texas border and in Webb County.
Background:
There is evidence that trafficking in narcotics and dangerous drugs exists in Laredo, and surrounding areas and that such illegal activity has a substantial and detrimental effect on the health and welfare of the community. The District Attorney will assign an investigator to collaborate with HSI by conducting undercover operations lead by HSI. The objective is to disrupt the illicit drug traffic in Laredo and surrounding areas by immobilizing targeted violators and trafficking organizations; therefore minimizing the harmful effects of illegal drugs and organized crime.
Previous Court Action:
The cooperative agreement was approved by the Governing Body on September 22, 2014. The agreement in place is perpetual in nature.

Fiscal Impact

Budget Account Number:	287
Funding Source:	1100
Balance:	N/A
Financial Impact:
No impact to the General Fund.

Attachments
ICE Agreement


Commissioners Court Meeting
Meeting Date:	09/26/2016
US Marshals Joint Operations
Submitted for:	Isidro Alaniz, District Attorney
Submitted By:	David Sanchez
Department:	District Attorney

Subject:
Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and the United States Marshals Services for retrofit vehicle expenses. The period of performance for this agreement is August 15, 2016 through August 16, 2017 for an amount not to exceed $5,000.00, in support of Joint Law Enforcement Operations - Project JLEOTFS4. [Fund #288] Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community. Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime. Result: Disruption of organized crime activity along the Texas border and in Webb County.
Background:
USMS agreement have been approved in the past in support of Joint law enforcement operations to dismantle organized crime activity.
Previous Court Action:
The cooperative agreement between the Webb County District Attorney's Office and the USMS was approved on September 22, 2014 by the Governing Body.

Fiscal Impact

Budget Account Number:	288
Funding Source:	1100
Balance:	NA
Financial Impact:
N/A

Attachments
Billing Letter
Retrofit 607


Commissioners Court Meeting
Meeting Date:	09/26/2016
Amended Webb County Jury Selection Plan
Submitted for:	Esther Degollado, District Clerk
Submitted By:	Maribel Ramirez
Department:	District Clerk

Subject:
Discussion and possible action to approve an Amended Webb County Jury Selection Plan in accordance with Texas Government Code 62.001 with an effective date of October 1, 2016.
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Rose Flores	Prepared by:	Rose Flores
Department:	Engineering

Subject:

Discussion and possible action to approve the following line item transfer for the Utilities Department:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	801-3002-6201	Utilities	$4,000	$16,718	$12,718
To:	801-3001-6214	Chemicals	$4,000	$453	$4,453

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
801-3002-6201 (Utilities) and 801-3001-6214 (Chemicals)


Commissioners Court Meeting
Meeting Date:	09/26/2016
APPROVE CLOSEOUT AND PAY RETAINAGE OF CSCD/PAL BUILDING
Submitted for:	Martha Palacios	Submitted By:	Martha Palacios
Department:	Engineering

Subject:
Discussion and possible action to approve closeout and release of retainage to Davila Construction, Inc., in the amount of $49,978.29 for the completion of the Community Supervision and Corrections Department/Police Athletic League on Hwy 83S Project (CSCD/PAL). [Account #742-2311] Issue: Project closeout. Solution: Approve closeout and payment of retainage. Result: Project completion.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
Account #742-2311

Attachments
PAY APPLICATION #13


Commissioners Court Meeting
Meeting Date:	09/26/2016
APPROVE AND ADOPT UPDATED LAKE CASA BLANCA DAM EMERGENCY ACTION PLAN
Submitted for:	Martha Palacios	Submitted By:	Martha Palacios
Department:	Engineering

Subject:
Discussion and possible action to approve and adopt the updated Lake Casa Blanca Dam Emergency Action Plan as per Texas Administrative Code Chapter 30, Rule 61-State Dam Safety Regulations that became effective on January 1, 2009 and are enforced by the Texas Commission on Environmental Quality. Issue: The Lake Casa Blanca Dam Emergency Action Plan was first developed and submitted for approval to the Texas Commission on Environmental Quality in 2010. The plan is to be updated on an annual basis and major updates are to be resubmitted to the Texas Commission on Environmental Quality. Solution: Updated contact information along with various updates have been completed by the Engineering Department Staff and the updated Emergency Action Plan is ready for approval by Commissioner Court. Result: Approval of the Lake Casa Blanca Dam Emergency Action Plan by Commissioner Court to meet the Texas Commission on Environmental Quality Dam Safety Program requirements.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
2016 EMERGENCY ACTION PLAN


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Nancy Cadena	Prepared by:	Debbie Ornelas
Department:	Public Health Services

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-4112-6204	Fuel & Lubricants	$2,500	$2,500	$0
	001-4112-6022	Professional Services	$3,000	$3,000	$0
	001-4101-7002	Medical Services	$1,800	$25,035	$23,235
			$7,300

To:	001-4112-6216	Medical/Dental Supplies	$7,300	$4,634	$11,934

Fiscal Impact

Budget Account Number:	001-4112-6216
Funding Source:	Dept. #4112
Balance:	$4,634
Financial Impact:
None.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Job Description Changes
Submitted for:	Nancy Cadena	Submitted By:	Debbie Ornelas
Department:	Public Health Services

Subject:
Discussion and possible action to approve job description modifications for Slot #12 (Office Manager) & Slot #1240 (Indigent Health Care Coordinator); no changes to the job titles or salary. Issue: Slot #12 was transferred from Planning Department on 10-1-2015 and requires modification of job description to reflect new job duties and responsibilities. Slot #1240 received new job duties and responsibilities as a result of this transfer. Solution: To approve the job description changes. Result: Will proceed with presenting changes to the Webb C ounty Civil Service Commission.
Background:
none.
Previous Court Action:
None.

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
None.

Attachments
Office Manager
IHC Coordinator


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Alma Gonzalez	Prepared by:	Alma Gonzalez
Department:	Medical Examiner

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-2070-6205	Materials & Supplies	$400	$549.03	$149.03
To:	001-2070-6224	Minor Tools & Apparatus	$400	$380.00	$780.00

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Certificate of Compliance for Lot of Record
Submitted for:	Rhonda Tiffin	Submitted By:	Jorge Calderon
Department:	Planning & Physical Development

Subject:
Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize a water connection pursuant to Section 232.029(c)(2), Local Government Code, to an unplatted 1.08 acre tract of land, more or less, known as Tract 11, Los Corralitos, as further described in Vol.1236, Pgs. 48-50, Webb County Deed Records. (ID 5727). Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized. Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate. Result: If approved, applicant may connect property to municipal water services. If not approved, utility connection to property is prohibited.
Background:
Regulatory compliance with development provisions of state and local regulations with particular emphasis on Model Subdivision Rules.
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Certificate
Backup


Commissioners Court Meeting
Meeting Date:	09/26/2016
Solicitation
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to authorize the Purchasing Agent to solicit Bids/Request for Proposals (RFPs) for the following annual contracts: Bid 2017-14 - Annual Contract for Janitorial Supplies RFP 2017-28 - Annual Contract for Histology Services Bid 2017-26 - Annual Contract for Plumbing Supplies RFP 2017-31 - Annual Contract for Outdoor Billboard Advertising Bid 2017-38 - Annual Contract for Office Supplies Bid 2017-57 - Annual Contract for Refuse Collection RFP 2017-60 - Annual Contract for Food Commodities Bid 2017-61 - Annual Contract for Tortillas Bid 2017-68 - Annual Contract for an Auctioneer’s Services Bid 2017-93 - Annual Contract for Plumbing Repairs RFP 2017-96 - Annual Contract for Meats RFP 2017-98 - Annual Contract for Advertising on Buses Issue: Contract listed above will expire 9/30/2016 Solution: Seek authorization to solicit for new contracts Result: Purchasing efficiency; compliance of the Law
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Award
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to award the following annual contract: Bid 2017-16 - Annual Contract for Electrical Supplies - 3 G Electric Issue: Contract listed above with expires 09/30/2016 Solution: Solicit bids and award a new contract Result: Purchasing efficiency; compliance of the Law
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
tab-3G


Commissioners Court Meeting
Meeting Date:	09/26/2016
Solicitation for CSCD
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to solicit Request for Proposals (RFPs) for the following contract: RFP 2017-06 - Substance Abuse Aftercare Treatment Services Issue: Adult Probation has expressed the need to contract with a provider that offers substance abuse aftercare treatment services. Solution: Solicit request for proposals in hopes of finding a vendor to provide this service at an affordable cost. Result: Purchasing efficiency; compliance of the Law
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
DIR-Cell Phones
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to authorize the use of the following cell phone and data plans pursuant to Sections 271.101 and 271.102; subchapter F; Cooperative Purchasing Program, Texas Local Government Code (DIR-TSO-3415 Verizon) (DIR-TSO-3420 AT&T). Verizon Wireless 400 Pooled Minutes – New Price: $47.99 (Currently paying: $49.95) 600 Pooled Minutes – New Price: $59.95 1000 Pooled Minutes – New Price $69.99 (Currently paying: $74.00) Plans above include unlimited: Texts Pictures Flix Data Mobile Hot Spot Free Nights & Weekends calling Unlimited Plan- New Price: $69.99 (Currently paying $115.49) Unlimited Talk Unlimited Text Unlimited Pictures Unlimited Flix Unlimited Data Push to Talk Plans: Push to talk add on for smartphone-$5.00 Standalone for feature phone -$15.99 (Currently paying: $19.99) Data sent /received- $1.99 Data Cards: Data Cards/USB Cards (Unlimited Data)-$37.99 Voice Only Plans: Nationwide voice only 400 Pooled minutes-$24.99 Nationwide voice only 600 Pooled minutes-$32.99 Nationwide voice only 1000 Pooled minutes-$39.99 Free Devices: Apple iPhone SE Samsung Galaxy S5 Motorola Droid Maxx 2 Kyocera –Brigadire AT&T Enhanced Government 500 minutes- $47.99 (Currently paying: $50.00) Enhanced Government 700 minutes-$59.99 (Currently paying $63.00) Enhanced Government 1000 minutes-$69.99 (Currently paying $75.00) Bundle includes: 5000 Night & Weekend Minutes Unlimited mobile to mobile Unlimited Text messages Unlimited Data Nationwide Long Distance Mobile Hot Spot Unlimited Government Plan-$69.99 Includes: Unlimited Talk Unlimited Text Unlimited Data Mobile Hot Spot Nationwide Long Distance Push to Talk Plans: Add on for Smartphone - $3.00 Standalone for feature phone- $ 18.99 Voice Only Plans: AT&T Pooled Gov Nation 400 minutes - $32.56 AT&T Pooled Gov Nation 600 minutes- $39.22 AT&T Pooled Gov Nation 1000 minutes- $51.80 Data Card Plans: Government Connect Unlimited-$37.99 Data Connect 5GB- $ 35.99 Data Connect 3GB- $ 25.90 Free Devices: iPhone 6 iPhone SE Samsung Galaxy S5 Kyocera Dura XE Issue: Webb County currently contracts DIR (Department of Information Resources) to provide wireless service through AT&T and Verizon. The DIR contract the County is on has expired. A new DIR Contract is available for the County to utilize. The wireless plans on the new DIR Contract offer additional cost savings from the old plans. Solution: Authorize the use of the new DIR contract and wireless plans, and switch county employees from old plans to new plans. Result: Cost savings to Webb County, Purchasing Efficiency, Compliance of the Law.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
tab-Cellphones


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:

Slot #	Title	Hourly Rate

114	Buyer	$15.15 12/A

Fiscal Impact

Budget Account Number:	001-0600-5001
Funding Source:	Payroll costs
Balance:	$31,512.00
Financial Impact:
Annual Payroll Cost $31,512.00 001-0600-5001 Buyer $15.15 / hr. 12/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
GCC financing agreement for 5 Police units for Sheriff's Office
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:
Discussion and possible action to approve the purchase of Five (5) 2016 Chevrolet Tahoes - Police Pursuit Vehicles from Holiday Ford and Holiday Chevrolet DBA Johnson Grayson Automotive, Inc. in an amount not to exceed $284,965.00 pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Subchapter F. Cooperative Purchasing Programs, State of Texas Contract #071-A1-2014/15, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar, Jr., Account #001-2001-8801] Issue: Due to the 24 hours a day/7 days a week nature of patrol and other law enforcement duties, the vast and extremely rugged terrain in which its personnel must serve and protect and its myriad of mandated duties (including required transports to facilities with distant destinations), the Webb County Sheriff’s Office requires a safe and reliable fleet that is being carefully maintained, constantly updated, and replaced/replenished to keep the fleet at a safe operational level for the safety of officers and to sustain adequate law enforcement services to the taxpaying public. Solution: Purchase of five (5) Tahoes to help maintain fleet use and readiness at safe and adequate levels. Results: Five (5) needed law enforcement vehicles will be added to the Webb County Sheriff’s Office fleet for the safety of its officers and the continuity of its law enforcement service to the Webb County community.
Background:
At the time of the approval of the Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment on May 9, 2016, the fleet of the Webb County Sheriff's Office included forty (40) units with over 100,000 miles. At that time, it was recommended by the budget officers and the court agreed to replace five (5) units exceeding 100,000 miles through a lease purchase agreement to avoid absorbing the cost up front. Replacing these units is critical for the safety of deputies and for the general public. These units are in operation year round, 24 hours a day/7 days a week. Replacing units with high mileage also decreases both the liability and annual vehicle maintenance costs to the county. Furthermore, it enhances the safety of both the officers and the community members who must rely on the vehicles working effectively, efficiently, and fast during law enforcement emergencies.
Previous Court Action:
Approval of Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment.

Fiscal Impact

Budget Account Number:	001-2001-8801
Funding Source:	Capital Outlay
Balance:	$318,098.00
Financial Impact:
GCC financing agreement total approved $318,098.00 for 5 police units and 5 mobile radios. 001-2001-8801 (Capital Outlay).


Commissioners Court Meeting
Meeting Date:	09/26/2016
GCC financing agreement for 5 APX 7500 mobile Duel Band High Power Radios - WCSO
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:
Discussion and possible action to approve the purchase of Five (5) APX 7500 Duel Band High Power police radios in an amount not to exceed $29,183.15 pursuant to Texas Local Government Code; Sections 271.101 and 271.102, Sub-chapter F. Cooperative Purchasing Programs, HGAC Contract# RA05-15, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar, Jr., Account #001-2001-8801] Issue: For the safety of the deputies, the vehicles of the Webb County Sheriff’s Office must always be equipped with mobile radios, which are an essential support, safety, and communication tool. Utilizing this communication tool, these officers keep in contact with other officers and the radio dispatch center as they undertake their daily duties of dealing with potentially dangerous encounters in the isolated rural areas of Webb County. Solution: Purchase of five (5) mobile radios so that the vehicles that these officers utilize provide access to this critical communication, support, and essential safety tool. Result: The officers serving in the Webb County Sheriff’s Office will have access to these needed mobile radios in their assigned vehicles.
Background:
At the time of the approval of the Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment on May 9, 2016, the fleet of the Webb County Sheriff's Office included forty (40) units with over 100,000 miles. At that time, it was recommended by the budget officers and the court agreed to replace five (5) units exceeding 100,000 miles through a lease purchase agreement to avoid absorbing the cost up front. Replacing these units is critical for the safety of deputies and for the general public. These units are in operation year round, 24 hours a day/7 days a week. Replacing units with high mileage also decreases both the liability and annual vehicle maintenance costs to the county. Furthermore, it enhances the safety of both the officers and the community members who must rely on the vehicles working effectively, efficiently, and fast during law enforcement emergencies.
Previous Court Action:
Approval of Governmental Capital Corporation Finance agreement for the purchase of police units/radios and road and bridge equipment.

Fiscal Impact

Budget Account Number:	001-2001-8801
Funding Source:	Capital Outlay
Balance:	$318,098.00
Financial Impact:
GCC financing agreement total approved $318,098.00 for 5 police units and 5 mobile radios. 001-2001-8801 (Capital Outlay).


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Maggie Mainhart	Prepared by:	Margarita Mainhart
Department:	Road & Bridge

Subject:

Discussion and possible action to approve the following line item transfer:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	010-7002-6204	Fuel & Lubricants	$40,000	$173,037.71	$133,037.71
To:	010-7002-6201	Utilities	$40,000	$3,894.80	$43,894.80

Fiscal Impact

Budget Account Number:	010-7002-6204
Funding Source:	010
Balance:	$173,037.71
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
FY 2016 JAG Grant Award
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:
Discussion and possible action to approve the acceptance of a Fiscal Year 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) award in the amount of $40,670.50 from the U.S. Department of Justice for equipment, supplies, training, and to cover the partial payment of the salary/fringe benefits of a grant-funded patrol officer; and authorizing the Webb County Judge to execute all relevant documents related to this grant; and any other matters incident thereto. This grant does not require any type of match, and, thus, has no impact to the general fund. Issue: The local council of governments (COG) had informed the Webb County Sheriff’s Office that there will be a continued reduction in the state grant funding available to pay for a grant funded peace officer larger than the minimum funding amount needed to pay for the officer’s full base pay. Also, supplemental equipment, supplies, and training will allow the Webb County Sheriff’s Office to provide better and more enhanced law enforcement services. Solution: Grant award to allow for the leveraging of federal grant JAG funds in order to cover the anticipated shortfall of a state funding for the currently deployed grant funded officer and to provide supplemental training, equipment, and supplies for the Webb County Sheriff’s Office. Result: The certified peace officer currently funded by a state grant will continue to be deployed on a full time basis through the leveraging of Justice Assistance Grant (JAG) funds. The Webb County Sheriff’s Office and its staff will be equipped with needed equipment and supplies.
Background:
This grant was applied for and awarded in conjunction with the City of Laredo. This Edward Byrne Memorial Justice Assistance Grant (JAG) is considered a disparate allocation, which occurs when a city or municipality is allocated one-and-one-half times (150 percent) more than the county, while the county bears more than 50% of the cost associated with the incarceration of the municipality’s Part I violent crimes.
Previous Court Action:
This grant application was authorized for submission by the Webb County Commissioners' Court on June 13, 2016.

Fiscal Impact

Budget Account Number:	To Be Determined
Funding Source:	Federal Grant
Balance:	$40,670.50
Financial Impact:
$40,670.50 federal grant funding.

Attachments
JAG Award
Transmittal Documentation


Commissioners Court Meeting
Meeting Date:	09/26/2016
Op Border Star Deputy Grant Award
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:
Discussion and possible action to accept a grant award in the amount of $44,923.83 (CJD Grant No.1979010 - Slot #2415/Officer I) for the Operation Border Star from the Office of the Governor Criminal Justice Division (CJD) for the continued partial payment of salary and fringe benefits of a deputy/peace officer to provide enhanced border security for the Laredo/Webb County area and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Grant Fund Source 324] Issue: The County of Webb/City of Laredo continues to constitute an important part of the federally designated South Texas High Intensity Drug Trafficking Area (HIDTA), which is one of the most strategically significant cross-border drug smuggling corridors in the entire United States. Solution: Grant award to fund an existing peace officer/deputy to continue to be deployed to assist, supplement, and enhance border security in the South Texas High Intensity Drug Trafficking Area (HIDTA) as well as to continue to provide protective services to the residents of Webb County. Result: Through the grant-funded efforts of the deputy, the patrol division of the Webb County Sheriff’s Office will be provided enhanced manpower to detect, deter, and disrupt various illegal transborder activity in the Webb County area.
Background:
This grant funds the partial salary and fringe benefits of a deputy (certified peace officer) who works in the Patrol Division to provide enhanced patrolling for border security in the Laredo/Webb County area.
Previous Court Action:
This grant application was authorized for submission by the Webb County Commissioners' Court on January 25, 2016.

Fiscal Impact

Budget Account Number:	324
Funding Source:	Grant
Balance:	$44,923.83
Financial Impact:
$44,923.83 grant funding (partial salaries and fringe benefits for peace officer)

Attachments
Grant Award Notice
Resolution
Transmittal Documentation


Commissioners Court Meeting
Meeting Date:	09/26/2016
FY 2017 VAWA Grant Award
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:
Discussion and possible action to accept a grant award in the amount of $7,309 (CJD Grant No. 3010401) for the Violent Crimes Against Women (VAWA) grant from the Office of the Governor Criminal Justice Division (CJD) for needed supplies, equipment, and training to provide enhanced law enforcement strategies and investigative services to the victims of violent crime in the Laredo/Webb County area and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Grant Fund Source 333] This grant requires a 35% cash match, or a $3,936 cash match, which will be met through the utilization of forfeiture funds. [Account #168-9501-9301 (Transfer out from Forfeiture Funds)] Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes number 1 in 4. (“30 Shocking Domestic Violence Statistics That Remind Us It’s An Epidemic” Vagianos 10/23/2014). Solution: Grant award to enhance the tools, techniques, and training to those investigators who follow-up to calls for assistance, conduct interviews with these victims, file incident reports, provide these victims information/referrals to service providers, initiate arrests of perpetrators, refer cases for prosecution, and prepare testimony/evidence for trial in cases of domestic violence, sexual assault, dating violence, and stalking. Result: Enhanced law enforcement services, including investigative techniques, to deal with emergent criminal trends, such as cyber stalking, and improved efficacy of the law enforcement response to the needs of victims of violent crime.
Background:
The purpose of this grant is to assist in developing and strengthening the Webb County Sheriff’s Office law enforcement strategies to combat family violence, sexual assault, sexual human trafficking, dating violence, and stalking crimes against women and to develop and strengthen the Webb County Sheriff’s Office victim services in such cases.
Previous Court Action:
This grant application was authorized for submission by the Webb County Commissioners' Court on February 22, 2016.

Fiscal Impact

Budget Account Number:	333
Funding Source:	Grant
Balance:	$7,309
Financial Impact:
$7,309 grant [Fund 333]

Budget Account Number:	168
Funding Source:	Forfeiture funds
Balance:	$10,000
Financial Impact:
$3,936 cash match [Account #168-9501-9301 (Transfer out from Forfeiture Funds)]

Attachments
Award Notice
Resolution
Transmittal Documentation


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:

Slot #	Title	Hourly Rate

0359	Lieutenant	$29.00 Collective Bargaining Agreement (CBA)

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
Not Applicable.

Attachments
Job Description


Commissioners Court Meeting
Meeting Date:	09/26/2016
OCEDFT Agreement Acceptance
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:
Discussion and possible action to approve a reimbursement agreement between Webb County Sheriff's Office and the Organized Crime Drug Enforcement Task Force (OCDETF) during the performance period of October 1, 2016 through September 30, 2017 for an amount not to exceed $17,374.00 in overtime for Webb County Sheriff’s Office deputies through the OCDETF Investigation/Strategic Initiative No. SWTXS-0957H and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Fund 355] Estimated applicable fringe benefits in the amount of $4,296.59 for this overtime will be covered by federal forfeiture funds; and, thus, this agreement will have no impact to the general fund. [Account #170-9501-9301 (Transfer out from Federal Forfeiture Funds)] Issue: Collaboration between federal, state and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our community. Solution: Accept federal assistance to continue local participation in OCDETF investigations, strategic initiatives, and prosecution of organized crime. Results: Disruption of organized crime activity along the Texas border and in Webb County; prosecution of individuals responsible for organized crime.
Background:
Collaboration between federal, state, and local law enforcement agencies is necessary to pursue and dismantle organized criminal organizations along the Texas border and within the local border communities. Accepting federal assistance to continue local law enforcement participation in OCDETF investigations, strategic initiatives, and prosecution criminal is essential. Webb County has historically participated in these operations and this participation has resulted in numerous seizures and shared funds for law enforcement use, which, in turn, leverages supplemental funding for local law enforcement needs.
Previous Court Action:
The last OCDETF agreement for the Sheriff’s Office was approved by the court on October 26, 2015. The court approved the continued payment of overtime and fringe benefits for Constable Pct. 4 in reference to the OCEDFT agreement on September 12, 2016 (Item No. 6a. under the Consent Agenda).

Fiscal Impact

Budget Account Number:	355
Funding Source:	Federal agreement
Balance:	$17,374
Financial Impact:
$17,374 federal agreement funds for task force overtime [Fund 355]

Budget Account Number:	170
Funding Source:	Forfeiture funds
Balance:	$20,000
Financial Impact:
$4,296.59 associated fringe benefits [Account # 170-9501-9301 (Transfer out from Forfeiture Funds)]


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Sergio Hernandez	Submitted By:	Sergio Hernandez
Department:	Veteran's Service Office

Subject:

Slot #	Title	Hourly Rate

2836	Veterans Transportation Assistance Driver/Coordinator	$10.00 part-time

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Job description


Commissioners Court Meeting
Meeting Date:	09/26/2016
VTP and Accucare Contract FY 2016-2017
Submitted for:	Margarita Herrera
Department:	406th District Court

Subject:
Discussion and possible action to authorize a renewal for fiscal year 2016-2017 (September 30, 2016 - September 29, 2017) Orion Healthcare Technology, Inc. contract agreement for an Electronic Healthcare Records System (EHR) in the total amount of three thousand six hundred and fifty four dollars ($3,654.00) over the term of the agreement and authorizing the County Judge to sign and execute all relevant documents. There is no impact to the general fund. [Grant Account #353-1004-6022] Issue: SAMHSA grants require the use of an Electronic Healthcare Records System (EHR) as a type of infrastructure development necessary to support the direct service expansion. Solution: Orion Healthcare Technology is a full record system which includes screenings and assessments tools, treatment plans, progress noting and complete managed care system for co-occurring and substance abuse disorders. Result: Purchasing the EHR will keep the program in compliance with grant requirements. Utilizing this tool will also create a seamless referral process to other Behavioral and/or Healthcare agencies.
Background:
This contract is from the grant application from the Substance Abuse and Mental Health Administration Services (SAMHSA) Grant No. 1H79TI026702-01
Previous Court Action:
The Webb County Commissioner's Court approved and authorized the establishment of a Drug Court Program, specifically, the Veterans Treatment Program and designated the 406th Judicial District Court as one of the courts authorized to implement the program.

Fiscal Impact

Budget Account Number:	353-1004-6022
Funding Source:	353
Balance:	$4,500.00
Financial Impact:
Orion Healthcare Technologies $3,654.00

Attachments
Orion "Accucare" Contract


Commissioners Court Meeting
Meeting Date:	09/26/2016
Essential Elements
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Discussion and possible action to approve and release payment in the amount of $6,500.00 for professional services to Essential Elements for providing training to Family Service Workers on August 30, 2016 and August 31, 2016. Issue: A Service Agreement Form was signed by Deborah Kaiser of Essential Elements and Aliza Oliveros, Head Start Department Head versus a Service Contract signed by Debra Kaiser of Essential Elements and Tano E. TIjerina, Webb County Judge on behalf of Webb County. Solution: Approved the release of payment to Essential Elements. Result: Essential Elements will receive payment of services.
Background:
The Purchase Order and Service Agreement are provided as back-up information to this item.
Previous Court Action:
None.

Fiscal Impact

Budget Account Number:	903-4208-6083
Funding Source:	Head Start
Balance:	See Below
Financial Impact:
This cost of this service will be expended from the Head Start Program's previous fiscal year. 100% grant funded. No impact to the General Fund.

Attachments
Essential Elements


Commissioners Court Meeting
Meeting Date:	09/26/2016
Amendment - Interlocal Agreement HHSC/1115 Waiver
Submitted for:	Nancy Cadena	Submitted By:	Nora Prado
Department:	Public Health Services

Subject:
Discussion and possible action to approve an amendment to the inter-local agreement between Webb County (Anchors) and the Texas Department of Health and Human Services Commission (HHSC) as required to receive the federal matching funds available from the Delivery System Reform Incentive Payment (DSRIP) program under the Texas Healthcare Transformation & Quality Improvement Program/1115 Waiver; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. Issue: The current inter-local agreement is set to terminate on September 30, 2016. The 1115 Waiver was granted a 15-month extension thru January 31, 2018 and the amendment will reflect this change. Solution: The Commissioners Court approves the amendment to the inter-local agreement to reflect the change in the termination date from September30, 2016 to January 31, 2018. Result: Webb County, as the anchor for RHP20, will continue to perform its administrative functions and be eligible for an additional administrative payment up to $800,000. The release of these funds will be contingent upon Webb County providing the non-federal share via an Inter-Governmental Transfer (IGT).
Background:
The court approved the initial inter-local agreement on April 8, 2013.
Previous Court Action:
The court approved the initial inter-local agreement on April 8, 2013.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
This item has no financial impact.

Attachments
Amendment One - HHSC


Commissioners Court Meeting
Meeting Date:	09/26/2016
Administrative Assistant
Submitted for:	Alma Gonzalez	Submitted By:	Alma Gonzalez
Department:	Medical Examiner

Subject:
Discussion and possible action to modify the job description for Autopsy Technician, Slot #2870 and approve the posting and filling of said Slot. If approved by Commissioners Court, modifications for the job description will be taken to Civil Service for certification. Issue: We have an in-house employee that we would like to promote into the position. Solution: Remove the internship requirement from the minimum qualifications in the job description for Autopsy Technician. Result: By removing this requirement we will be able to promote our employee and also receive a larger application pool.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Autopsy Technician


Commissioners Court Meeting
Meeting Date:	09/26/2016
Administrative Assistant
Submitted for:	Alma Gonzalez	Submitted By:	Alma Gonzalez
Department:	Medical Examiner

Subject:
Discussion and possible action to make a temporary exception for the bachelor degree requirement for the Medical Death Investigator position that will allow us to promote an employee from within the department on the condition that he obtains his degree by the end of December 2016. Issue: The Civil Service requirement must be waived by the Commissioner Court. Solution: The Commissioner Court will make an exception to temporarily waive this requirement. Result: By waiving the Civil Service requirement we can fill the position and meet the needs of the community.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Medical Death Investigator


Commissioners Court Meeting
Meeting Date:	09/26/2016
Wells Fargo Insurance Services USA, Inc. Renewal Contract
Submitted for:	Rosie Rodman
Department:	Administrative Services

Subject:
Presentation by Insurance Consultant and Insurance Broker with discussion and possible action to award renewal contract of Webb County's 2016-2017 Property/Casualty, Liability Insurance/Excess Workers Compensation, Aviation Liability & Hull Insurance, and Boiler & Machinery Equipment Breakdown Insurance and to decline TRI Terrorism coverage from Wells Fargo Insurance Services USA, Inc. (Broker), through the following insurance carriers for a total of no more than Seven Hundred Four Thousand, Five Hundred Thirty-Three Dollars and Zero Cents ($704,533.00) and to authorize the Webb County Judge to execute all relevant documents. [Accounts #001-0114-6032 (Property Casualty Premium) and #817-0105-6035 (Worker's Compensation Premium)] a) Midwest Employers Casualty Company b) OneBeacon Government Risk c) Travelers d) AIG Issue: Annual Renewal of Property and Casualty Insurance. Solution: To approve the renewal of Property and Casualty Insurance. Result: Insurance coverage will not laps in service.
Background:
Proposals brought before the court to review and approve for another year of Property and casualty coverage.
Previous Court Action:
Yearly insurance policy taken to court for annual approval.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
Property and Casualty Premium accounts #001-0114-6032 and 817-0105-6035 Worker Compensation Premium

Attachments
Property and Casualty
Letter of Recommendation


Commissioners Court Meeting
Meeting Date:	09/26/2016
McGriff, Seibels & Williams of Texas, Inc. Renewal Contract 2016-2017
Submitted for:	Rosie Rodman
Department:	Administrative Services

Subject:
Presentation by Insurance Consultant with discussion and possible action to award renewal contract to McGriff, Seibels & Williams of Texas, Inc., for the School Leaders Errors and Omissions Insurance Coverage, and the Pollution and Storage Tank Liability Insurance coverage, effective October 1, 2016 - September 30, 2017, with an approximate total premium of Twenty-Five Thousand, Six Hundred Sixteen Dollars and Thirty-Five Cents ($25,616.35), and authorizing the Webb County Judge to execute all relevant documents. [Account #001-0114-6032 (Property Casualty Premiums)] Issue: Annual Renewal of Property and Casualty Insurance for the School Leaders Errors and Omissions Insurance and the Pollution & Storage Liability Insurance. Solution: To approve the renewal insurance for this next coming fiscal year. Result: By approving the renewal insurance, the County will continue with the Property and Casualty coverage.
Background:
Annual renewal insurance
Previous Court Action:
Renewals taken to the court on a yearly basis.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
001-0114-6032 Property and Casualty Premium

Attachments
Recommendation letter
Storage Tank Liability and EO


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Rafael Perez	Prepared by:	Lizette Torres
Department:	Auditor

Subject:

Discussion and possible action to approve the following line item transfer as of September 26, 2016:

From/To	Account #	Fund	Department	Account	Balance	Amount	Ending Balance

From	001-0107-6704	General Fund	Elect Admn	Election Expense	16,719.95	6,480.00	10,239.95
To	001-0107-5301	General Fund	Elect Admn	Fica County Share	-6,348.55	6,350.00	1.45
	001-0107-5305	General Fund	Elect Admn	Worker Compensation	-128.53	130.00	1.47


From	001-1050-536	General Fund	JudDistCrt	Unemployment	923.09	39.00	884.09
To	001-1050-5305	General Fund	JudDistCrt	Worker Compensation	-38.83	39.00	0.17


From	001-0106-5001	General Fund	Building Maint.	Payroll Cost	166,075.23	5,767.00	160,308.23
To	001-1200-5001	General Fund	AdltPrb	Payroll Cost	-2,732.86	2,733.00	0.14
	001-1200-5301	General Fund	AdltPrb	Fica County Share	-128.56	129.00	0.44
	001-1200-5303	General Fund	AdltPrb	Retirement County Share	-281.53	282.00	0.47
	001-1200-5304	General Fund	AdltPrb	Health Life Insurance	-615.29	616.00	0.71
	001-1200-5306	General Fund	AdltPrb	Unemployment Tax	-96.39	97.00	0.61
	001-5050-5005	General Fund	VetSvcOffc	Part Time	-1,909.31	1,910.00	0.69


From	001-2060-6023	General Fund	JailBrgnUn	Contract Services	294,897.00	4,943.00	289,954.00
To	001-2060-5006	General Fund	JailBrgnUn	Educational Incentive	-4,942.93	4,943.00	0.07


From	001-6113-6201	General Fund	FA Salinas	Utilities	13,054.12	1,200.00	11,854.12
To	001-6113-5603	General Fund	FA Salinas	Car Allowance	-700.00	800.00	100.00
	001-6113-6204	General Fund	FA Salinas	Fuel & Lubricants	0.00	400.00	400.00


From	001-2501-6004-2	General Fund	Cn A Corte	Cell Phone	50.00	30.00	20.00
To	001-2501-6011	General Fund	Cn A Corte	Training & Education	-29.99	30.00	0.01


From	004-4108-5005	RHP 20 Anchor Fund	HlthCare20	Part Time	41,363.75	87.00	41,276.75
To	004-4108-5303	RHP 20 Anchor Fund	HlthCare20	Retirement County Share	-86.99	87.00	0.01


From	010-7001-6402	Road & Bridge Fund	BdgtsRecrd	Repairs & Maint. Equipment	7,700.00	58.00	7,642.00
To	010-7001-6500	Road & Bridge Fund	BdgtsRecrd	Operating Lease	-57.21	58.00	0.79


From	017-0107-6704	Election Contract Service	Elect Admn	Election Expense	13,638.56	1,433.00	12,205.56
To	017-0107-5301	Election Contract Service	Elect Admn	Fica County Share	-1,432.53	1,433.00	0.47

From / To	Account Number	Fund	Department	Account	Balance	Amount	Ending Balance



From	Fund Balance	WC Housing Finance	Comm Court	Fund Balance	129,615.00	120.00	129,495.00
To	135-0101-6003	WC Housing Finance	Comm Court	Bank Charges	-120.00	120.00	0.00


From	Fund Balance	County Atty Federal Forfe	CountyAtty	Fund Balance	116,767.17	789.00	115,978.17
To	163-1101-5003	County Atty Federal Forfe	CountyAtty	Overtime	-788.66	789.00	0.34


From	Fund Balance	DA State Forfeiture	Dist Atty	Fund Balance	475,409.60	225.00	475,184.60
To	167-1100-5304	DA State Forfeiture	Dist Atty	Health Life Insurance	-225.00	225.00	0.00


From	Fund Balance	Sheriff Fed. Forfeiture	ShrfBrgnUn	Fund Balance	535,858.95	13.00	535,845.95
To	170-2001-5301	Sheriff Fed. Forfeiture	ShrfBrgnUn	Fica County Share	-1.49	2.00	0.51
	170-2001-5303	Sheriff Fed. Forfeiture	ShrfBrgnUn	Retirement County Share	-2.50	3.00	0.50
	170-2001-5304	Sheriff Fed. Forfeiture	ShrfBrgnUn	Health Life Insurance	-5.17	6.00	0.83
	170-2001-5305	Sheriff Fed. Forfeiture	ShrfBrgnUn	Worker Compensation	-0.52	1.00	0.48
	170-2001-5306	Sheriff Fed. Forfeiture	ShrfBrgnUn	Unemployment Tax	-0.23	1.00	0.77


From	Fund Balance	Dist. Atty Hot Check Fee	Dist Atty	Fund Balance	1,842.41	190.00	1,652.41
To	335-1100-5001	Dist. Atty Hot Check Fee	Dist Atty	Payroll Cost	-100.11	101.00	0.89
	335-1100-5301	Dist. Atty Hot Check Fee	Dist Atty	Fica County Share	-34.13	35.00	0.87
	335-1100-5303	Dist. Atty Hot Check Fee	Dist Atty	Retirement County Share	-46.85	47.00	0.15
	335-1100-5305	Dist. Atty Hot Check Fee	Dist Atty	Worker Compensation	-4.48	5.00	0.52
	335-1100-5306	Dist. Atty Hot Check Fee	Dist Atty	Unemployment Tax	-1.83	2.00	0.17



	603-0101-8801	Capital Outlay Fund	Comm Court	Capital Outlay	-0.04	1.00	0.96
	604-0101-8103	Permanent Improvement	Comm Court	Building Improvements	-0.54	1.00	0.46
	605-3001-8801	Contigeint Reserve Fund	Comm Court	Capital Outlay	405,287.47	2.00	405,285.47


From	Fund Balance	Infra & Equip Series 2013	Fire & EMS	Fund Balance	536,427.18	1.00	536,426.18
To	751-2203-8410	Infra & Equip Series 2013	Fire & EMS	Equipment	-0.01	1.00	0.99

Fiscal Impact

Budget Account Number:	Various
Funding Source:	Various Funds
Balance:	Per Worksheet
Financial Impact:
Transfers are within departments budget and Fund balance


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Rafael Perez	Prepared by:	Lizette Torres
Department:	Auditor

Subject:

Discussion and possible action to approve the following line item transfers:

	Acct. Number	Acct. Name	Amount	Bal.	End Bal.
From:	001-0106-5001	Bldg. Maint. Payroll	$73,233	$160,308.23	$87,075.23
	001-2060-5001	Sheriff Payroll	$110,000	$751,531.66	$641,531.66
	001-2001-5001	Sheriff Payroll	$55,163	$420,540.41	$365,377.41
	001-6113-6201	FA Salinas Utilities	$14	$ - 0 -	$14.00
			$238,410
To:	001-0109-6004	Telephone	$26,000	$1,453.28	$27,453.28
	001-0109-6035-10	Premiums Contributions	$45,000	$397.50	$45,397.50
	001-1010-7050	Crt at Law 1 Adult Misdemeanor	$87,000	$ -0-	$87,000
	001-1011-7050	Crt at Law 2 Adult Misdemeanor	$80,000	$ -0-	$80,000
	001-2001-6403	Vehicle Maintenance	$396	$ -0-	$396
	001-6113-6403	Vehicle Maintenance	$14	$-0-	$14
			$238,410

Fiscal Impact

Budget Account Number:	Various
Funding Source:	Various
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Yolanda Iruegas	Submitted By:	Yolanda Iruegas
Department:	Building Maintenance

Subject:
Discussion and possible action to modify the job description for Slot #2362 (Custodian) and Slot #2425 (Building Maintenance Worker) and approve the posting and filling of said slots. If approved by Commissioners Court, modification for job descriptions will be taken to Civil Service for certification. Issue: Modify minimum qualifications High school diploma or GED from an accredited institution preferred or 1-2 years experience. Solution: To approve the job description change. Result: Proceed with presenting changes to the Webb County Civil Service Commission.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Job Description
Building Maintenance Worker


Commissioners Court Meeting
Meeting Date:	09/26/2016
APPROVE FUNDS FOR MATERIAL TESTING-OLD COURTHOUSE BACKFILL PROJECT
Submitted for:	Martha Palacios	Submitted By:	Martha Palacios
Department:	Engineering

Subject:
Discussion and possible action to approve funding source for payment to HOWLAND Engineering and Surveying Co., for Construction Material Testing at the County Courthouse Annex basement backfill project, in the amount of $1,560.00. [Account #001-0109-6022 (Professional Services) ] Issue: Procurement process were not followed for these services, testing is required by the City of Laredo the governing body. Solution: Commissioner Court approval to assign funding source for payment to Engineering and Surveying Co., for work performed. Company was selected on an agreed rotation system through the Purchasing Department, companies on rotation have approximately the same pricing for material testing. This agreement was put in place because Labs and Professional Services have a lengthy award timeline. This system has been in place for years. Result: On an agreed rotation system, with the locals labs, HOWLAND Engineering and Surveying, Co., was selected to do the required City testing.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
TO BE DETERMINED

Budget Account Number:	0
Funding Source:	0
Balance:	0
Financial Impact:
To be determined.

Attachments
INVOICE
REPORT OF FIELD MOISTURE


Commissioners Court Meeting
Meeting Date:	09/26/2016
Colorado Acres/Hydroworks, Inc. Construction Contract
Submitted for:	Erika Bueno
Department:	County Attorney

Subject:
Discussion and possible action to approve the construction contract for the “Colorado Acres Reverse Osmosis Improvement Project – Phase I, also known as the Colorado Acres Drinking Water Dispenser Project – Phase I”, by and between Webb County and Hydroworks, Inc., as previously awarded by Bid #2016-01, on July 25, 2016, Item No. 22, by the Webb County Commissioner’s Court, in an amount not to exceed $289,000.00, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Account #645-8001-8801 (Capital Outlay) and Account #605-3002-8801 (Contingencies Reserve Fund)] Issue: Improvements are needed to the Webb County/U.S. Hwy 59 “Colorado Acres” Drinking Water System in order to serve our customers more efficiently. Solution: Approve the construction contract for the needed improvements to “Colorado Acres” Drinking Water System. Result: Refined and improved Webb County/U.S. Hwy 59 Phase I – “Colorado Acres” Drinking Water System.
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	645-8001-8801
Funding Source:	N/A
Balance:	N/A
Financial Impact:
645-8001-8801-Capital Outlay 605-3002-8801-Contingencies Reserve Fund.

Budget Account Number:	605-3002-8801
Funding Source:	N/A
Balance:	N/A
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
ESRI Maintenance Agreement Renewal
Submitted for:	Rhonda Tiffin	Submitted By:	Jorge Calderon
Department:	Planning & Physical Development

Subject:
Discussion and possible action to authorize Webb County to enter into a One (1) year software Maintenance Agreement (October 1, 2016 through September 30, 2017) with Environmental Systems Research Institute, Inc. (ESRI) to provide software maintenance support for the Mapping and 911 software utilized by the Planning Department at a cost of EIGHT THOUSAND FOUR HUNDRED DOLLARS ($8,400.00), subject to annual budget appropriation and authorizing the County Judge to sign and execute all relevant documents. [Account #010-2202-6222]
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	010-2202-6222
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
ESRI Quote


Commissioners Court Meeting
Meeting Date:	09/26/2016
Internet -TWC-New Service
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to enter into a Three (3) year service agreement between Webb County and Time Warner Cable (Charter / Spectrum) for the attached stated locations for public internet service at a speed of 50MB x 5MB. The service fee will be $119.99 per month per location, plus all applicable fees and surcharges , plus a $75.00 one time installation fee per location ; subject to annual budgetary appropriation. We are requesting the Court to grant an exemption from competitive bidding pursuant to section 262.024 Discretionary Exemptions, (7)(c) Sole Source; and to authorize the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, IT Director, Account # - see attachment] Issue: Webb County has had an ongoing issue with public internet connectivity. There is only one provider that can offer the internet speed required to address the issue. In addition, we are currently on a month to month pay schedule with the current provider with no contract in place. Solution: Enter into a service agreement with Time Warner Cable to obtain higher internet speeds; and to establish pricing for the next three (3) years. Result: Low latency, better connectivity, improved efficiency, cost savings to Webb County
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
tab-twc
Contracts
Contracts
Contracts


Commissioners Court Meeting
Meeting Date:	09/26/2016
RFQ # 2016-004 "Hachar - Reuthinger Road Project"
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:
Discussion and possible action to award RFQ #2016-004 "Hachar Reuthinger Road Project" to Dannenbaum Engineering Corporation for preliminary engineering services under Contract Number CSJ: 0922-33-166; Hachar Reuthinger Road Project - Northern N.D. Hachar Tract Boundary to I-35 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Issue: Dannenbaum Engineering Corporation was the only proposer for RFQ#2016-004 for the Hachar Reuthinger Road Project. Solution: Award RFQ #2016-004 to Dannenbaum Engineering Corporation. Award is based on qualifications. Approval of this procurement phase will allow County staff to negotiate with Dannenbaum and return to Commissioners Court for final approval of engineering contract/agreement with terms and conditions and associated fees. Results: Authorization to initiate negotiations with Dannenbaum Engineering for a professional engineering contract/agreement for the Hachar Reuthinger Road Project.
Background:
Webb County authorized County staff to solicit RFQ#2016-004 "Hachar Reuthinger Road Project" for preliminary engineering services under Contract Number CSJ: 0922-33-166; Hachar Reuthinger Road Project - Northern N.D. Hachar Tract Boundary to I-35. These preliminary designs will prepare the County to extend the Hachar Road through the Reuthinger portion allowing to take the roadway out of the commercial area and improve the flow of traffic and other future infrastructure growth in the area. Preliminary engineering services will be reimbursed through TXDOT up to $240,000.00 (80/20) reimbursable per application for payment. Sealed RFQ were opened September 19th, 2016 at 2pm. Only one engineering firm submitted a sealed proposal. Staff recommend award to Dannenbaum Engineering Corporation for preliminary engineering services.
Previous Court Action:
Authorization to solicit for RFQ for preliminary engineering services for the Hachar Reuthinger Road Project.

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	TXDOT/County
Balance:	$240,000 / TBD
Financial Impact:
Maximum reimbursement for preliminary engineering services is $240,000.00 TXDOT will reimburse the County 80% of each reimbursement report submitted up to the maximum reimbursement allocated for this project of $240,000.00.

Attachments
RFQ Dannenbaum
Federal project agreement
Federal letter of authority from TXDOT


Commissioners Court Meeting
Meeting Date:	09/26/2016
Renew-TWC
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to enter into aThree (3) year renewal service agreement between Webb County and Time Warner Cable (Charter /Spectrum) for the attached stated locations for public internet service at a speed of 50MB x 5MB; for an amount of $119.99 per month per location plus all applicable fees and surcharges; subject to annual budgetary appropriations. We are requesting the Court to grant an exemption from competitive bidding pursuant to section 262.024, Discretionary Exemption (7)(c) Sole Source; and authorize the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Rafael Pena, IT Director, Account # -see attachment) Issue: Webb County has had an ongoing issue with public internet connectivity. There is only one provider that can offer the internet speed required to address the issue. In addition, we are currently on a month to month pay schedule with the current provider with no contract in place. Solution: Enter into a service agreement with Time Warner Cable to obtain higher internet speeds; and to establish pricing for the next three (3) years. Result: Low latency, better connectivity, improved efficiency, cost savings to Webb County.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
N/A

Attachments
tab-TWC
Contracts
Contracts
Contracts


Commissioners Court Meeting
Meeting Date:	09/26/2016
RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates"
Submitted for:	Joe Lopez	Submitted By:	Joe Lopez
Department:	Purchasing

Subject:
Discussion and possible action to award construction contract for RFP 2016-04 "Webb County Roadway Improvements - Espejo Gates" to include but not limited to roadway reconstruction, grading, lime treatment, reworking subgrade and other related road improvements and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #726-8001-8801] Issue: Four (4) Contractors have submitted proposals for this project. They are as follows: Anderson Columbia, REIM Construction, Angel Brothers, and Martinez Paving. Scoring was completed by project engineering firm; S&B Infrastructure, LTD and the County Engineer. Those scores are attached for the Courts review. Solution: Select contractor based on criteria stipulated under RFQ 2016-04. Result: Start construction on grant funded roadway improvements.
Background:
Webb County secured grant funding for Roadway Reconstruction improvements for approximately 27,575 feet (5.2 miles) in length of street improvements in Webb County. To include but not limited to roadway reconstruction, grading, lime treatment, reworking sub-grade, additional base material, hot mixed asphalt/ concrete paving, drainage structures, roadside swales, and pavement markings. Webb County secured four (4) proposals by deadline those contractors are as follows: Anderson Columbia REIM construction Angel Brothers Martinez Paving Scores have been submitted by project engineer and County Engineer. Weight on price is 70%, the pricing comparison is attached.
Previous Court Action:
Authorization to solicit for Request for Proposals.

Fiscal Impact

Budget Account Number:	726-8001-8801
Funding Source:	Capital Outlay
Balance:	$5,183,124.00
Financial Impact:
726-8001-8801 Capital Outlay Funding Source: TXDOT CTIF-01-240

Attachments
Scores


Commissioners Court Meeting
Meeting Date:	09/26/2016
fill part time slot # 9121
Submitted for:	Diana Rodriguez
Department:	Constable Precinct 3

Subject:

Slot #	Title	Hourly Rate

9121 (Part Time Position)	Deputy Constable	From $25.00 to $18.50

Background:

Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
no impact


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Angelita Cruz	Submitted By:	Angelita Cruz
Department:	Constable Precinct 4

Subject:

Discussion and possible action to approve the filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective September 26, 2016:

Slot #	Title	Hourly Rate

0893	Chief Deputy Constable	$24.83 - $27.77 21/A-J

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	09/26/2016
Submitted for:	Martin Cuellar, Sheriff	Submitted By:	Anita Guerra
Department:	Sheriff

Subject:

Slot #	Title	Hourly Rate

0569	Maintenance Technician	$15.15 12/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
Not Applicable.

Attachments
Original Job Description
Requested Modification to Job Description


Commissioners Court Meeting
Meeting Date:	09/26/2016
Voluntary Separation Plan
Submitted for:	Lalo Uribe, Cheif Executive Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to approve the county Voluntary Separation Plan and approve the Ten (10) contracts signed by county employees with an effective date of September 30, 2016 for a total amount of approximately $175,464.90, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Funds to be paid by the respective department]
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Elected Officials salaries
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:

Judge Tano E. Tijerina	$101,709.00 **
Commissioner Frank J. Sciaraffa	$78,126.00
Commissioner Rosaura “Wawi” Tijerina	$78,126.00
Commissioner John C. Galo	$78,126.00
Commissioner Jaime A. Canales	$78,126.00
Tax Assessor Collector Patricia A. Barrera	$116,027.00
Judge Jose A. Lopez	$15,600.00 **
Judge Monica Z. Notzon	$18,000.00 **
Judge Rebecca Ramirez Palomo	$18,000.00 **
Judge Oscar J. Hale, Jr.	$18,000.00 **
Judge Jesus Garza	$158,000.00 **
Judge Hugo Martinez	$158,000.00 **
Judge Hector J. Liendo	$85,075.00
Judge Oscar R. Liendo	$85,075.00
Judge Ramiro Veliz, Jr.	$85,075.00
Judge Danny Dominguez	$85,075.00
Judge Alfredo Garcia, Jr.	$85,075.00
Judge Jose “Pepe” Salinas	$85,075.00
District Attorney Isidro R. Alaniz	$51,244.00****
County Attorney Marco A. Montemayor	$144,684.00
District Clerk Esther Degollado	$108,839.00
County Clerk Margie Ramirez Ibarra	$108,839.00
Sheriff Martin Cuellar	$134,313.00***
Treasurer Delia Perales	$108,839.00
Constable Rodolfo Rodriguez	$91,741.00 ***
Constable Mike Villarreal	$79,391.00
Constable Adrian Cortez	$79,391.00
Constable Harold DeVally	$79,391.00

PUBLIC HEARING

Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Public Hearing on Proposed Budget
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:

General Fund M & O	0.366442
G/F- Debt Service - Bonds	0.036870
Road & Bridge Fund M & O	0.009579
R & B - Debt Service - Bonds	0.001809
Total Tax Rate	0.414700

CLOSE PUBLIC HEARING

Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Adopt budget 2016-17
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to adopt the county budget for fiscal year 2016-2017 pursuant to Chapter 111 of the Texas Local Government Code. The Court may make any modifications to the proposed budget that it considers warranted by law and required by the interest of the taxpayers by majority vote. 49. (A) Discussion and possible action to itemize and set fees by Order as part of the Fiscal Year 2016-2017 budget preparation process for the county’s floodplain management program including but not limited to determinations, development permits, certifications and inspections as prescribed by the provisions of Section 16.324, Texas Water Code. Staff recommends keeping the same fee schedule approved with the Fiscal Year 2015-2016 budget.
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Operational General Order
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to approve a County Policy and Procedure Manual in lieu of the County's Operational General Order for fiscal year 2016-2017.
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Meeting dates 2016-2017
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to designate the following meeting dates and times on which the Commissioners Court shall convene in regular term each month during Fiscal Year 2016-2017 pursuant to Section 81.005, Texas Local Government Code. All meetings shall start at 9:00 a.m. The Court may convene on any other day as deemed necessary and as authorized by law. Commissioners Court may at its discretion, re-schedule meeting dates and times if necessary. October 11, 2016 (Tuesday) October 24, 2016 November 14, 2016 November 28, 2016 December 12, 2016 December 27, 2016 (Tuesday) January 9, 2017 January 23, 2017 February 13, 2017 February 27, 2017 March 13, 2017 March 27, 2017 April 10, 2017 April 24, 2017 May 8, 2017 May 22, 2017 June 12, 2017 June 26, 2017 July 10, 2017 July 24, 2017 August 14, 2017 August 28, 2017 September 11, 2017 September 25, 2017
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Holiday Schedule 2016-17
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:

Discussion and possible action to approve the proposed holiday schedule for Fiscal Year 2016-2017; and any other matters incident thereto.

Columbus Day	October 10, 2016 (Monday)
Veteran’s Day	November 11, 2016 (Friday)
Thanksgiving	November 24 & 25, 2016 (Thursday & Friday)
Christmas	December 26, 2016 (Monday)
New Year’s Day	January 2, 2017 (Monday)
Martin Luther King	January 16, 2017 (Monday)
President’s Day	February 20, 2017 (Monday)
Easter	April 17, 2017 (Monday)
Memorial Day	May 29, 2017 (Monday)
Independence Day	July 4, 2017 (Tuesday)
Labor Day	September 4, 2017 (Monday)

*Four (4) Personal Holidays will be approved for this fiscal year

Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Areas suitable for disposal of municipal or industrial solid waste
Submitted for:	Rosaura Tijerina, Commissioner
Department:	Commissioner Precinct 2

Subject:
Discussion and possible action to direct the County Engineer, Planning Director, and Road & Bridge Superintendent to analyze, evaluate and submit recommendations to the Commissioners Court identifying areas in the county that may be suitable for the disposal of municipal or industrial solid waste; coordinate with the County Attorney in the development of a proposed county ordinance under Sec. 364.012, Health and Safety Code for the Court's consideration that would limit solid waste disposal to areas of the county which will not present a threat to the public health, safety and welfare; and any other matters incident thereto. Issue: Currently, Webb County has not identified areas within its jurisdiction which may be suitable for municipal or industrial solid waste disposal nor has it exercised the authority of Sec. 364.012, Health and Safety Code to prohibit disposal in areas that present a threat to public health, safety or welfare. The lack of A county ordinance in this regard limits the county's power to restrict the development of new municipal or industrial solid waste disposal facilities within the county's jurisdiction that could be detrimentally impacted by such activities. While the potential adoption of an ordinance will not affect existing permitted sites or sites in which an application is pending before the TCEQ, such an ordinance can guide the placement of future disposal sites. Solution: Direct staff to evaluate and identify areas which may be suitable for municipal or industrial solid waste disposal and work with the County Attorney to develop a county ordinance that specifically designates areas of the county where municipal or industrial solid waste disposal is not prohibited. Result: If adopted,an ordinance could serve to enhance local measures for the protection of areas that could be detrimentally impacted by the effects associated with municipal or industrial solid waste disposal.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
No impact to the general fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Public Hearing on Proposed Budget
Submitted By:	Melinda Mata
Department:	County Judge

Subject:

General Fund M & O	0.366442
G/F- Debt Service - Bonds	0.036870
Road & Bridge Fund M & O	0.009579
R & B - Debt Service - Bonds	0.001809
Total Tax Rate	0.414700

CLOSE PUBLIC HEARING

Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Adopt budget 2016-17
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to adopt the county budget for fiscal year 2016-2017 pursuant to Chapter 111 of the Texas Local Government Code. The Court may make any modifications to the proposed budget that it considers warranted by law and required by the interest of the taxpayers by majority vote. 49. (A) Discussion and possible action to itemize and set fees by Order as part of the Fiscal Year 2016-2017 budget preparation process for the county’s floodplain management program including but not limited to determinations, development permits, certifications and inspections as prescribed by the provisions of Section 16.324, Texas Water Code. Staff recommends keeping the same fee schedule approved with the Fiscal Year 2015-2016 budget.
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
La Presa Community Park Project
Submitted for:	Amanda Flores del Toro
Department:	Purchasing

Subject:
Discussion and possible action to rescind the action taken on April 25, 2016, Item 17 (i) to award RFP 2016-02-1 La Presa Park Soccer Field to Prestige Innovators in the amount of $142,000.00, and to authorize the Purchasing Agent to solicit competitive sealed proposals for La Presa Community Park Project. Issue: Input from the Community has pushed this project in a different direction. The scope of this project will change and will require new specifications to be issued. Solution: Rescind the action to award; create new specifications, and put this project out for competitive sealed proposals. Result: Secure Competitive sealed proposals for this project.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	09/26/2016
El Cenizo Library
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to authorize the release of $150,000.00 to the City of El Cenizo for the El Cenizo Library project from the Lamar Bruni Vergara Trust monies; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.
Background:

Previous Court Action:


Commissioners Court Meeting
Meeting Date:	09/26/2016
Larga Vista Park Lights
Submitted for:	Rosaura Tijerina, Commissioner
Department:	Commissioner Precinct 2

Subject:
Discussion and possible action to approve a Contribution-In- Aid-of -Construction Agreement (CIAC) for an Electric Distribution Service Project at the Larga Vista Community Center in the amount of $268.79 (one time fee) from American Electric Power (AEP) to upgrade 1-400W HPS floodlight to a 1-1000W HPS floodlight (with bracket), as requested by Webb County Engineering Department. [Account #001-6103-6201]
Background:
The Larga Vista Park, adjacent to the Larga Vista Community Center has been a target and hangout of vandals due to poor lighting. More lighting is needed for the safe use of the park by residents, for the security of the vicinity and the protection of Webb County property.
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	605-6505
Funding Source:	8801
Balance:	636.05
Financial Impact:
$268.79 one time fee

Attachments
C:\Users\alarellano\Desktop\LETTER LARGA VISTA PARK LIGHTS-08012016110050.pdf
C:\Users\alarellano\Desktop\CIAC Agreement - Webb County Larga Vista Lights (00000003).pdf


Commissioners Court Meeting
Meeting Date:	09/26/2016
Community Outdoor Outreach Program Grant Application
Submitted for:	Rosaura Tijerina, Commissioner
Department:	Commissioner Precinct 2

Subject:
Discussion and possible action to authorize the development and submission of a 2017 Community Outdoor Outreach Program Grant Application not to exceed $50,000.00 with the Texas Parks and Wildlife Department and to designate the County Judge as the authorized representative of the County to act on behalf of the Webb County Commissioners Court in all matters pertaining to the submission and execution of the grant. This grant will propose in-kind match only. Therefore, the 2017 COOP grant will have no impact on the General Fund. [Requested by Juan Vargas, Executive Director, Webb County Economic Development Department]
Background:
Grant funds are being sought to provide meaningful education outdoor recreational opportunities for the use of the County of Webb.
Previous Court Action:
No previous court action.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
Grant funded - No impact to the General Fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Breast Cancer Awareness Month
Submitted for:	Rosaura Tijerina, Commissioner
Department:	Commissioner Precinct 2

Subject:
Discussion and possible action to approve a Resolution to recognize the month of October 2016 as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County, Texas by lighting up the Webb County Courthouse in Pink for the month of October, 2016; and any other matters incident thereto.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
No impact to the general fund.


Commissioners Court Meeting
Meeting Date:	09/26/2016
Summer hour shedule
Submitted for:	Leroy Medford, Commissioners Court Administrator
Submitted By:	Melinda Mata
Department:	County Judge

Subject:
Discussion and possible action to consider extending the summer County hour schedule; and any other matters incident thereto.
Background:

Previous Court Action: