PUBLIC NOTICE
COMMISSIONERS COURT MEETING
WEBB COUNTY COURTHOUSE
1000 HOUSTON STREET, 2ND FLOOR
LAREDO, TEXAS 78040
APRIL 24, 2017
9:00 a.m.







 
             
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE
 
1. Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk
 
2. Pledge of Allegiance/Invocation
 
3. Approval of Bills, Payroll, and Monthly Report
 
4. Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.
 
             
COURT TO DISCUSS AND ACT ON THE FOLLOWING:
 
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda.  It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion.  Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

 
CONSENT ITEMS
 
5. Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
 
a.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-1050-001-412000 Part-Time $3,500 $ 18,727.50 $ 15,227.50
To: 1001-6320-001-412000 Part-Time $3,500 $ -.29 $ 3,499.71

Issue: The part time payroll line item in this department has been exhausted due to hours expensed at the beginning of the current fiscal year. Additional funds are needed to cover the balance of the fiscal year.

Solution: Process line item transfer from monies available in current payroll line items.

Result: Ensure part time funding for the remainder of the fiscal year.
 
b.   Discussion and possible action to accept a donation from Medina Electric Cooperative, Inc. in the amount of $150.00. This donation is to be used for community events at the E.J. Salinas Community Center. Funds should be deposited into the E.J. Salinas Community Center Goods for Public Events Account #1001-6160-001-461003. [Requested by Vicenta Johnson, E. J. Salinas Community Center Director]
 
6. Honorable John C. Galo, Webb County Commissioner Pct. 3
 
a.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-1050-001-412000 Part Time $2,500 $15,227.50 $12,727.50
To: 1001-1020-001-412000 Part Time $2,500 $600.50 $3100.50

Issue: The part time line item was only funded for half the year. 

Solution: Transferring this money will  keep part timers employed for another few months.

Result: There will be sufficient funds for part time employees.
 
7. Honorable Rudy Rodriguez, Constable Pct. 1
 
a.   Discussion and possible action to accept a grant from the Texas Department of Transportation in the amount of $24,431.32 for the purpose of "Click It Or Ticket", authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. These funds will be utilized for Overtime Pay and Fringe Benefits for the period of May 22 - June 4, 2017. This grant does not require any match.
 
8. Honorable Marco Montemayor, County Attorney
 
a.   Discussion and possible action to enter into a Memorandum of Understanding (MOU) between the United Independent School District (UISD) and Webb County Head Start at Newman Elementary. This MOU establishes the terms and conditions under which UISD and Webb County Head Start will share in the operation and monitoring of Three (3) full day pre-kindergarten classrooms. The term of the MOU shall be for a period of 5 scholastic calendar years beginning with the 2017-2018 school year through the 2021-2022 school years, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Head Start Director]
 
b.   Discussion and possible action to enter into a Memorandum of Understanding (MOU) between United Independent School District (UISD) and Webb County Head Start at Zaffirini Elementary. This MOU establishes the terms and conditions under which UISD and Webb County Head Start will share in the operation and monitoring of Two (2) full day pre-kindergarten classrooms. The term of the MOU shall be for a period of Five (5) scholastic calendar years beginning with the 2017 - 2018 school year through the 2021-2022 school years, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5190-531-463701-020 (Contractual)]
 
c.   Discussion and possible action to enter into a Memorandum of Understanding (MOU) between United Independent School District (UISD) an Webb County Head Start at Freedom Elementary. This MOU establishes the terms and conditions under which UISD and Webb County Head Start will share in the operation and monitoring of Two (2) full day pre-kindergarten classrooms. The term of the MOU shall be for a period of 5 scholastic calendar years beginning with the 2017-2018 school year through the 2021-2022 school years, and authorizing the County Judge to sign and execute all relevant documents.  [Requested by Aliza Oliveros, Webb Count Head Start Director; Account #2357-5190-531-463701-020 (Contractual)]
 
d.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-2270-001-461000 Materials & Supplies $1,000 $10,760.89 $9,760.89
To: 1001-2270-001-462605 Fuel & Lubricants $1,000 $24.30  $1,024.30

Issue: Transfer is needed for fuel for all County Attorney Investigators to carry out their duties and responsibilities for the remainder of the current fiscal year.

Solution: Approve Line Item Transfer request

Result: To ensure funding for the remainder of the current fiscal year.
 
9. Honorable Margie Ibarra, County Clerk
 
a.   Approval of Minutes for March 29, 2017 and April 10, 2017
 
             
10. Building Maintenance
 
a.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-1100-001-443000-035 Repairs & Maint. of Equip. $10,000 $14,623.57 $4,623.57
  1001-1100-001-444500 Equipment Rental $3,000 $4,142.82 $1,142.82
  1001-1100-001-456205 Training & Education $1,600 $1,688.87 $88.87
  1001-1100-001-458000 Administrative Travel $1,000 $1,000.00 $0.00
  1001-1100-001-460028 Janitorial Supplies $12,000 $30,731.88 $18,731.88
  1001-1100-001-461000 Materials & Supplies $10,000 $35,993.70 $20,993.70
  1001-6050-001-441010 Cell Phone $1,000 $1,000.00 $0.00
  1001-6050-001-444500 Equip.Rental $1,000 $1,000.00 $0.00
      $39,600    
           
To: 1001-1100-001-443000-020 Repairs & Maint. of Bldg. $37,600 $0.00 $37,600.00
  1001-1100-001-443000-075 Repairs & Maint. Vehicles $2,000 $0.00 $2,000.00
      $39,600    

Issue: Line item transfer to meet future expenses for repairs and maintenance of county buildings and vehicle repairs.

Solution: Provide necessary funds to continue performing repairs of buildings and preventive maintenance to vehicles.

Result: Continue repairs of buildings and provide preventive maintenance to department vehicles.
 
11. Casa Blanca Golf Course
 
a.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 7100-6080-001-444001-005 Chemicals $3,000 $10,640.08 $7,640.08
  7100-6080-001-444001-010 Fertilizer $3,000 $9,667.04 $6,667.04
  7100-6100-001-444001-025 Sod/Seed $600 $600.00 $  0.00
  7100-6100-001-444001-020 Sand/Gravel $1,200 $1,200.00 $  0.00
      $7,800    
To: 7100-6080.001-444001-025 Sod/Seed $6,600 $2,000.00 $8,600.00
  7100-6080-001-444001-020 Sand/Gravel $1,200 $921.55 $2,121.55
      $7,800    

Issue: Holes 3 & 10 have been closed for the past 16 months due to the greens being unplayable.

Solution: Line item transfer to meet the quote from King Ranch Turf to deliver, Install 15,000 sq ft. TIFDWARF (45BU/1000SF).

Result: Between 4-6 weeks the greens reconstruction should be complete and ready for play. This will now give Casa Blanca the opportunity to host High School golf tournaments as well as serve as the prime location for the fun raising efforts to non-profit organizations that are looking for an event center with a great location. We have hosted many of the local golf events for high school and the local golf community and will now be available for them again.
 
12. Community Action Agency
 
a.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 2371-5260-521-422000 FICA County Share $1,200 $6,946.97 $5,746.97
To: 2371-5260-521-426000 Worker Compensation $1,200 $-383.38 $816.62

Issue:  The Meals on Wheels - Workers Compensation account is in deficit. New rates were implemented on 10/01/2016.

Solution:  Approve Line Item Transfer request.

Result:  To ensure funding for the remainder of the current fiscal year.
 
b.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 2661-7110-521-44300-075 Preventive Maintenance Vehicles $5,000 $25,393.87 $20,393.87
To: 2661-7110-521-460105 Minor Tools & Apparatus $5,000 $166.20 $5,166.20

Issue: Funds available in account MinorTools & Apparatus cannot cover cost needed to update and/or replace fire extinguishers on fleet and building.

Solution: Monies transferred will allow the department to request purchase order.

Result: Fire extinguishers will be replaced and/or updated and department will be in compliance.
 
c.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 2368-5170-521-463801 Emergency Services $5,150 29,373.51 $24,223.51
           
To: 2368-5170-521-444100 Space Rental $950 $317.00 $1,267.00
  2368-5170-521-443000-020 Repairs & Maintenance Bldg. $1,850 $207.29 $2057.29
  2368-5170-521-456224 Meeting & Conferences $350 $.06 $350.06
  2368-5170-521-464010 Dues & Membership $2,000 $1,705.00 $3,705.00
      $5,150    


Issue:  Additional funds are needed in accounts to cover schedule and unexpected expenses.

Solution: Approve Line Item Transfer request.

Result: To ensure funding for the remainder of the current fiscal year.
 
13. Fire Suppression & EMS Services
 
a.   Discussion and possible action to accept state tobacco funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $4,269.00, to be utilized in the purchase of EMS supplies, training, travel, personnel cost, membership to professional/technical organizations, public education, vehicle maintenance and equipment for both stations of the Webb County Volunteer Fire department, and authorizing the County judge to sign all relevant documents; and any other matters incident thereto. [Accounts #1001-3140-001-458000; #1001-3140-001-441010 and #1001-3140-001-443000-075]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Accept funds, and utilize monies for purchase of EMS supplies, training, travel, and equipment and its maintenance.

Result: Properly stocked emergency units ready for response, and well prepared personnel.
 
14. Head Start
 
a.   Discussion and possible action to approve the following line item transfer:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 2303-5150-531-410000 Payroll Cost $260 $24,914.04 $24,654.04
To: 2303-5150-531-426000 Worker Comp $260 $-79.20 $180.80

Issue: The United States Deparment of Agriculture (USDA) Child Nutrition budget application is due prior to knowledge of an increase in the Worker Compensation rate; Therefore, the budget does not reflect the increased rate. 

Solution: Approve line item transfer request.

Result: There will not be a deficit in the United States Department of Agriculture (USDA) Child Nutrition line item for Worker Compensation.
 
b.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 2357-5230-531-456201 College Tuition $3,550 $10,320 $6,770
           
To: 2357-5230-531-456110 CDA Renewals $550 $224 $774
  2357-5230-531-456224 Meetings & Conferences $3,000 $5,979 $8,979

Issue: Additional funds are needed to cover Child Development Associate (CDA) credentialing fees, as staff have preferred credentialing courses versus college courses. Additional funds are needed to cover registration fees, as there has been an unforeseen increase in the rate of registration fees for Head Start institutes and trainings. 

Solution: Approve line item transfer request. 

Result: More funds will be allocated to the CDA Renewal line item and the Meetings & Conferences line item.
 
             
15. Juvenile Probation Department
 
a.   Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective April 24, 2017. [State Fund #2825]

 
Slot # Title Hourly Rate
 
2261 Juvenile Probation Officer $18.46  16/A
795 Juvenile Probation Officer (will become vacant on 4/21/17) $18.46  16/A

Issue: Due to a resignation and a promotion, employees are doubling up on caseloads.

Solution: Approve posting and filling of vacated positions.

Result: These positions will help maintain individualize caseloads to provide adequate supervision of Juveniles in the community.
 
b.   Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective April 24, 2017. [General Funds]

 
Slot # Title Hourly Rate
 
339 Juvenile Supervision Officer (Female) $15.73  12/D
2450 Control Room Technician $14.42  11/A

Issue: Due to resignations, we are having difficulty managing the staffing ratios for the continuous (24 hours-a-day/7 days-a-week) operations of the Juvenile Detention Center.

Solution: Approve posting and filling of vacated positions.

Result: Compliance with required supervision ratios.
 
             
16. Medical Examiner
 
a.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-3100-001-464010 Dues & Membership $35 $35.00 $0
  1001-3100-001-461000 Materials & Supplies $100 $8082.47 $7982.47
           
To: 1001-3100-001-464005 Books & Subscriptions $135 $255.00 $390.00

Issue: We do not have enough money to paid for a book that needs to be replaced.

Solution: If the money can be transfer to Books & subscriptions account we will have enough money to replace the book.  

Result: We will be able to buy the book that is outdated.
 
17. Risk Management 
 
a.   Discussion and possible action to approve the following New bond for the newly appointed county official for the position of Judge for County Court at Law #2. Commencing on the 14th day of April, 2017 for a term of 2 years, according to Texas Local Government Code 262.011 (a) (c) for a total amount of $10,000.00.  [Account #1001-1180-001-452001-010 (Bonds & Insurance)]

Issue: New Bond must be issued in order for elected official to execute his duties for the position being held.

Solution: Approval of New Bond.

Result: Webb County will be in compliance with the State statue.
 
             
18. Water Utilities
 
a.   Discussion and possible action to approve the following line item transfers:

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 7200-7050-001-456305 Uniforms $5,000 $10,967.00 $5,967.00
  7200-7050-001-443000-105 Repair & Maint. Waterlines $3,955 $37,409.00 $33,454.00
  7200-7060-001-456305 Uniforms $2,805 $2,805.00 $0
  7200-7060-001-460000 Office Supplies $340 $340.00 $0
  7200-7080-001-456305 Uniforms $213 $213.00 $0
  7200-7080-001-44300-035 Repair & Maint. of Equip. $5,287 $58,805.00 $53,518.00
      $17,600    
To: 7200-7050-44300-075 Repair & Maint. Vehicles $3,000 $5.00 $3,005.00
  7200-7050-001-456005 Postage & Courier Service $6,000 $976.00 $6,976.00
  7200-7050-001-460105 Minor Tools & Apparatus $3,000 $2,594.00 $5,594.00
  7200-7060-001-456105 Licenses and Permits $100 $25.00 $125.00
  7200-7080-001-462605 Fuel & Lubricants $2,500 $1,373.00 $3,873.00
  7200-7080-001-443000-075 Repair & Maint. Vehicles $3,000 $1,224.00 $4,224.00
      $17,600    

Issue: Accounts need money to cover expenses and avoid shortfalls.

Solution: Approve line item transfer.

Result: Department prevents shortfalls.
 
19. Honorable Martin Cuellar, Sheriff
 
a.   Discussion and possible action to approve the addition of the following seizure vehicles at the Sheriff's Office fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect said additions, provide the necessary insurance coverage; and any other matters incident thereto:
 
Seized Vehicle/s Description: Make: 2012 Ford Focus
Vehicle Identification Number(VIN): 1FAHP3M21CL380602
 
Seized Vehicle/s Description: 2013 Ford Focus
Vehicle Identification Number(VIN): 1FADP3F23DL358193
 
b.   Discussion and possible action to approve a modification in the form of an additional $1,000 in overtime (OT) to the reimbursement agreement between Webb County Sheriff's Office and the United States Marshals Services for US Marshals overtime expenses to conduct joint agency operations for the performance period of October 19, 2016 through September 30, 2017 in support of Joint Law Enforcement Operations - Project JLEOTFS4. The applicable fringe benefits associated with this overtime equals to an estimated $247 and are not covered through this federal funding. These applicable fringe benefits will be covered utilizing state forfeiture funds; and, thus, this continuous cooperative agreement will continue to have no impact on the general fund. [Fund #2599-9080-001-485005 (Forfeiture Funds)]

Issue: Various criminals with felonious charges, such as but not limited to murder, robberies, sexual assault of minors, all gang-related felonies, and aggravated assaults with deadly weapons, abscond from the local jurisdiction in order to avoid justice for their crimes. Due to the limited manpower and other resources of local law enforcement agencies, these criminal can sometimes continue to successfully evade arrest with impunity.

Solution: Through joint law enforcement overtime (OT) operations, members of the U.S. Marshal’s Service Multi-Agency Task Force can continue to assist other local law enforcement agencies, such as the Laredo Police Department and the Zapata County Sheriff’s Office, to conduct necessary investigations, covert surveillance and undertaken arrests of absconders who have outstanding warrants for their felonious crimes. 

Result:  Webb County/Laredo citizens will be safer once these criminals are captured and taken out of the local community in order to face justice for their felonious crimes.
 
c.   Discussion and possible action to authorize the budget office to make minor but needed budget line item changes to the following grant budget; and any other matters incident thereto. As requested by the Webb County Auditor's Office in reference to Grant Fund 2604 (Office on Violence Against Women), a recent increase in worker's compensation rate requires a line item transfer to cover a deficit of $196.60 in the worker's compensation line item. Moreover, in order to avoid leaving funds in grant unused, the Webb County Sheriff's Office proposes transferring $1000 to the category of Professional Services in order for the professional services provider, the nonprofit Casa de Misericorida Domestic Violence Shelter, to utilize this remaining funding before the grant performance end date. According to the Webb County Auditor's Office, there is no need for an actual budget amendment request to the federal agency since it does not meet any of the minimum thresholds for requiring a grant amendment criteria: (1) A cumulative change of 10% or more within already approved categories; (2) Moving funds into a category that wasn’t previously approved in the budget; (3) Moving funds from Direct to Indirect and vice versa; and (4) Change in Scope. Please see attachment more information. 

 
  Account Amount Balance Ending Balance
From:        
Health Insurance 2604-2520-001-421000 $67.72 $3,070.89 $3,003.17
FICA 2604-2520-001-422000 $302.23 $1804.80 $1,502.57
Retirement 2604-2520-001-423000 $51.44 $2,434.20 $2,382.76
Unemployment 2604-2520-001-425000 $3.78 $183.64 $179.86
Admin. Travel 2604-2520-001-458000 $2,270.81 $2,861.81 $591.00
    $2,695.98    
         
To:        
Worker's Compensation 2604-2520-001-426000 $1,333.94 -$196.60 $1,137.34
Professional Services 2604-2520-001-432001 $1,000.00 $146.43 $1,146.43
Payroll 2604-2520-001-410000 $362.04 $21,300.12 $21,662.16
    $2,695.98    
 
20. Honorable Patricia A. Barrera, Tax-Assessor- Collector
 
a.   Discussion and possible action to approve a refund in the amount of $10,153.04 to Nationstar/Corelogic, Attn: Refunds. Account #54901255030 was erroneously paid. [Account #1001-209415]

Issue: Nationstar Mortgage sent our office a letter requesting a refund of $10,153.04 for Account #54901255030 as the payment had been erroneously paid.

Solution: Refund said amount to Nationstar/Corelogic.

Result: The monies will be reimbursed to the appropriate taxpayer.
 
REGULAR AGENDA
 
Honorable Isidro Alaniz, District Attorney
 
21.   Discussion and possible action to approve the filling of the following slots and further action requesting salary adjustments be considered for these slots, and any other matters incident thereto. Said salary adjustments are within the District Attorney’s allotted 2016-2017 budget thereby having no additional impact to the General Fund.

 
Slot # Tittle Salary Grade/Step
887 Criminal Investigator $58,147 19-W
233 Criminal Investigator $58,147 19-W

Issue: The District Attorney would like to hire (2) highly experience (over 20 years law enforcement experience) investigators and to fairly compensate them therefore maintaining parity among the investigators.

Solution: The District Attorney’s Office will offset the salaries of the two open slots.

Result: The District Attorney’s Office will hire and benefit from experienced investigators.
 
Indigent Healthcare Services
 
22.   Discussion and possible action to approve a request for disinterment received by the Indigent Health Care Services Department for a Jane Doe decedent who was buried in March 2010 under the Indigent Burial Assistance Program (Indigent Case #2549-10/Medical Examiner Case #09-557); authorizing the County Judge to sign any and all relevant documents; and any matters incident thereto.

Issue: Under Section 711.004 of the Texas Health and Safety Code, signatures from the cemetery, plot owner, and next-of-kin are required for disinterment.

Solution: Webb County is the registered owner for plots purchased under the Indigent Burial Assistance Program and authorization is needed to move forward with disinterment.

Result: Commissioners Court approval will permit the disinterment of Jane Doe #2549-10 who was identified via DNA testing and allow Guatemalan Consulate, who is working on behalf of the next-of-kin, to have the body exhumed and repatriated back to their home county.
 
Elections
 
23.   Discussion and possible action to order the realignment of voting precinct 133, pursuant to Chapter 42, Texas Election Code, in order to bring this voting precinct into compliance with state law; action will include the approval of the boundary change, the publishing of the notice pursuant to Sec. 42.035 (a), and authorize the county judge to execute the order; and any other matters incident thereto.

Issue: Currently, voting precinct 133 contains 5,271 registered voters and is growing. Section 42.006 (a), Texas Election Code, states that a county election precinct must not contain more than 5,000 registered voters.

Solution: Divide voting precinct 133 into two separate precincts in order for both precincts to be in compliance with state law.

Result: Voting precinct 133 and new voting precinct 169 will contain a sufficient number of registered voters bringing both precincts into compliance. The realignment will not take effect until January 1, 2018 pursuant to Sec. 42.033, Texas Election Code.
 
Public Defender
 
24.   Discussion and possible action to change the titles and modify job descriptions of all Public Defender I (Grade 22) to Public Defender II (Grade 23), with appropriate grade and step modifications; and any other matters incident thereto. If the changes in title, grade, step, and job descriptions are approved by the court, said changes will then be taken to the Civil Service Commission for certification.

Issue: Slot numbers 270, 2085, 271, 1725, and 2754 are currently at grade 22 and designated as Assistant Public Defender I.  The item to be taken before the Civil Service Commission, if approved by this court, would be to designate these slots as grade 23, Assistant Public Defender II in accordance with the Condrey Position Grade Analysis footnote which allows for this modification.

Solution: Currently, these are the only attorney slots in the County at grade 22.

Result: The Public Defender’s Office will be in line with the other attorney offices in the County that have designated all of their attorney slots at Grade 23.  Further, this will allow the Public Defender’s Office to provide competitive salaries, and be able to retain current employees.
 
             
Purchasing
 
25.   Discussion and possible action to authorize the emergency repairs to Chiller #2 located at the Webb County Justice Center to include labor and materials to replace the Cooling Tower Piping & Fittings, replacement of Shaft Seal kit and freon replacement and further authorize the release of payment to Johnson Control in the amount of $36,676.00 and R&M Refrigeration Supply in the amount of $9,368.30 for a total cost not to exceed $46,044.30 in accordance with the Local Government Code; Section 262.024 (Discretionary Exemptions)(A.)(1), and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Bond Series 2016]
 
Honorable Rudy Rodriguez, Constable Pct. 1
 
26.   Discussion and possible action to approve the transfer of funds in the amount of $7,500 to cover pending and future repairs and maintenance of law enforcement units/vehicles of the Webb County Constable Pct. 1, in order to continue providing service and executing statutory duties; and any other matters incident thereto. [Account #3015-7050-001-470000-075]
 
Budget Officers
 
27.   Discussion and possible action to request the Auditor’s office identify all sub-accounts and the required amounts for funding necessary to allocate, with further action to authorize all line item transfers necessary to supplement all sub-accounts that currently have no funds; and any other matters incident thereto.
 
Issue: Upon upgrading to the new operating software, the auditors’ office implemented a new set of G/L account numbers.  With the expectation of the old system automatically making deductions for transactions from the main account, all sub-accounts were not given a budget. This has caused a major issue with several departments that rely on sub-accounts for daily operations and has put a stop to paying these outstanding invoices.
 
Solution: Identify ALL sub-accounts with the required funds needed to continue to operate until the end of FY 2016-2017.
 
Result: Have funds available for departments that have sub-accounts used on a daily basis.
 
28.   Status report from the Business Office’s Accounts Payable division regarding all outstanding invoices and any further information detailing the reason for non-pay; and any other matters incident thereto.
 
Issue: The business office received over 1000 outstanding invoices from the Auditors and Purchasing departments that were returned for non-payment.
 
Solution: Any direction from the court on how to resolve this issue will help with processing these outstanding payments.
 
Result: The amount of outstanding payments will decrease.
 
 
29.   Discussion and possible action to approve and implement Fiscal Year 2017-2018 Budget Year Calendar and request compliance from all departments, and the auditor’s office; and any other matters incident thereto.
 
30.   Discussion and possible action to formally transfer the duties and responsibilities associated with the collection of all assessed court costs, fines and fees from County Courts at Law I and ll to the Webb County Clerk's office as authorized by statute in an effort to address deficiencies within the County's court collections improvement program and regain compliance with the Office of Court Administration (OCA); and any other matters incident thereto.
 
31.   Discussion and possible action to approve the following line item transfers: [Requested by Auditor's Office]

 
  Acct. Number Acct. Name Amount Bal. End Bal.
From: 1001-7130-001-410000 Payroll Cost $10,000 $ 84,387.00 $ 74,387.00
  1001-1130-001-441001 Telephone $91,045 $ 350,000.00 $ 258,955.00
To: 1001-1130-001-441050 Video Conferencing $11,045 $ - 11,045.00 $ 0.00
  1001-1130-001-432055 Auditing and Accounting $10,000 $ 50,000.00 $ 60,000.00
  1001-1130-001-441805 Internet Services $80,000 $ - 73,877.26 $ 6,122.74
           
From: 1001-2450-001-410000 Payroll Cost $46,000 $ 1,310,544.44 $ 1,264.544.44
  1001-3050-001-417000 Payroll Cost $11,700 $ 173,972.70 $ 162,272.70
  1001-4070-001-413000 Payroll Cost $55,800 $ 4,281.209.26 $ 4,225,409.26
  1001-4080-001-413000 Payroll Cost $2,500 $ 534,442.37 $ 531,942.37
To:  1001-3010-001-413000 Payroll Cost $116,000 $ 2,021,883.05 $ 1,905,883.05
           
From: 1001-1050-001-410000 Payroll Cost $15,494 $ 113,580.90 $ 98,086.90
  1001-1100-001-410000 Payroll Cost $8,685 $ 685,468.06 $ 676,783.06
  1001-1120-001-410000 Payroll Cost $7,666 $ 317,653.55 $ 309,987.55
  1001-1180-001-410000 Payroll Cost $11,413 $ 198,696.33 $ 187,283.33
  1001-1260-001-410000 Payroll Cost $68,051 $ 798,876.29 $ 730,825.29
  1001-1310-001-410000 Payroll Cost $9,868 $ 269,315.29 $ 259,447.29
  1001-1320-001-410000 Payroll Cost $5,878 $ 1,064.525.99 $ 1,058,647.99
  1001-1380-001-410000 Payroll Cost $10,266 $ 249,200.01 $ 238,934.01
  1001-2010-001-410000 Payroll Cost $45,006 $ 285,636.46 $ 240,630.46
  1001-2020-001-410000 Payroll Cost $13,457 $ 284,409.71 $ 270,952.71
  1001-2030-001-410000 Payroll Cost $3,985 $ 284,634.78 $ 280,649.78
  1001-2160-001-410000 Payroll Cost $6,706 $ 282,274.94 $ 275,568.94
  1001-2170-001-410000 Payroll Cost $1,686 $ 118,537.80 $ 116,851.80
  1001-2180-001-410000 Payroll Cost $12,006 $ 311,370.14 $ 299,364.14
  1001-2190-001-410000 Payroll Cost $ 3,348 $ 230,205.96 $ 226,857.96
  1001-2260-001-410000 Payroll Cost $16,483 $ 2,226,068.76 $ 2,209,585.76
To: 1001-2260-001-413000-020 DA Intake Overtime $240,000 $ 24,132.10 $ 264,132.00
           
From: 1001-2260-001-410000 Payroll Cost $40,067 $ 2,209,585.76 $ 2,169,518.76
  1001-2280-001-410000 Payroll Cost $12,841 $ 1,073,438.45 $ 1,060,597.45
  1001-2290-001-410000 Payroll Cost $6,682 $ 816,442.38 $ 809,760.38
  1001-2310-001-410000 Payroll Cost $8,584 $ 400,560.88 $ 391,976.88
  1001-2450-001-410000 Payroll Cost $4,377 $ 1,264.544.44 $ 1,260,167.44
  1001-3010-001-410000 Payroll Cost $56 $ 2,137,883.05 $ 2,137,827.05
  1001-3050-001-410000 Payroll Cost $24 $ 162,272.70 $ 162,248.70
  1001-3100-001-410000 Payroll Cost $2,618 $ 218,847.41 $ 216,229.41
  1001-3150-001-410000 Payroll Cost $1,305 $ 481,559.07 $ 480,254.07
  1001-3160-001-410000 Payroll Cost $1,556 $ 144,719.23 $ 143,163.23
  1001-3180-001-410000 Payroll Cost $4,585 $ 302,766.03 $ 298,181.03
  1001-4070-001-410000 Payroll Cost $12 $ 4,225,409.26 $ 4,225,397.26
  1001-4080-001-410000 Payroll Cost $30 $ 531,942.37 $ 531,912.37
  1001-6200-001-410000 Payroll Cost $7,851 $ 62,544.61 $ 54,693.61
  1001-6310-001-410000 Payroll Cost $1,931 $ 48,711.26 $ 46,780.26
To: 1001-7130-001-410000 Payroll Cost $2,181 $ 74, 387.00 $ 72,206.00
  3015-7050-001-470000-075 Contingency Reserve Fund $94,700 $ 117,605.00 $ 212,305.00

Issue: Pending line item transfers recently mentioned in Commissioners Court on April 10, 2017. Listed are all the line item transfers mentioned, but never formally listed and approved.

Solution: Approve and process all pending line item transfers.

Result: Monies available in all accounts that were previously mentioned through prior approved Commissioners court items.
 
             
Commissioners Court Administrator
 
32.   Discussion and possible action to authorize the payment/reimbursement of attorney fees associated with the legal representation of Dr. Corinne Stern, county medical examiner, by outside counsel in the amount of Five Thousand Nine Hundred Twenty-five ($5,925.00) Dollars, from professional services Account #1001-1130-001-432001. Legal representation was required in the following case: Maria Escamilla, Individually and as Representative of the Estate of Rafael Solis, et al v. Juan Roque et al, Defendants, Civil Action number 5:11-cv-00013, in the United States District Court for the Southern District of Texas, Laredo Division; and any other matters incident thereto. [Requested by Dr. Corinne Stern, Medical Examiner]
 
 
33.   Discussion and possible action to designate a budget officer as authorized byTexas Local Government Code §111.062 (a); and any other matters incident thereto. [Requested by Business Office]
 
Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1
 
34.   Discussion and possible action to approve the appointment of a director at the Carlos Aguilar Activity Center (Slot #2806), subject to the availability of payroll funds and adhering to any and all Wage Plan Policies, effective April 24, 2017.

 
Slot # Title Salary
 
2806 Community Center Director $38,402.54 - 16/A

Issue: Slot #2806 became vacant on April 7, 2017.

Solution: Request is being made to appoint a director at the community center.

Result: The filling of slot #2806 will allow the community center to effectively continue working and providing services to the community of El Cenizo.
 
35.   Discussion and possible action to authorize the Building Maintenance department to work with Community Action Agency and El Aguila staff to repair the county owned El Aguila bus stops located in the City of El Cenizo and Rio Bravo; and any other matters incident thereto.
 
Honorable John C. Galo, Webb County Commissioner Pct. 3
 
36.   Status report from county staff regarding substantial completion of Fernando Salinas Community Center.
 
Honorable Jaime A. Canales, Webb County Commissioner Pct. 4
 
37.   Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals for a Agricultural Grazing and Hunting lease for the Penjamo and Llano Pastures; Texas School Lands, Survey Nos. 1383 & 1384, containing approximately 8,829.57 acres in accordance with the Texas Local Government Code; Section 263.003 (School Lands) and Section 263.007 (Sale or Lease of Real Property Through Sealed Bid Procedure) and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto.

Property descriptions:
El Panjamo Pasture containing approximately 4,364.53 acres of land granted to Webb County, Texas as School lands by the State of Texas being Survey No. 1383 in said County, and located on Texas HWY 44 approximately 36 miles Northeast of Laredo, Texas.

El Llano Pasture containing approximately 4,465.04 acres of land granted to Webb County, Texas as School lands by the State of Texas being Survey No. 1384 in said County, and located on Texas HWY 44 approximately 38 miles Northeast of Laredo, Texas.

Issue: Current Agricultural Grazing and Hunting lease will expire June 22, 2017.

Solution: Authorize the Purchasing Agent to solicit formal request for proposals as per State law.

Result: Continue leasing out Texas school land property.
 
38.   Discussion and possible action to authorize payment and release of check, immediately, to Zertuche Construction for Pay Application No. 28 in the amount of $23,092.52 leaving a balance of $188,293.51 which includes unused allowances, items which contractor has asked to be removed from his contract, as well as retainage.  [Accounts #3040-6290-001-474501 (Construction in Progress) and #3040-206000 (Retainage Payable)]

Issue: Zertuche Construction has progressed with items of work towards the completion of the Fernando Salinas Community Center which are noted in the schedule of values in Pay Application #28.
 
Solution: Authorize payment so work may move forward.

Result: Approve and ratify payment and release in Commissioner Court Meeting scheduled for April 24, 2017.
 
             
Presentations
 
39.   Discussion and possible action to proclaim the month of April, 2017 as “Child Abuse and Neglect Month” in Webb County, Texas. [Requested by Tano Tijerina, County Judge]
 
40.   Discussion and possible action to proclaim April 26, 2017 as “Administrative Professionals Day” in Webb County, Texas. [Requested by Tano Tijerina, County Judge]
 
41.   Discussion and possible action to proclaim the month of May 2017 as the 7th Annual "Hero Salute Month" in Webb County, Texas recognizing all Webb County Veterans, members of the United States Armed Forces and their families. [Requested by Jaime A. Canales, Commissioner Pct. 4]
 
42.   Recognition and presentation of Alejandro Siso, a 9 year old gymnast for being the first to proudly represent Webb County at the Region 3 Men's Gymnastics Championship 2017 held in Kansas City. [Requested by Jaime A. Canales, Commissioner Pct. 4]
 
43. Communications
 
44. Adjourn
 
           
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The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

 
DISABILITY ACCESS STATEMENT
Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF APRIL, 2017


By: ______________________________
Melinda Mata
Court Administrator

 
 CERTIFICATION OF NOTICE AND POSTING
 

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the___ day of April, 2017 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF APRIL, 2017

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS


BY: ______________________________________________
      Margie Ramirez-Ibarra, County Clerk