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9. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Approval of minutes for October 27, 2017, November 2, 2017 and November 13, 2017 |
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10. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Thirty Three (33) month (November 27, 2017 through June 26, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for Webb County Head Start for a Toshiba E-Studio 4508A Copier, and a Toshiba E-Studio 8508A copier, and a Toshiba E-Studio 7506 ACT Digital Copier, Texas DIR Contract # DIR-TSO-3042, at a cost of One Thousand Three Hundred Seventy-Five Dollars and Seven Cents ($1,375.07) per month for a total amount of Forty Five Thousand Three Hundred Seventy Seven Dollars and Thirty-One Cents ($45,377.31) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Head Start; Accounts #2357-5200-531-444500 ($458.36), #2361-5200-531-444500 ($458.36), #2367-5200-531-444500 (458.36)] |
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b. |
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Discussion and possible action to enter into a One (1) Year (November 30, 2017 through November 29, 2018) Support Software Contract between DLT Solutions, LLC and Webb County at a total cost of Three Thousand Six Hundred Fifty Nine Dollars and Eighty-Four Cents ($3,659.84) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Information Technology Director, Rafael Pena; Account #1001-1280-001-443000-110 (Repairs & Maintenance Software)] |
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c. |
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Discussion and possible action to enter into a One (1) Year (November 29, 2017 through November 28, 2018) Support Software Contract between Insight Public Sector and Webb County at a total cost of Two Thousand One Hundred Forty Four Dollars and Fourteen Cents ($2,144.14) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Information Technology Director, Rafael Peña; Account #1001-1280-001-443000-110 (Repairs & Maintenance Software)] |
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d. |
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Discussion and possible action to enter into a One (1) Year (December 1, 2017 through January 1, 2019) Total Security and maintenance service contract between SHI Government Solutions and Webb County at a total cost of Five Thousand Nine Hundred Thirty Eight Dollars and Sixteen Cents ($5,938.16) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Information Technology Director, Rafael Peña, Account # 1001-1280-001-443000-110 (Repairs & Maintenance Software)] |
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e. |
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Discussion and possible action to enter into a Seven (7) month (October 1, 2017 through April 30, 2018) Non-Financial Inter-local Agreement between Webb County and United Independent School District (UISD) for the use of the Casa Blanca Golf Course Facilities for UISD student athletes, with no impact to the General Fund and authorizing the County Judge to sign and execute all relevant documents. [Requested by Jorge Flores, Southern Golf Management] |
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f. |
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Discussion and possible action to enter into a Sixty (60) month (November 27, 2017 through November 26, 2022) Fair Market Value Lease Agreement between Pitney Bowes and Webb County Head Start for Business Solutions hardware and software at a cost of Fifty Two Dollars and Fifty-Six Cents ($52.56) per month for a total amount of Three Thousand One Hundred Fifty Three Dollars and Sixty Cents ($3,153.60) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start, Account #2357-5200-531-444500] |
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g. |
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Discussion and possible action to enter into a Thirty Three (33) month (November 27, 2017 through June 26, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Sheriff’s Office for three (3) Toshiba E-Studio 4505AC Digital Copiers, Texas DIR Contract # DIR-TSO-3042, at a cost of Two Thousand Ninety-Eight Dollars and Thirty Five Cents ($2,098.35) per month for a total amount of Sixty Nine Thousand Two Hundred Forty Five Dollars and Fifty-Five Cents ($69,245.55) over the term of the agreement, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Martin Cuellar, Sheriff; Account #1001-4070-001-444500 (20%) and #1001-3010-001-444500 (80%)] |
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h. |
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Discussion and possible action to approve a Technical Support and Software Maintenance Agreement between Judicial Systems, Inc. and Webb County for a term of Twelve (12) months (January 1, 2018 through December 31, 2018) at a total cost of Six Thousand Six Hundred Fifty Six Dollars and Twenty Four Cents ($6,656.24) payable when the invoice is received, subject to annual budget appropriation, and authorizing the Webb county Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director; Account #1001-1280-001-443000-110 (Repairs & Maintenance Software)] |
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i. |
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Discussion and possible action to enter into a Two (2) year (December 1, 2017 through November 30, 2019) Professional Services Contract between Jesse Diaz and Webb County for the Webb County Head Start/Early Head Start Program for data analysis services for the Webb County Head Start /Early Head Start Program as set forth in the agreement fee schedule, subject to annual budget appropriation, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start; Account #2357-5230-531-432068] |
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j. |
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Discussion and possible action to enter into a Twelve (12) month (December 4, 2017 through December 3, 2018) Self-Service Storage Space Rental Agreement between South Meadow Self Storage and the Webb County Public Defender’s Office for a 10’ x 15' Storage Unit (Space number 131) at a cost of ONE HUNDRED FORTY-FIVE DOLLARS ($145.00) per month for a total amount of ONE THOUSAND FOUR HUNDRED FIFTY DOLLARS ($1,450.00) over the term of the agreement paid in advance and receiving two (2) months free rent, plus a one-time $10.00 administrative fee, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by the Webb County Public Defender; Account #1001-1130-001-444100 (Space Rental)] |
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k. |
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Discussion and possible action to enter into a One (1) year (November 1, 2017 through October 31, 2018) Maintenance Agreement between Destiny Software and the Webb County Public Information Office for software license maintenance and streaming video service at a cost of Eleven Thousand Six Hundred Dollars ($11,600.00), and authorizing the County Judge to sign and execute all relevant documents. [Requested by Larry Sanchez, Public Information Officer, Account #1001-1300-001-443000-110 (Repairs & Maintenance Software)] |
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l. |
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Discussion and possible action to approve a 2017-2018 systems support contract renewal between Time Clock Plus and Webb County. The effective date will be December 15, 2017, and will terminate on December 14, 2018. The total cost of the program will be Twenty Two Thousand Five Hundred Seventy Dollars and Forty-Nine Cents ($22,570.49) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director; Account #1001-1280-001-443000-110 Repairs and Maintenance Software] |
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m. |
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Discussion and possible action to enter into a One (1) Year (January 1, 2018 through December 31, 2018) Planned Service Agreement between Johnson Controls and Webb County for the Webb County Facilities Department to provide for proper maintenance and repair services of the chiller system for the County’s downtown campus at a cost of Twenty Eight Thousand Three Hundred Twenty Seven Dollars ($28,327.00) over the term of the agreement, subject to annual budget appropriating, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Jose Luis Neira, Building Maintenance Director; Account #1001-1100-001-443000-020 (Repairs & Maintenance of Buildings)]
Issue: The existing contract will expire on December 31, 2017.
Solution: New contract is required.
Result: Webb County is assured the chiller is serviced and maintained. |
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n. |
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Discussion and possible action to approve the Third (3rd) option to extend sublease agreement between Jett Racing and Sales, Inc. and Webb County Sheriff's Office for approximately 1,600 square feet of hangar space and 800 square feet of office space located at the Laredo International Airport, Laredo, Texas, effective October 1, 2017 through September 30, 2018, the rent will be NINE HUNDRED DOLLARS ($900.00) per month for a total of TEN THOUSAND EIGHT HUNDRED DOLLARS ($10,800.00) along with past due rents to Sublessor for months not paid pending the signing of a new agreement and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Account #2153-3020-001-444400 (Federal Forfeiture Fund)]
Issue: Current hangar lease has expired. Additional and modified terms were necessary to meet County contracting polices. During the pendency of renewing, the contract was subject to a holdover provision agreed to in the original contract, Art.III §3.03. Art III §3.03 permits a month-to-month tenancy with payments to remain at 900.00/month until a new sublease is executed. The Sheriff’s office will be paying past due rents and the current rent due to Jett Racing and Sales, Inc.
Solution: Exercise the third (3rd) option to extend provision under Section 1.02 Term.
Result: Continue renting hangar space in a secure area at the Laredo International Airport for the Sheriff's Aviation Operation. |
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11. |
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Economic Development |
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a. |
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Discussion and possible action to approve the following carry over budget for grant fund 3527 in the amount of $454,480.10; and any other matters incident thereto. This is required by court policy but does not impact the grant; and, therefore, does not require notification to/approval by the funding agency. Thus, there is no financial impact to either the general fund or the grant. Financial information has been verified by the Auditors Office.
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Account Number |
Account Name |
Amount |
Grant Revenue |
3527-7230-330300 |
Grant Revenue |
454,480.10 |
Revenue In Kind |
3527-1150-337600 |
Revenue In Kind |
12,500.00 |
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3527-1150-001-410000 |
Payroll |
24,250.00 |
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3527-1150-001-422000 |
FICA |
2,630.00 |
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3527-1150-001-423000 |
Retirement |
2,630.00 |
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3527-1150-001-421000 |
Insurance |
2,630.00 |
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3527-1150-001-426000 |
Work Comp |
2,630.00 |
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3527-1150-001-425000 |
Unemployment |
2,630.00 |
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3527-1150-001-454000 |
Advertising |
1,000.00 |
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3527-1150-001-461000 |
Materials & Supplies |
500.00 |
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3527-1150-001-463950 |
Expenditures In Kind |
12,500.00 |
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3527-7230-001-432001 |
Professional Services |
10,580.10 |
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3527-7230-001-470000 |
Capital Outlay |
405,000.00 |
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3527-7350-001-432001 |
Professional Services |
5,319.90 |
Issue: This grant funding is available until November 29, 2018. Newly implemented procedures require year end balances to be carried over and entered in the system in order to continue the availability of these grant funds during the new fiscal year.
Solution: In order to carry over grant funds, this carry over agenda item must be approved by the court.
Result: Approval of this agenda item for the continued availability of these grant funds. |
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12. |
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Purchasing |
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a. |
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Discussion and possible action to authorize a professional service agreement with Laredo Medical Center for general care and treatment of Webb County Jail inmates in accordance with the Texas Local Government Code; Section 262.024 (Discretionary Exemptions) (4) personal or professional services, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-4090-001-432063 (Medical Services)]
Issue: Webb County Sheriff's Office spends an average of $50,000.00 or more per year on medical services with the Laredo Medical Center of Laredo for jail inmates.
Solution: Secure a Discretionary Exemption for those services exceeding $50,000.00.
Result: Comply with State law by securing approval on a discretionary exemption for this professional / medical service provided by LMC for Webb County inmates. |
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13. |
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Risk Management |
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a. |
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Discussion and possible action to approve the following New bond for the newly appointed department head for the position of County Auditor. Commencing on the 13th day of October, 2017 for a term of 1 year, according to Texas Local Government Code 262.011 (a) (c) for the total amount of Five Thousand Dollars ($5,000.00). [Account #1001-1180-001-452001-010 (Bonds & Insurance)]
Name |
Department |
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Conrado M. Hein, Jr. |
Auditor |
Issue: New Bond must be issued in order for appointed department head to comply with State Statue.
Solution: Approve of New Bond.
Result: Webb County will be in compliance. |
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14. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve the allocation of the source of applicable fringe benefits for the overtime expenses paid through a continuous reimbursement agreement between the Webb County Sheriff’s Office and the Immigration and Customs Enforcement (ICE) Task Force for the performance period of October 1, 2017 through September 30, 2018 for an amount not to exceed $15,000. [Fund 2601] Applicable fringe benefits in the amount estimated at $3,493 and associated with this overtime are not covered through this federal funding; and, therefore, will be covered by the Department of Treasury forfeiture funds. [Account #2353-9080-001-485005 (Forfeiture Funds)] Thus, this continuous cooperative agreement will continue to have no impact on the general fund.
Issue: International criminal organizations deftly exploit traditional jurisdictional boundaries across geographic areas and amongst different types/levels of law enforcement agencies, such as federal, state, and local agencies, in order to carry on their illicit, highly lucrative, and dangerous smuggling enterprises.
Solution: The Webb County Sheriff’s Office and federal agencies, such as the U.S. Department of Immigration and Customs Enforcement (ICE), seek to work collaboratively to conduct joint operations/task force objectives in order to disrupt the illegal activities regarding the illegal importation, distribution, manufacture, and possession of illegal narcotics.
Result: Investigators from the Webb County Sheriff’s Office will be able to work cooperatively with ICE federal agents in conducting undercover operations, utilizing confidential informants, participating in special enforcement operations and conducting contraband smuggling investigations in order to detect, disrupt, deter, and help dismantle the illicit activities of these international criminal organizations. |
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b. |
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Discussion and possible action to change the title and job description for the following slots in compliance with the general order (GO) by Webb County Commissioners Court for the new fiscal year and as the employees under these slots are now subject to both Webb County Civil Service Commission and Webb County Deputy Sheriffs' Association Collective Bargaining Agreement (CBA); and any other matters incident thereto. As of October 1, 2017, the bailiffs listed under the following slots were re-assigned to the Webb County Sheriff's Office; and, therefore, moved from non-civil service/exempt to both Webb County Civil Service and Collective Bargaining Agreement (CBA) status. If approved by the Webb County County Commissioners Court, modification will be take to Civil Service for certification. Said deputies job descriptions will include: Deputies will from time to time be assigned by the Sheriff's Office to perform bailiff duties to any court.
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From: |
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To: |
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Slot # |
Title |
Grade/Step |
Title |
Grade/Step |
2388 |
Bailiff |
16/AF |
Officer V* |
CBA |
1530 |
Bailiff |
16/AC |
Officer III* |
CBA |
0799 |
Bailiff |
16/AF |
Officer IV* |
CBA |
1371 |
Bailiff |
16/V |
Officer III* |
CBA |
1372 (VACANT) |
Bailiff |
16/A |
Officer I |
CBA |
*Based on cumulative years the employees have spent working at the Webb County Sheriff's Office. |
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REGULAR AGENDA
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Honorable Martin Cuellar, Sheriff |
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15. |
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Discussion and possible action to approve the following budget amendment (Line Item Transfer) from Account #1001-3010-001-470000 in the amount of $86,553.33 to cover any short falls in funds to accounts 3010, 3050, 4070, which includes; Payroll cost, FICA, Retirement County Share, Unemployment Taxes, and Worker Compensation; and any other matters incident thereto:
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
1001-3010-001-470000 |
Capital Outlay |
$86,553.32 |
$320,000.00 |
$233,446.68 |
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To: |
1001-3010-001-410000 |
Payroll |
$12,309.28 |
$3,852,913.53 |
$3,865,222.81 |
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1001-3010-001-422000 |
FICA |
$941.66 |
$334,738.93 |
$335,680.59 |
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1001-3010-001-423000 |
Retirement |
$1,448.80 |
$514,711.82 |
$516,160.62 |
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1001-3010-001-425000 |
Unemployment |
$93.55 |
$32,870.86 |
$32,964.41 |
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1001-3010-001-426000 |
Worker's Comp. |
$215.41 |
$76,685.01 |
$76,900.42 |
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1001-3050-001-410000 |
Payroll |
$6,926.40 |
$282,343.83 |
$289,270.23 |
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1001-3050-001-422000 |
FICA |
$529.87 |
$22,440.95 |
$22,970.82 |
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1001-3050-001-423000 |
Retirement |
$815.24 |
$34,452.99 |
$35,268.23 |
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1001-3050-001-425000 |
Unemployment |
$52.64 |
$2,197.62 |
$2,250.26 |
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1001-3050-001-426000 |
Worker's Comp. |
$121.21 |
$5,137.87 |
$5,259.08 |
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1001-3050-001-426000 |
Payroll |
$51,750.40 |
$7,956,792.81 |
$8,008,543.21 |
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1001-4070-001-422000 |
FICA |
$3,958.91 |
$711,532.21 |
$715,491.12 |
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1001-4070-001-423000 |
Retirement |
$6,091.02 |
$73,346.66 |
$79,437.68 |
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1001-4070-001-425000 |
Unemployment |
$393.30 |
$5,534.41 |
$5,927.71 |
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1001-4070-001-426000 |
Worker's Comp. |
$905.63 |
$10,480.08 |
$11,385.71 |
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Total |
$86,553.32 |
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Issue: Certain officers require adjustments in their salaries and associated fringe benefits as per the contractual stipulations in the collective bargaining agreement (CBA).
Solution: Identify and secure additional funding in order to be in compliance with contractual stipulations in the collective bargaining agreement (CBA).
Result: Officers who have reached the necessary milestones in their seniority will be paid accordingly. Webb County will be in compliance with CBA contract stipulations. |
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Civil Legal Division |
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16. |
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Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services for FY 2018 requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Marco A. Montemayor, County Attorney] |
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Economic Development |
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17. |
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Discussion and possible action to approve and accept closeout and final payment for Texas Community Development Program (TCDP) Contact #7215510 in the amount of $5,000 from Account #3015-7060-001-470000 and release of retainage in the amount of $28,400 ($23,780 from Account #3520-206000 and $4,620 from Account #3015-206000) for a total amount of $33,400 to Hydroworks Inc. for the completion of the Colorado Acres Reverse Osmosis Improvement Phase I Subdivision on Hwy 59.
Issue: Closeout project after completion will be paid with Purchase Order No. 170000402.
Solution: Approval and pay retainage
Result: Project Completed |
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18. |
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Discussion and possible action to approve the reclassification, posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective November 27, 2017:
Slot # |
Title |
Salary |
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2804 |
Senior Grant Writer |
$46,789.76 - 20/A-E |
Issue: The employee that was previously in slot #2804 was promoted to slot #15. At the time of promotion, slot #2804 was at the maximum Grade/Step 17/AH - $60,791.62. The vacating of the position reset the Step to the initial Grade/Step 17/A at $40,346.66. The reclassification of this position will allow the Economic Development Department to establish a higher starting salary at Grade/Slot 20/A-E - $46,789.76. The reclassification shall better compliment the job duties and attract qualified applicants for hiring consideration. The job duties of this salaried position includes County grant writing, program planning, project implementation and supervisory responsibilities.
Solution: Request to reclassify and fill this vacant slot to allow the department to continue to operate effectively.
Result: The filling of slot #2804 will allow the department to run on a full staff if the court grants approval. |
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Indigent Healthcare Services |
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19. |
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Discussion and possible action to authorize Inter-Governmental Transfer (IGT) contributions payable to the Texas Health and Human Services Commission as required under the Texas Healthcare Transformation and Quality Improvement Program/1115 Waiver in amounts not to exceed a total of Nine Hundred Thousand Dollars ($900,000) for Fiscal Year 2017-2018. IGT contributions for FY 2017-2018 may be paid out, if necessary, thru December 31, 2018, contingent upon IGT transfer dates and deadlines established by the State of Texas. [Accounts #1001-5030-001-432063-015 (Hospital Inpatient) and #1001-5030-001-432063-020 (Hospital Outpatient) from Fiscal Year 2017-2018 Budget]
Issue: Since 2006, Webb County has participated as the Inter-Governmental Transfer (IGT) entity for Laredo Medical Center and Doctors Hospital of Laredo. The IGT submitted allows hospitals to receive federal matching funds that are used to offset the cost of uncompensated care that hospitals provide to Medicaid and uninsured patients.
Solution: Commissioners Court approval is needed in order to submit IGT contributions on behalf of both hospitals as requested by the State of Texas.
Result: The authorization of IGT will allow local hospitals to access matching federal funds for FY 2017-2018 to offset uncompensated care costs as well as receive incentive payments from the State of Texas for successful completion of 1115 Waiver project milestones and metrics. |
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Information Technology |
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20. |
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Discussion and possible action to purchase Uninterrupted Power Supplies (UPS) for remote locations from Connection Pubic Sector #NCPA 01-44 in the amount of $23,684.15, with additional action to authorize a line item transfer (Budget Amendment) from Account #3015-7050-001-470000-075 to Account #3015-1280-001-470000, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3015-1280-001-470000 (Contingency Fund)]
Issue: Several remote locations do not count with UPS protection for the networking equipment.
Solution: To purchase recommended equipment.
Result: Networking equipment will be protected against power surges and blunts. |
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21. |
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Discussion and possible action to authorize an upgrade to the AT&T Switched Ethernet Service for the following locations in the monthly amounts of $406.50 for Community Supervision and Corrections Department (CSCD) South Office, $816.10 for Webb County Main Office, and $386.00 for the Economic Development Department to the existing contract, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-441805 (Internet Service)]
Issue: Network speed for those locations are too slow for their normal operations.
Solution: To upgrade the Ethernet Speed.
Result: Better and faster Internet connections. |
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