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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Seven (7) month (February 11, 2018 through September 30, 2018) Contract Agreement between Webb County and Chestnut Health Systems, Inc. d/b/a Lighthouse Institute to provide software services for the Webb County Court at Law #2 D.W.I. Court Program at a total cost of Seven Hundred Thirty Five Dollars ($735.00), and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Judge Victor Villarreal; Account #2356-2070-001-432001 (Professional Services)] |
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b. |
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Discussion and possible action to enter into a Non-Financial Memorandum of Understanding (MOU) between Webb County Head Start/Early Head Start Program and Literacy Volunteers of Laredo. The term of the MOU will commence upon the execution of the agreement and shall continue until either party terminates the agreement. The purpose of the MOU is to optimize the delivery of needed services for populations served by both agencies. This action authorizes the County Judge to execute all relevant documents. [Requested by Aliza Oliveros, Head Start Director] |
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c. |
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Discussion and possible action to enter into an agreement with Powatoy of Laredo, Inc. DBA Toyota of Laredo and Powell Watson Motors Inc. DBA Mercedes Benz of Laredo to act as an agent of the Webb County Tax Assessor-Collector in the issuance of motor vehicle license validation stickers and license plates and for application for new vehicle titles. The agreement shall commence on receipt by Webb County of bond or cash deposit and continue for Three (3) years, and authorizing the County Judge to sign all relevant documents. [Requested by Norma Farabough, Webb County Tax Assessor) |
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d. |
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Discussion and possible action to enter into an agreement with HEB Grocery Company, LP to act as an agent of the Webb County Tax Assessor-Collector in the issuance of motor vehicle license validation stickers and license plates and for application for new vehicle titles. The agreement shall commence on receipt by Webb County of bond or cash deposit and continue for Three (3) years, and authorizing the County Judge to sign all relevant documents. [Requested by Norma Farabough, Webb County Tax Assessor) |
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e. |
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Discussion and possible action to enter into an agreement with Paul Young Company/Family Nissan of Laredo to act as an agent of the Webb County Tax Assessor-Collector in the issuance of motor vehicle license validation stickers and license plates and for application for new vehicle titles. The agreement shall commence on receipt by Webb County of bond or cash deposit and continue for Three (3) years, and authorizing the County Judge to sign all relevant documents. [Requested by Norma Farabough, Webb County Tax Assessor) |
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f. |
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Discussion and possible action to enter into an agreement with Sames Motor Kia/Honda Co. to act as an agent of the Webb County Tax Assessor-Collector in the issuance of motor vehicle license validation stickers and license plates and for application for new vehicle titles. The agreement shall commence on receipt by Webb County of bond or cash deposit and continue for Three (3) years, and authorizing the County Judge to sign all relevant documents. [Requested by Norma Farabough, Webb County Tax Assessor) |
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g. |
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Discussion and possible action to approve the purchase of a Twelve (12) month (October 1, 2017 through September 30, 2018) maintenance agreement from Smiths Detection for the maintenance of Two (2) X-ray machines Model Number HI-SCAN 6040ds (Serial Numbers 83400 and 83399) located at the Webb County Justice Building at a cost of Eight Thousand Seven Hundred Seventy Four Dollars ($8,774.00) for the Webb County Sheriff’s Office; authorizing the County Judge to execute any relevant documents and any other matters incident thereto. [Requested by Sheriff Martin Cuellar; Account #1001-3190-001-443000-035 (Repairs and Maintenance Equipment)]
Issue: One of the X-ray machines is out of order and another requires needed on-going maintenance. The Webb County Sheriff’s Office feels that the maintenance of the X-rays at the Justice Center is a significant safety and security issue not only for the District Courts/County Court at Law Offices, District Attorney’s Office, District/County Clerk’s Offices, Adult Probation, and other Webb County Departments/Offices located in the Justice Center, but for the citizens and taxpayers who utilize this building frequently.
Solution: Payment of require maintenance agreements for the X-ray machines through the capital outlay funds.
Result: X-ray machines will be maintained and remain in proper working order so that the elected officials and the employees of the District Courts/County Court at Law Offices, District Attorney’s Office, District/County Clerk’s Offices, Adult Probation, other Webb County Departments/Offices located in the Justice Center, and Webb County citizens/taxpayers who utilize this building frequently may remain safe through the needed screening completed with the use of aforementioned security equipment. |
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Discussion and possible action to correct and amend the approved professional services contract with Sigifredo Gonzalez, Jr. to provide specialized training for law enforcement personnel and other law enforcement services, pursuant to Local Government Code 262.024 (a) (4) Discretionary exemption, for a performance period of Six (6) months at a cost of One Thousand Five Hundred Dollars ($1,500.00) per month, effective December 1, 2017 through May 30, 2018, for an amount not to exceed $9,000.00. No Impact on the General Fund. [Requested by Martin Cuellar, Sheriff; Account #2152-3010-001-432001 (Professional Services- Forfeiture Funds)]
Issue: Webb County Sheriff requests specialized law enforcement training and other law enforcement services.
Solution: Contract services to assist with specialized training for members of the Sheriff's Office.
Result: Secure recommendations on standard operating procedures, specialized training, and any other matters that pertain to the mission and goals of the Webb County Sheriff’s Office as directed and approved by the Webb County Sheriff. |
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i. |
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Discussion and possible action to enter into a Subcontract Agreement between Webb County and Serving Children and Adults in Need, Inc. (SCAN) to provide screening, assessment, treatment planning, evidence based outpatient drug treatment and discharge planning for the Webb County Court at Law #2 DWI Drug Court for a term of Five (5) years that shall commence on September 30, 2018 and expire on September 29, 2023 at a yearly cost of Two Hundred Thirty Four Thousand Five Hundred Dollars ($234,500.00), with a total cost of One Million One Hundred Seventy Two Thousand Five Hundred Dollars ($1,172,500.00), subject to annual budget appropriation, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Judge Victor Villarreal; Account #2356-2070-001-457008-025 (Contractual - SCAN)] |
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j. |
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Discussion and possible action to correct the term in a Memorandum of Understanding for the Texas Work-Study Program between Laredo Community College and Webb County that was approved on December 11, 2017. The Agreement provides that Laredo Community College will prepare and place work study employees with Webb County offices fully paid under the Texas Work-Study Funding. Webb County will supervise the work assigned to the student employees. The correct term for the Agreement will be effective December 1, 2017 through May 4, 2018. The parties may mutually agree to renew the MOU for successive one (1) school semester term. There is no financial impact on the County's General Fund, and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Alexandra Colessides, Risk Management Interim Director] |
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k. |
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Discussion and possible action to enter into a twelve (12) month (July 1, 2017 through June 30, 2018) Substance Abuse Treatment Services Operation Agreement between People with Ideas of Love, Liberty, Acceptance, and Respect (P.I.L.L.A.R.) and Webb County for the 406th Judicial District Court-Veterans Treatment Program for professional counseling services for eligible court participants at a cost not to exceed Three Thousand Three Hundred Thirty Three Dollars and Thirty-Three Cents ($3,333.33) per month with a total cost not to exceed Forty Thousand Dollars ($40,000.00) over the term of the agreement, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar Hale, 406th District Court; Account #2872-2040-001-432001] |
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6. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfers):
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
1001-4090-001-4630050 |
Groceries |
$99,350 |
$337,700 |
$238,350 |
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To: |
1001-4070-001-443000-020 |
Repair Maint.- Building |
$15,000 |
-0- |
$15,000 |
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1001-4070-001-444500 |
Equipment Rental |
$3,000 |
(-$66) |
$2,934 |
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1001-3010-001-464005 |
Books & Subscription |
$1,350 |
$56 |
$1,406 |
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1001-4090-001-460201 |
Medicine |
$80,000 |
(-$1,804) |
$78,196 |
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$99,350 |
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Issue: Currently, the following accounts have a deficit and shortfall on budget balance: Medicines (Jail),Repair Maintenance of building (Jail) and Equipment rental (Jail) and Book & Subscription (Admin).
Solution: Transfer monies from with in our general fund budget to resolve shortfall on accounts and cover any future expenditures.
Result: Funds will be available for official use to meet needs of the office. |
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7. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy Providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendors agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
List of Retail Energy Providers
First Choice Power |
Medina Electric Cooperative, Inc. |
Direct Energy |
Green Mountain Energy Co |
Bounce Energy |
CIRRO Energy |
Pennywise Power |
TXU Energy |
Ambit Energy |
American Light Power |
IGS Energy |
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Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses. |
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b. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the following grant funds. No impact to general fund.
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2362-5360-521-410000 |
Payroll Cost |
$15,000 |
$102,839 |
$87,839 |
To: |
2362-5360-521-431002 |
Administrative Expense |
$15,000 |
$0 |
$15,000 |
Issue: As per the State CAA must use both grant CEAP & CSBG for expenses: space rental, materials & supplies, office supplies, equipment rental postage etc.
Solution: To have enough funds in CEAP account to pay necessary expenses.
Result: To ensure funding for the remainder of the current fiscal year. |
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c. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective February 12, 2018; Grant funded department, no impact on the general fund.
Slot # |
Title |
Hourly Rate |
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1116 |
Senior Transit Assistant |
$17.20 |
Issue: Slot #1116 is currently vacant.
Solution: Request is being made to fill the vacant slot.
Result: The filling of slot 1116 will allow our department to continue to function efficiently and effectively providing transportation services to the rural areas of Webb County. |
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8. |
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Honorable Mike Villarreal, Constable Pct. 2 |
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a. |
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Discussion and possible action to approve the following carry over and increase FY2018 Budget Fund 2183 State Forfeiture in the amount of $873.39; and any other matters incident thereto. Amount available to appropriate has been verified by County Auditor.
Account Number |
Account Name |
Amount |
2183-3180-461006 |
Canine Expenditures |
$873.39 |
Issue: These State Forfeiture funds where unused from the prior physical year, and funds were not carried over to the new budget.
Solution: Solution will be to approve this request to increase the account fund by $873.39.
Result: The department will have funds available for any Canine expenses. |
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9. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Approval of Minutes for January 12, 2018 and January 22, 2018 |
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10. |
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Economic Development |
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a. |
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Discussion and possible action to approve and authorize the Webb County Commissioners Court the appointment of Mr. James Flores as the Labor Standards Officer and Designation for Civil Rights Officer to the Texas Community Block Grant Program #7217491 grant and authorize County Judge to sign all relevant documentation. This action will have no impact on the County’s General Fund.
Issue: Labor Standards & Civil Rights Officer must be appointed to comply with funding agency requirements.
Solution: Appointment will allow department to oversee the labor portion of the project and allow compliance of fair housing and equal opportunity activities with contract.
Result: Economic Development Department will assure compliance with requirements from funding agency. |
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b. |
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Discussion and possible action to approve a Resolution regarding various compliance matters required by the Texas Department of Agriculture Texas Community Development Block Grant #7217491, and authorizing County Judge to sign all relevant documentation. This action will have no impact on the County’s General Fund.
Issue: Civil Rights and other compliance requirements must be implemented by Webb County to comply with grant funding agency program requirements.
Solution: Civil Rights must be implemented and will allow compliance of Citizen Participation Planned Grievance Procedures; Section 3 Policy; Excessive Force Policy; Section 504 Policy; and Fair Housing Policy.
Result: Economic Development Department will assure compliance with requirements from funding agency. |
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c. |
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Discussion and possible action to approve a Resolution authorizing the Honorable Tano E. Tijerina, Webb County Judge and Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2, as authorized signatories to the Texas Community Block Program #7217491 grant, and authorize County Judge to sign all relevant documentation. This action will have no impact on the County’s General Fund.
Issue: Two signatures required on all drawdown requests for reimbursements.
Solution: This will allow by resolution the individuals listed above as authorized signatories for the Request for Payment Form A203 where two (2) signatures are required for reimbursement of funds.
Result: This will allow Webb County to receive reimbursement for funds spent under this road improvements grant from TDA. |
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d. |
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Discussion and possible action to approve the submission of a Juvenile Justice Program grant application as developed, written, presented, and submitted by the Office of the Justice of the Peace, Pct. 4, Place 1 in collaboration with the Webb County Sheriff’s Office in the amount estimated at $12,089 for training/travel and supplies costs for the juvenile delinquency case manager in order to divert at-risk juveniles from entering the juvenile justice system in Laredo/Webb County; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, thus, there will be no impact to the general fund. [Requested by Jose R. Salinas, Justice of the Peace, Pct. 4, Place 1]
Issue: Juvenile delinquency is a nationwide problem that negatively affects not only the delinquent youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, youth at-risk for juvenile delinquency who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Grant application to provide additional services, including equipment, training/travel, and supplies, in order to provide prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: Increased focus on diversion strategies to steer at-risk juveniles from the juvenile and criminal justice system. |
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Discussion and possible action to authorize the submission of a Violent Crimes Against Women Criminal Justice and Training (VAWA) grant application as developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Criminal Justice Division (CJD) Office of Governor (OOG) in the amount estimated at $7,100 for training, equipment, and supplies for investigators and patrol officers working at the Webb County Sheriff’s Office serving victims of violent crimes against women and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a Twenty-Nine (29%) percent cash match, or a $2,900 cash match, which will be met by the Webb County Sheriff's Office forfeiture funds. Thus, this grant will have no impact to the general fund. [Account #2153-980-001-485005 (Transfer out from Forfeiture Funds)] [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes number 1 in 4. (“30 Shocking Domestic Violence Statistics That Remind Us It’s An Epidemic” Vagianos 10/23/2014)
Solution: Grant application to enhance the tools, techniques, and training to those investigators who follow-up to calls for assistance, conduct interviews with these victims, file incident reports, provide these victims information/referrals to service providers, initiate arrests of perpetrators, refer cases for prosecution, and prepare testimony/evidence for trial in cases of domestic violence, sexual assault, dating violence, and stalking.
Result: Enhanced law enforcement services, including investigative techniques, to deal with emergent criminal trends, such as cyber stalking, and improved efficacy of the law enforcement response to the needs of victims of violent crime. |
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f. |
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Discussion and possible action to authorize the 406th Judicial District Adult Drug Court Program to submit a new grant application for the Fiscal Year 2018 "Grants to Expand Substance Abuse Treatment Capacity in Adult Treatment Drug Courts ("ATDC"), funding opportunity number TI-18-008, offered by the Substance Abuse and Mental Health Services Administration (SAMHSA) Center for Substance Abuse Treatment (CSAT) which will allow for the continuation and expansion of the substance use disorder (SUD) treatment services currently being provided by the 406th Judicial District Adult Drug Court Program, and authorize the County Judge to execute all relevant documents; and any other maters incident thereto. All required documents have been previously submitted to and approved by the Single Point of Contact (SPOC). There are no matching funds required. [Requested by Oscar Hale, 406th District Court Judge]
Issue: The Substance Abuse and Mental Health Services Administration has been authorized to award an estimated 38 grants for 5 years up to $400,000 / year, to fund and support Adult Treatment Drug Courts in order to address the needs of drug court participants and their families.
Solution: The 406th Judicial District Adult Drug Court Program's fiscal responsibility and obligation to submit an application to the Substance Abuse and Mental Health Services Administration for the Adult Treatment Court Grant, Funding Opportunity No. TI-18-008.
Result: Enabling the 406th Judicial District Adult Drug Court Program to continue to provide and/or enhance the services currently being provided. |
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g. |
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Discussion and possible action to approve the County Court at Law II Letter of Intent to Apply & Application for SAMHSA Grant #TI-18-008. All required documents have previously been sent for review through Economic Development and the soliciation was found to be in compliance with Webb County Single Point of Contact (SPOC). The grant will be offering a federal share of up to $400,000, and will be for a term of five (5) years, with a proposed start date of September 30, 2018 through September 29, 2023. The grant is still being carefully written and is due for SAMHSA review by February 21, 2018. The completed grant package and all relevant documents will be submitted back to Economic Development once it is completed for a final review before submission. County Court at Law II will continue to partner with S.C.A.N. in order to satisfy treatment services as required under this grant. A Sub-Contract with S.C.A.N for this particular grant will be tendered and submitted for Commissioner's Court approval as well as soon as it clears Webb County's Civil/Legal Division. [Requested by Victor Villarreal, County Court at Law II Judge; Fund 2356]
Issue: The current SAMHSA Grant allowing for services for treatment of substance abuse disorders in County Court at Law II will be expiring September 29, 2018. Hence, the department's request to approve the application in order to continue services required by the community of Webb County.
Solution: Commissioners Court approve Letter of Intent & Application to allow the DWI Court to continue to offer treatment services for the community of Webb County.
Result: The grant will further allow County Court at Law II to be able to expand the existing DWI Court for persons arrested with DWI, along with expanding the target population of qualifying residents of Webb County to be able to receive services for substance abuse disorders; primarily alcohol abuse. |
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Discussion and possible action to apply for grant award Community Services Block Grant Program (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2018, in the amount of ($544,000.00) FIVE HUNDRED FORTY FOUR THOUSAND DOLLARS, and authorizing the County Judge to sign all relevant documents. [Requested by Javier Ramirez, Community Action Agency Director; Grant Account #2368-5170-330300]
Issue: Approve funding for the Community Services Block Grant (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2018 in the amount of $544,000.00.
Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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Discussion and possible action to approve and authorize the submission of a grant application to the Criminal Justice Division for a fingerprint card reader and to authorize the office of the Economic Development to assist in the development of said grant application. [Requested by Melissa Mojica, Juvenile Probation Department Director]
Issue: The Webb County Youth Village wishes to develop and submit a grant application for the purchase of a Touchprint Fingerprint Card Reader in the amount of Seventeen Thousand Nine Hundred Twenty-seven ($17,927.00) dollars. The current machine can no longer be covered by a maintenance agreement and cannot be updated.
Solution: Approval for the development and submission of a grant application to seek funds for the purchase of a Touchprint Fingerprint Card Reader.
Result: If funded, the fingerprint machine will be purchased. |
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11. |
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Engineering |
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a. |
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Discussion and possible action to approve an agreement between Webb County and Terracon Consultants, Inc., in the amount of $2,950.00, for a Phase I Environmental Site Assessment Study at the USDA Quarantine and Tick Eradication Facility located on Webb County Property located on the Mines Road (FM 1472 on an approximately 2.2 Acre Tract of Land). [Account #1001-1130-001-432001 (Professional Services)]
Issue: Scope of work has been developed to initiate the process of responding to a letter from the Texas Commission on Environmental Quality (T.C.E.Q.) dated September 28, 2017 requesting “the submittal of an Affected Property Assessment Report (A.P.A.R.) documenting the assessment of the environmental contamination associated with the cattle dip vat AOC [area of concern] as previously directed …….” Information that will be obtained by conducting the Environmental Site Assessment (ESA) will be needed to begin the A.P.A.R. process and to develop an appropriate scope of work for a subsurface investigation that will be required.
Solution: Approve and assist in developing information to identify recognized environmental conditions.
Result: The Environmental Site Assessment will be performed consistent with the procedures included in ASTM E1527-13, Standard Practice for Environmental Site Assessments: Phase I Environmental Assessment Process. |
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