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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Honorable Oscar Hale, 406th District Court Judge |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) by increasing the expense account in the amount of $3,000 from revenues received from the Veterans Treatment Program Jury fund. These expenditures are allowable as costs for the development and maintenance of drug court and Veterans Court programs operated within the county.
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2354-259700 |
Fund Balance |
$3,000 |
$4,370.50 |
$1,370.50 |
To: |
2354-4060-001-432001 |
Professional Services |
$3,000 |
$0.00 |
$3,000.00 |
Issue: Frequent Drug and Alcohol testing is part of the 10-key components of a Veterans Treatment Program as indicated by the National Association for Drug Court Professionals Organization. Drug testing services are rendered to all participants.
Solution: The Veterans Treatment Program fees allows funds to be utilized for services provided to the VTP program participants, specifically, drug and alcohol testing services.
Result: Continue drug testing all participants for drug and alcohol to monitor abstinence and compliance while participating in the 406th Judicial District Veterans Treatment Program. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action authorizing Webb County to enter into a Thirty Six month (36) agreement with AT&T for the provision of upgraded Internet services to Webb County at a monthly rate of $2,524.00 plus surcharges and other fees; and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto, subject to annual budgetary appropriation. The provision of these Internet services will be an upgrade to the existing primary Internet services for Webb County. We are currently paying $2,402.00 plus surcharges and other fees for this service; therefore, the financial increase is approximately $120.00 per month. [Requested by Rafael Pena, Webb County I.T. Director; Account #1001-1130-001-441001 Internet] |
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b. |
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Discussion and possible action to enter into a Memorandum of Understanding between Office of the Attorney General of the State of Texas and Webb County in order for Webb County to receive monetary assistance from the OAG to upgrade the Internet bandwidth connection for Webb County at an annual fee amount of $3,120.00 (Three Thousand One Hundred Twenty Dollars); The pro-rated fee due to Webb County from OAG for the remaining 6 months for this fiscal year from April 1, 2018 thru September 30th, 2018 will be $1,560.00 (One Thousand Five Hundred Sixty Dollars). The total amount of the contract will be $10,920.00 (Ten Thousand Nine Hundred and Twenty Dollars). In exchange, Webb County will configure a Virtual Private Network (VPN) tunnel that will allow authorized OAG employees to access Webb County’s case management and imaging and judicial software system for the term of the agreement (April 1, 2018 to September 30, 2021). [Requested by Rafael Pena, Webb County I.T. Director; Account #1001-1130-001-441001 (Internet)] |
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c. |
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Discussion and possible action to enter into a Purchase Agreement between Webb County and Technique Data Systems, at a total cost of Thirty One Thousand Two Hundred Forty Three Dollars ($31,243.00) for hardware and software for the financial operation of the Webb County Tax Assessor and Collector Office, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Norma Farabough, Webb County Tax Assessor and Collector; Account #1001-1280-001-443000-110 (Tax Office TDS Software Contract)] |
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d. |
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Discussion and possible action to enter into a One (1) year (March 26, 2018 through March 25, 2019) Preventative Maintenance Agreement between Ford Audio-Video Systems, LLC and the Webb County for the Public Information Office for maintenance on audio and video equipment at a cost of One Thousand Nine Hundred Fifty Six Dollars ($1,956.00), and authorizing the County Judge to sign and execute all relevant documents. [Requested by Larry Sanchez, Public Information Officer, Acct #1001-1300-001-44300-030 (Repairs and Maintenance)] |
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e. |
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Discussion and possible action to enter into a Thirty (30) month (March 26, 2018 through September 25, 2020) Lease with Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Meals on Wheels Program for a Toshiba E-Studio 2508A Copier at a month cost of One Hundred Twenty Dollars and Ninety Nine Cents and a total amount of Three Thousand Six Hundred Twenty Nine Dollars and Seventy Cents ($3,629.70), subject to annul budgetary appropriation and authorizing the County Judge to sign and execute all relevant documents. [Requested by Javier Ramirez, Director, Webb County Community Action Agency; Account #2371-5260-521-444500 (Equipment Rental)] |
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f. |
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Discussion and possible action to enter into a Twelve (12) month (March 26, 2018 through March 25, 2019) Maintenance Agreement between Toshiba Business Solutions and Webb County for the Webb County Commissioners Court Administration for a Toshiba E-Studio 3555C Copier for a total amount of Seven Hundred Seventy Five Dollars ($775.00), and authorizing the County Judge to sign and execute all relevant documents. [Requested by Leroy Medford, Webb County Commissioners Court Administrator; Account #1001-1010-001-443000-35 (Repairs and Maintenance)] |
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Discussion and possible action to amend an existing Service Agreement contract with West Publishing Corporation D/B/A West Government Services to decrease the amount of users from Four (4) licenses to Two (2) licenses for Thirty-Six (36) months for the Consolidated Lead Evaluation and Reporting Services (CLEAR) for investigative purposes at a monthly charge not to exceed One Hundred Ninety Two Dollars and Forty Cents ($192.40), to be adjusted after each succeeding 12 month term at a rate not to exceed Seven (7%) percent over the charges for the preceding 12 month term, subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by Nancy Cadena, Webb County Indigent Health Care Director; Account #1001-5040-001532001 (Professional Services)]
Issue: The Indigent Health Care Services Department utilizes this online software program to obtain investigative reports on program applicants to verify possible assets/resources and residency. This software program is also used to find relatives of unclaimed pauper decedents. The IHC Department is currently limited with only one licensed user which may delay the approval process for the indigent clients.
Solution: Staff members will have access to conduct searches in an efficient and effective manner that will expedite the investigative process.
Result: With the adequate access to this online resource, IHC caseworkers will be able to make a eligibility determination for the program applicants. |
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7. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve the budget amendment (line item transfer) within the following grant funds:
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2025-5320-521-464010 |
Dues & Memberships |
$236.75 |
$500.00 |
$263.25 |
To: |
2025-5320-521-464010 |
Repairs & Maintenance |
$236.75 |
$0 |
$236.75 |
Issue: The Repairs and Building Maintenance account requires a transfer of funds to cover expenditures.
Solution: Utilize savings from Dues and Memberships account to cover costs as quoted by the vendor.
Result: The requested line item transfer will allow for the vendor to inspect and repair the fire suppression system as well as the fire extinguishers in our building. |
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b. |
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Discussion and possible action to authorize Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy Providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
List of Retail Energy Providers
YEP ENERGY
RELIANT ENERGY
Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses. |
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c. |
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Discussion and possible action to approve the budget amendment (line item transfer) within the following grant funds. No impact to general fund.
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2368-5170-521-457008-010 |
Contractual Skills Training |
$36,079.00 |
$56,079.00 |
$20,000.00 |
To: |
2368-5170-521-410000 |
Payroll |
$36,079.00 |
$-13,251.22 |
$22,827.78 |
Issue: As per the state Webb County CAA must use both CEAP & CSBG grant for expenses: space rental, materials & supplies, office supplies, equipment rental and postage etc.
Solution: To have enough funds in CEAP account to pay necessary expenses.
Result: To ensure funding for the remainders of the current fiscal year. |
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d. |
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Discussion and possible action to approve the budget amendment (line item transfer) within the following grant funds. No Impact to the to General Fund.
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2661-7110-521-410000 |
Payroll Cost |
$10,000 |
$150,810.62 |
$140,810.62 |
To: |
2661-7110-521-413000 |
Overtime |
$10,000 |
$-150.05 |
$9,849.95 |
Issue: Funds available in the account cannot cover cost needed to continue operating of services (overtime).
Solution: Monies transferred will allow the department to pay overtime when driver(s) call in sick or on leave.
Result: Continuation of operation for department to meet its rural transit services. |
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e. |
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Discussion and possible action to approve Home Delivered Meal (HDM) Waiver to the inter-local agreement between Webb County (Community Action Agency - Meals on Wheels Program) and the Texas Department of Health and Human Services Commission (HHCS) as required to provide "emergency" hot, shelf-stable and/or frozen meals to HDM consumers; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. |
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8. |
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Honorable Marco Montemayor, County Attorney |
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a. |
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Discussion and possible action to approve the following budget amendment (line item transfer) within the following forfeiture funds. No impact to general fund.
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Acct. Number |
Acct. Name |
Amount |
Bal. |
End Bal. |
From: |
2171-2270-001-45800 |
Administrative Travel |
$5,000 |
$5,000.00 |
$0 |
To: |
2171-2270-001-456305 |
Uniforms |
$5,000 |
$2,689.74 |
$7,689.74 |
Issue: Transfer is needed to cover uniform expenses for the remainder of the fiscal year.
Solution: Approve line item transfer request.
Result: To ensure funding for the remainder of the current fiscal year. |
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9. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Approval of Minutes for March 12, 2018 |
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10. |
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Economic Development |
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a. |
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Discussion and possible action to add the following no-cost budget items to the Community Outdoor Outreach Program (CO-OP) grant budget; and any other matters incident thereto. Budget item to be added: Coolers and Cabin Rental/Other Associated Cabin Fees for use on trips to state parks by the children/youth of Laredo/Webb County. The Webb County Sheriff's Office received verification by the grant funding agency that these items are allowable expenses once the budget amendment is approved; and, this neither increases nor decreases the grant budget in any manner. Furthermore, this grant does not require a cash match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant #2851]
Issue: The new CO-OP Program Director seeks to purchase coolers and rent cabins for planned summer field trips.
Solution: Submit a no-cost budget adjustment to add these items to the grant budget.
Result: These proposed items will be eligible expenses under the CO-OP grant program. |
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b. |
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Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Community Enhancement Fund Program in an amount not to exceed $500,000.00, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Community Enhancement Program. This grant application will not require a cash match and will not impact the Webb County General Fund, but will require at least a 25% in-kind contribution from Webb County. [Requested by James Flores, Economic Development Director] |
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c. |
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Discussion and possible action to approve to add the following no-cost budget item to the Friends of the National Rifle Association (NRA) Foundation grant budget as awarded and authorized by the Laredo/Webb County volunteer committee made up of local community leaders; and any other matters incident thereto. Budget item to be added: two (2) handguns and sixty (60) boxes of training ammunition strictly for use by law enforcement officers at the Webb County Sheriff's Office. The Webb County Sheriff's Office received the necessary approval by the funding agency in order to be able to increase the number of items purchased for the same amount of grant funds; and this neither increases nor decreases the grant budget in any manner. Furthermore, these are grant funds; and, thus, there is no impact on general funds. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Account #2920 (Foundation Grant No. 18TXS021)]
Issue: Grant funds were available to purchase additional hand guns and training ammunition for the exclusive use of law enforcement officials at the Webb County Sheriff's Office and in order to utilize all available grant funds.
Solution: Receive authorization to purchase additional law enforcement equipment.
Result: Grant funds will be fully utilized, and the Webb County Sheriff's Office law enforcement officers will be provided with additional firearms and training ammunition. |
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d. |
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Discussion and possible action to approve a no-cost budget adjustment to reduce the amount of grant funds by $54,188.52 in the budget line item specific to the acquisition of GH Hard Armor vests from $170,950 to $116,761.48 for the purchase of said hard armor; and any other matters incident thereto. During the procurement process, a vendor provided through a cooperative agreement a total quote that reduced the unit cost of the 263 hard armor vests from the originally estimated amount of $650 per vest kit to an actual quote of $443.96 per vest kit. The state agency has already ruled that the remaining grant funds be de-obligated since these extra, remaining $54,188.52 funds cannot be used to purchase additional body armor. The grant funds to be utilized for the purchase of said hard armor kits will be reimbursed by the state agency as the vast majority of grants awarded to Webb County are solely on a reimbursement basis. These are grant funds; and, thus, there is no impact on general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff; Grant Account #2745 (Rifle Resistant Body Armor Project)] |
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e. |
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Discussion and possible action to proclaim April 2018 as the 50th Anniversary of Fair Housing Month, April 9-13, 2018 as Fair Housing Week and designating the Webb County Community Action Agency to monitor Fair Housing in Webb County.
Issue: In order to continue to apply for grants, it is a federal requirement that Webb County promotes Fair Housing within its jurisdiction.
Solution: Promoting Fair Housing in Webb County and designating a week during the month of April will help citizens of Webb County to know of their legal rights in housing discrimination.
Result: The federal requirement for Fair Housing will be met by promoting Fair Housing within Webb County's jurisdiction. This will allow Webb County to continue to apply for grants. |
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f. |
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Discussion and possible action to accept grant award Contract Number #61180002873 for the Community Services Block Grant Program (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for Program Year 2018, in the amount of Five Hundred Forty Four Thousand Dollars ($544,000.00) and the 2018 Community Action Plan (CAP), and authorizing the County Judge to sign all relevant documents. Community Services Block Grant (CSBG), Account #2368-5170-3303000. All required documents were sent for review through the Economic Development Department and the solicitation is complaint with the Webb County Single Point of Contact (SPOC) procedures. This action will have no impact to the General Fund. [Requested by Javier Ramirez, CAA Director]
Issue: Approve funding for the Community Services Block Grant (CSBG) from the Texas Department of Housing and Community Affairs (TDHCA) for program year 2018 in the amount of $544,000.00. The contract shall commence on January 01, 2018 and end on December 31, 2018.
Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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g. |
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Discussion and possible action to approve extension of grant Contract Number #58170002607 for the Comprehensive Energy Assistance Program (CEAP) from Texas Department of Housing and Community Affairs (TDHCA) for the Program year 2017. The extension is from January 01, 2017 through June 30, 2018 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. There will be no impact to the general fund. [Requested by Javier Ramirez, CAA Director; Account #2362-5150-330300]
Issue: Approve amendment No. 5 for the CEAP Program from TDHCA for PY-2017.
Solution: The CEAP Program provides direct client services to eligible elderly, disabled and low income residents of Webb County.
Result: The services are intended to assist eligible Webb County residents up to 8 highest remaining calendar months of energy consumption. The CEAP allocation for this contract is for 12 months. |
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11. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to grant Preliminary and Final Plat Approval to Lot 1, Block 1 of the Martinez Subdivision (ID 8364). The Planning Advisory Board recommended approval of this item contingent upon compliance with staff comments at their meeting of December 21, 2017. |
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