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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following Federal Forfeiture budget amendment (line item transfer) in the amount of $350 under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure. [Requested by Martin Cuellar, Webb County Sheriff; Fund 2153]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2153-3020-001-452012 |
Property Casualty Premium |
$16,000 |
$350 |
$1,557 |
$1,207 |
To: |
2153-3020-001-456005 |
Postage & Courier Service |
$0 |
$350 |
$0 |
$350 |
Issue: Line item transfer will cover yearly fee for PO Box used by Webb County Sheriff's Aviation personnel
Solution: With court approval on line item transfer, future /pending expense can be processed.
Result: Payment for US Postal Service can be made for use of PO Box. |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds under Section 111.070(c)(1) of the Texas Local Government which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure. [Requested by Community Action Agency]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2368-5170-521-463801-005 |
Emergency Services RENT |
$1,775.00 |
$1,775 |
$1,775 |
$-0- |
To: |
2368-5170-521-463801 |
Emergency Services |
$1,391.52 |
$1,775 |
$296 |
$2,071 |
Issue: Auditor's office will be making an account available on the New World System (new account). CEAP 2019 grant requires new changes for next year. CAA has to require to the constituents immigration status documents and a TX ID from all household members applying for the services.
Solution: TDHCA approves to the Agencies if the household does not have the documentation required because it was lost or expired, and does not have the means to purchase a new copy, CAA should cover the costs under CSBG funds (new account- Support Services).
Result: Funding would allow CSBG Program to assist eligible households to obtain immigration status documentation for the purpose of receiving assistance through the Comprehensive Energy Assistance Program (CEAP). |
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6. |
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Business Office |
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a. |
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Discussion and possible action to approve the ratification of Fiscal Year 2017-2018 budget amendments; necessary to process payment for invoices dated or services rendered on or before September 30, 2018.
Issue: Various departments and offices depleted funds within departmental budget line items; nonetheless, multiple invoices were received after the fiscal year end which required an apply date of FY 2017-2018.
Solution: In order to process and pay invoices, funding was identified from interdepartmental and if necessary from intradepartmental budgets as approved by Commissioners Court on October 9, 2018.
Result: Funds were transferred from within and between departments to cover pending invoices and properly classify the expenses in FY 2017-2018. |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 14, 2019:
Slot # |
Title |
Hourly Rate |
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2864 |
Accounts Payable Specialist |
$18.46 - 16/A |
Issue: Slot has become vacant.
Solution: Post and fill vacant slot.
Result: Filling of the slot will allow the department to continue the operation of accounts payable. |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to approve a software agreement between Webb County and Indigent Health-Care Solutions, Ltd. 1st Renewal term will take effect October 1, 2018 and terminating September 30, 2019 at a rate of $1,059 per month which help identifies discounted pricing on medical services for Webb County Jail inmates in an amount not to exceed $12,708 and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Webb County Sheriff Martin Cuellar; Account #1001-4070-001-443000-110]
Issue: Webb County inmates who do not qualify for indigent health care service must be paid by the County Jail budget. Cost for various types of medical services for inmates can total in excess of $1 million dollars annually.
Solution: Continue paying Indigent Health Care Solutions at an annual investment cost of $12,708 in order to obtain Medicaid pricing for medical services such as labs/x-rays, in/out patient services, physician fees and other medical services provided for ailments being experienced by County inmates.
Result: County will save a significant amount of money using Indigent Health Care Solutions services. |
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b. |
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Discussion and possible action to approve a reimbursement agreement between the Webb County Sheriff’s Office and the U.S. Marshals Service for the overtime expense to conduct joint operations for the performance period of October 1, 2018 through September 30, 2019 in an amount not to exceed $16,000 [Fund 2599]. Applicable estimated fringe benefits in the amount of $3,483 associated with this overtime which are not covered through this federal funding; and , therefore, will be covered by state forfeiture funds. This cooperative agreement will continue to have no impact on the general fund; and, authorizing the Webb County Judge to sign all relevant documents; and any other matter incident thereto. [Fund 2151 - State Forfeiture Funds]
Issue: Various criminals with felonious charges, such as but not limited to murder, robberies, sexual assault of minors, all gang related felonies, and aggravated assault with deadly weapons, abscond from local jurisdiction in order to avoid justice for their crimes. Due to the limited manpower and other resources of local law enforcement agencies, these criminal can sometimes continue to successfully evade arrest with impunity.
Solution: Through joint law enforcement overtime (OT) operations, members of the US Marshal’s Service Multi-Agency Task Force can continue to assist other local law enforcement agencies, such as the Laredo Police Department and the Zapata County Sheriff’s Office, to conduct necessary investigations convert surveillance and undertake in the arrests of absconders who have outstanding warrants for their felonious crimes.
Result: Webb County/Laredo citizens will be safer once these criminals are captured and taken out of the local community in order to face justice for their felonious crimes. |
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c. |
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Discussion and possible action to approve and adopt the Webb County Self-Help Center (SHC) Housing Assistance Guidelines for Rehabilitation, Reconstruction and New Construction for SHC Contract Number 7216013 in order to comply with TDHCA’s requirement of adopting housing assistance guidelines for the Self-Help Center Program. [Requested by Javier Ramirez, Community Action Agency Director]
Issue: Texas Department of Housing and Community Affairs (TDHCA) requires that Webb County develop and adopt Guidelines for the Self-Help Center Program’s grant contract. The current grant contract number is 7216013.
Solution: Webb County Commissioners Court approves the Webb County Self-Help Center’s proposed guidelines.
Result: Webb County complies with TDHCA’s requirement of adopting housing assistance guidelines for Rehabilitation, Reconstruction and New Construction for the Self-Help Center Program, Contract Number 7216013. |
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d. |
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Discussion and possible action to enter into a twelve (12) month (September 30, 2018 through September 29, 2019) Professional Services Agreement between Jesse Gerardo Hernandez and Webb County for the 406th District Court Drug Court Expansion and Enhancement Project for Veteran’s Treatment Program to evaluate and monitor program participants at a monthly cost not to exceed Three Thousand Dollars ($3,000.00) and a total cost not to exceed Thirty Six Thousand Dollars ($36,000.00) and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar Hale, 406th District Court; Account #2352-2040-001432001] |
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e. |
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Discussion and possible action for Webb County to enter into a One (1) year (November 1, 2018 through October 31, 2019) lease agreement with the Laredo Housing Authority regarding lease space located at 6500 Springfield Avenue, Laredo, Texas (Springfield Acres) at a monthly cost of Five Hundred Fifty Dollars ($550.00) and a total cost of Six Thousand Six Hundred Dollars ($6,600.00) over the term of the agreement and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5190-531-444100 (Space Rental)] |
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f. |
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Discussion and possible action for Webb County to enter into a One (1) year (November 1, 2018 through October 31, 2019) Lease Agreement between the Laredo Housing Authority and Webb County Head Start regarding lease space located at 2801 Ireland, Laredo, Texas (Magic Corner) at a monthly cost of Six Hundred Fifty Dollars ($650.00) and a total cost of Seven Thousand Eight Hundred Dollars ($7,800.00) over the term of the agreement and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Head Start Director; Account #2357-5190-531-444100 (Space Rental)] |
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g. |
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Discussion and possible action to approve Amendment #1 to the Services Agreement between Webb County and Lighthouse Services, Inc. that was effective September 15, 2018 to change the commencement of the initial term of the agreement from September 15, 2018 to September 30, 2018 and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Perez, County Auditor] |
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h. |
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Discussion and possible action to approve a Memorandum of Understanding (M.O.U.) between the Webb County Community Action Agency (W.C.C.A.A.) and Barber Education Academy, to fund the Transition Out of Poverty (T.O.P.) Program for a Two (2) year term, commencing November 27, 2018 through November 26, 2020, in order to provide for and help facilitate low income citizen/student program participation by furthering their educational opportunities in a chosen field of study that will allow low income citizen/students of Webb County to earn a “living wage”, to assist them in the pursuit of a better standard of living and transition out of poverty by providing qualified applicants financial assistance in an amount not to exceed Five Thousand Dollars ($5,000.00) per individual, to be paid by Webb County to Barber Education Academy, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Javier Ramirez, Community Action Agency Director; Account #2368-5170-521-457008-010 (CSBG Grant Transition Out of Poverty Case Management Program)] |
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i. |
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Discussion and possible action to approve theTerms of Engagement and Addendum for Actuarial Services between Webb County and Lewis and Ellis at a cost of Eleven Thousand Eight Hundred Dollars ($11,800.00) for the fiscal year ending on September 30, 2018. The actuarial analysis will encompass the postemployement health plan and Incurred But Not Reported (IBNR) reserves for Webb County's Medical, Prescription and Dental plans. [Requested by Nathan Bratton, General Counsel, Webb County Civil Legal Division; Account #63001-09000-1432001 (Professional Services)] |
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j. |
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Discussion and possible action to approve the submission of classification of employees and wage pay rate, as required by the U.S. Department of Labor, for the Inter Governmental Service Agreement (IGSA) Federal Contracts 70DCR18DIG000004 and 70DCR18DIG000010 that were entered into pursuant to Texas Government Code §272.005 and requesting the Department of Labor approve the additional classifications and wage pay rates; authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund. [LPC Account #1001-209250-185; WCDC Account #1001-209250-180]
Issue: The current IGSA contracts with the federal government require that CoreCivic's Laredo Processing Center and their Webb County Detention Center employees have a wage and classification for the duties that each employee performs. Those positions that are not customary require a request for authorization for additional classification and rates using standard form 1444. Webb County is the Service Provider and by and through Sheriff's Office facilitates the relationship and administers the contracts between the federal government and CoreCivic.
Solution: Submit standard form 1444 to the proper federal entity, U.S. Department of Labor.
Result: The employees that are performing the functions at the Laredo Processing Center and the Webb County Detention Center will be in compliance with the two IGSA contracts and federal department of labor requirements. |
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k. |
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Discussion and possible action to enter into an Consulting Services Agreement with Essential Elements, LLC to provide Educational Training and Technical Assistance Services for the Webb County Webb County Head Start for a term to commence upon execution of the MOU and shall terminate upon the completion of the Training and Technical Assistance Services, for a total cost of Four Thousand Seven Hundred Fifty Dollars ($4,750.00) and authorizing the County Judge to execute all relevant documents and any matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Head Start Director; Account #2357-5230-531-432068 (Consultants Training)] |
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l. |
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Discussion and possible action to approve the First Amendment to the Emergency Ambulance Service Agreement between Webb County and Angel Care Ambulance Service, LLC that was effective July 6, 2017 to change ambulance unit and personnel locations and to decrease monthly costs payable to Angel Care Ambulance Service to the amount of Sixty Two thousand Dollars ($62,000.00) and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Chief Ricardo Rangel, Webb County Fire Chief] |
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m. |
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Discussion and possible action to enter into a two year Source Installation and Ambassador Agreements with ZeroMass Water, Inc. to locate six Source Hydropanels at the La Pressa Community Center and six Source Hydropanels at the Santa Teresita Community Center as pilot projects to demonstrate the potential of supplying a viable potable water supply from water vapor in the air, using sunlight to power the panels and supply a renewable source of drinking water at no cost to the county for the first year warranty period. |
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8. |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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a. |
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Discussion and possible action to re-appoint Mr. Juan Avila to the Webb County Community Action Agency Advisory Board as Representative for Precinct 2 Commissioner Rosaura "Wawi" Tijerina. |
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b. |
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Discussion and possible action to accept a donation in the amount of $1,250.00 from Medina Electric Cooperative, Inc. for the Bruni Community Center to benefit programs and activities sponsored by the center. Funds to be deposited into Bruni Community Center's Goods for Public Events account #1001-6190-001-461003. Funds to remain in said account until completely exhausted. |
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9. |
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Honorable Cindy Liendo, Webb County Commissioner Pct. 4 |
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a. |
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Discussion and possible action to re-appoint Mr. Sergio Mora as Representative for Precinct 4, to the Webb County Community Action Agency Advisory Board; and any other matters incident thereto. |
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b. |
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Discussion and possible action to approve the transfer of employee in slot (#2350) Director at the Ladrillito Community Center, to (Slot #2285) Director at the Fred & Anita Bruni Community Center), subject to the availability of payroll funds and adhering to any and all Wage Plan Policies, effective January 14, 2019, with additional action to fill vacant slot (#2350) also subject to the availability of payroll funds and any applicable Civil Service guidelines; and any other matters incident thereto.
Issue: Appointment is pending for the Fred & Anita Bruni Community Center.
Solution: Request to transfer employee in slot #2350 (Ladrillito Activity Center Director) and appoint as the new director for the Fred & Anita Bruni Community Center, with an additional request to post and fill the newly vacant slot.
Result: Both centers filled with the staff necessary for daily operations. |
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10. |
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Community Action Agency |
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a. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy providers (listed below) for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
List of Retail Energy Provider
Infinite Electric LLC
Veteran Energy, LLC
Gexa Energy
Issue: The Webb County CAA will enter into an annual vendor agreement with Retail Energy Provider for the implementation of Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: These vendor agreements are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
Result: The Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used for payment of qualifying low income clients home energy expenses. |
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11. |
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Honorable Tano E. Tijerina, Webb County Judge |
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a. |
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Discussion and possible action to re-appoint Erasmo Villarreal as representative for Webb County Judge to the Webb County Community Action Agency Advisory Board. |
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12. |
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Economic Development |
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a. |
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Discussion and possible action to accept a grant award for a FY 2017 State Criminal Alien Assistance Program (SCAAP) in the amount of $121,512 in response to a grant completed and submitted by the Webb County Sheriff’s Office to the Bureau of Justice Assistance (BJA) for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff] [Co-sponsored by Hon. Commissioner Jesse Gonzalez, Pct. 1]
Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.
Solution: Grant application to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2015 through June 30, 2016.
Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of its already incurred costs of detained foreign criminals incarcerated at the Webb County jail. |
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b. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 14, 2019:
Slot # |
Title |
Salary |
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1382 |
Project Coordinator |
$38,402.54 16/A-I |
Issue: the employe that was in slot #1382 transferred to a different department effective 01/07/19.
Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.
Result: The filling of slot #1382 will allow the department to run on a full staff if the court grants approval. |
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c. |
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Discussion and possible action to approve grant award first Allocation to Contract Number #61190003065 for the Community Services Block Grant Program (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2019, in the amount of ONE HUNDRED THIRTY NINE THOUSAND EIGHT HUNDRED EIGHTY EIGHT DOLLARS ($139,888.00) and authorizing the County Judge to sign all relevant documents. Community Services Block Grant (CSBG) Account #2368-5170-3303000. All required documents were sent for review through the Economic Development Department and the solicitation is complaint with the Webb County Single Point of Contact (SPOC) procedures. This action will have no impact to the General Fund. [Requested by Javier Ramirez, CAA Director]
Issue: Approve funding for the Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for program year 2019 in the amount of $557,470.00. The contract shall commence on January 01, 2019 and shall end on December 31, 2019. First Allocation or first Installment is $139,888.00.
Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residens of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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13. |
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Engineering |
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a. |
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Discussion and possible action to approve a purchase for the Engineering Department of the Acrobat Professional Software and MircroStation Bentley Software System in the amount of $7,267.00 from SHI Government Solutions as per Quote #16418248; and any other matters incident thereto. [Account #1001-1280-470000-190 (Capital Outlay - I.T. Software)]
Issue: The Engineering department will need to purchase/install the latest version of Microstation for use to review schematic files for the Hachar Reuthinger Project. Webb County designated the County Engineer as the RPIC (Responsible Person In Charge) and the Assistant County Engineer as Webb County Project Manager for the Hachar-Reuthinger Project.
Solution: As per policy from Auditor's office, purchases that exceed $5k require they come from capital outlay accounts.
Result: Proceed with purchase of software. |
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b. |
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Discussion and possible action to approve a Budget Amendment by increasing revenues and expenditures in the amount of $5,670,008.19 for new revenues (carryover amount) received for the Engineering Department's Grant Fund No. 3720 County Transportation Infrasructure Fund Grant Program C.T.I.F.). This required by court policy but does not ipact the grant; and, therefore, does not require notification to/approval by the funding agency in accordance with the Texas Local Government Code Section 111.07075. (Special Budget for Revenue Received after Start of Fiscal Year). The Financial information has been certified by the Auditor's Office; and any other matters incident thereto. [There is no Financial Impact]
Account Number |
Account Name |
Carried Over Budget |
3720-7230-330300 |
Grant Revenue |
$5,103,007.27 |
3720-7230-337200 |
Revenue from Webb |
$567,000.92 |
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3720-1150-001-431002-035 |
Administrative Expense |
$43,750.00 |
3720-7230-001-432001 |
Professional Services |
$443,134.19 |
3720-7230-001-47000 |
Capital Outlay |
$5,183,124.00 |
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$5,670,008.19 |
Issue: This grant funding is available until September 30, 2018. Newly implemented procedures require year end balances to be carried over and entered in the system in order to continue the availability of these grant funds during the new fiscal year.
Solution: In order to carry over grant funds, this carry over agenda item must be approved by the court.
Result: Approval of this agenda item for the continued availabiltiy of these grant funds. |
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14. |
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Fire Suppression & EMS Services |
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a. |
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Discussion and possible action to accept a donation from Enterprise Texas Pipeline LLC in the amount of $1,000.00 as per local government code 81.032, to be utilized in the acquisition of materials and supplies by department personnel; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-3140-001-461000 (Materials & Supplies)]
Issue: Donation check issued by Enterprise Texas Pipeline LLC to support the mission of the Webb County Volunteer Fire Department.
Solution: Deposit check into materials & supplies line item, Account #1001-3140-001-461000.
Result: Continue working relationship with Enterprise Texas Pipeline LLC and purchases needed department items. |
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b. |
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Discussion and possible action to accept a donation from Medina Electric Cooperative Inc. in the amount of $750.00 as per Local Government Code 81.032, to be utilized in materials and supplies by department; and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-3140-001-461000 (Materials & Supplies)]
Issue: Donation check issued by Medina Electric Cooperative Inc. to support the mission of the Webb County Volunteer Fire Department.
Solution: Deposit $750 check into materials and supplies line item, Account #1001-3140-001-461000.
Result: Continue working relationship with Medina Electric Cooperative Inc., and purchase needed supplies for department and its personnel. |
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