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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following State Forfeiture budget amendment (line item transfer) in the amount of $10,959 under Section 111.070 (c)(1) of the Texas Local Government Code the Webb County Commissioners Court may transfer by order from one line item to another without authorizing an emergency expenditure. [Requested by Webb County Sheriff Martin Cuellar, State Forfeiture Fund #2151]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
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|
$ 0 |
$3,109 |
$4,609.58 |
$1,500 |
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Transfer Out |
$10,000 |
$7,850 |
$9,408 |
$1,558 |
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$10,959 |
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To: |
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FICA |
$0 |
$3,543 |
$347.51 |
$3,890.51 |
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Retirement |
$0 |
$5,658 |
$245.61 |
$5,903.61 |
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Unemployment |
$0 |
$300 |
$67.90 |
$367.90 |
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Workers Comp |
$0 |
$1,458 |
$41.39 |
$1,499.39 |
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$10,959 |
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Issue: Line item transfer from the Transfer out account will be utilized to cover straight overtime, FICA, Retirement, Unemployment, Workers Comp and FLSA charged to overtime worked under OCEDTF, USM, & ICE operations for the performance period of October 1, 2018 to September 30, 2019.
Solution: With court approval, bi-weekly transactions will be coded to proper accounts, and will elevate reclassifications at end of FY 19
Result: Monthly reconciliations will be completed without any issues. |
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b. |
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Discussion with possible action to ratify ministerial two budget amendments (Line item transfer) in the total amount of $9,641.83 to cover pending expenses for Storage Rental for FY 2019 and drug free campaign expenses; and any other matters incident thereto. [Requested by Rudy Rodriguez, Constable Pct. 1; Fund #2180]
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Account Name |
Account # |
Amount |
From: |
Fund Balance |
2180-259700 |
$9,641.83 |
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To: |
Rent Expense |
2180-3150-001-444400 |
$5,000.00 |
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Drug Free Campaign |
2180-3150-001-455501 |
$4,641.83 |
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$9,641.83 |
Issue: Federal Forfeiture accounts line item do not have enough funding to cover expenses.
Solution: Transfer of funds/approval of budget amendments.
Result: Pending storage expenses will be covered. |
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c. |
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Discussion and possible action to approve, by Order, a budget amendment of $72,555 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of Justice Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2162 (DOJ - Federal Forfeiture)]
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Account Name |
Account Number |
Amount |
From: |
Fund Balance Unreserved Undesignated |
2162-259700 |
$72,555 |
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To: |
Bullet Proof Vests |
2162-2260-001-456320 |
$3,000 |
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Law Enforcement - Other |
2162-2260-001-457006 |
$69,555 |
Issue: New equitable shared funds have been been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current budget to be utilize for law enforcement purposes in accordance with the Department of Justice Equitable Sharing Guidelines. |
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d. |
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Discussion and possible action to approve, by Order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $72,900; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]
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Account Name |
Account Number |
Amount |
From: |
Fund Balance Unreserved Undesignated |
2160-259700 |
$72,900 |
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To: |
Payroll Cost |
2160-2260-001-410000 |
$1,150 |
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Overtime |
2160-2260-001-413000 |
$30,000 |
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Fica County Share |
2160-2260-001-422000 |
$12,250 |
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Retirement County Share |
2160-2260-001-423000 |
$18,500 |
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Unemployment Tax |
2160-2260-001-425000 |
$1,200.00 |
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Workers Compensation |
2160-2260-001-426000 |
$4,800.00 |
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Administrative Travel |
2160-2260-001-458000 |
$5,000.00 |
Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. |
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e. |
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Discussion and possible action to approve the following carryover (line item transfer) within Grant Funds to cover budget balances from 2017-2018 fiscal year into new 2018-2019 FY for the Texas Department of Agriculture #7216115. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]
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Account Number |
Account Name |
Amount |
From: |
3527-7230-330300 |
Grant Revenue |
$18,979.76 |
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To: |
3527-1150-001-410000 |
Payroll |
$10,204.35 |
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3527-1150-001-421000 |
Insurance |
$148.37 |
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3527-1150-001-422000 |
Fica |
$1,555.95 |
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3527-1150-001-423000 |
Retire |
$1,015.47 |
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3527-1150-001-425000 |
Unemp |
$2,519.06 |
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3527-1150-001-426000 |
Work Comp |
$2,535.87 |
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3527-1150-001-454000 |
Advertise |
$1,000.00 |
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3527-1150-001-461000 |
Mat & Supplies |
$0.69 |
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$18,979.76 |
Issue: Funds must be carried over from September 30, 2018 into fiscal year 2018-2019 to cover expenses for the remainder of the fiscal year.
Solution: By Commissioners Court approval, accounts will have funds to cover until the end of fiscal year.
Result: With funds available, the department will be able to cover expenses for project. |
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f. |
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Discussion and possible action to approve, by Order, the following budget amendment to increase insurance amount currently available for Texas Department of Agriculture #7216115 project. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
3527-1150-001-426000 |
Work Comp |
$2,535.87 |
$700 |
$2,535.87 |
$1,835.87 |
To: |
3527-1150-001-421000 |
Insurance |
$148.37 |
$700 |
$148.37 |
$848.37 |
Issue: There are currently insufficient funds in budget account to be able to complete pending timesheets for October and November 2018. Budget amendment is needed in order to continue the availability of these funds.
Solution: The approval of this agenda item will enable the approved funds to be carried over into pending months (October and November 2018).
Result: The approval of this agenda item will allow the completion of these timesheets. |
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g. |
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Discussion and possible action to approve the following budget amendment to carry over budget balances from November 30, 2018 into December 2018 for Texas Department of Agriculture #7217491 project. This action will not have an impact on the County General Fund. [Requested by James Flores, Economic Development Director]
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Account Number |
Account Name |
Amount |
From: |
3521-7230-330300 |
Grant Revenue |
$274,900 |
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To: |
3521-1150-001-410000 |
Payroll |
$17,000 |
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3521-1150-001-421000 |
Insurance |
$1,200 |
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3521-1150-001-422000 |
Fica |
$1,200 |
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3521-1150-001-423000 |
Retire |
$1,200 |
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3521-1150-001-425000 |
Unemp |
$1,200 |
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3521-1150-001-426000 |
Work Comp |
$1,200 |
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3521-1150-001-454000 |
Advertise |
$1,000 |
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3521-1150-001-458000 |
Admin Travel |
$500 |
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3521-1150-001-461000 |
Mat. & Supplies |
$500 |
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3521-7230-001-432001 |
Professional Services |
$25,000 |
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3521-7230-001-470000 |
Capital Outlay |
$224,900 |
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$274,900 |
Issue: Funds must be carried over from November 30, 2018 into December 2018 to cover expenses.
Solution: By Commissioners Court approval accounts will have funds to cover outstanding expenses.
Result: The approval of this agenda item will allow the continuation funds to be available to cover expenses for project. |
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h. |
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Discussion and possible action to approve, by Order, the following grant funds budget amendment (line item transfer) in the amount of $17,500 under Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without auhorizing an emergency expenditure. [Requested by Javier Ramirez, CAA Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2661-7110-521-462605 |
Fuel & Lubricants |
$85,500 |
$8,000 |
$60,275 |
$52,275 |
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2661-7110-521-460030 |
Marketing Expense |
$3,000 |
$3,000 |
$3,000 |
$ 0 |
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2661-7110-521-443000-075 |
Repair and Maint. Vehicle |
$85,360 |
$6,500 |
$52,467 |
$45,967 |
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$17,500 |
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To: |
2661-7110-521-460105 |
Minor Tools & Apparatus |
$6,276 |
$7,500 |
$2,033 |
$9,533 |
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2661-7110-521-413000 |
Overtime |
$12,000 |
$10,000 |
$2,285 |
$12,285 |
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$17,500 |
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Issue: Funds available in account will not cover cost needed to continue operation of service through the end of the budget year.
Solution: Approve the line item transfer.
Result: There will be sufficient funds in both mentioned line items which will allow for continuation of service. |
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6. |
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Casa Blanca Golf Course |
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a. |
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Discussion and possible action to ratify the following budget amendment (line item transfer) for Fund 7100- Casa Blanca Golf Course:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6130-001-454000 |
Advertising |
$8,000 |
$1,003 |
$6255.60 |
$5,252.60 |
To: |
7100-6130-001-432065 |
Directors Fees/Mgmt |
$60,000 |
$1,003 |
$7,753 |
$8,756 |
Issue: The golf course is pending payment for the liquor license application.
Solution: Completing this budget adjustment will allow the department to submit their payment and applicaiton.
Result: The Casa Blanca Golf Course will renew its liquor license. |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Maintenance Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number C00203 at a monthly cost not to exceed Two Hundred Twenty Five Dollars ($200.00) and an annual cost not to exceed Two Thousand Four Hundred Dollars ($2,400.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] |
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b. |
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Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number D00086 at a monthly cost not to exceed Two Hundred Twenty Five Dollars ($225.00) and an annual cost not to exceed Two Thousand Seven Hundred Dollars ($2,700.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] |
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c. |
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Discussion and possible action to enter into a thirty six (36) month (November 20, 2018 through November 19, 2021) Standard Dishwashing Machine Agreement between Auto-Chlor System and Webb County for the Webb County Head Start/Early Head Start for dishwasher maintenance for dishwasher serial number A07595 at a monthly cost not to exceed Two Hundred Dollars ($200.00) and an annual cost not to exceed Two Thousand Four Hundred Dollars ($2,400.00), subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2303-5210-531-443000-035 (Repairs & Maintenance Equipment)] |
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d. |
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Discussion and possible action to enter into a law enforcement professional services contract with Antonio Reyes to provide specialized training for law enforcement personnel and other law enforcement services, pursuant to Local Government Code §262.024 (a)(4) Discretionary exemption, for a performance period of Six (6) months at a cost of One Thousand Five Hundred Dollars ($1,500.00) per month, effective February 1, 2019 through August 1, 2019, for an amount not to exceed $9,000.00 and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. Forfeiture funds will be used therefore, there will be no impact to the General Fund. [Requested by Martin Cuellar, Sheriff; Account #2152-3010-001-432001 (Professional Services- Forfeiture Funds)]
Issue: Webb County Sheriff requests specialized law enforcement training and other law enforcement services.
Solution: Contract services to assist with specialized training for members of the Sheriff's Office using state forfeiture funds.
Result: Secure recommendations on standard operating procedures, specialized training, and any other matters that pertain to the mission and goals of the Webb County Sheriff’s Office as directed and approved by the Webb County Sheriff. |
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e. |
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Discussion and possible action to enter into a twenty month (20) month (February 1, 2019 through September 30, 2020) Maintenance Agreement between Toshiba Business Solutions and Webb County for the office of Webb County Commissioner, Precinct 4 for a Lexmark XC4140 printer at an annual cost of One Hundred Ninety One Dollars and Eighty-Three Cents ($191.83), subject to annual budget appropriating and authorizing the County Judge to sign and execute all relevant documents. [Requested by John Galo, Commissioner, Precinct 3; Account #1001-1050-001-461000 (Materials and Supplies)] |
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8. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve conducting Category "B" Elections to fill current vacancy as per the Governing Regulations of the Advisory Board of the Webb County Community Action Agency. The Advisory Board shall be composed of membership that complies with the Community Services Block Grant- Texas Administrative Code Rule 5.215. Election will be held on Thursday, January 31, 2019 for a Representative and Alternate for Area X- El Cenizo- in El Cenizo City Hall located at 507 Cadena from 9:00 a.m. till 5:00 p.m.
Issue: To hold Election to fill current vacancy for Representative and Alternate for Area X- El Cenizo Neighborhood.
Solution: The Advisory Board shall be composed of membership that complies with the Community Services Block Grant- Texas Administrative Code Rule 5.215.
Result: Webb County Community Action Agency will be in compliance with the Texas Administrative Code Rule 5.215. |
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b. |
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Discussion and possible action to approve South Texas Food Bank and Laredo Kidney Foundation as Representative Organizations for Category "C" for Webb County Community Action Agency Advisory Board; and any other matters incident thereto.
Issue: State mandates the filling of vacancies when applicable terms end as per Texas Administrative Code Chapter 5 Rule 5.215.
Solution: Vacancies will be filled.
Result: The Agency will comply with TDHCA- Texas Administrative Code, Chater 5 Rule 5.215. |
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c. |
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Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 28, 2019:
Slot # |
Title |
Hourly Rate |
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1129 |
Full - time Bus Driver |
$11.81 |
Issue: Slot #1129 is currently vacant.
Solution: Request is being submitted to fill slot.
Result: The filling of Slot # 1129 will allow the department to continue to provide transportation services throughout the rural areas of Webb County. |
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9. |
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Honorable Rudy Rodriguez, Constable Pct. 1 |
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a. |
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Discussion with possible action to retire Canine (K-9) "Asad", a male Belgian Malinois due to age and other health conditions and to approve the adoption and rehoming of said K-9 to a Constable Pct. 1 Deputy; and any other matters incident thereto.
Issue: K-9 Boy is need of retirement due to age and health condition.
Solution: Retirement of K-9 and allowing adoption by law enforcement officer.
Result: Successful retirement and rehoming with law enforcement officer. |
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10. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the Records Management fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2006-2310-001-432001 |
Professional Services |
$273,008 |
$9,000 |
$213,038 |
$204,038 |
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To: |
2006-2310-001-461000 |
Materials & Supplies |
$0.00 |
$4,000 |
$0.00 |
$4,000 |
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2006-2310-001-460105 |
Minor Tools & Apparatus |
$0.00 |
$5,000 |
$0.00 |
$5,000 |
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$9,000 |
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Issue: We are in need of a Enduro #200 Plat Cabinet Combo which includes 100 24" x 36" Plat Envelopes, Acid Free.
Solution: Approval of Line item transfer and purchase of Cabinet and Plat envelopes from Scott-Merriman, Inc. in the amount not to exceed $9,000.
Result: The Webb County Clerks Office will be able to continue restoring and preserving Plats that are received on a regular basis. |
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11. |
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Honorable Isidro Alaniz, District Attorney |
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a. |
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Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and the United States Marshals Services for overtime expenses. The period of performance for this agreement is October 1, 2018 through September 30, 2019 the Disrict Attorney's office will receive and amount not to exceed $16,000.00, in support of Joint Law Enforcement Operations - Project JLEOTFS4. Applicable estimated fringe benefits in the amount of $3,700 associated with this overtime will be covered using state forfeiture funds. This cooperative agreement will continue to have no impact on the general fund; [Fund #2580 - US Marshals-District Attorney]
Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our Community.
Solution: Accept Federal assistance to continue local participation in USMS investigations, strategic initiatives and prosecution of organized crime.
Result: Disruption of organized criminal activity in Webb County and along the Texas border. |
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b. |
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Discussion and possible action to approve a reimbursement agreement between Webb County District Attorney’s Office and Homeland Security Investigations (HSI), Special Agent in Charge (SAC) for overtime expenses. The period of performance for this agreement is October 1, 2018 through September 30, 2019 the District Attorney's Office will receive an amount not to exceed $15,000.00. Applicable estimated fringe benefits in the amount of $3,500 associated with this overtime will be covered using state forfeiture funds. This cooperative agreement will continue to have no impact on the general fund. [Fund 2579]
Issue: Collaboration between Federal, State, and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border.
Solution: Accept Federal assistance to continue local participation in Joint Operations with Homeland Security & Investigations.
Result: Disruption of organized crime activity along the Texas border and in Webb County. |
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12. |
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Economic Development |
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a. |
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Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, DEA Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice Drug Enforcement Administration [Fund #2592]. Available matching funds for this grant is $100,125.00. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025]
Issue: Current grant funding expired on December 31, 2018. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, employees working under said grant will not be paid after December 31, 2018.
Solution: Grant a 60 day payroll extension for employees working under this grant.
Result: The DEA HIDTA Task Force will be able to continue to disrupt the illicit drug traffic in Laredo and surrounding areas. |
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13. |
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Fire Suppression & EMS Services |
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a. |
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Discussion and possible action to accept a donation from the Washington's Birthday Celebration Association of Laredo, Inc. as per Local Government Code 81.032, in the amount of $500.00, to provide onsite fire supervision and prevention during the public fireworks display to be staged on February 24, 2019 by Melrose Pyrotechnics, Inc. at LIFE Downs, as part of the George Washington Birthday Celebration, and authorizing the County judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1250-357420 (Other Revenues)]
Issue: State Fire Marshal's Office, site inspection certification of LIFE Downs for annual WBCA fireworks display.
Solution: Site inspected and form completed by Webb County VFD.
Result: State Fire Marshal's office requirements satisfied for fireworks display. |
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14. |
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Honorable Salvador Johnson, Justice of the Peace Pct. 3 |
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a. |
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Discussion and possible action to, by Order, approve the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
|
$2,500 |
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To: |
1001-2170-001-458000 |
Training & Education |
$3,000 |
$2,500 |
$2,034.31 |
$4,534.31 |
Issue: A new public official has taken office and is in need of training for self and court staff but funding is needed to be able to attend training on March 18-21, 2019 for 3 clerks.
Solution: Transfer funds will allow Judge and clerks to attend training.
Result: Staff will be in compliance with training on court updates. |
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15. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. |
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b. |
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Discussion and possible action to authorize the purchase of six (6) Fujitsu Scanners pursuant to Article 102.0173 of the Texas Criminal Traffic Judicial Code of Criminal Procedure from GovConnetion to be used by Justice of the Peace Pct. 2, Place 1 Judge Roberto “Bobby” Quintana, pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program NCPA Contract 01-44 in the amount of Five Thousand Two Hundred Seventy Four Dollars ($5,274.00). [Requested from Judge Roberto “Bobby” Quintana, Justice Of the Peace Precinct 2, Place 1, Account #2009-2160-001-460105 (Technology Fund)]
Issue: Department is in need of six Fujitsu Scanners for their department court operations.
Solution: By using available Technology funds, the department can procure the equipment needed for daily court operation.
Result: Obtained equipment will better equip department for all court needs. |
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16. |
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Risk Management |
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a. |
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Discussion and possible action to approve a temporary hourly rate adjustment to slot #2123, Safety Coordinator not to exceed $1.82 per hour effective January 28, 2019. Employee Slot #2123 will perform liability claims duties for employee who will be out on approved leave. The hourly rate adjustment will be paid from Slot #317 and will not exceed current approved payroll budget.
Issue: Risk Management Department needs someone to address liability claims while the Liability Claims Coordinator is out.
Solution: Approval of this item will enable the Risk Management Department to expedite liability claims. The temporary hourly rate adjustment will fall within the approved budget and will not exceed what was originally adopted by the Court.
Result: Risk Management Department will expediate liabiltiy claims. |
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17. |
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Road & Bridge |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective January 28, 2019.
Slot # |
Title |
Hourly Rate |
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54 |
Mechanic |
$15.15 - 12/A |
2358 |
Equipment Operator |
$14.42 - 11/A |
681 |
Maintenance Worker |
$13.07 - 9/A |
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Issue: Slots became vacant after employees were promoted, transferred and/or terminated.
Solution: Fill vacant positions.
Result: New employees will assist with the daily operations of Road & Bridge Dep. and Motor Pool Dep. |
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18. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to continue paying grant funded personnel under the High Intensity Drug Trafficking Area (HIDTA) Task Force Agreement, Narcotics Task Force, for Ninety (90) days, until notification about grant continuation award from the U.S. Department of Justice. The Grantee (City of Laredo Police Department) has informed the Sheriff's Office that the grant will continue and is pending the official award letter from HITDA officials. This grant has been active for the past 25 years and is anticipated to continue. [Fund #2906]
Issue: HIDTA is a multi-agency task force that continues to gather intelligence and disrupts the illicit flow of narcotics and money laundering activities along the South Texas Border region. South Texas HITDA is an alliance of over 57 federal, state and local law enforcement agencies working together to combat drug trafficking and related crimes. Historically the Grantor has always submitted award letters to local law enforcement agencies between the months of February and March; Nonetheless, the grants are retroactive to January 1st of each calendar year.
Solution: For the Webb County Sheriff's Office to continue supporting HIDTA by employing grant funded investigators and continue corroborating with other law enforcement agencies to push forward the mission and goals of the South Texas HIDTA task force.
Result: The Webb County Sheriff's Office will continue to employ two (2) HIDTA funded investigators who will actively participate and help the task force fight against the continued flow of illicit drugs and related crime within the South Texas region. |
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REGULAR AGENDA
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Honorable Hugo Martinez, County Court at Law 1 Judge |
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19. |
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Discussion and possible action to designate office space for Judge Leticia Martinez, possibly at the law library located inside the Justice Center 1st floor; and any other matters incident thereto. [Account #1001-1100-001-443000-020 (Repairs & Maintenance - Building)]
Issue: Currently, Judge Leticia Martinez does not have a designated office space.
Solution: Designate an office so she may able to perform her duties more comfortably.
Result: An office will be avaiable for the Judge to work out of. |
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Casa Blanca Golf Course |
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20. |
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Discussion and possible action to adopt an eight month budget effective February 1st to FY 2019 year end for Casa Blanca Golf Course Pro Shop account number 7100-6110-001 and for Food & Beverage (La Presa Grill at Casa Blanca) account number 7100-6120-001 for new operating revenues and expenses pursuant to Texas Local Government Code 111.07075 (Special Budget for Revenue Received After the Start of the Fiscal Year); and by Order authorizing a line item transfer from General Fund [Operational Reserve expenditure line item 1001-1130-001-431007-010] pursuant to according Texas Local Government Code 111.070 ( c ) for Expenditure of Funds Under Budget -- Budget Transfer. (Golf Course Merchandise Pro Shop 7100-6110-001 department and Food & Beverage 7100-6120-001 department).
Issue: Touchstone Golf new services to the County will include a Merchandise Pro Shop & Food and Beverage Servcie that currently do not have operating budgets.
Solution: Touchstone Golf created an eight-month operating revenue and expense budget based on contractual agreements.
Result: Touchstone Golf will segregate resources and expenses by department to meet standardized procedures for recording and reporting for the County and golf course’s operator. |
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21. |
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Discussion and possible action to enter into a Temporary Conscession Agreement with Tocuhstone Golf, L.L.C and Southern Golf Properties-USA, L.L.C. to allow for the sale of alcoholic beverages to the patrons of the Casa Blanca Golf Course and authorizing the County Judge to sign all relevant documents and any matters incident thereto. |
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22. |
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Discussion and possible action to enter into a Concssion Agreement with SPI Golf Club Beverage Comapny, L.L.C. to facilitate the sale of alcoholic beverages to the patrons of the Casa Blanca Golf Course; authorizing the County Judge to sign all relevant documents and any matters incident thereto. |
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Fire Suppression & EMS Services |
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23. |
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Status report by Webb County Fire/EMS Department and Angel Care Ambulance Service (Webb County 911 Service Provider) regarding end of year report for 2018 and outlook for 2019.
Issue: Status report by emergency service providers.
Solution: Report by emergency service providers on department statistics, such as call volumes and locations.
Result: A well informed Commissioner's Court regarding emergency services in Webb County. |
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Human Resources |
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24. |
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Discussion and possible action to interview and select a Director for the Judicial Collection Department from the final list of qualified applicants. Additional staff may be designated as recommended by the Commissioners Court; and any other matters incident thereto.
Issue: The Commissioners Court needs to select a Director to administer the Judicial Collection Department.
Solution: Filling the position of Director of Judicial Collection will enable the Judicial Collections Department to fulfill its purpose.
Result: The Judicial Collection Department will become functional. |
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Auditor |
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25. |
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Discussion and possible action to accept the financial service firm of Cascos and Associates, PC for Webb County, Texas; Texas Community Justice Assistance Division (CJAD) and Texas Juvenile Justice Department (TJJD) for financial and single audit requirements for September 30, 2018 in addition for a two year extension with the applicable conditions for acceptance by both parties; and any other matters incident thereto.
Issue: The financial service firm of Pattillo, Brown & Hill, LLP is now Cascos and Associates, PC effective February 2019.
Solution: Commissioners Court to accept the audit engagements with the new financial service firm with the similar terms and conditions as the previous financial service firm.
Result: Webb County, Texas; Texas Community Justice Assistance Division (CJAD) and Texas Juvenile Justice Department (TJJD) comply with annual financial audits in addition to Single Audit requirements for federal and state programs accordance with Uniform Guidance and The State of Texas Uniform Grant Management Standards. |
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26. |
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Discussion and possible action to create additional custodial fiduciary funds for the Tax Assessor/Collector for motor vehicle tax collections and taxing entities jurisdictions; and any other matters incident thereto.
Issue: The Tax Assessor/Collector has one custodial fiduciary fund for motor vehicle tax collections and taxing entities jurisdictions.
Solution: Create custodial fiduciary funds to account and segregate resources related to specific activities or purpose by fund.
Result: To account for Tax Assessor/Collector tax collections receipts and the distributions to the County funds and other taxing jurisdictions by fund. |
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27. |
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Discussion and possible action to authorize payments totaling $574,809.20 for heavy equipment dealers for tax years 2012 through 2017 as adjudicated by the Texas Supreme Court for ad valorem revenue collections; and any other matters incident thereto. [Account #1001-1320-311050]
Issue: Leased compressors included in the taxable rolls by all appraisal districts for tax years 2012 through 2017 were disputed by heavy equipment dealers.
Solution: The Supreme Court affirmed in part and reversed in part the judgement for the court of appeals. Commissioners Court to authorize payment for ad valorem revenues for tax years 2012 through 2017 as ordered by the Texas Supreme Court.
Result: Webb County Appraisal Districts officially notified the County Tax Assessor/Collector of heavy equipment dealers tax refunds for ad valorem revenues for tax years 2012 through 2017. |
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28. |
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Discussion and possible action to create a custodial fiduciary fund for the Commissioners Court Flexible Spending Account from medical reimbursement forfeits for the benefit of County employees and any other matters incident thereto.
Issue: The Flexible Spending Accounts for medical reimbursement is currently being maintained within the General Fund.
Solution: Create a custodial fiduciary fund to account and segregate resources related to specific activities or purposes by fund.
Result: To account for the Flexible Spending forfeit receipts and the distributions to the County General Fund as required and ordered by the Court. |
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29. |
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Discussion and possible action to approve, by Order, the following General Fund budget amendment (line item transfer) in the amount of $555,616.37 from Operational Reserve (Acct. #1001-1130-001-431007-005) to Capital Outlay Accounts pursuant to Section 111.070 (c)(1) of the Texas Local Government Code which allows the Commissioners Court to transfer from one budget item to another without authorizing an emergency expenditure and any other matters incident thereto. [Fund #1001]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-11-30-001-431007-005 |
Operational Reserve |
$1,702,4000 |
$555,616.37 |
$1,695,952 |
$1,140,335.63 |
To: |
1001-3010-001-470000 |
Capital Outlay |
$2,388,657 |
$313,552.89 |
$1,474,124.32 |
$1,787,677.21 |
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1001-3150-001-470000 |
Capital Outlay |
$607,200 |
$95,175.80 |
$329,618.88 |
$424,794.68 |
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1001-3160-001-470000 |
Capital Outlay |
$303,281 |
$52,813.13 |
$164,359.85 |
$217,172.98 |
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1001-3170-001-470000 |
Capital Outlay |
$303,281 |
$38,091.85 |
$164,359.85 |
$202,451.70 |
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1001-3180-001-470000 |
Capital Outlay |
$378,726 |
$55,982.70 |
$205,562.06 |
$261,544.76 |
Issue: Commissioners Court authorized the Purchasing Agent to secure a financing option to purchase the necessary law enforcement equipment of 20 leased units for Sheriff and Constable Offices. Vehicles have not been received and purchase orders have not been paid. Financing funding was received in FY 2018 (July 17, 2018) and it is part of the fund balance.
Solution: Appropriate expenditures to be recorded in order to liquidate purchase orders when vehicles are received.
Result: Increase budget for capital outlay expenditures and liquidation of open purchase orders. |
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