|
|
|
|
|
|
|
|
10. |
|
|
|
Economic Development |
|
|
|
a. |
|
|
Discussion and possible action to authorize the submission of grant application to the Office of Texas Attorney General in the amount estimated at $3,110 as prepared and submitted by the Webb County Sheriff's Office for technology, supplies, and equipment for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC), authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires no match, and thus is at no cost to the Webb County budget. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legally complicated.
Solution: The Webb County Sheriff’s Office cybercrimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest child predators in the Laredo/Webb County area. Grant application to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.
Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cyber crimes against children in Laredo/Webb County for the further prevention of child predation in our community. |
|
|
|
b. |
|
|
Discussion and possible action to approve the 2019-2020 budget for the 406th District Adult Drug Court Program associated with Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Award Number 1H79TI081059-01, Funding Opportunity Number TI-18-008, authorizing the County Judge to sign all relevant documents, and all other matters incident thereto. There is no impact to the County budget. All required documents were sent for review through the Economic Development Department and the budget and award are compliant with the Webb County Single Point of Contact (SPOC) procedures. The total grant award will be budgeted into fund account number 2353 with sub-accounts for Payroll, Health Insurance, FICA, Retirement, Unemployment, Workers Compensation, Professional Services, Contractual (PILLAR and La Familia), Administrative Travel, Materials & Supplies, and Other (MAT-Medically Assisted Therapy and Drug Testing) (See attached budget approved by SAMHSA on 06/18/19). Amounts are subject to change according to changes in Webb County rates. In the event of such changes, line item transfers will be requested and executed, and a new detailed budget will be submitted for the Commissioners Court review and approval. [Requested by 406th Judicial District Court]
Issue: The approval of the budget by the Commissioners Court is required in order to have the Auditor’s Office key in amounts under the corresponding fund account and sub-accounts.
Solution: The Commissioners Court approving the budget as submitted to, and approved by, SAMHSA.
Result: The 406th District Adult Drug Court Program will be able to continue to provide services and operate fully. |
|
|
|
c. |
|
|
Discussion and possible action to submit application on Project Grant Agreement STATE-R- 2019- WEBB CO- 00113 for Webb County Community Action Agency El Aguila Rural Transportation to the State of Texas, acting through the Texas Department of Transportation (TxDOT) in the amount of TWO HUNDRED NINETY SEVEN THOUSAND TWENTY TWO DOLLARS ($297,022.00) wherein Webb County El Aguila Rural Transportation will be applying by meeting desired deadlines and authorizing Webb County Judge to execute all relevant documents. All required documentation has been submitted to the Economic Development Department and the solicitation is compliant with Webb County (SPOC) Single Point of Contact procedures. No Impact to the General Fund. [Requested by Robert Martinez Jr., CAA El Aguila Rural Transit Program Manager]
Issue: El Aguila Rural Transportation is a grant funded agency.
Solution: Application for State funds will benefit both operations and administrative expenses and allow for continued transportation services to the rural areas of Webb County.
Result: Continuation of services throughout the rural areas of Webb County. |
|
|
|
d. |
|
|
Discussion and possible action to authorize the acceptance of the Texas Forest Service - Rural Volunteer Fire Department Assistance Program (HB 2604) for training, a voucher in the amount of $6,125.00 for tuition of 10 firefighting personnel to attend Texas Engineering Extension Service (TEEX) Municipal Fire School July 21-26, 2019, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Fire Suppression & EMS Services]
Issue: To provide firefighting personnel with reputable and cost effective fire training.
Solution: Accept Texas Forest Service funding for training of firefighting personnel.
Result: Firefighting personnel will be provided with hands-on skills training. This will also assist Webb County Fire to motivate and retain firefighting personnel. |
|
|
|
e. |
|
|
Discussion and possible action to accept the grant award from the Texas Indigent Defense Commission for year two of the T.I.D.C. F.Y. 2020 Discretionary Grant for the Webb County Integrated Defense Project for $116,006 in grant funds requiring a cash match of $77,337, and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. All required documents were sent for review through the Economic Development Department, and the solicitation is compliant with the Webb County Single Point of Contact (S.P.O.C.) policy. [Requested by Virginia Aranda, Public Defender; Cash Match Account #1001-1160-001-463909]
Issue: Acceptance of the Statement of Grant Award for year two of the Webb County Integrated Defense Project is required by the Texas Indigent Defense Commission for the continuation of the grant funded project.
Solution: By accepting this award, the Public Defender’s Office will be able to continue with the Webb County Integrated Defense Project through year two.
Result: The Public Defender’s Office will be able to continue servicing clients with mental health needs and immigration issues through the Webb County Integrated Defense Project. |
|
|
11. |
|
|
|
Elections Administration |
|
|
|
a. |
|
|
Discussion and possible action to approve a payment to VOTEC Corporation (VOTEC Election Management and Compliance Systems) in an amount for Forty-One Thousand Forty Eight Dollars and Fifty-Eight Cents ($41,048.58) for Field System Software Support and Oracle License Support. The amount is for the payment of the 2018-19 support period, and authorizing the County Judge to execute all relevant documents: and any other matters incident thereto. [Account #1001-1110-001-443000-035 (Repairs & Maint. Equipment]
Issue: Election voting equipment requires to have maintenance and support services.
Solution: Obtain Court approval to release payment to VOTEC Corporation (VOTEC Election Management and Compliance Systems).
Result: Vendor will be paid for services provided. |
|
|
|
b. |
|
|
Discussion and possible action to approve, by order, a budget amendment by increasing revenues and expenditures in the amount of $51,400 for revenues received for the Election Service Contracts in accordance with Texas Local Government Code, Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year) and Texas Election Code, Section 31.100. [Fund #2010 (Election Service Contracts Fund)]
Election Contractual Fees |
2010-1110-341100 |
$51,400 |
Election Expense |
2010-1110-001-451201 |
$51,400 |
Issue: Increase budget for revenue receipts received and budgeted expenditures to cover future election expenditures.
Solution: Appropriate new revenues and expenditures to be used for the purpose of program expenditures.
Result: Finalize special budget using proceeds for the purpose stated on this agenda item. |
|
|
12. |
|
|
|
Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1 |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
|
$1,750 |
|
|
To: |
1001-1100-001-443000-270 |
Repairs and Maintenance |
$950 |
$1,750 |
$759.39 |
$2,509.39 |
Issue: Department is in need of replacement of office countertops.
Solution: Replace of countertop through the funding available to have sufficient funds to cover purchase.
Result: Transfer will cover expense to replace countertops. |
|
|
13. |
|
|
|
Larga Vista Community Center |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-6190-001-462605 |
Fuel & Lubricants |
$1,000 |
$237 |
$419.48 |
$183.34 |
|
1001-6190-001-443000-075 |
Repairs & Maint. Vehicles |
$625 |
$501 |
$591.50 |
$91.36 |
|
1001-6190-001-461003 |
Goods for Public Events |
$2,5000 |
$236 |
$559.89 |
$323.89 |
|
|
|
|
$974 |
|
|
To: |
1001-6190-001-460105 |
Minor Tools & Apparatus |
$0.00 |
$974 |
$0.00 |
$974.00 |
Issue: Line Item Transfer is needed to purchase office fax machine and printer that are not working model 2005 and model 2011.
Solution: Transfer of Funds are needed to purchase office equipment.
Result: Larga Vista Community Center will have the necessary equipment to efficiently run the center. |
|
|
14. |
|
|
|
Planning & Physical Development |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Road & Bridge funds:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2007-7030-001-432001 |
Professional Services |
$10,000 |
$5,000 |
$10,000.00 |
$5,000.00 |
|
2007-7030-001-442502 |
Env. Health & Vector Cont. |
$10,000 |
$5,000 |
$10,000.00 |
$5,000.00 |
|
|
|
|
$10,000 |
|
|
To: |
2007-7030-001-460105 |
Minor Tool & Apparatus |
$1,000 |
$10,000 |
$916.02 |
$10,916.02 |
Issue: Additional funding needed to replace obsolete, inoperable and out-of-warranty computers.
Solution: Authorize the transfer of funds to be able fund computer and software purchases.
Result: The department will be able to operate more efficiently and computer systems will be compatible with the County's network and mapping software. |
|
|
|
b. |
|
|
Discussion and possible action to authorize the purchase of Fourteen (14) computers and software to replace obsolete, inoperable and/or out-of-warranty computers in the Planning Department (see inventory list in agenda backup) in the amount of $37,808.58, in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101, 271.102 (Cooperative Purchasing Participation DIR-TSO-3763, DIR-TSO-4092 and DIR-TSO-4052) and any other matters incident thereto. [Account #2007-7030-001-460105 (Environmental Health & Sanitation Minor Tools & Apparatus) and #2029-1070-001-460105 (Planning & Physical Development Minor Tools & Apparatus)]
Issue: The Planning Department staff is currently working with obsolete computers, out-of-date operating systems and software which are impacting the day to day operations. The obsolete operating systems are causing networking issues with the County’s network. The computers proposed for replacement range in age from 5 to 10 years.
Solution: Authorize the purchase of new computers with up-to-date operating systems and updated software.
Result: The Planning Department will be able to operate more efficiently and computer systems will be compatible with mapping software updates and the County’s network. |
|
|
15. |
|
|
|
Purchasing |
|
|
|
a. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals for Substance Abuse Aftercare Treatment Services for Community Supervision and Corrections Department (CSCD).
Issue: The current contract for these services is set to expire on August 31, 2019.
Solution: Solicit Request for Proposals.
Result: Compliance of State Grant requirements. |
|
|
|
b. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following contracts for fiscal year 2019-2020.
Annual Contract for Outdoor Advertising
Annual Contract for Auto Parts
Annual Contract for Auto, Truck, Bus & Heavy Equipment Mechanical Repairs
Annual Contract for Electrical Repair Service for Webb County Vehicles
Annual Contract for Electrical Supplies
Annual Contract for Flexible Base
Annual Contract for Fuel & Lubricants for Webb County Vehicles
Annual Contract for Janitorial Supplies
Annual Contract for Machine Shop Repair
Annual Contract for Milk, Bread, Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Paint, Body Work & Decals for Webb County Vehicles
Annual Contract for Pharmaceutical Supplies
Annual Contract for Processed Foods
Annual Contract for Produce
Annual Contract for Refuse Collection
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals
Issue: The contracts listed above are set to expire 09/30/2019.
Solution: Authorize the Purchasing Agent to solicit formal bids.
Result: Annual Contracts will provide stable, lowest available and cost efficient prices from responsible bidders for Webb County. |
|
|
|
c. |
|
|
Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that may have some usefulness for the purpose it was intended. The Purchasing agent will attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that can't be sold through auction and/or competitive bids because its deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products. |
|
|
|
d. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications for the following professional services in accordance with the Texas Government Code, Chapter 2254 (Professional and Consulting Services); Sub-Chapter A. Professional Services.
3 year contract for Medical Doctor/Pediatrician
3 year contract for a Dentist
3 year contract for a Psychologist
3 year contract for a Neurologist
3 year contract for a Cardiologist
3 Year contract for an Optometrist
3 year contract for an Audiologist
3 year contract for Counseling Services
3 year contract for a Registered Dietitian
3 year contract for Mental Health Care
Issue: The current contracts are set to expire September 30, 2019.
Solution: Authorize the Purchasing Agent to solicit for qualified professionals in their respective fields.
Result: Secure a pool of qualified proposals, evaluate and recommend to Commissioners Court for award. |
|
|
|
e. |
|
|
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP) for UA (Urinalysis) Testing for Community Supervision and Corrections Department (CSCD).
Issue: There is currently no contract in place for these services.
Solution: Authorize the Purchasing Agent to solicit Request for Proposals.
Result: Secure a pool of proposals, evaluate and recommend to Commissioners Court for award. |
|
|
16. |
|
|
|
Risk Management |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1180-001-456005 |
Postage & Courier Services |
$850 |
$400 |
$606.27 |
$206.27 |
|
1001-1180-001-462605 |
Fuel & Lube |
$2,500 |
$200 |
$2,285.00 |
$2,085.00 |
|
|
|
|
$600 |
|
|
To: |
1001-1180-001-443000-075 |
Repairs & Maint. Vehicles |
$1,500 |
$600 |
$(71.72) |
$528.28 |
Issue: Line item transfer is needed to enhance the vehicle performance for safety calls.
Solution: Transfer of funds are needed to cover expenditures.
Result: Funds will be available for vehicle modifications. |
|
|
|
b. |
|
|
Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective July 8, 2019:
Slot # |
Title |
Salary |
|
1381 |
Employee Benefits Coordinator |
$38,402.54 - 16/A-E |
Issue: The employee that was in slot #1381 resigned effective June 20, 2019.
Solution: Request to post and fill this vacant slot.
Result: The filling of the position will allow the department to run on full staff, if the court grants approval. |
|
|
|
c. |
|
|
Discussion and possible action to approve the repairs to a county unit in the amount of Eleven Thousand Nine Hundred Sixty One Dollars and Forty-Six Cents ($11,961.46) as a result of motor vehicle collision which occurred on June 4, 2019 involving a Webb County Head Start vehicle. Webb County has a $5,000.00 deductible under the Auto Liability Insurance coverage; therefore will be reimbursed funds less the deductible. [Account #1001-1180-001-452007-185 (Claims Paid)]
Issue: A two vehicle collision involving a Head Start unit #28-111 and a 2006 Lincoln Mark LT on the 1400 block of Jacaman Rd.
Solution: Vehicle appraised by contracted vendor and will be repaired pending court approval.
Result: Once approved vehicle will be repaired with no further issue. |
|
|
17. |
|
|
|
Honorable Martin Cuellar, Sheriff |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-4080-001-413000-015 |
Overtime Nurses |
$75,000 |
$60,000 |
$71,789.76 |
$11,789.76 |
|
|
|
|
|
|
|
To: |
1001-3010-001-413000-010 |
Overtime CBA |
$35,000 |
$30,000 |
$19,309.40 |
$49,309.40 |
|
1001-4070-001-413000-010 |
Overtime CBA |
$35,000 |
$30,000 |
$6,812.43 |
$36,812.43 |
|
|
|
|
$60,000 |
|
|
Issue: The overtime account listed above requires a line item transfer to cover estimates forecasted expenditures.
Solution: Utilize the savings from selected account to cover overtime operations in process and to avoid a deficit in OT account
Result: This requested line item will cover estimated expenditures. |
|
|
|
b. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-001-460140 |
Fire Arms and Ammo |
$70,000 |
$20,000 |
$40,742.71 |
$20,742.71 |
|
1001-4070-001-450001-030 |
Contract Services Jim Hogg |
$5,000 |
$5,000 |
$5,000 |
$-0- |
|
1001-4070-001-450001-035 |
Contract Services Maverick |
$200,000 |
$27,000 |
$50,790.40 |
$23,790.40 |
|
1001-4070-001-450001-020 |
Contract Services Zapata |
$200,000 |
$41,000 |
$61,062.40 |
$13,197.64 |
|
1001-4090-001-460028 |
Janitorial Supplies |
$45,000 |
$9,320 |
$22,517.64 |
$13,197.64 |
|
|
|
|
$102,320 |
|
|
To: |
1001-4070-001-461000 |
Materials & Supplies |
$35,000 |
$8,000 |
$9,492.07 |
$17,492.07 |
|
1001-4070-001-460105 |
Minor Tools |
$7,500 |
$8,000 |
$5,294.19 |
$13,294.19 |
|
1001-3010-001-460105 |
Minor Tools |
$30,000 |
$35,000 |
$1,468.82 |
$36,468.82 |
|
1001-4070-001-456305 |
Uniforms |
$115,000 |
$2,000 |
$-0- |
$2,000 |
|
1001-3010-001-456305 |
Uniforms |
$70,000 |
$10,000 |
$-0- |
$10,000 |
|
1001-3010-001-443000-075 |
Repair Maint. Vehicle |
$210,000 |
$15,000 |
$8,744.44 |
$23,744.44 |
|
1001-4090-001-461000 |
Materials & Supplies |
$115,000 |
$24,320 |
$1,307.16 |
$25,627.16 |
|
|
|
|
$102,320 |
|
|
Issue: Medical and jail staff need of filing cabinets, chairs and desk. Purchase of projector for training Officers.
Solution: Items can be put to use.
Result: PO's can be issued. |
|
|
|
c. |
|
|
Discussion and possible action to approve, by Order, Retro Pay for employees ID #9025, 9109, 7679, 7848, 7277, 6413 using the Payroll Reserve Account with Auditor's approval, breakdown is as follows:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-005 |
Payroll Reserve Account |
|
$20,568.38 |
|
|
|
|
|
|
|
|
|
To: |
1001-4070-001-410000 |
Payroll |
$8,822,749.00 |
$16,734.51 |
$2,854,081.92 |
$2,870,816.43 |
|
1001-4070-001-422000 |
FICA |
$779,309.00 |
$1,280.19 |
$298,240.25 |
$299,520.44 |
|
1001-4070-001-423000 |
Retirement |
$1,199,015.00 |
$1,934.51 |
$421,575.53 |
$423,510.04 |
|
1001-4070-001-425000 |
Unemployment |
$77,422.00 |
$502.03 |
$23,745.78 |
$24,745.78 |
|
1001-4070-001-426000 |
Workers Comp |
$305,612.00 |
$117.14 |
$122,349.08 |
$122,466.22 |
|
|
|
|
$20,568.38 |
|
|
Issue: Requesting retro pay for hours paid with incorrect rate for the following Employees with ID #9025, 9109, 7679, 7848, 7277, 6413.
Solution: With court approval employee will receive money owed on hours work.
Result: Court action will resolve pending issue. |
|
|
18. |
|
|
|
Honorable Rosie Cuellar, Tax-Assessor- Collector |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1320-001-444500 |
Equipment Rental |
$31,000 |
$2,500 |
$4,944.52 |
$2,444.52 |
To: |
1001-1320-001-464005 |
Books & Subscriptions |
$4,000 |
$2,500 |
$77 |
$2,577 |
Issue: Authorize line item transfer to be able to pay LexisNexis monthly subscription.
Solution: Transfer funds from Account 1001-1320-001-444500 (Equipment Rental) to Account 1001-1320-001-464005 (Books & Subscriptions).
Result: Pay LexisNexis monthly subscription. |
|