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11. |
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Community Action Agency |
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a. |
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Discussion and possible action to enter into a Memorandum of Understanding that will allow Community Action Corporation of South Texas (CACOST) to assist Webb County Community Action Agency with Weatherization Assistance Program assistance to qualifying Webb County residents and program outcomes at no cost to the Webb County and any matters incident thereto; authorizing the County Judge to sign all relevant documents. |
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12. |
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Honorable Rudy Rodriguez, Constable Pct. 1 |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3150-001-460140 |
Fire Arms & Ammunition |
$5,000 |
$600 |
$616 |
$16 |
|
1001-3150-001-443000-075 |
Repairs & Maint. Vehicles |
$30,000 |
$3,077 |
$6,077 |
$3,000 |
|
1001-3150-001-464005 |
Books & Subscriptions |
$1,275 |
$900 |
$2,562 |
$1,662 |
|
1001-3150-001-464010 |
Dues & Memberships |
$1,500 |
$1,465 |
$1,465 |
$0 |
|
|
|
|
$6.042 |
|
|
To: |
1001-3150-001-461000 |
Materials & Supplies |
$7,000 |
$5,692 |
$202 |
$5,894 |
|
1001-3150-001-443000-035 |
Repairs & Maint. Equip. |
$425 |
$300 |
$26 |
$326 |
|
1001-3150-001-456005 |
Postage & Courier Service |
$100 |
$50 |
($22) |
$28 |
|
|
|
|
$6,042 |
|
|
Issue: Transfer is needed to be able to proceed with pending purchases of materials, supplies, repairs and maintenance. Additionally, there is a shortfall for postage and courier services. Transfers will ensure department can effectively operate throughout the remainder of the fiscal year.
Solution: Transfer of funds.
Result: Addressed deficit and balanced line items. |
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b. |
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|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1370-001-443000-035 |
Repairs & Maint. Equip. |
$500 |
$500 |
$500 |
$0 |
|
1001-1370-001-456005 |
Postage & Courier Service |
$500 |
$500 |
$500 |
$0 |
|
1001-1370-001-464005 |
Books & Subscriptions |
$500 |
$500 |
$500 |
$0 |
|
1001-1370-001-46010 |
Dues & Memberships |
$500 |
$500 |
$500 |
$0 |
|
|
|
|
|
|
|
To: |
1001-1370-001-461000 |
Materials & Supplies |
$2,000 |
$2,000 |
$1,020 |
$3,020 |
Issue: Funding is needed to purchase supplies and material for the Environmental and Gaming Division.
Solution: Transfer of funds.
Result: Balanced line items. |
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13. |
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Honorable Adrian Cortez, Constable Pct. 3 |
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a. |
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Discussion and possible action to ratify the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3160-001-462605 |
Fuel & Lubricants |
$40,000 |
$8,449 |
$10,649.35 |
$2,200,.35 |
To: |
1001-3160-001-456205 |
Training & Education |
$5,000 |
$8,449 |
$3,460.80 |
$11,839.80 |
Issue: Constable Pct. 3 does not have enough funding for mandated training to obtain license to operate drone under the FAA rules and regulations.
Solution: Approval to transfer funds to Training and Education budget will ensure department has the necessary funding to have deputy attend training.
Result: By Deputy attending training department will be in compliance with the FAA rules and regulations when operating drone. |
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14. |
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Honorable Marco Montemayor, County Attorney |
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a. |
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Discussion and possible action to ratify, the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2270-001-464010 |
Dues & Membership |
$3,425 |
$400 |
$1,412 |
$1,012 |
To: |
1001-2270-001-432001 |
Professional Services |
$3,000 |
$400 |
$1,150 |
$1,550 |
Issue: Ratify of line item transfer is needed to cover expenditures.
Solution: Ratify of line item transfer in the amount of $400.00 is needed to cover expenditures.
Result: Line item will properly fund account for the remainder of the fiscal year. |
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15. |
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Honorable Hugo Martinez, County Court at Law 1 Judge |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2060-001-451160 |
Detention Hearings |
$3,000 |
$1,100 |
$1,700 |
$600 |
|
1001-2060-001-45800 |
Administrative Travel |
$10,000 |
$1,300 |
$2,440 |
$1,140 |
|
|
|
|
$2,400 |
|
|
To: |
1001-2250-001-451003-025 |
Court Interpreter/Reporter |
$4,250 |
$2,400 |
$50 |
$2,450 |
Issue: There are pending and future invoices to be paid in the amount of $2,400.00.
Solution: Transfer money in order to avoid further delay of invoices.
Result: Pending and Future invoices will be paid in a timely manner. |
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16. |
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Honorable Isidro Alaniz, District Attorney |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General Fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2260-001-432001 |
Professional Services |
$10,500 |
$216 |
$216 |
$-0- |
|
1001-2260-001-456005 |
Postage & Courier Services |
$1,500 |
$763 |
$863 |
$100 |
|
1001-2260-001-458000 |
Administrative Travel |
$13,000 |
$185 |
$185 |
$-0- |
|
1001-2260-001-464010 |
Dues & Memberships |
$10,000 |
$996 |
$996 |
$-0- |
|
|
|
|
$2,160 |
|
|
To: |
1001-2260-001-461000 |
Materials & Supplies |
$25,000 |
$360 |
$649 |
$1,009 |
|
1001-2260-001-464010 |
Books & Subscriptions |
$15,000 |
$1,800 |
$91 |
$1,891 |
|
|
|
|
$2,160 |
|
|
Issue: Additional funds are needed in the Materials & Supplies and the Books and Subscription accounts to cover projected expenditures.
Solution: Create a line item transfer.
Result: The line items will have sufficient funds to cover the projected expenditures. |
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17. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of a Victim Coordinator and Liaison Grant (VCLG) award in the amount of $42,000 from the Office of the Texas Attorney General (OAG) as developed, coordinated, written, and submitted by the Webb County Sheriff’s Office for the salary and fringe benefits of a crime victim advocate as well as to post and fill the grant-funded position of a Crime Victim Advocate at the pay rate set by the general order, subject to the availability of funds and any applicable civil service guidelines; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require a match; and, thus, there will be no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff; Grant Account #2713]
Issue: Victims of violent crime suffer significant financial duress, emotional trauma, and physical injuries. While the State of Texas has set up a system to compensate these victims for their expenses and financial losses due to death, disabling injuries, and emotional trauma utilizing collected court costs from convicted offenders, the victims often must navigate the complex state compensation system and extensively document their benefit eligibility while still under emotional and physical distress.
Solution: The Webb County Sheriff’s Office grant funded Crime Victim Advocate will offer critical support, facilitate/expedite filling out detailed paperwork, provide needed guidance through the bureaucratic process, and deliver outreach/education to the local community.
Result: Victims of violent crime in Webb County, including victims from special populations, such as children, youth, rural, colonia, monolingual, and elderly populations, will be provided with direct victim services, training, and outreach/education. |
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b. |
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Discussion and possible action to accept a donation check from the Direct Energy/CPL Retail Energy/WTU Retail Energy Neighbor to Neighbor Program in the amount of $1,250.00. Webb County Community Action Agency will utilize these funds to assist qualified Direct Energy clients. Authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Community Action Agency; Account #2924-5170-521-441210]
Account No. |
Account Name |
Budget amendment |
2924-5170-521-441210 |
Utilities |
$1,125.00 |
2924-5170-521-431002 |
Administrative Expense |
$125.00 |
2924-5170-357420 |
Other Revenue |
$1,250.00 |
Issue: Webb County CAA received a check from Direct Energy/CPL Retail Energy WTU Retail Energy Neighbor to Neighbor Program in the amount of $1,125.00.
Solution: Webb County CAA will utilize these funds to assist qualified Direct Energy clients.
Result: The clients will be assisted to pay their utility bills from this donation company. |
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c. |
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Discussion and possible action to accept Amendment No.2 for the Comprehensive Energy Assistance Program (CEAP) Contract #58190003003 from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2019, in the amount of ($1,783,738.00) ONE MILLION SEVEN HUNDRED EIGHTY-THREE THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS and authorizing the County Judge to sign all relevant documents. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. [Grant account #2362-5150-3303000]
Issue: There exists a need for the acquisition of additional grant funding that provides direct client services to eligible elderly, disabled and low-income residents of Webb County.
Solution: To accept Amendment #2 which awards an additional $41,108.00 in grant funding (a budget increase from $1,742,630.00 to $1,783,738.00 for the Comprehensive Energy Assistance Program (CEAP) funded by the Texas Department of Housing and Community Affairs (TDHCA) for the program year 2019.
Result: These funds are intended to assist qualifying clients with their home energy expenses. |
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d. |
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Discussion and possible action to continue paying the salary and fringe benefits of the grant funded Truancy Juvenile Case Manager until grant award notification from the Office of the Governor Criminal Justice Division; and any other matters incident thereto. This grant requires no cash match; and, thus, is at no cost to the county. All personnel cost will be reimbursed with grant funds. [Requested by Judge Jose R. Salinas, Justice of Peace, Pct. 4; Grant Account #2734]
Issue: Juvenile truancy is a nationwide problem that negatively affects not only the truant youth and their families but also adversely impacts schools, neighborhoods, and the local community at large. In addition, truant youth are also a great risk for juvenile delinquency and entry into the juvenile justice system. These youth who enter into the juvenile justice system tend to face limited future career, educational, and other socio-economic prospects, especially in the South Texas area.
Solution: Authorization by the court to continue to pay the salary and fringe benefits of the truancy case manager so that she may continue to provide needed prevention, diversion, and intervention strategies through the court of the Justice of the Peace, Precinct 4 in Laredo/Webb County area.
Result: The Office of the Justice of the Peace, Precinct 4 will continue to provide constituents/citizens, families, and their at-risk youth with the needed case management services and diversion strategies to steer these at-risk juveniles from the juvenile and criminal justice system and keep the Laredo/Webb County community safer, help alleviate the overwhelmed juvenile/criminal justice system, and allow these youth to grow up to be more productive, successful citizens. |
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18. |
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|
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Honorable Oscar Liendo, Justice of the Peace Pct. 1 Pl. 2 |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2150-001-464010 |
Dues/Memberships |
$255 |
$145 |
$145.00 |
$0 |
|
1001-2150-001-464005 |
Books/Subscriptions |
$170 |
$170 |
$170.00 |
$0 |
|
1001-2150-001-460105 |
Tools/Apparatus |
$85 |
$85 |
$85.00 |
$0 |
|
|
|
|
$400 |
|
|
To: |
1001-2150-001-458000 |
Administrative Travel |
$4,000 |
$400 |
$897.99 |
$1,297.99 |
Issue: Line-item transfer needed to reimburse employees that traveled to San Marcos for a conference on August 19, 2019.
Solution: Line-item transfer will provide the reimbursement.
Result: With the court's approval employees will be reimbursed. |
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19. |
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Purchasing |
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|
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a. |
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Discussion and possible action to ratify the payment of a membership for a non-profit state association as required by Local Government Code Section §89.002 for the County Court at Law #1 in the amount of Seventy Five ($75) Dollars to the Texas Association of Court Administrators regarding the annual membership dues. This annual membership fee will be added to the membership master list. [Requested by Judge Hugo Martinez, County Court At Law #1 Account #1001-2060-001-464010,(Dues and Memberships)]
Issue: Local Government Code Section §89.002 requires that the Commissioners Court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:
(1) a majority of the court votes to approve membership in the association;
(2) the association exists for the betterment of county government and the benefit of all county officials;
(3) the association is not affiliated with a labor organization;
(4) neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature; and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.
Solution: Obtain court approval as required.
Result: Invoices for associations approved by the Court will be processed for payment. |
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b. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that may have some usefulness for the purpose it was intended. The Purchasing agent will attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that can't be sold through auction and/or competitive bids because its deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products. |
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c. |
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Discussion and possible action to award the following Annual Contracts:
Bid 2020-04 Annual Contract for Flexible Base – Emperor Services, Lomas Materials LLC, Martin Marietta, Torrecillas Ranch
Bid 2020-06 Annual Contract for Janitorial Supplies – Executive Office Supply, Ferguson Facilities Supply, Global Industrial, Gulf Coast Paper Co., Hillyard Texas, Interboro Packaging, NCH Corp., Patria Office Supply, Pyramid School Supply, TexChem Corporation
Bid 2020-13 Annual Contract for Processed Foods – Ben E. Keith, Labatt Food Service
Bid 2020-14 Annual Contract for Produce – Westside Produce, Ben E. Keith
Issue: The Annual Contracts listed above expired 09/30/2019.
Solution: The Purchasing Agent solicited for new contracts.
Result: Annual Contracts will provide stable, lowest available and cost efficient prices from responsible bidders for Webb County. |
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d. |
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|
Discussion and possible action to award the following Request for Qualifications:
RFQ 2019-011 3 Year Contract for a Medical Doctor - Arturo Garza-Gongora, Laredo Examiners Inc.
RFQ 2019-012 3 Year Contract for a Dentist - Rolando Salazar DDS
RFQ 2019-017 3 Year Contract for an Optometrist - Flores Eye Care Clinic
RFQ 2019-018 3 Year Contract for Counseling Services - Brandi Velasco LMFT, PILLAR
RFQ 2019-019 3 Year Contract for a Registered Dietitian - Ana Maria Pena
RFQ 2019-020 3 Year Contract for Mental Health Care - PILLAR, Rollins York & Associates
For professional services to the Webb County Head Start, Youth Village, and Jail Inmate programs and to further authorize the Civil/Legal Department to negotiate the terms and conditions of agreements and all necessary fees.
Issue: The above mentioned contracts are set to expire on September 30, 2019.
Solution: The Purchasing Agent solicited for new contracts.
Result: Award the RFQs and avoid interruption to services required by County departments. |
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e. |
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Discussion with possible action to accept the ranking and award RFP 2019-009 “Substance Abuse Aftercare Treatment Services” to the highest ranking firm Yuri Avalos; and to further authorize the Civil/Legal Department to negotiate the terms and conditions of the professional services agreement; and any other matters incident thereto. [Account #2775-4020-001-432091 (Therapy for Substance Abuse)]
Company Name |
Ranking |
Yuri Avalos |
1 |
PILLAR |
2 |
Rollins, York & Associates |
3 |
Issue: The current contract expired 8/31/2019.
Solution: Award RFP to highest ranking firm as recommended by the evaluation committee.
Result: Compliance of State Grant requirements. |
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20. |
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|
|
Honorable Martin Cuellar, Sheriff |
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|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-001-456005 |
Postage & Courier |
$8,000 |
$3,000 |
$4,171.96 |
$1,171.96 |
|
1001-3010-001-464005 |
Books & Subscriptions |
$7,000 |
$2,931 |
$2,931 |
$0.00 |
|
1001-3050-001-456205 |
Training Education |
$2,000 |
$2,000 |
$2,000 |
$0.00 |
|
1001-4070-001-443000-110 |
Repair Maint. Software |
$15,000 |
$2,092 |
2,292 |
$200 |
|
1001-4070-001-456205 |
Training & Education |
$10,000 |
$3,000 |
$6,020.33 |
$3,020.33 |
|
1001-3010-001-456205 |
Training & Education |
$40,000 |
$4,430 |
$4,430.36 |
$0.36 |
|
|
|
|
$21,453 |
|
|
To: |
1001-3010-001-443000-075 |
Repair Maint. Vehicles |
$210,000 |
$4,192 |
$469.41 |
$4,661.41 |
|
1001-4070-001-441505 |
Trash Pickup |
$9,000 |
$5,400 |
$675 |
$6,075 |
|
1001-4090-001-461000 |
Materials & Supplies |
$115,000 |
$2,500 |
$1,698.91 |
$4,198.91 |
|
1001-4070-001-443000-020 |
Repair Maint Build |
$50,000 |
$7,861 |
$971.64 |
$8,832.64 |
|
1001-4070-001-443000-035 |
Repair Maint. Equip. |
$45,000 |
$1,500 |
$0.35 |
$1,500.35 |
|
|
|
|
$21,453 |
|
|
Issue: Trash Pickup account has pending invoices to be paid. Add money to accounts for final request. Padding repairs for cell at Jail.
Solution: Invoices will be paid. Requisitions can be entered.
Result: Vendors will get paid. Padding can be repaired. PO's can be issued. |
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|
21. |
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|
|
Water Utilities |
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|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7200-7050-001-456305 |
Uniforms |
$13,023 |
$2,000 |
$2,743.00 |
$743.00 |
|
7200-7050-001-443000 |
Repair & Maint. Equip. |
$52,100 |
$15,000 |
$28,473.00 |
$13,473.00 |
|
7200-7050-001-456205 |
Training & Education |
$25,000 |
$8,000 |
$8,489.00 |
$1,489.00 |
|
7200-7050-001-461000 |
Materials & Supplies |
$32,000 |
$10,000 |
$17,573.00 |
$7,573.00 |
|
7200-7080-001-443000-055 |
Repair & Sewer lines |
$13,500 |
$10,000 |
$10,665.00 |
$665.00 |
|
7200-7080-001-443000-105 |
Repair & Maint. Water Lines |
$4,250 |
$3,000 |
$3,975.00 |
$975.00 |
|
7200-7080-001-456205 |
Training & Education |
$4,500 |
$2,000 |
$2,053.00 |
$53.00 |
|
7200-7080-001-432001-085 |
Professional Services & Lab Testing |
$15,800 |
$4,000 |
$5,597.00 |
$1,597.00 |
|
|
|
|
$54,000 |
|
|
To: |
7200-7050-001-441205 |
Utilities |
$112,200 |
$35,000 |
$3,564.00 |
$38,564.00 |
|
7200-7080-001-441205 |
Utilities |
$71,500 |
$19,000 |
$744.23 |
$19,744.23 |
|
|
|
|
$54,000 |
|
|
Issue: We were notified by the Business Office of outstanding invoices from Prior FY 2017-2018 budget of equaling to approximately $50,000 combined from all three Utility Funds (7050,7060, and 7080). These invoices were then paid with current Budget FY2018-2019 funds creating a significant funding deficiency to cover to end of year.
Solution: Transfer Funds from remaining positive account balances.
Result: Continue electrical service for Water Utilities. |
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