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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve a budget amendment by increasing revenues and expenditures in the amount of $10,000.00 for interest revenues received for the Healthcare Funding District Commission/Local Provider Participation Fund (LPPF) in accordance with Texas Local Government Code, Section 111.0108 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by Nancy Cadena; Fund #2001 (Local Provider Participation-HCD)]
Interest Revenue |
2001-5040-361100 |
$10,000 |
Medical Services Optional Services |
2001-5040-432063-030 |
$10,000 |
Issue: LPPF account began earning interest after change in depository bank to Falcon Bank. Chapter 288 of the Texas Health and Safety Code limits the use of these funds but does authorize its use to subsidize indigent programs.
Solution: Interest revenue and authorized expenditures will be used to offset costs of durable medical equipment (DME) and supplies for eligible Webb County Indigent Health Care Program participants.
Result: Finalize special budget using proceeds for the purpose stated on this agenda item. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Forfeiture funds. [Requested by Adrian Cortez, Constable Pct. 3]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2190-3160-001-461000 |
Material & Supplies |
$5,576.00 |
$564.40 |
$3,157.54 |
$2,593.14 |
To: |
2190-3160-001-441001 |
Telephone |
$0 |
$564.40 |
$0 |
$564.40 |
Issue: Department substation located in Mirando City has no access to internet or phone. Cost to have these services available is $564.40.
Solution: By approving line item transfer department will have funds available to pay for internet and phone services.
Result: Department substation will have internet and phone services. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds (Fund #2605); and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2605-3010-001-458090 |
Travel |
$9,870 |
$9,870 |
$9,870 |
-0- |
To: |
2605-3010-001-460105-015 |
Minor Tools & Apparatus Equip |
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$9,870 |
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$9,870 |
Issue: Due to the coronavirus pandemic, trainings and conferences have either been postponed or canceled.
Solution: Request a line item transfer to utilize these grant funds effectively and efficiently before the end of the grant performance period.
Result: The grant funding will be utilized effectively and efficiently before the end of grant performance period. |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Harold DeVally, Constable Pct. 4]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2465-3170-001-413000 |
Overtime |
$87,551 |
$235.44 |
$336.54 |
$101.10 |
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2465-3170-001-422000 |
FICA County Share |
$6,698 |
$17.89 |
$25.90 |
$8.01 |
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2465-3170-001-425000 |
Unemployment Tax |
$613 |
$4.98 |
$5.95 |
$0.97 |
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2465-3170-001-426000 |
Worker Compensation |
$2,627 |
$6.80 |
$10.12 |
$3.32 |
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$265.11 |
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To: |
2465-3170-001-423000 |
Retirement County Share |
$10,122 |
$265.11 |
($252.29) |
$12.82 |
Issue: Funding is needed to cover increase on the Unemployment Tax and Retirement County Share rate.
Solution: Transfer of funds/approval of budget amendments.
Result: Pending expenses will be covered. |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2371-5260-521-422000 |
Fica County Share |
$14,332.00 |
$700 |
$7,009.87 |
$6,309.87 |
To: |
2371-5260-521-443000-075 |
Repairs & Maint. Vehicles |
$1,324.20 |
$700 |
$468.86 |
$1,162.86 |
Issue: Funds are needed in the Repairs & Maintenance Vehicles line item to cover necessary repairs for Unit 30-03, which is utilized daily for Meals on Wheels Program/Elderly Nutrition Program to allow home delivered meals and congregate meals to be delivered accordingly for the remainder of the fiscal year.
Solution: By Commissioners Court approval, account will have funds to cover necessary expense for repair of Unit 30-03.
Result: With funds available, the department will be able to continue with daily operations necessary to carry out home delivered meals and congregate meals program. |
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6. |
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Casa Blanca Golf Course |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6130-001-454000 |
Advertising |
$10,000 |
$1,400 |
$8,715.00 |
$7,7315.00 |
To: |
7100-6180-001-443000-035 |
Repairs & Maint. Equip. |
$14,000 |
$1,400 |
$763.62 |
$2,163.62 |
Issue: One of the pumps recently went down- Need to have pump maintenance performed and the remaining budget is insufficient to cover. Given timing of the irrigation project we expect the remaining advertising budget to be more than adequate.
Solution: Transfer as requested above.
Result: There will be sufficient funds in all budget line items to pay requested items. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6080-001-441000-0025 |
Trees & Landscaping Sod/Seeds |
$3,000 |
$97.13 |
$287.50 |
$190.37 |
To: |
7100-6080-001-443000-135 |
Repairs & Maint. Clubhouse |
$6,000 |
$97.13 |
$(97.13) |
$0 |
Issue: An emergency purchase of plexiglass went over available funds. The transfer will bring the repairs and maintenance -Clubhouse account to 0 and accommodate that grp.
Solution: Transfer as requested above.
Result: There will be sufficient funds in all budget line items to pay requested items. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Golf Course funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6080-001-441205-010 |
Utilities Electricity |
$27,500 |
$1,000 |
$14,112.00 |
$13,112.00 |
To: |
7100-6080-001-441305-010 |
Utilities Water |
$-0- |
$1,000 |
$-0- |
$1,000.00 |
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From: |
7100-6110-001-461005-035 |
Merchandise COS Equip. |
$16,549 |
$500 |
$2,634.42 |
$2,134.42 |
To: |
7100-6110-001-461005-040 |
Merchandise COS Accs. |
$6,900 |
$500 |
$1,306.58 |
$1,806.58 |
Issue: Two line transfers, one to allocate to the water utility budget that was overlooked and the second to change the mix in cost of sales for merchandise.
Solution: Transfer as requested above.
Result: There will be sufficient funds in all budget line items to pay requested items. |
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7. |
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Civil Legal Division |
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a. |
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Discussion and possible action to authorize Webb County to execute an Order of Acceptance for the dedication of a total of Fourteen (14) Roadway Right-of-Way and/or Public Utility Easements out of the Ranchitos Los Nopalitos, & Los Fresnos Subdivisions, for the purpose of acquiring these necessary easements by Webb County to perform road maintenance and improvements in order to facilitate transportation needs for residents including emergency medical services and school bus pickups for students, and for use, extension and/or provision of proper drainage, and/or utility services; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Luis Perez Garcia, Webb County Engineer] |
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b. |
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Discussion and possible action to approve and enter into a Five (5) year lease renewal agreement between Webb County and the United States of America Department of Agriculture (U.S.D.A.), as Lessee, commencing August 1, 2020 through July 31, 2025 for a monthly rental rate of $1,000.00 per month ($12,000.00) annually, for a 2.00 acre tract of land situated in Webb County, Texas, Western portion of Webb County, Texas, being out of Porcion 23, Leonard Sanchez, Original Grantee, Abstract 1-1544, Webb County, Texas, located approximately 0.9 miles east of the Rio Grande River, and more fully described on the lease agreement and authorizing the County Judge to execute and all relevant documents, and any other matters incident thereto. |
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c. |
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Discussion and possible action to ratify and enter into a Professional Services Agreement between Webb County and Todd Russell, Ph.D., for the provision of Driving While Intoxicated (D.W.I.) evaluation services for the County Court at Law II/DWI Treatment Program, for a term of four years commencing September 30, 2019, subject to annual budgetary appropriations, in the amount of Seven Hundred Fifty dollars ($750.00) per month, for an annual payment of nine thousand dollars ($9,000.00) for a total amount not to exceed thirty-six thousand dollars ($36,000.00) over the term of the contract; pursuant to Section 262.024 Discretionary Exemptions (A)(4) Professional Services; and any other matters incident thereto, and authorizing the Webb County Judge to sign and all relevant documents, and any other matters incident thereto. [Requested by Victor Vasquez, Director of the County Court at law II. DWI Treatment Program; Account #2356-2070-003-432001 (Professional Services)]
Issue: An evaluator is required to monitor, evaluate and measure the achievement of the program goals and gauge the effectiveness of the program.
Solution: The Program evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting monthly and annual performance reports as required by the Grant.
Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program. |
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d. |
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Discussion and possible action to approve a 48 month (effective October 1, 2019 to September 30, 2023) software agreement for the maintenance and software Drug Court Case Management Program (“DCCM”) for the DWI Treatment Program in the fixed annual amount of seven thousand dollars ($7,000.00), for a total amount not to exceed twenty-eight thousand dollars (28,000.00); pursuant to Section 262.024 Discretionary Exemptions 7(A) subject to annual budget appropriations and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Victor Villarreal, County Cout at Law II Judge; Account #2356-2070-003-432001 (Professional Services)]
Issue: Software provides services and document all case management and compliance of each participant in the program.
Solution: Effectively monitors treatment measures and evaluation reports necessary to adhere to grant requirements.
Result: By obtaining the services of the (DCCM) is key component of grant requirements. |
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8. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve execution of a software license, management and service agreement, as per Court’s prior award of RFP 2020-007 "Client Tracking Management Software" between Webb County and Capluck, Inc./CAP60, (highest rated firm), for a four (4) year term, commencing June 9th, 2020, thru June 8th, 2024, at an annual rate of $8,600.00 for years (1-3) and $9,600.00 for year (4), plus additional required initial hardware and equipment fees as set forth in the agreement, in the total amount of $34,600.00 with discounts, over the 4 yr. term. The software will help to enable and assist the staff at the Webb County Community Action Agency (C.A.A.) department to collect, track, manage and/or store their clients data information as needed to meet state mandated eligibility and/or reporting requirements of the Texas Department of Housing and Community Affairs (T.D.H.C.A.), subject to annual budgetary appropriations, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [CSBG Account #2368-5170-521-457008 Contractual, CEAP Account #2362-5360-521-457900 Program Services Expenditures]
Issue: The agreement with current client tracking system is set to expire. The agency is required to solicit proposals to continue tracking clients through a system software, and new contract term is needed for continued client tracking services.
Solution: The court authorized the Purchasing Agent to seek competitive proposals for a new contract term for this client tracking system software.
Result: Approve contract w/highest-ranking firm and best cost proposal to continue application intake through a client tracking system, offering an accurate and timely process for intake for C.A.A. |
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9. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of the Texas Department of Emergency Management (TDEM) 2020 Coronavirus Relief Fund State Public Assistance in an amount of $35,365.00, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This award does not require county match; thus does not impact the general fund. [Requested by James Flores, Economic Development Director]
Issue: Webb County declared a local disaster due to the Coronavirus (COVID-19) and with the rapid changes our community continues to endure, Webb County has increased activities to address this pandemic.
Solution: Through this grant award, Webb County will be reimbursed up to $35,365.00 worth of expenses incurred to prevent, protect, and respond to COVID-19 pandemic.
Result: Webb County will receive reimbursement of unforeseen expenditures utilized to prevent, protect, and respond to COVID-19 pandemic. |
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b. |
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Discussion and possible action to approve the 2020-2021 budget for the 406th District Adult Drug Court Program associated with Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Award Number 1H79TI081059-03, Funding Opportunity Number TI-18-008, authorizing the County Judge to sign all relevant documents, and all other matters incident thereto. There is no impact to the County budget. The total grant award will be budgeted into fund account number 2353 with sub-accounts for Payroll, Health Insurance, FICA, Retirement, Unemployment, Workers Compensation, Professional Services, Contractual (PILLAR and La Familia), Administrative Travel, Materials & Supplies, and Other (MAT-Medically Assisted Therapy and Drug Testing, Virtual Services). Amounts are subject to change according to changes in Webb County rates. In the event of such changes, line item transfers will be requested and executed, and a new detailed budget will be submitted for the Commissioners’ Court review and approval. The budget was approved by the Substance Abuse and Mental Health Services Administration (SAMHSA) on May 7, 2020, as noted on page 3 of the Notice of Award. Please see attachments. All required documents were sent for review through the Economic Development Department and the budget and award are compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by 406th District Court]
Issue: The approval of the budget by the Commissioners Court is required in order to have the Auditor’s Office key in amounts under the corresponding fund account and sub-accounts.
Solution: The Commissioners Court approving the budget as submitted to, and approved by, SAMHSA.
Result: The 406th District Adult Drug Court Program will be able to continue to operate fully. |
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c. |
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Discussion and possible action to authorize the acceptance of the Webb County Road Condition Report as required by the Texas Transportation Code Section 251.018 and as a requirement to the 2020 County Transportation Infrastructure Fund (CTIF) Application, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the application. [Requested by James Flores, Economic Development Director]
Issue: Webb County roadways located in areas affected by increased oil and gas production are in need of repair and improvement to ensure the safety of all drivers and the public.
Solution: The Texas Department of Transportation released application for the 2020 County Transportation Infrastructure Fund for the construction of, reconstruction of, or maintenance of transportation infrastructure including roads, bridges, and culverts, intended to alleviate degradation caused by exploration, development or production of oil and gas.
Result: If awarded, improvements to Webb County roads will ensure the sustainment of our energy industry and enhance the safety of all drivers and the public. |
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10. |
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Emergency Management |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-001-431007-010 |
Operational Reserve |
$994,700 |
$5,000 |
$758,987.11 |
$753,987.11 |
To: |
1001-3120-001-461000 |
Materials & Supplies |
$20,000 |
$5,000 |
$5,272.19 |
$10,272.19 |
Issue: With a recently hired Emergency Management Coordinator, new supplies need to be procured.
Solution: Transferring money will allow these purchases to be completed.
Result: Funding for the procurement process will be completed. |
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11. |
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Honorable Roberto "Bobby" Quintana, Justice of the Peace Pct. 2 Pl. 1 |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2160-001-458000 |
Admin. Travel |
$3,500 |
$1,500 |
$1,955.15 |
$455.15 |
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1001-2160-001-456205 |
Training & Education |
$3,500 |
$1,200 |
$2,285.00 |
$1,085.00 |
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$2,700 |
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To: |
1001-2160-001-461000 |
Materials &Supplies |
$6,000 |
$1,200 |
250.00 |
$1450.00 |
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1001-2160-001-456005 |
Postage & Courier |
$2,000 |
$300 |
$403.65 |
$703.65 |
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1001-2160-001-443000-035 |
Repairs & Maintenance |
$950 |
$1,200 |
$0 |
$1,200.00 |
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$2,700 |
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Issue: Supplemental funds needed for the following: (1.) Materials and Supplies funds needed to cover mailings to reschedule and schedule over 700 defendants, to date. (2.) To cover postage expenses for notices to the end of FY 2020. (3.) To pay pending Xerox invoices in the amount of $272.90 and have enough to cover printing costs for the anticipated workload.
Solution: Court authorization of supplemental funds transfer to cover pending Xerox invoices and supplies needed to send out a mailing of notices for the court appearance to defendants.
Result: Pending invoices will be paid in a timely manner, and we will have the necessary supplies for court mailings. |
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b. |
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Discussion and possible action to approve the payment of membership for a non-profit state association as required by Local Government Code Section §89.002 for the JP Pct. 2, PL 1 office in the amount of Sixty ($60.00) Dollars to the Justices of the Peace & Constables Association of Texas (JPCA) annual membership dues for Judge Roberto Quintana. [Account #1001-2160-001-456205 (Training & Education)]
Issue: Local Government Code Section §89.002 requires that the Commissioners Court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:
(1) a majority of the court votes to approve membership in the association;
(2) the association exists for the betterment of county government and the benefit of all county officials;
(3) the association is not affiliated with a labor organization;
(4) neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature; and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.
Solution: Obtain court approval as required by State Law to pay for membership dues.
Result: General Request for Payment for non-profit state association fee will be processed for payment.
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