Agenda



PUBLIC NOTICE COMMISSIONERS COURT MEETING WEBB COUNTY COURTHOUSE 1000 HOUSTON STREET, 2ND FLOOR LAREDO, TEXAS 78040 JUNE 22, 2020 9:00 a.m.


CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

	1.	Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

	2.	Pledge of Allegiance/Invocation

	3.	Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

	4.	Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

Auditor

Discussion and possible action to approve the following budget amendment to establish budget from $129,821.31 in balances for the Self-Help Center into FY20 for Fund 2016;Local Government Code 111.0706. [Requested by Community Action Agency - Self Help Center]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2016-259700	Fund Balance	$129,820.31	$129,820.31	$129,820.31	$129,820.31
To:	2016-6360-521-443057-010	Rehab Private Property Recon	$0	$100,000	$0	$100,000
	2016-6360-521-457008-035	Contractual Housing Rehab	$0	$29,820.31	$0	$29,820.31

Issue: The Self-Help Center program is a four (4) year grant that runs September 1, 2016 - September 1, 2020. Year-end balances must be carried over and entered into the system in order to continue the availability of these grant funds.

Solution: Commissioners Court authorizes a Budget Amendment in order to carry over year -end balances for the Self-Help Center grant.

Result: Continued availability of Self-Help Center grant funds.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2357-5230-531-458000	Administrative Travel	$38,000	$15,000	$26,020.00	$11,020.00
To:	2357-5230-531-461000	Materials & Supplies	$2,000	$15,000	$1,491.27	$16,491.27

Issue: Funds are available in the Administrative Travel line item.

Solution: Approve the Budget Amendment (Line Item Transfer) request.

Result: Funds will be allocated to the Materials & Supplies line items.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency - El Aguila]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2661-7110-521-421000	Health Insurance	$72,035	$7,000.00	$31,610.00	$24,610.00
	2661-7110-521-410000	Payroll Cost	$244,731	$5,000.00	$70,388.16	$65,388.16
	2661-7110-521-443000-020	Repairs and Maint. Bldg.	$12,540	$1,000.00	$8,302.56	$7,302.56
	2661-7100-521-410000	Payroll Cost	$106,907	$600.00	$28,499.56	$27,899.56
	2661-7100-521-458000	Administrative Travel	$2,006	$1,039.20	$1,039.20	$0.00
				$14,639.20
To:	2661-7110-521-441001	Telephone	$5,800	$1,000.00	$793.83	$1,793.83
	2661-7100-521-423000	Retirement County Share	$12,803	$600.00	$2,707.76	$3,307.76
	2661-7100-521-444500	Equipment Rental	$3,253	$1,039.20	$303.36	$1,342.56
	2661-7110-521-413000	Overtime	$35,000	$12,000.00	$5,873.45	$17,873.45
				$14,639.20

Issue: El Aguila is requesting line item transfers to prevent negative balances.

Solution: Approve requested line item transfers.

Result: There will be sufficient funds in line items which will allow the continuation of transportation services to the rural population of Webb County for the remainder of budget year.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2595]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2595-3010-001-456205	Training and Education	$2,129	$288.18	$288.18	-0-
	2595-3010-001-46105-015	Minor Tools &Apparatus Equip.	$3,048	$2.84	$3,048.00	$3,045.16
	2595-3010-001-443000-075	Repair and Maint. Vehicles	$13,010	$876.20	$876.20	-0-
				$1,167.22
To:	2595-3010-001-460105	Minor Tools & Apparatus	$20,000	$1,167.22	$698.26	$1,865.48

Issue: There were small savings in grant-funded training/travel, supplies, and equipment.

Solution: Request authorization to utilize remaining funds for the acquisition of other pertinent and needed law enforcement-related supplies.

Result: The Webb County Sheriff's Office will be able to purchase these other needed supplies.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2371-5260-521-444500	Equipment Rental	$900	$779.01	$779.01	$0
To:	2025-5320-521-444500	Equipment Rental	$538	$779.01	$34.04	$813.05

Issue: The Elderly Nutrition Program will require a money transfer into the Equipment rental account to cover expenditures for the rest of the fiscal year.

Solution: By Commissioners court approval account will have funds to cover the rest of the fiscal year expenses for the equipment rental.

Result: With funds available, the department will be able to continue with daily operations necessary to carry out home delivered meals and congregate meals program.

Budget Officer

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the Fairgrounds Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2031-1010-001-441205	Utilities	$60,000	$400	$8,792	$8,392
To:	2031-1010-001-461000	Materials & Supplies	$0	$400	$54	$454

Issue: Ice machine was put at Webb County Fairgrounds and was fully stocked with ice.

Solution: Transfer of funds will complete this purchase allow open purchase order to be created for the end of the year.

Result: Invoice will be paid and open purchase order will be created.

Casa Blanca Golf Course

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6130-001-454000	Advertising	$10,000	$800	$7315.00	$6,515.00
To:	7100-6080-001-461000-030	Materials & Supplies	$1,991	$800	$68.20	$888.20

From	7100-6130-001-454000	Advertising	$10,000	$750	$6,315.00	$5,565.00
To	7100-6140-001-441305-010	Utilities Water	$2,500	$750	$173.94	$923.94

From	7100-6140-001-454000	Advertising	$10,000	$1,000	$5,565.00	$4,565.00
To	7100-6110-001-461005-035	Merchandise cos Equipment	$16,549	$1,000	$525.00	$1,525.90

From	7100-6130-001-454000	Advertising	$10,000	$350	$4,565.00	$4,215.00
To	7100-6130-001-441001	Telephone	$1,000	$350	$36.26	$386.26

Issue: To fund Scorecard reprinting that is a quasi advertising expense using funds in the advertising budget. Also water is running higher than budget. To cover higher than expected sales activity-to date the golf course has sold almost the full year budget for merchandise. In addition, the telephone budget appears to be slightly under budgeted.

Solution: Transfer as requested above.

Result: There will be sufficient funds in all budget line items.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6110-001-461005-020	Merchandise Cos Wms Apparel	$1,020.00	$200	$265.50	$65.50
To:	7100-6140-001-443000-110	Repairs & Maintenance Software	$2,000.00	$200	$0	$200.00

Issue: There was a price increase on software for the point of sales system. We can accommodate through the miscellaneous account in food and beverage.

Solution: Transfers requested above.

Result: There will be sufficient funds in all budget line items to pay requested items.

Civil Legal Division

Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract 70DCR18DIG000010 (Laredo Processing Center) issued by the Federal Detainee Phone Requirements which permits each detainee to receive 520 minutes of free telephone calls per month; authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Laredo Processing Center; Account #1001-209250-185]

Discussion and possible action to enter into a (1) one year forensic software license agreement with Oxygen Forensics for security access software keys (beginning May 12, 2020 through May 12, 2021) for the quoted total amount of $2,399.00, subject to annual appropriations and available funds; and authorizing the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-443000-110]

Issue: The forensic software license agreement with Forensic Software is for the detection and collection of evidence due to criminal activity.

Solution: Purchase the security keys to keep the software up-to-date.

Result: Acquire the necessary support and maintenance of the Forensic License Software.

Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract for the purpose of de-obligating the previous year funding in the amount of $3,941,684.76 concerning the detention and guard services at CoreCivic's Webb County Detention Center (IGSA 70CDCR18DIG000004); and authorizing the Webb County Judge to sign all relevant documents and any matters incident thereto. [Webb County Detention Center; Account #1001-209250-180]

Discussion and possible action to enter into a sixty (60) month (July 1, 2020 through June 30, 2025) Rental Agreement between Pitney Bowes and Webb County for the Webb County Clerks Office for mail service hardware and software through the Cooperative Contract Participation Agreement No: 985L1-1969, at a cost of One Hundred Twenty Five Dollars and forty-two cents ($125.42) a month, for a total amount of Seven Thousand Five Hundred Twenty-Five Dollars and twenty cents ($7,525.20) over the 60 month term of the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Margie Ibarra, Webb County Clerk, Account #1001-2310-001-444500 (Equipment Rental)]

Discussion and possible action to approve a Professional Services Agreement for Environmental-Geo-Technical Engineering Services between Webb County and Terracon Consultants, Inc., pursuant to their cost and scope of services proposal submitted in response to “RFQ 2020-006 Assessment-Environmental Testing for the Webb County Chicago St./Detox Bldg. Project, in the amount of $5,800.00 as needed for the project, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, Director/Webb County Purchasing Dept.; Funding Source Account #1001-1130-001-432001 (Professional Services)]

Discussion and possible action to enter into an Interlocal Agreement with United Independent School District for the use, by Webb County, of the School District’s facilities, namely the Bill Johnson Student Activity Center Auditorium and Fine Arts Rooms, (at no cost to the County) for the empanelment and selection of petit jurors for the Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge]

Discussion and possible action to enter into an Interlocal Agreement with Laredo College for the use, by Webb County, of the Martinez Fine Arts Center located at West End Washington St., Laredo, TX 78040 to conduct official jury qualification of those individual properly summoned under the current approved jury plan and conduct the petit jury selection by Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge; General Judicial District Courts]

Civil Service Commission

Discussion and possible action to approve a modification to the Webb County Business Office Department's Accounts Payable Manager Job Description prior to its submission to the Webb County Civil Service Commission for review and certification of the revision as per the Webb County Civil Service Policy. This has no impact on general fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. There will be no impact to the General Fund.

Issue: Webb County will be transitioning to a digital format of processing invoices submitted to Webb County by vendors.

Solution: Modify the Webb County Business Office Department’s Accounts Payable Manager job description.

Result: The Webb County Business (Accounts Payable Division) Office will now report directly to the Budget Officer who is the Director of the Budget Office.

10.

Economic Development

Discussion and possible action to ratify and accept an award in the amount of $5,000.00 from FEMA 2020 Emergency Food & Shelter Program Phase #37 and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no impact on County's General Fund. Dates of grant January 1, 2020 to May 31, 2021. [Requested Community Action Agency, Fund #2473-5170-521-441211]

Issue: The Emergency Food & Shelter Program Phase #37 will award $5,000.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need.

Solution:Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $5,000.00.

Result: This will allow Webb County Community Action Agency to assist 500 eligible Webb County constituents with food.

Discussion and possible action to execute Project Grant Agreement 5311-2020-WEBB CO-00146 CARES Act for FY 2020 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of FIVE HUNDRED FIFTY THOUSAND DOLLARS ($550,000.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director]

Issue: TxDOT has allotted monies as part of the COVID-19 Emergency Relief Response in order to cover operational expenses at 100% for Webb County CAA- El Aguila Rural Transportation with no County Match.

Solution: This grant is calculated to reflect average expenses for CAA El Aguila during the months of February through September.

Result: Continuation of transportation services throughout the rural areas of Webb County allowing for safe and reliable response to the transportation needs of rural Webb County during the COVID-19 pandemic.

Discussion and possible action to execute Project Grant Agreement 5339- R- 2020- WEBB CO- 00112 Federal 5339 Bus and Bus Facilities Grant for FY 2020 – 2021 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of SEVENTY ONE THOUSAND EIGHT HUNDRED TWENTY SEVEN DOLLARS ($71,827.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director]

Issue: CAA- El Aguila Rural Transportation is a grant funded agency. Annually, TxDOT allots monies to replace vehicles that are projected to exceed their useful life benchmark (ULB) by 2021 and requires NO County Match.

Solution: This grant will allow us to upgrade fleet as designated by TxDOT.

Result: Decrease in agency’s vehicle maintenance cost and continuation of services throughout the rural areas of Webb County.

Discussion and possible action to approve grant award contract number #61200003358 for the Community Services Block Grant (CSBG) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for the FY- 2020, in the amount of SEVEN HUNDRED NINETY SEVEN THOUSAND FIVE HUNDRED NINETY ONE DOLLARS ($797,591.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 31, 2021. CSBG Account #2368-5170-3303000. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Director]

Issue: Approve funding for the CSBG Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for the FY- 2020 in the amount of $797,591.00.

Solution: Funds shall be utilized for the reduction of poverty, the revitalization of communities, and the empowerment of low-income families and individuals to become self-sufficient.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.

Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) grant awarded to the 406th Judicial District Court South Texas Veterans Treatment Program in the amount of $300,000 commencing on July 1, 2020 and running through June 30, 2021, authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There is no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872]

Issue: On October 15, 2019, the Commissioners Court authorized the submission of an application for a Texas Veterans Commission grant for $300,000 by the 406th Judicial District Court Veterans Treatment Program. The 406th Judicial District Court Veterans Treatment Program subsequently received notice from TVC that their grant was fully funded. By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $300,000 to support veterans and their families.

Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, and which will allow for services to continue uninterrupted.

Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003.

Discussion and possible action to ratify and accept an award in the amount of $7,925.00 from FEMA 2020 Emergency Food & Shelter Program PHASE CARES and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no County's General Fund. Dates of grant January 27, 2020 to May 31, 2021. [Requested by Community Action Agency; Fund #2473-5170-521-441211]

Issue: The Emergency Food & Shelter Program (FEMA) CARES ACT will award $7,925.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need.

Solution: Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $7,925.00.

Result: This will allow Webb County Community Action to assist 792 eligible Webb County constituents with food.

Discussion and possible action to accept the Supplement COVID-19 One Time grant funds for the Head Start grant in the amount of ONE MILLION SEVENTY THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS ($1,070,388), Early Head Start grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274), and Child Care Partnerships grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274) with no match required and no application required. Additional funds will be added to each grant under the "Other" category in the Office of Head Start Head Start Enterprise System. Adjustments to funding amounts are permitted between object class categories by the grantee. Narratives, budget justifications, and governing body or policy council approvals are not required to receive funds, as no purchase that requires prior approval is being requested. [Requested by Aliza Oliveros, Head Start Director]

Discussion and possible action to authorize the release of the following 10% retainer payment to Habitat for Humanity of Laredo, Inc., to be paid from Self-Help Center grant funds in the amount of $5,000. This action will not impact the County's General Fund. [Requested by Community Action Agency - Self Help Center]

Issue: Ten percent (10%) of the new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Contract amount is $50,000 and 10% retainer amount is $5,000.

Solution: Commissioners Court authorizes the release of the retainer funds to the contractor.

Result: The contractor will be paid for services rendered.

Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) Fund for Veterans’ Assistance (FVA) General Assistance Grant Award #GT-VSO20-002, for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2020 through June 30, 2021, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by Veterans Service Office, Fund #5410]

Issue: On October 22, 2018, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans’ Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding. Authorization from the Commissioners' Court is required in order to accept the award.

Solution: The Commissioners' Court authorizing the acceptance of the federal funds in order to continue to provide extended services to medical appointments outside of the Webb County area and address the needs of the transportation program participants.

Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds.

Discussion and possible action to approve grant award contract number #58990003318 for the Comprehensive Energy Assistance Program (CEAP) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for FY-2020, in the amount of ONE MILLION ONE HUNDRED TWENTY EIGHT THOUSAND FIVE HUNDRED THIRTY SIX DOLLARS ($1,128,536.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 30, 2021. CEAP Account # 2362-5150-330300. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Executive Director]

Issue: Texas Department of Housing and Community Affairs (TDHCA) has awarded Webb County Community Action Agency in the amount of $1,128,536.00 under the Comprehensive Energy Assistance Program.

Solution: The court approval will allow the Webb County CAA provide direct services to eligible low-income residents of Webb County under the CEAP program.

Result: These funds are intended to assist eligible Webb County residents that have been economically impacted by COVID-19. The residents will be assisted up to 12 months of energy consumption.

11.

Fire Suppression & EMS Services

Discussion and possible action to approve, by Order, a budget amendment, and accept state tobacco funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $3,809.04, to be utilized in the purchase of EMS supplies, training, travel, membership to professional/technical organizations, public education, vehicle maintenance and equipment for all three stations of the Webb County Volunteer Fire Department, and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. [Account #2929-3140-357420-010]

Issue: State funding provided through Seven Flags RAC for EMS needs/operations.

Solution: Utilize monies for purchase of supplies, training, travel, equipment, and its maintenance.

Result: Properly stocked emergency units in good repair, and well-prepared personnel.

12.

Fred & Anita Bruni Community Center

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001--6200-001-458000	Administrative Travel	$500	$500	$500.00	$0
	1001-6200-001-443000-075	Repairs & Maint. Vehicles	$425	$300	$418.00	$118.00
	1001-6200-001-461000	Materials & Supplies	$2,000	$830	$1,330.02	$500.02
	1001-6200-001-461003	Goods for Public Events	$2,500	$1,000	$1,224.13	$224.13
				$2,630
To:	1001-6200-001-441205	Utilities	$12,630	$2,630	$1,134.63	$3,264.63

Issue: The utilities account balance is unable to cover current utilities charges.

Solution: Make a line item transfer.

Result: Once the line item transfer is made the utility account will be able to cover current utility charges.

13.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership Local Self-Assessment and Program Improvement Plan based on the results of the 2018 - 2019 Local Self-Assessment.

Issue: Self-Assessment is required by section 1304.51 (i) (1) of the Head Start Program Performance Standards. Throughout the year, program leaders and staff continually tract the effectiveness of program operations and progress toward goals through ongoing monitoring systems. During the annual Self-Assessment, staff, leaders, parents, and partners reflect on that same data, any additional data, such as federal monitoring reports; and the previous year's Self-Assessment report.

Solution: 2019 - 2020 Approve the Program Improvement Report

Result: The program will maintain a cohesive management systems that support continuous improvement and fosters commitment to providing the highest level of services of children and families in accordance with legislation, regulations, and policies.

Discussion and possible action to approve the 2020 - 2024 Head Start / Early Head Start / Child Care Partnership Strategic Plan.

Issue: Head Start Programs are mandated to develop multi-year (long-range) program goals and financial objectives that address the findings of the Community Assessment that are consistent with the philosophy of Head Start and Early Head Start and reflect the finding's of the program's annual Self-Assessment.

Solution: Provide input, discussion, and feedback for program planning and approve the 2020 - 2024 Strategic Plan.

Result: The Head Start program will continue with ongoing, systemic precesses of program planning via Strategic Planning and in consultation with the Webb County Commissioners Court and Policy Council.

Discussion and possible action to approve the 2020 - 2021 Training & Technical Assistance Plan.

Issue: The Head Start / Early Head Start / Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and compensation.

Solutions: Approve and implement the 2020 - 2021 Training and Technical Assistance Plan.

Result: The program will have an approved plan in place to address staff training needs related to their duties.

Report from The Administration of Children and Families Office of Head Start based on results obtained during the Focus Area One (FA1) monitoring review of the Webb County Commissioners Head Start Program from March 23, 2020 through March 27, 2020. The program was found to be in 100% compliance with performance measures and progress toward program goals.

14.

Purchasing

Discussion with possible action to award Invitation to Bid (ITB) 2020-006 “County Court at Law II Renovations” to the lowest responsible bidder, Rizuma Construction LLC in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1100-001-443000-255 (Repairs & Maintenance - Justice Center)]

Issue: The County Court at Law II Courtroom requires but not limited to remodeling of both upper and lower bench, refinishing benches, removing carpet and installation of new tile. The Purchasing Agent secured three (3) formal bids for this project.

Solution: Award ITB to lowest responsible bidder, Rizuma Construction, LLC.

Result: Authorize legal to execute construction contract for awarded amount.

Discussion with possible action to award Invitation to Bid (ITB) 2020-005 “Webb County Medical Examiner Renovations and Expansion Project” to the lowest responsible bidder, Romo Contractors LLC in an amount not to exceed Seven Hundred Twenty Nine Thousand Dollars ($729,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Bond Series 2019A; Account #3871-3100-001-474501 (Construction in Progress)]

Issue: On 01/27/2020, Commissioners Court authorized the Purchasing Agent to solicit formal bids for the renovations and expansion of the medical examiner's building. On 06/05/2020, the Purchasing Agent secured 2 bids.

Solution: Award ITB to lowest responsible bidder, Romo Contractors, LLC.

Result: Authorize Civil Legal Division to finalize the construction contract and proceed with construction project after a letter to proceed is issued to Contractor.

Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP) for law enforcement uniforms in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services) and any other matters incident thereto. [Requested by the Martin Cuellar, Sheriff; Account #1001-3010-001-414040 (General Fund, Sheriff Bargaining Unit, Admin. Uniform Allowance)]

Issue: The Current uniform contract is expiring effective 9/30/2020. The Purchasing Agent is recommending with the consent of the Commissioners Court to solicit Request for Proposals for a three (3) year uniform contract for the Webb County Sheriff's Office.

Solution: Securing a long term contract for uniforms will provide the Sheriff's Office with a more efficient ordering process on an annual basis and to further comply with the uniform requirements of the Collective Bargaining Agreement.

Result: Proceed with formal solicitation of RFP and return to Commissioners Court with a recommendation for award.

15.

Veteran's Service Office

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 22, 2020.

Slot #	Title	Hourly Rate

2836	Veterans Transportation Assistance (VTA) Program grant Driver/Assistance Veterans Service Officer	$17.48

Issue: Due to extended transportation services through a grant funded by the Texas Veterans Commission, position will be available to be filled.

Solution: Request to fill this vacant slot will allow the department to continue to operate efficiently.

Result: The filling of slots #2836 will allow the department to run on a full staff if the court grants approval.

REGULAR AGENDA

Honorable Martin Cuellar, Sheriff

16.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3190-001-458000	Administrative Travel	$500	$500	$500	$0
	1001-4070-001-001-458000	Administrative Travel	$12,000	$5,000	$6,611.84	$1,611.84
	1001-4070-001-456205	Training and Education	$10,000	$4,500	$6,529.55	$2,029.55
				$10,000
To	1001-4090-001-461000	Materials & Supplies	$120,000	$10,000	$12,636.48	$22,644.48

Issue: Inmate General fund is running low on Funds. This account is used to buy inmates bar soap, tooth brush, toothpaste, sanitary napkins, mattresses, etc. These are items we always have to have on hand.

Solution: Seeking approval from Commissioners Court to transfer funds.

Result: Funds will be available for future expenses.


Casa Blanca Golf Course

	17.	Discussion and possible action to approve additional funding in the amount of merchandise cost of sales accounts at the golf course in the amount of $12,000 due to strong sales and demand for merchandise; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Issue: Through June 10th, the golf course had merchandise revenue of 36,308.71 vs a full year budget of $37,500. The cash basis cost of merchandise for the period was $26,477.82, for gross profit of $9,830.89 and a cost sales of 73% which is within tolerance of industry norms and is presented on a cash vs. accrual basis.- We believe the accrual basis would be a lower cost of sales. In order to support anticipated additional sales in the range of $20,000.00 this fiscal year, additional merchandise is requested for the designated account in 7100-9110-001. Solution: Fund accounts as noted above. Result: Additional sales and profits relative to original budget will be achieved.

Economic Development

	18.	Discussion and possible action to authorize the Economic Development Department to develop and submit Fiscal Year 2020 HAVA CARES Act Grant application to the Elections Assistance Commission (EAC) in an amount not to exceed $209,572.38, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. This application requires a twenty percent (20%) cash match should the application be funded, amount shall not exceed the sum of $41,914.48. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Jose Salvador Tellez, Elections Executive Director] Issue: The Coronavirus epidemic has negatively impacted the Webb County community and the unprecedented impact it will have on the upcoming primaries and November general election. Solution: Through this proposed grant application, Webb County will expend funds allocated to prevent, prepare for, and respond to the COVID-19 pandemic, domestically and internationally for the 2020 Federal election cycle. Result: If awarded, the funds will provide Webb County with additional resources to protect the 2020 elections from the effects of the novel coronavirus.

Indigent Healthcare Services

19.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-5040-001-458000	Administrative Travel	$5,000	$2,500	$2,646	$146
To:	1001-5040-001-443000-075	Repairs & Maint. Vehicles	$2,000	$2,500	$1,786	$4,286

Issue: There are insufficient funds in the Repairs & Maintenance-Vehicles line item to cover the cost of needed vehicle repairs.

Solution: Approval of requested funds will allow us to pay for the needed repairs on Unit 07-07.

Result: Our office will have a functioning vehicle to carry out day-to-day operations.

Building Maintenance

20.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1100-001-443000-020	Repairs & Maint. Bldgs	$25,000	$7,000	$9,820	$2,820
	1001-1100-001-443000-280	Building Maintenance	$3,500	$3,200	$3,387	$187
	1001-1100-001-443000-325	Road & Bridge	$1,500	$1,500	$1,500	$0.00
	1001-1100-001-460028	Janitorial Supplies	$40,000	$6,000	$20,410	$14,410
	1001-6050-001-470000	Capital Outlay	$40,000	$6,000	$6,349	$349
				$23,700
To:	1001-1100-001-443000-015	Villa Antigua	$2,500	$3,500	$1,559	$5,059
	1001-1100-001-443000-190	El Cenizo Fitness Center	$4,500	$800	$1,495	$2,295
	1001-1001-1100-001-443000-200	Fred & Anita Bruni Center	$3,500	$2,000	$2,278	$4,278
	1001-1100-001-443000-205	Rio Bravo Center	$3,500	$1,500	$2,207	$3,707
	1001-1100-001-443000-225	La Presa Center	$3,500	$2,000	$637	$2,637
	1001-1100-001-443000-230	Rio Bravo Activity Center	$3,500	$1,000	$2,221	$3,221
	1001-1100-001-443000-270	JP 2 P1	$4,000	$2,700	$745	$3,445
	1001-1100-001-443000-300	Agriculture Building	$3,500	$7,200	$1,545	$8,745
	1001-1100-001-461000	Materials & Supplies	$15,000	$3,000	$2,171	$5,171
				$23,700

Issue: Johnson Controls Fire Protection technician performed annual inspection of fire alarm and sprinkler systems. During inspection equipment deficiencies were identified.

Solution: Request approval of line item transfer of funds to repair system deficiencies.

Result: Maintain fire and life safety systems operational as required by applicable NFPA codes and standards.

Civil Legal Division

21.

Discussion and possible action to authorize the rebate of 2018 ad valorem taxes paid by EL PORT AL CENTER, LLC, an Illinois Limited Liability Company d/b/a THE OUTLET SHOPPES AT LAREDO as per tax abatement agreement to Assignee Laredo Outlet Shops LLC and any matters incident thereto. [Ad Valorem Tax Account]

Planning

22.

Discussion and possible action to:

conceptually approve the proposed Order Regulating Coin-Operated Machines and Game Rooms (“Order”) subject to the conclusion of a Takings Impact Assessment (“TIA”) publication and comment period in compliance with Chapter 2007, Texas Government Code (“TGC”) provisions;
approve the recommended TIA for the proposed Order which identifies the proposed action as “exempt” and authorize the publication of public notice to initiate the public review and comment period as required by Chapter 2007, TGC;
upon completion of the review and comment period, direct staff to bring back a final Order together with any public comments received for the Commissioners Court’s consideration; and
discuss or act on any matter incident thereto.

Public Information Officer

23.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within General funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1300-460105	Minor Tools and Apparatus	$5.000	$510	$1,059.21	$549.21
To:	1001-1300-46100-005	Materials & Supplies	$1.500	$510	$501.97	$8.03

Issue: Materials and Supplies Production account is currently in the negative due to transfer of invoice of another account for purchase of overhead projector for Commissions Court.

Solution: Transfer $440.00 from Minor Tools and Apparatus to get rid of negative balance.

Result: Materials and Supplies account will be with positive balance.

Purchasing

24.

Discussion and possible action to authorize the purchase of one (1) Sprinter 3500-MBE 3.0L Command Center with audio/video and computer equipment to include emergency lighting package, delivery and training of specialized unit from Farber Specialty Vehicles (Buy-Board Contract No. 538-17) in an amount not to exceed $187,744.00 and in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101 and 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #1001-2180-001-470000 – General Fund JP 4 Capital Outlay Account]

Issue: The Command Center will be operated by the Webb County Sheriff’s Office Patrol division in conjunction with the Justice of the Peace, Pct. 4 Office to conduct operations along IH-35 to monitor and enforce any commercial traffic violations. Revenue generated from the fines will be coded to the general fund account.

Solution: Approve the purchase of the Command Center. Funding for the unit was approved through the budget process and is currently allocated under the capital outlay account under JP Pct. 4 General Fund budget.

Result: Proceed with order of Command Center using the allocated budget utilizing a cooperative contract meeting all the bidding requirements of the State.

25.

Status report on the proposed design and floor plans to include opinion of probable cost for the construction, rehabilitation, alteration and repairs to County property located at 1002 Farragut Street with discussion and possible action to allocate additional funding if necessary, to cover the total projected project cost and any other matters incident thereto. [2019A- Bond Series, Construction in Progress – Finish out/Remodeling; Account #3867-7230-001-474501-002]

Issue: Project Architects (Frank Architects) has finalized the construction documents for the renovations to the building located on 1002 Farragut Street (former HEB property) and has completed an opinion of probable cost. The construction documents were prepared based on meetings held with the Webb County Sheriff’s Office and other County Officials. Commissioners Court had previously approved to assign the County owned building for the exclusive use of law enforcement operations under the direction of the Webb County Sheriff.
Solution: Finalize the approval of the proposed design and floor plans and allocate additional funding if necessary, based on the opinion of probable cost and further authorize the Purchasing Agent to start the solicitation process based on the construction documents presented by project architect to include any changes authorized by Commissioners Court.

Result: The solicitation process will start immediately after Commissioners Court gives approval on construction documents/plans presented by project architect.

26.

Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-010 “Engineering Services for the Webb County Colorado Acres RO Treatment Plant Renovation Project” to the highest ranking firm Enprotec Hibbs & Todd Inc. and to further authorize the Civil Legal Division to negotiate the terms and conditions of the professional services agreement and any other matters incident thereto. [Account #3869-7230-001-474501-030 – Construction in Progress Las Lomas]

Company Name	1	2	3	Total Score	Ranking
Enprotec Hibbs & Todd Inc.	89	93	89	271	1
Kimbley - Horn & Associates Inc.	79	85	86	250	3
Norris - Leal LLC	87	90	93	270	2
SWG Engineering LLC	82	82	85	249	4

Issue: On April 14, 2020, Commissioners Court requested that RFQ's be solicited for an Engineer that can provide consultation services to Webb County for this project.

Solution: Award RFQ 2020-010 to the highest ranking firm and accept the rankings as submitted by the Scoring Committee.

Result: Authorize the Civil Legal Division to negotiate with the highest ranking firm and return to Court for approval to execute the professional engineering service agreement.

27.

Discussion and possible action to approve the purchase of two (2) 2020 John Deere 310-L Backhoe Loaders from RDO Equipment Co. (Buy Board Contract No. 597-19) in an amount not to exceed $169,840.12; pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program and any other matters incident thereto. [Account #2007-7150-001-470000 (Capital Outlay)]

Issue: The existing backhoes under lease need to be returned due to end of lease terms. The Road and Bridge Department has sufficient funding to purchase two (2) new backhoes to replace the leased units within the capital outlay account.

Solution: Approve the purchase of new backhoes. Staff is recommending the purchase versus leasing new units. It will be more costly to lease the units versus a straight out purchase. The equipment has a long life span if maintained properly.

Result: Return lease units and replace with new backhoes through the authorize purchase under the cooperative contract meeting all the competitive bidding requirements of the State.

28.

Discussion and possible action to award Request for Proposal (RFP) 2020-010 "Construction Manager at Risk (CMAR) for Webb County Fairgrounds Project - Step Two" pursuant to Request for Qualification (RFQ) No. 2020-007 "Construction Manager at Risk for the Webb County Fairgrounds" Two-Step Selection Process and in accordance with the Texas Government Code; Section 2269.253 (Selection Process); Sub-Chapter F. Construction Manager at Risk Method and to further authorize the Civil/Legal Department to prepare the legal contract with the selected CMAR firm and return to Commissioners Court to approve and execute final contract terms, conditions and pre-construction and general condition fees. [2020 Bond Series]

Issue: The two firms qualified to submit an RFP met the procurement deadline and officially submitted their proposal as required by the RFP document. The two (2) firms are Leyendecker Construction of Texas, Inc. and Bartlett Cocke Contractors, LLC.

Solution: Review the final RFP and prior qualification statements and award the solicitation to the firm that provides the best value to Webb County.

Result: Authorize the Civil legal department to prepare a construction contract and return to Commissioners Court to approve the execution of all the terms and conditions of the CMAR contract with Webb County.

29.

Discussion and possible action to authorize the purchase of one (1) INTERCOMP AX900 Wireless Aluminum Scale with a 14’ Trailer from Nicol Scales and Measurement in an amount not to exceed $56,395.00 for commercial vehicle weight enforcement, the equipment will be used in conjunction with the Mobile Command Center for Judge Jose R. Salinas, Justice of the Peace Pct. 4 in partnership with the Webb County Sheriff’s Office for traffic enforcement operations on Interstate 35 [Account #1001-1130-001-431007-010 - Operational Reserve]

Issue: Commissioners Court authorized the Purchasing Agent to secure bids for a semi-portable axle scale with trailer to ensure the citizens of Webb County that the cargo weights of 18 wheeler are complying with State traffic Laws.

Solution: Authorize the Purchasing Agent to proceed with purchase from the lowest bidder Nicol Scales and proceed with order using funding from the General Operating Reserve Account.

Result: The operation of the command center and the scale will assist law enforcement to enforce commercial vehicle weight enforcement resulting in fewer accidents involving 18 wheeler transports and will also generate revenue for Webb County.

Risk Management

30.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Health Insurance funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	6100-1090-001-452010	Claims Paid Medical	$11,300,000	$54,000	$6,307,19105	$6,253,191.05
To:	6100-1090-001-432056	Administrative Fees	$1,750,000	$54,000	$421,833.75	$475,833.75

Issue: Line-item transfer is required to cover incoming administrative fees for employee health insurance claims.

Solution: Obtain approval for line item-transfer.

Result: Account will be funded for the remainder of the fiscal year to cover incoming administrative fees for employee health insurance claims.

Honorable Mike Villarreal, Constable Pct. 2

31.

Discussion and possible action to approve the addition of the following seizure vehicle to Constable’s Pct. 2 Department fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect said additions, provide the necessary insurance coverage. Seized Vehicle Description: Make: 2011 Ford F-150, Vehicle Identification Number: 1FTFW1EF8BFB09236; and any other matters incident thereto.

Issue: Department is in need of an unmarked vehicle for undercover operations.

Solution: Commissioners Court to accept above mentioned vehicle 2011 Ford F-150. This will allow the department to have at its disposition the use of an unmarked vehicle for undercover operations.

Result: By Commissioner’s Court approving agenda item the department will have an unmarked vehicle for undercover operations.

Honorable Rosie Cuellar, Tax-Assessor- Collector

32.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund.

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1320-001-456005	Postage	$120,000	$10,000	$48,224.20	$38,224.20
	1001-1320-001-456010	Postage OPF	$600	$600	$600	$0
	1001-1320-001-456205	Training & Education	$8,000	$2,500	$5,000	$2,500
	1001-1320-001-444500	Equipment Rental	$31,000	$1,000	$3,977.90	$2,977.90
				$14,100
To:	1001-1320-001-461000	Materials & Supplies	$40,000	$14,100	$2,817.79	$16,917.79

Issue: Authorize the line item transfers listed above to purchase tax statement forms, envelopes, tax receipts paper, binders, ink for postage machine, and printer toners.

Solution: Transfer funds from Accounts 1001-1320-001-456005 (Postage), 1001-1320-001-456010 (Postage OPF),1001-1320-001-456205 (Training & Education), 1001-1320-001-444500 (Equipment Rental) to Account 1001-1320-001-461000 (Materials & Supplies).

Result: These line item transfers will allow purchase of tax statement forms, envelopes, tax receipts paper, binders, ink for postage machine, and printer toners.

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

33.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-6310-001-461003	Goods for Public Events	$2,500	$1,300	$1,869.21	$569.21
To:	1001-6310-001-461000	Materials & Supplies	$2,500	$1,300	-$148.35	$1,151.65

Issue: Funds for materials and supplies have been depleted due to outstanding invoices from 2019.

Solution: Transfer monies from other line items to have sufficient funding for remainder of the fiscal year.

Result: Funding necessary to purchase daily operational items for community center.

Honorable John C. Galo, Webb County Commissioner Pct. 3

34.

Discussion and possible action to authorize continued funding to local food banks due to the COVID-19 global pandemic and authorize line item transfer if necessary; and any other matters incident thereto. [Fund #2470-7410-001-463030-005 Bulk Food for Meals]

Closed Session/Executive Session

35.

Status report by outside counsel with discussion and possible action regarding Cynthia Mares v. Webb County, Texas Case No. 5-18-cv-00121 in the United States District Court. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]

Presentations

36.

Presentation by Laredo Connect on their services to Laredo-Webb County community. [Requested by Cindy Liendo, Commissioner Pct. 4]

37.

Communications

38.

Adjourn

------------------------------------------------ PAGE BREAK ------------------------------------------------------

The Webb County Commissioners Court hereby reserves the right to go into closed session at any time during this public meeting, if such is requested by the County Attorney or other legal counsel for the County, pursuant to his or her duty under Section 551.071(2) of the Government Code, to consult privately with his or her client on an item on the agenda, or on a matter arising out of such item.

DISABILITY ACCESS STATEMENT

Persons with disabilities who plan to attend this meeting and who may need auxiliary aid of service such as interpreters for persons who are deaf or hearing impaired, readers, or need large print are requested to contact the court administrator at (956) 523-4622.

DATED THIS ____ DAY OF JUNE, 2020

By: ______________________________

Melinda Mata
Court Administrator

CERTIFICATION OF NOTICE AND POSTING

I, the undersigned, County Clerk, do hereby certify that the above notice of meeting of the Webb County Commissioners Court, is a true and correct copy of said notice, and that I posted a true and correct copy of said notice on the bulletin board at the Courthouse door of Webb County, Texas, at a place readily accessible to the general public at all times on the ____ day of June, 2020 and said notice remained so posted continuously for at least 72 hours preceding the scheduled time of said meeting.

DATED THIS ____ DAY OF JUNE, 2020

MARGIE RAMIREZ IBARRA, COUNTY CLERK, WEBB COUNTY, TEXAS

BY: ______________________________________________

Margie Ramirez-Ibarra, County Clerk


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Cassie Allred	Prepared by:	Cassie Allred
Department:	Self Help Center

Subject:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2016-259700	Fund Balance	$129,820.31	$129,820.31	$129,820.31	$129,820.31
To:	2016-6360-521-443057-010	Rehab Private Property Recon	$0	$100,000	$0	$100,000
	2016-6360-521-457008-035	Contractual Housing Rehab	$0	$29,820.31	$0	$29,820.31

Fiscal Impact

Budget Account Number:	20166360521443057010
Funding Source:	2016
Balance:	129820.31
Financial Impact:
No Impact-carryover supplemental funds.

Attachments
BA Form-Carryover Balaces


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Aliza Oliveros	Prepared by:	Aliza Oliveros
Department:	Head Start

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Aliza Oliveros, Head Start Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2357-5230-531-458000	Administrative Travel	$38,000	$15,000	$26,020.00	$11,020.00
To:	2357-5230-531-461000	Materials & Supplies	$2,000	$15,000	$1,491.27	$16,491.27

Fiscal Impact

Budget Account Number:	See LIT
Funding Source:	Head Start
Balance:	See LIT
Financial Impact:
100% Grant Funds. No impact to the General Fund.

Attachments
BA June 11 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Marissa Arce
Department:	Community Action Agency

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Community Action Agency - El Aguila]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2661-7110-521-421000	Health Insurance	$72,035	$7,000.00	$31,610.00	$24,610.00
	2661-7110-521-410000	Payroll Cost	$244,731	$5,000.00	$70,388.16	$65,388.16
	2661-7110-521-443000-020	Repairs and Maint. Bldg.	$12,540	$1,000.00	$8,302.56	$7,302.56
	2661-7100-521-410000	Payroll Cost	$106,907	$600.00	$28,499.56	$27,899.56
	2661-7100-521-458000	Administrative Travel	$2,006	$1,039.20	$1,039.20	$0.00
				$14,639.20
To:	2661-7110-521-441001	Telephone	$5,800	$1,000.00	$793.83	$1,793.83
	2661-7100-521-423000	Retirement County Share	$12,803	$600.00	$2,707.76	$3,307.76
	2661-7100-521-444500	Equipment Rental	$3,253	$1,039.20	$303.36	$1,342.56
	2661-7110-521-413000	Overtime	$35,000	$12,000.00	$5,873.45	$17,873.45
				$14,639.20

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
BA Form


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Martin Cuellar	Prepared by:	Anita Guerra
Department:	Sheriff

Subject:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2595-3010-001-456205	Training and Education	$2,129	$288.18	$288.18	-0-
	2595-3010-001-46105-015	Minor Tools &Apparatus Equip.	$3,048	$2.84	$3,048.00	$3,045.16
	2595-3010-001-443000-075	Repair and Maint. Vehicles	$13,010	$876.20	$876.20	-0-
				$1,167.22
To:	2595-3010-001-460105	Minor Tools & Apparatus	$20,000	$1,167.22	$698.26	$1,865.48

Fiscal Impact

Budget Account Number:	2595
Funding Source:	Grant Revenue
Balance:	Various
Financial Impact:
This requested LIT is in reference to a grant; thus, there is no impact to the general fund.

Attachments
BA Form


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Julia Flores	Prepared by:	Adrian P. Garnica
Department:	Community Action Agency

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Community Action Agency]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2371-5260-521-444500	Equipment Rental	$900	$779.01	$779.01	$0
To:	2025-5320-521-444500	Equipment Rental	$538	$779.01	$34.04	$813.05

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Budget appropriation form


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Elizabeth Ortiz	Prepared by:	Elizabeth Ortiz
Department:	County Judge

Subject:

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the Fairgrounds Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2031-1010-001-441205	Utilities	$60,000	$400	$8,792	$8,392
To:	2031-1010-001-461000	Materials & Supplies	$0	$400	$54	$454

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Oscar Urdiales	Prepared by:	Oscar Urdiales
Department:	Casa Blanca Golf Course

Subject:

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6130-001-454000	Advertising	$10,000	$800	$7315.00	$6,515.00
To:	7100-6080-001-461000-030	Materials & Supplies	$1,991	$800	$68.20	$888.20

From	7100-6130-001-454000	Advertising	$10,000	$750	$6,315.00	$5,565.00
To	7100-6140-001-441305-010	Utilities Water	$2,500	$750	$173.94	$923.94

From	7100-6140-001-454000	Advertising	$10,000	$1,000	$5,565.00	$4,565.00
To	7100-6110-001-461005-035	Merchandise cos Equipment	$16,549	$1,000	$525.00	$1,525.90

From	7100-6130-001-454000	Advertising	$10,000	$350	$4,565.00	$4,215.00
To	7100-6130-001-441001	Telephone	$1,000	$350	$36.26	$386.26

Fiscal Impact

Budget Account Number:	7100-6130-001-454000
Funding Source:	Advertising
Balance:	4215.00
Financial Impact:
No impact to General fund


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Oscar Urdiales	Prepared by:	Oscar Urdiales
Department:	Casa Blanca Golf Course

Subject:

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	7100-6110-001-461005-020	Merchandise Cos Wms Apparel	$1,020.00	$200	$265.50	$65.50
To:	7100-6140-001-443000-110	Repairs & Maintenance Software	$2,000.00	$200	$0	$200.00

Fiscal Impact

Budget Account Number:	7100-6120-001-459019
Funding Source:	Miscellaneou food n
Balance:	1397.92
Financial Impact:
No impact to the general fund


Commissioners Court Meeting
Meeting Date:	06/22/2020
Amendment to IGSA
Submitted for:	Jorge L. Trevino	Submitted By:	Jorge L. Trevino
Department:	Civil Legal Division

Subject:
Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract 70DCR18DIG000010 (Laredo Processing Center) issued by the Federal Detainee Phone Requirements which permits each detainee to receive 520 minutes of free telephone calls per month; authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund and there is no requisition with this Amendment. [Laredo Processing Center; Account #1001-209250-185]
Background:
On February 26, 2018 Item No.22 the Webb Commissioners Court authorized the Civil Legal Division to enter into negotiations and enter into an agreement pursuant to Tex. Gov. Code 272.005. Pursuant to IGSA Contracts 70DCR18DIG000004 and 70DCR18DIG000010 Webb County is a Service Provider for Federal detainees. CoreCivic is the current subcontractor and owner of the Webb County Detention Center (WCDC) and the Laredo Processing Center (LPC). WCDC and LPC are subject to the IGSA contract requirements and must meet classification and wage rate determinations pursuant to U.S. Department of Labor.
Previous Court Action:

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA

Attachments
Amendment


Commissioners Court Meeting
Meeting Date:	06/22/2020
Oxygen Forensics
Submitted for:	Jorge L. Trevino	Submitted By:	Jorge L. Trevino
Department:	Civil Legal Division

Subject:
Discussion and possible action to enter into a (1) one year forensic software license agreement with Oxygen Forensics for security access software keys (beginning May 12, 2020 through May 12, 2021) for the quoted total amount of $2,399.00, subject to annual appropriations and available funds; and authorizing the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-443000-110] Issue: The forensic software license agreement with Forensic Software is for the detection and collection of evidence due to criminal activity. Solution: Purchase the security keys to keep the software up-to-date. Result: Acquire the necessary support and maintenance of the Forensic License Software.
Background:
NA
Previous Court Action:

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA

Attachments
Quote
Terms and Conditions


Commissioners Court Meeting
Meeting Date:	06/22/2020
Modification of IGSA Webb County Detention Center
Submitted for:	Jorge L. Trevino	Submitted By:	Jorge L. Trevino
Department:	Civil Legal Division

Subject:
Discussion and possible action to approve an amendment to the Inter-Governmental Service Agreement (IGSA) Contract for the purpose of de-obligating the previous year funding in the amount of $3,941,684.76 concerning the detention and guard services at CoreCivic's Webb County Detention Center (IGSA 70CDCR18DIG000004); and authorizing the Webb County Judge to sign all relevant documents and any matters incident thereto. [Webb County Detention Center; Account #1001-209250-180]
Background:
On February 26, 2018 Item No. 22 the Webb Commissioners Court authorized the Civil Legal Division to enter into negotiations and enter into an agreement pursuant to Tex. Gov. Code 272.005. Pursuant to IGSA Contract 70DCR18DIG000004 Webb County is a Service Provider for Federal detainees. CoreCivic is the current subcontractor and owner of the Webb County Detention Center (WCDC).
Previous Court Action:

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA

Attachments
IGSA Amendment


Commissioners Court Meeting
Meeting Date:	06/22/2020
Pitney Bowes
Submitted for:	Jorge L. Trevino	Submitted By:	Jorge L. Trevino
Department:	Civil Legal Division

Subject:
Discussion and possible action to enter into a sixty (60) month (July 1, 2020 through June 30, 2025) Rental Agreement between Pitney Bowes and Webb County for the Webb County Clerks Office for mail service hardware and software through the Cooperative Contract Participation Agreement No: 985L1-1969, at a cost of One Hundred Twenty Five Dollars and forty-two cents ($125.42) a month, for a total amount of Seven Thousand Five Hundred Twenty-Five Dollars and twenty cents ($7,525.20) over the 60 month term of the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Margie Ibarra, Webb County Clerk, Account #1001-2310-001-444500 (Equipment Rental)]
Background:
NA
Previous Court Action:

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA

Attachments
Agreement
Cooperative Agreement Texas


Commissioners Court Meeting
Meeting Date:	06/22/2020
R.F.Q. 2020-006/Chicago St./Detox/Terracon Prof. Svc K/Water Leaks
Submitted for:	Ray Rodriguez	Submitted By:	Ray Rodriguez
Department:	Civil Legal Division

Subject:
Discussion and possible action to approve a Professional Services Agreement for Environmental-Geo-Technical Engineering Services between Webb County and Terracon Consultants, Inc., pursuant to their cost and scope of services proposal submitted in response to “RFQ 2020-006 Assessment-Environmental Testing for the Webb County Chicago St./Detox Bldg. Project, in the amount of $5,800.00 as needed for the project, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Joe Lopez, Director/Webb County Purchasing Dept.; Funding Source Account #1001-1130-001-432001 (Professional Services)]
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Terracon $$ Cost & Scope
Terracon Detox Prof Svc K
Webb RFQ 2020-006 Detox


Commissioners Court Meeting
Meeting Date:	06/22/2020
Interlocal Agreement with United Independent School District for use of SAC for jury selection and empanelment
Submitted for:	Nathan Bratton	Submitted By:	Nathan Bratton
Department:	Civil Legal Division

Subject:
Discussion and possible action to enter into an Interlocal Agreement with United Independent School District for the use, by Webb County, of the School District’s facilities, namely the Bill Johnson Student Activity Center Auditorium and Fine Arts Rooms, (at no cost to the County) for the empanelment and selection of petit jurors for the Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge]
Background:
Court facilities are not large enough to empanel juries and maintain social distancing of the prospective jurors.
Previous Court Action:
None

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Interlocal UISD for SAC jury empanel


Commissioners Court Meeting
Meeting Date:	06/22/2020
Interlocal Agreement with LC for use of Martinez Fine Arts Bldg. for jury selection and empanelment
Submitted By:	Nathan Bratton
Department:	Civil Legal Division

Subject:
Discussion and possible action to enter into an Interlocal Agreement with Laredo College for the use, by Webb County, of the Martinez Fine Arts Center located at West End Washington St., Laredo, TX 78040 to conduct official jury qualification of those individual properly summoned under the current approved jury plan and conduct the petit jury selection by Webb County Judicial Courts and any other matters incident thereto; and authorizing the County Judge to sign all relevant documents. [Requested by Joe Lopez, 49th District Court Judge; General Judicial District Courts]
Background:
Court facilities are not large enough to empanel juries and maintain social distancing of the prospective jurors.
Previous Court Action:
None

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Budget Account Number:	n/a
Funding Source:	judicial general
Balance:	n/a
Financial Impact:
Up to $700.00 per use

Attachments
Interlocal LC for Martine Fine Arts Jury empanelment


Commissioners Court Meeting
Meeting Date:	06/22/2020
Modificaiton of Job Description
Submitted for:	Jorge L. Trevino	Submitted By:	Jorge L. Trevino
Department:	Civil Legal Division

Subject:
Discussion and possible action to approve a modification to the Webb County Business Office Department's Accounts Payable Manager Job Description prior to its submission to the Webb County Civil Service Commission for review and certification of the revision as per the Webb County Civil Service Policy. This has no impact on general fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. There will be no impact to the General Fund. Issue: Webb County will be transitioning to a digital format of processing invoices submitted to Webb County by vendors. Solution: Modify the Webb County Business Office Department’s Accounts Payable Manager job description. Result: The Webb County Business (Accounts Payable Division) Office will now report directly to the Budget Officer who is the Director of the Budget Office.
Background:
NA
Previous Court Action:

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
NA

Attachments
Job Description


Commissioners Court Meeting
Meeting Date:	06/22/2020
FEMA Award Phase # 37
Submitted for:	Maricela Benavides
Submitted By:	Maricela Benavides
Department:	Community Action Agency

Subject:
Discussion and possible action to ratify and accept an award in the amount of $5,000.00 from FEMA 2020 Emergency Food & Shelter Program Phase #37 and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no impact on County's General Fund. Dates of grant January 1, 2020 to May 31, 2021. [Requested Community Action Agency, Fund #2473-5170-521-441211] Issue: The Emergency Food & Shelter Program Phase #37 will award $5,000.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need. Solution:Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $5,000.00. Result: This will allow Webb County Community Action Agency to assist 500 eligible Webb County constituents with food.
Background:
N/A
Previous Court Action:
On March 11, 20219 the Court approve an award in the amount of $3,713.00 from FEMA 2019 Emergency Food & Shelter Program.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There will be no impact to the General Fund.

Attachments
Phase 37 FEMA grant


Commissioners Court Meeting
Meeting Date:	06/22/2020
CAA- El Aguila execution of PGA 5311- 2020- WEBB CO- 00146 Federal CARES Act grant
Submitted for:	Marissa Arce
Department:	Community Action Agency

Subject:
Discussion and possible action to execute Project Grant Agreement 5311-2020-WEBB CO-00146 CARES Act for FY 2020 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of FIVE HUNDRED FIFTY THOUSAND DOLLARS ($550,000.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director] Issue: TxDOT has allotted monies as part of the COVID-19 Emergency Relief Response in order to cover operational expenses at 100% for Webb County CAA- El Aguila Rural Transportation with no County Match. Solution: This grant is calculated to reflect average expenses for CAA El Aguila during the months of February through September. Result: Continuation of transportation services throughout the rural areas of Webb County allowing for safe and reliable response to the transportation needs of rural Webb County during the COVID-19 pandemic.
Background:
n/a
Previous Court Action:
Previous Court agenda submitted regarding application of grant on 05/11/2020, item E 11.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	06/22/2020
CAA- El Aguila execution of PGA 5339- R- 2020- WEBB CO- 00112 Federal Bus and Bus Facilities Grant
Submitted for:	Marissa Arce
Department:	Community Action Agency

Subject:
Discussion and possible action to execute Project Grant Agreement 5339- R- 2020- WEBB CO- 00112 Federal 5339 Bus and Bus Facilities Grant for FY 2020 – 2021 wherein, Webb County Community Action Agency - El Aguila accepts a grant in the amount of SEVENTY ONE THOUSAND EIGHT HUNDRED TWENTY SEVEN DOLLARS ($71,827.00) from The Texas Department of Transportation (TxDOT). This grant does NOT require a County Match. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director] Issue: CAA- El Aguila Rural Transportation is a grant funded agency. Annually, TxDOT allots monies to replace vehicles that are projected to exceed their useful life benchmark (ULB) by 2021 and requires NO County Match. Solution: This grant will allow us to upgrade fleet as designated by TxDOT. Result: Decrease in agency’s vehicle maintenance cost and continuation of services throughout the rural areas of Webb County.
Background:
n/a
Previous Court Action:
Previous Court agenda submitted regarding application of grant on, 03/23/2020 item 12 b.

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	06/22/2020
FY-2020 CSBG CARES ACT
Submitted for:	Maricela Benavides
Submitted By:	Maricela Benavides
Department:	Community Action Agency

Subject:
Discussion and possible action to approve grant award contract number #61200003358 for the Community Services Block Grant (CSBG) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for the FY- 2020, in the amount of SEVEN HUNDRED NINETY SEVEN THOUSAND FIVE HUNDRED NINETY ONE DOLLARS ($797,591.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 31, 2021. CSBG Account #2368-5170-3303000. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Director] Issue: Approve funding for the CSBG Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for the FY- 2020 in the amount of $797,591.00. Solution: Funds shall be utilized for the reduction of poverty, the revitalization of communities, and the empowerment of low-income families and individuals to become self-sufficient. Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There will no impact to the General Fund.


Commissioners Court Meeting
Meeting Date:	06/22/2020
Acceptance of grant award
Submitted for:	Arminda Pina	Submitted By:	Arminda Pina
Department:	406th District Court

Subject:
Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) grant awarded to the 406th Judicial District Court South Texas Veterans Treatment Program in the amount of $300,000 commencing on July 1, 2020 and running through June 30, 2021, authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. There is no matching funds required. [Requested by 406th Judicial District Court; Grant Fund #2872] Issue: On October 15, 2019, the Commissioners Court authorized the submission of an application for a Texas Veterans Commission grant for $300,000 by the 406th Judicial District Court Veterans Treatment Program. The 406th Judicial District Court Veterans Treatment Program subsequently received notice from TVC that their grant was fully funded. By accepting the award, the Commissioners Court would allow the 406th Judicial District Court Veterans Treatment Program to receive $300,000 to support veterans and their families. Solution: The Commissioners Court authorizing the acceptance of the grant funds and approving the budget to support and enhance services offered by the 406th Judicial District Court Veterans Treatment Program to veterans involved in the judicial system, and which will allow for services to continue uninterrupted. Result: Veterans in Webb and surrounding counties will benefit from services that may not be available without these funds, pursuant to §123.003.
Background:
N/A.
Previous Court Action:
On October 15, 2019, the Commissioners Court authorized the submission of the grant application.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	2872
Balance:	N/A
Financial Impact:
N/A.

Attachments
VTP/Grants/2020-2021 Grant Application


Commissioners Court Meeting
Meeting Date:	06/22/2020
FEMA AWARD PHASE CARES $7,925.00
Submitted for:	Maricela Benavides
Submitted By:	Maricela Benavides
Department:	Community Action Agency

Subject:
Discussion and possible action to ratify and accept an award in the amount of $7,925.00 from FEMA 2020 Emergency Food & Shelter Program PHASE CARES and authorizing the County Judge to sign all relevant documents. Webb County will utilize funds for Emergency Food Services. There is no County's General Fund. Dates of grant January 27, 2020 to May 31, 2021. [Requested by Community Action Agency; Fund #2473-5170-521-441211] Issue: The Emergency Food & Shelter Program (FEMA) CARES ACT will award $7,925.00 to Webb County CAA for Emergency Food Services. Provide emergency food bags to clients in need. Solution: Place the agenda item in order to obtain Commissioners Court approval to accept the award in the amount of $7,925.00. Result: This will allow Webb County Community Action to assist 792 eligible Webb County constituents with food.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There will be no impact to the general fund.


Commissioners Court Meeting
Meeting Date:	06/22/2020
COVID-19 Funds
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Discussion and possible action to accept the Supplement COVID-19 One Time grant funds for the Head Start grant in the amount of ONE MILLION SEVENTY THOUSAND THREE HUNDRED EIGHTY-EIGHT DOLLARS ($1,070,388), Early Head Start grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274), and Child Care Partnerships grant in the amount of SIXTY-THREE THOUSAND TWO HUNDRED SEVENTY-FOUR DOLLARS ($63,274) with no match required and no application required. Additional funds will be added to each grant under the "Other" category in the Office of Head Start Head Start Enterprise System. Adjustments to funding amounts are permitted between object class categories by the grantee. Narratives, budget justifications, and governing body or policy council approvals are not required to receive funds, as no purchase that requires prior approval is being requested. [Requested by Aliza Oliveros, Head Start Director]
Background:
None.
Previous Court Action:
None.

Fiscal Impact

Budget Account Number:	2357, 2361, 2367
Funding Source:	HS, EHS, CCP
Balance:	See Below
Financial Impact:
100% grant funds. No impact to the General Fund. No match required. Head Start Grant= $1,070,388 Early Head Start Grant = $63,274 Child Care Partnerships Grant = $63,274

Attachments
Head Start COVID Budget 2020
EHS COVID Budget 2020
CCP COVID budget 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
Self-Help Center Retainage Payment - Habitat for Humanity of Laredo
Submitted for:	Cassie Allred	Submitted By:	Cassie Allred
Department:	Self Help Center

Subject:
Discussion and possible action to authorize the release of the following 10% retainer payment to Habitat for Humanity of Laredo, Inc., to be paid from Self-Help Center grant funds in the amount of $5,000. This action will not impact the County's General Fund. [Requested by Community Action Agency - Self Help Center] Issue: Ten percent (10%) of the new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to ensure that any deficiencies which may arise are addressed by the contractor. Contract amount is $50,000 and 10% retainer amount is $5,000. Solution: Commissioners Court authorizes the release of the retainer funds to the contractor. Result: The contractor will be paid for services rendered.
Background:
The project listed above has been inspected by a third party inspector licensed by the Texas Real Estate Commission and a report has been submitted stating that the inspected home is free from deficiencies as required by the Texas Department of Housing and Community Affairs.
Previous Court Action:
None.

Fiscal Impact

Budget Account Number:	2530-206000
Funding Source:	2530
Balance:	5,000
Financial Impact:
No impact to the General Fund. This is a grant funded activity.

Attachments
Inspection Report


Commissioners Court Meeting
Meeting Date:	06/22/2020
Acceptance of Texas Veterans Commission Grant
Submitted for:	Sergio Hernandez	Submitted By:	Sergio Hernandez
Department:	Veteran's Service Office

Subject:
Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) Fund for Veterans’ Assistance (FVA) General Assistance Grant Award #GT-VSO20-002, for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2020 through June 30, 2021, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by Veterans Service Office, Fund #5410] Issue: On October 22, 2018, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans’ Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding. Authorization from the Commissioners' Court is required in order to accept the award. Solution: The Commissioners' Court authorizing the acceptance of the federal funds in order to continue to provide extended services to medical appointments outside of the Webb County area and address the needs of the transportation program participants. Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds.
Background:
10/22/18 - Commissioners' Court approved the submittal of grant application.
Previous Court Action:
10/22/18 - Commissioners' Court approved the submittal of grant application.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
Notice of Grant Award
Award View
Grant Application


Commissioners Court Meeting
Meeting Date:	06/22/2020
FY-2020 CEAP CARES ACT
Submitted for:	Maricela Benavides
Submitted By:	Maricela Benavides
Department:	Community Action Agency

Subject:
Discussion and possible action to approve grant award contract number #58990003318 for the Comprehensive Energy Assistance Program (CEAP) Cares Act from Texas Department of Housing and Community Affairs (TDHCA) for FY-2020, in the amount of ONE MILLION ONE HUNDRED TWENTY EIGHT THOUSAND FIVE HUNDRED THIRTY SIX DOLLARS ($1,128,536.00) and authorizing the County Judge to sign all relevant documents. Contract shall commence on March 27, 2020 and shall end on July 30, 2021. CEAP Account # 2362-5150-330300. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. This action will not have an impact to the General Fund. [Requested by James Flores, CAA and Economic Development Executive Director] Issue: Texas Department of Housing and Community Affairs (TDHCA) has awarded Webb County Community Action Agency in the amount of $1,128,536.00 under the Comprehensive Energy Assistance Program. Solution: The court approval will allow the Webb County CAA provide direct services to eligible low-income residents of Webb County under the CEAP program. Result: These funds are intended to assist eligible Webb County residents that have been economically impacted by COVID-19. The residents will be assisted up to 12 months of energy consumption.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There will be no impact to the General Fund.

Attachments
CEAP CARES ACT GRANT


Commissioners Court Meeting
Meeting Date:	06/22/2020
SFRAC Funds
Submitted for:	Araceli Perez	Submitted By:	Araceli Solis
Department:	Fire Suppression & EMS Services

Subject:
Discussion and possible action to approve, by Order, a budget amendment, and accept state tobacco funds provided through the Seven Flags Regional Advisory Council (RAC) Trauma Service Area "T" in the amount of $3,809.04, to be utilized in the purchase of EMS supplies, training, travel, membership to professional/technical organizations, public education, vehicle maintenance and equipment for all three stations of the Webb County Volunteer Fire Department, and authorizing the County Judge to sign all relevant documents; and other matters incident thereto. [Account #2929-3140-357420-010] Issue: State funding provided through Seven Flags RAC for EMS needs/operations. Solution: Utilize monies for purchase of supplies, training, travel, equipment, and its maintenance. Result: Properly stocked emergency units in good repair, and well-prepared personnel.
Background:
Webb County Volunteer Fire Department is an active member of the Seven Flags Regional Advisory Council, pays yearly dues, participates in Trauma Service Area Emergency Plan, and is active in trauma registry reporting for the service area.
Previous Court Action:

Fiscal Impact

Budget Account Number:	2929-3140-357420-010
Funding Source:	SFRAC Funds
Balance:	0
Financial Impact:
Revenue Account to increase $3,809.04

Budget Account Number:	29293140001443000075
Funding Source:	SFRAC Funds
Balance:	283.00
Financial Impact:
Line item to be increased by $3,809.04

Attachments
SFRAC Check


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Priscilla Pantoja	Prepared by:	Priscilla Pantoja
Department:	Commissioner Precinct 4

Subject:

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001--6200-001-458000	Administrative Travel	$500	$500	$500.00	$0
	1001-6200-001-443000-075	Repairs & Maint. Vehicles	$425	$300	$418.00	$118.00
	1001-6200-001-461000	Materials & Supplies	$2,000	$830	$1,330.02	$500.02
	1001-6200-001-461003	Goods for Public Events	$2,500	$1,000	$1,224.13	$224.13
				$2,630
To:	1001-6200-001-441205	Utilities	$12,630	$2,630	$1,134.63	$3,264.63

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	06/22/2020
Local Self Assessment 2020
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Discussion and possible action to approve the Head Start / Early Head Start / Child Care Partnership Local Self-Assessment and Program Improvement Plan based on the results of the 2018 - 2019 Local Self-Assessment. Issue: Self-Assessment is required by section 1304.51 (i) (1) of the Head Start Program Performance Standards. Throughout the year, program leaders and staff continually tract the effectiveness of program operations and progress toward goals through ongoing monitoring systems. During the annual Self-Assessment, staff, leaders, parents, and partners reflect on that same data, any additional data, such as federal monitoring reports; and the previous year's Self-Assessment report. Solution: 2019 - 2020 Approve the Program Improvement Report Result: The program will maintain a cohesive management systems that support continuous improvement and fosters commitment to providing the highest level of services of children and families in accordance with legislation, regulations, and policies.
Background:
Head Start Program Performance Standards state that at least once each program year, with the consultation and participation of the policy groups and, as appropriate, other community members, grantee and delegate agencies must conduct a Self-Assessment of their effectiveness and progress in meeting program goals and objectives and in implementing Federal regulations. Continuous quality improvement is a central tenet of the Head Start Program, with the goal of meeting Performance Standards and moving toward program excellence for serving children and families throughout the country. As part of this process, the annual Self-Assessment provides programs with the means to regularly assess their own management systems and program operations in order to continually strengthen the program and the services delivered to children and families.
Previous Court Action:
The 2018 - 2019 Local Self-Assessment and Program Improvement Plan was approved by the Court on May 28, 2019.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
None.

Attachments
LSA and PIP 2019 - 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
Strategic Plan 2020
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Discussion and possible action to approve the 2020 - 2024 Head Start / Early Head Start / Child Care Partnership Strategic Plan. Issue: Head Start Programs are mandated to develop multi-year (long-range) program goals and financial objectives that address the findings of the Community Assessment that are consistent with the philosophy of Head Start and Early Head Start and reflect the finding's of the program's annual Self-Assessment. Solution: Provide input, discussion, and feedback for program planning and approve the 2020 - 2024 Strategic Plan. Result: The Head Start program will continue with ongoing, systemic precesses of program planning via Strategic Planning and in consultation with the Webb County Commissioners Court and Policy Council.
Background:
The Strategic Plan is updated and revised on an annual basis.
Previous Court Action:
The Strategic Plan was approved by the Court on May 28, 2019.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
None.

Attachments
Strategic Plan 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
TTA Plan 2020
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Discussion and possible action to approve the 2020 - 2021 Training & Technical Assistance Plan. Issue: The Head Start / Early Head Start / Child Care Partnership Program is mandated to have a staffing plan that addresses staff qualifications, job descriptions, staffing levels, and linkage to education and training that will allow staff to advance through various roles with increasing levels of responsibility and compensation. Solutions: Approve and implement the 2020 - 2021 Training and Technical Assistance Plan. Result: The program will have an approved plan in place to address staff training needs related to their duties.
Background:
The Training and Technical Assistance Plan is updated and approved by the Governing Bodies (Webb County Commissioners Court and Policy Council) on an annual basis.
Previous Court Action:
The 2019 - 2020 Training and Technical Assistance Plan was approved by the Court on May 28, 2019.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
None.

Attachments
TTA 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
Federal Review Results 2020
Submitted for:	Aliza Oliveros	Submitted By:	Aliza Oliveros
Department:	Head Start

Subject:
Report from The Administration of Children and Families Office of Head Start based on results obtained during the Focus Area One (FA1) monitoring review of the Webb County Commissioners Head Start Program from March 23, 2020 through March 27, 2020. The program was found to be in 100% compliance with performance measures and progress toward program goals.
Background:
The FA1 review allows the Office of Head Start to understand how programs are progressing in providing services in the 5-year grant cycle. The report includes performance measures used to understand grantee progress toward program goals.
Previous Court Action:
None.

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
None.

Attachments
Federal Review Notice of Report 2020
Federal Review Report 2020


Commissioners Court Meeting
Meeting Date:	06/22/2020
Award ITB 2020-006 County Court at Law II Renovations
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion with possible action to award Invitation to Bid (ITB) 2020-006 “County Court at Law II Renovations” to the lowest responsible bidder, Rizuma Construction LLC in an amount not to exceed Seventy Five Thousand Dollars ($75,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1100-001-443000-255 (Repairs & Maintenance - Justice Center)] Issue: The County Court at Law II Courtroom requires but not limited to remodeling of both upper and lower bench, refinishing benches, removing carpet and installation of new tile. The Purchasing Agent secured three (3) formal bids for this project. Solution: Award ITB to lowest responsible bidder, Rizuma Construction, LLC. Result: Authorize legal to execute construction contract for awarded amount.
Background:
n/a
Previous Court Action:
Commissioners Court authorized the Purchasing Agent to re-solicit Invitation to Bid on 05/11/2020.

Fiscal Impact

Budget Account Number:	1001-1100-001-443000
Funding Source:	Rep. & Maint. J.C.
Balance:	$112,698.00
Financial Impact:
1001-1100-001-443000-255 Repairs & Maintenance - Justice Center Available Balance: $112,698.00

Attachments
ITB 2020-006 CCL II Renovations


Commissioners Court Meeting
Meeting Date:	06/22/2020
Award ITB 2020-005 Webb County Medical Examiner Renovation/Expansion
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion with possible action to award Invitation to Bid (ITB) 2020-005 “Webb County Medical Examiner Renovations and Expansion Project” to the lowest responsible bidder, Romo Contractors LLC in an amount not to exceed Seven Hundred Twenty Nine Thousand Dollars ($729,000.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Bond Series 2019A; Account #3871-3100-001-474501 (Construction in Progress)] Issue: On 01/27/2020, Commissioners Court authorized the Purchasing Agent to solicit formal bids for the renovations and expansion of the medical examiner's building. On 06/05/2020, the Purchasing Agent secured 2 bids. Solution: Award ITB to lowest responsible bidder, Romo Contractors, LLC. Result: Authorize Civil Legal Division to finalize the construction contract and proceed with construction project after a letter to proceed is issued to Contractor.
Background:
n/a
Previous Court Action:
Commissioners Court authorized the Purchasing Agent to re-solicit Invitation to Bid on 01/27/2020.

Fiscal Impact

Budget Account Number:	3871-3100-001-474501
Funding Source:	Construction in Prog
Balance:	$216,100.00
Financial Impact:
3871-3100-001-474501 Construction in Progress Bond Series 2019A Available Balance: $216,100.00

Attachments
ITB 2020-005 Medical Examiner Renovations/Expansion


Commissioners Court Meeting
Meeting Date:	06/22/2020
Request for Proposals for Law Enforcement Uniforms
Submitted for:	Erika Hernandez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals (RFP) for law enforcement uniforms in accordance with the Texas Local Government Code; Section 262.030 (Alternative Competitive Proposal Procedures for Certain Goods and Services) and any other matters incident thereto. [Requested by the Martin Cuellar, Sheriff; Account #1001-3010-001-414040 (General Fund, Sheriff Bargaining Unit, Admin. Uniform Allowance)] Issue: The Current uniform contract is expiring effective 9/30/2020. The Purchasing Agent is recommending with the consent of the Commissioners Court to solicit Request for Proposals for a three (3) year uniform contract for the Webb County Sheriff's Office. Solution: Securing a long term contract for uniforms will provide the Sheriff's Office with a more efficient ordering process on an annual basis and to further comply with the uniform requirements of the Collective Bargaining Agreement. Result: Proceed with formal solicitation of RFP and return to Commissioners Court with a recommendation for award.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:

10013010001414040

Funding Source:

General Fund

Balance:

$18,100.00

Financial Impact:

1001-3010-001-414040 (General Fund-Sheriff Bargaining Unit-Administration-Uniform Allowance)
Available Balance: $18,100.00

Account Number	Balance
1001-3010-001-456305	FY 2020-2021 Budget
1001-4070-001-456305	FY 2020-2021 Budget
1001-3050-001-456305	FY 2020-2021 Budget
1001-3070-001-456305	FY 2020-2021 Budget
1001-3190-001-456305	FY 2020-2021 Budget


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Sergio Hernandez	Submitted By:	Sergio Hernandez
Department:	Veteran's Service Office

Subject:

Slot #	Title	Hourly Rate

2836	Veterans Transportation Assistance (VTA) Program grant Driver/Assistance Veterans Service Officer	$17.48

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A

Attachments
COORDINATOR JOB DESCRIPTION
DRIVER JOB DESCRIPTION


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Christina Moncivais
Prepared by:	Christina Moncivais
Department:	Sheriff

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3190-001-458000	Administrative Travel	$500	$500	$500	$0
	1001-4070-001-001-458000	Administrative Travel	$12,000	$5,000	$6,611.84	$1,611.84
	1001-4070-001-456205	Training and Education	$10,000	$4,500	$6,529.55	$2,029.55
				$10,000
To	1001-4090-001-461000	Materials & Supplies	$120,000	$10,000	$12,636.48	$22,644.48

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a

Attachments
Approval


Commissioners Court Meeting
Meeting Date:	06/22/2020
Cost Of Sales
Submitted for:	Oscar Urdiales	Submitted By:	Oscar Urdiales
Department:	Casa Blanca Golf Course

Subject:
Discussion and possible action to approve additional funding in the amount of merchandise cost of sales accounts at the golf course in the amount of $12,000 due to strong sales and demand for merchandise; and any other matters incident thereto. [Account #1001-1130-001-431007-010 (Operational Reserve)] Issue: Through June 10th, the golf course had merchandise revenue of 36,308.71 vs a full year budget of $37,500. The cash basis cost of merchandise for the period was $26,477.82, for gross profit of $9,830.89 and a cost sales of 73% which is within tolerance of industry norms and is presented on a cash vs. accrual basis.- We believe the accrual basis would be a lower cost of sales. In order to support anticipated additional sales in the range of $20,000.00 this fiscal year, additional merchandise is requested for the designated account in 7100-9110-001. Solution: Fund accounts as noted above. Result: Additional sales and profits relative to original budget will be achieved.
Background:
See Above
Previous Court Action:

Fiscal Impact

Budget Account Number:	7100-6110-001-040
Funding Source:	3000.00
Balance:	3641.72
Financial Impact:
A positive impact to the general fund from more profit from golf course merchandise sales


Commissioners Court Meeting
Meeting Date:	06/22/2020
2020 HAVA Grant Application
Submitted for:	Margarita Garza
Department:	Economic Development

Subject:
Discussion and possible action to authorize the Economic Development Department to develop and submit Fiscal Year 2020 HAVA CARES Act Grant application to the Elections Assistance Commission (EAC) in an amount not to exceed $209,572.38, and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for funding. This application requires a twenty percent (20%) cash match should the application be funded, amount shall not exceed the sum of $41,914.48. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Jose Salvador Tellez, Elections Executive Director] Issue: The Coronavirus epidemic has negatively impacted the Webb County community and the unprecedented impact it will have on the upcoming primaries and November general election. Solution: Through this proposed grant application, Webb County will expend funds allocated to prevent, prepare for, and respond to the COVID-19 pandemic, domestically and internationally for the 2020 Federal election cycle. Result: If awarded, the funds will provide Webb County with additional resources to protect the 2020 elections from the effects of the novel coronavirus.
Background:
N/A
Previous Court Action:

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
There is a 20% cash match not to exceed $41,914.48.


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Nancy Cadena	Prepared by:	Nora Prado
Department:	Public Health Services

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-5040-001-458000	Administrative Travel	$5,000	$2,500	$2,646	$146
To:	1001-5040-001-443000-075	Repairs & Maint. Vehicles	$2,000	$2,500	$1,786	$4,286

Fiscal Impact

Budget Account Number:	1001-5040-001-458000
Funding Source:	Administrative Trave
Balance:	$2,646
Financial Impact:
There are sufficient funds in this account for the line item transfer.

Attachments
Quote - Sames


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Yolanda Iruegas	Prepared by:	Yolanda Iruegas
Department:	Building Maintenance

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1100-001-443000-020	Repairs & Maint. Bldgs	$25,000	$7,000	$9,820	$2,820
	1001-1100-001-443000-280	Building Maintenance	$3,500	$3,200	$3,387	$187
	1001-1100-001-443000-325	Road & Bridge	$1,500	$1,500	$1,500	$0.00
	1001-1100-001-460028	Janitorial Supplies	$40,000	$6,000	$20,410	$14,410
	1001-6050-001-470000	Capital Outlay	$40,000	$6,000	$6,349	$349
				$23,700
To:	1001-1100-001-443000-015	Villa Antigua	$2,500	$3,500	$1,559	$5,059
	1001-1100-001-443000-190	El Cenizo Fitness Center	$4,500	$800	$1,495	$2,295
	1001-1001-1100-001-443000-200	Fred & Anita Bruni Center	$3,500	$2,000	$2,278	$4,278
	1001-1100-001-443000-205	Rio Bravo Center	$3,500	$1,500	$2,207	$3,707
	1001-1100-001-443000-225	La Presa Center	$3,500	$2,000	$637	$2,637
	1001-1100-001-443000-230	Rio Bravo Activity Center	$3,500	$1,000	$2,221	$3,221
	1001-1100-001-443000-270	JP 2 P1	$4,000	$2,700	$745	$3,445
	1001-1100-001-443000-300	Agriculture Building	$3,500	$7,200	$1,545	$8,745
	1001-1100-001-461000	Materials & Supplies	$15,000	$3,000	$2,171	$5,171
				$23,700

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
No financial impact


Commissioners Court Meeting
Meeting Date:	06/22/2020
Authorize rebate of 2018 ad valorem taxes for Outlet shops
Submitted for:	Nathan Bratton	Submitted By:	Nathan Bratton
Department:	Civil Legal Division

Subject:
Discussion and possible action to authorize the rebate of 2018 ad valorem taxes paid by EL PORT AL CENTER, LLC, an Illinois Limited Liability Company d/b/a THE OUTLET SHOPPES AT LAREDO as per tax abatement agreement to Assignee Laredo Outlet Shops LLC and any matters incident thereto. [Ad Valorem Tax Account]
Background:
Taxes were paid and are to be rebated for 2018 tax year.
Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	ad valorem tax accou
Balance:	n/a
Financial Impact:
Up to $260,000 pursuant to being verified.


Commissioners Court Meeting
Meeting Date:	06/22/2020
Game Room Order
Submitted for:	Rhonda Tiffin	Submitted By:	Jorge Calderon
Department:	Planning & Physical Development

Subject:
Discussion and possible action to: conceptually approve the proposed Order Regulating Coin-Operated Machines and Game Rooms (“Order”) subject to the conclusion of a Takings Impact Assessment (“TIA”) publication and comment period in compliance with Chapter 2007, Texas Government Code (“TGC”) provisions; approve the recommended TIA for the proposed Order which identifies the proposed action as “exempt” and authorize the publication of public notice to initiate the public review and comment period as required by Chapter 2007, TGC; upon completion of the review and comment period, direct staff to bring back a final Order together with any public comments received for the Commissioners Court’s consideration; and discuss or act on any matter incident thereto.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
N/A

Attachments
Draft Game Room Order
Chp. 2007 Gov Code
Taking Impact Assesment
TIA Public Notice
Lead Law Enforcement Designation


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Larry Sanchez	Prepared by:	Linda Sanchez
Department:	Public Information Office

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within General funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1300-460105	Minor Tools and Apparatus	$5.000	$510	$1,059.21	$549.21
To:	1001-1300-46100-005	Materials & Supplies	$1.500	$510	$501.97	$8.03

Fiscal Impact

Budget Account Number:	1001-1300-460105
Funding Source:	Minor Tools
Balance:	3940.79
Financial Impact:
No fiscal impact on budget.


Commissioners Court Meeting
Meeting Date:	06/22/2020
Purchase - 1 Sprinter Command Center - Judge Pepe Salinas
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion and possible action to authorize the purchase of one (1) Sprinter 3500-MBE 3.0L Command Center with audio/video and computer equipment to include emergency lighting package, delivery and training of specialized unit from Farber Specialty Vehicles (Buy-Board Contract No. 538-17) in an amount not to exceed $187,744.00 and in accordance with the Texas Local Government Code; Sub-Chapter F. Cooperative Purchasing Program, Sections 271.101 and 271.102 (Cooperative Purchasing Program Participation) and any other matters incident thereto. [Account #1001-2180-001-470000 – General Fund JP 4 Capital Outlay Account] Issue: The Command Center will be operated by the Webb County Sheriff’s Office Patrol division in conjunction with the Justice of the Peace, Pct. 4 Office to conduct operations along IH-35 to monitor and enforce any commercial traffic violations. Revenue generated from the fines will be coded to the general fund account. Solution: Approve the purchase of the Command Center. Funding for the unit was approved through the budget process and is currently allocated under the capital outlay account under JP Pct. 4 General Fund budget. Result: Proceed with order of Command Center using the allocated budget utilizing a cooperative contract meeting all the bidding requirements of the State.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	1001-2180-001-47000
Funding Source:	Capital Outlay
Balance:	$187,744.00
Financial Impact:
1001-2180-001-470000 Capital outlay Balance: $187,744.00

Attachments
Sprinter Command CenterBB
16469 Newport Beach CA
Img 6212
Img 6223
Img 6249


Commissioners Court Meeting
Meeting Date:	06/22/2020
Former HEB Building - Status Report on Opinion of Probable Costs / CD
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Status report on the proposed design and floor plans to include opinion of probable cost for the construction, rehabilitation, alteration and repairs to County property located at 1002 Farragut Street with discussion and possible action to allocate additional funding if necessary, to cover the total projected project cost and any other matters incident thereto. [2019A- Bond Series, Construction in Progress – Finish out/Remodeling; Account #3867-7230-001-474501-002] Issue: Project Architects (Frank Architects) has finalized the construction documents for the renovations to the building located on 1002 Farragut Street (former HEB property) and has completed an opinion of probable cost. The construction documents were prepared based on meetings held with the Webb County Sheriff’s Office and other County Officials. Commissioners Court had previously approved to assign the County owned building for the exclusive use of law enforcement operations under the direction of the Webb County Sheriff. Solution: Finalize the approval of the proposed design and floor plans and allocate additional funding if necessary, based on the opinion of probable cost and further authorize the Purchasing Agent to start the solicitation process based on the construction documents presented by project architect to include any changes authorized by Commissioners Court. Result: The solicitation process will start immediately after Commissioners Court gives approval on construction documents/plans presented by project architect.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:

3867-7230-001-474501

Funding Source:

Bond Series 2019A

Balance:

$4,604,400.00

Financial Impact:

G/L Account: 3867-7230-001-474501-002 Construction in Progress finish out/remodeling
Balance: $4,604,400.00

Opinion of Probable Costs	$5,363,330.00	Projected Construction Costs
GL Acct Balance:	$4,604,400.00	Available funds
Variance:	$758,930.00

Attachments
Presentation


Commissioners Court Meeting
Meeting Date:	06/22/2020
Award RFQ 2020-010 Colorado Acres RO Treatment
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:

Company Name	1	2	3	Total Score	Ranking
Enprotec Hibbs & Todd Inc.	89	93	89	271	1
Kimbley - Horn & Associates Inc.	79	85	86	250	3
Norris - Leal LLC	87	90	93	270	2
SWG Engineering LLC	82	82	85	249	4

Background:

N/A

Previous Court Action:

Commissioners Court authorized the Purchasing Agent to solicit for professional engineering services on April 14, 2020, item no. 19f.

Fiscal Impact

Budget Account Number:	38697230001474501030
Funding Source:	Construction in Prog
Balance:	$500,000.00
Financial Impact:
2019A Bond Series 3869-7230-001-474501-030 (Construction in Progress Las Lomas) Bal. $500,000.00

Attachments
Evaluation Summary RFQ 2020-010 Colorado Acres RO Treatment
Enprotect Hibbs & Todd Inc.
Kimley - Horn & Associates Inc.
Norris - Leal LLC
SWG Engineering LLC


Commissioners Court Meeting
Meeting Date:	06/22/2020
Purchase 2 Backhoe Loaders for Road and Bridge Dept
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion and possible action to approve the purchase of two (2) 2020 John Deere 310-L Backhoe Loaders from RDO Equipment Co. (Buy Board Contract No. 597-19) in an amount not to exceed $169,840.12; pursuant to Sections 271.101 and 271.102 of the Texas Local Government Code, Cooperative Purchasing program and any other matters incident thereto. [Account #2007-7150-001-470000 (Capital Outlay)] Issue: The existing backhoes under lease need to be returned due to end of lease terms. The Road and Bridge Department has sufficient funding to purchase two (2) new backhoes to replace the leased units within the capital outlay account. Solution: Approve the purchase of new backhoes. Staff is recommending the purchase versus leasing new units. It will be more costly to lease the units versus a straight out purchase. The equipment has a long life span if maintained properly. Result: Return lease units and replace with new backhoes through the authorize purchase under the cooperative contract meeting all the competitive bidding requirements of the State.
Background:
N/A
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	20077150001470000
Funding Source:	Rd. & Bridge Fund
Balance:	$200,614.78
Financial Impact:
2007-7150-001-470000 Road & Bridge Fund-Road Maintenance General-Administration Available Balance: $200,614.78

Attachments
RDO PO 2 John Deere Backhoe Loaders


Commissioners Court Meeting
Meeting Date:	06/22/2020
Construction Manager at Risk Award - Webb County Fairgrounds Project
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion and possible action to award Request for Proposal (RFP) 2020-010 "Construction Manager at Risk (CMAR) for Webb County Fairgrounds Project - Step Two" pursuant to Request for Qualification (RFQ) No. 2020-007 "Construction Manager at Risk for the Webb County Fairgrounds" Two-Step Selection Process and in accordance with the Texas Government Code; Section 2269.253 (Selection Process); Sub-Chapter F. Construction Manager at Risk Method and to further authorize the Civil/Legal Department to prepare the legal contract with the selected CMAR firm and return to Commissioners Court to approve and execute final contract terms, conditions and pre-construction and general condition fees. [2020 Bond Series] Issue: The two firms qualified to submit an RFP met the procurement deadline and officially submitted their proposal as required by the RFP document. The two (2) firms are Leyendecker Construction of Texas, Inc. and Bartlett Cocke Contractors, LLC. Solution: Review the final RFP and prior qualification statements and award the solicitation to the firm that provides the best value to Webb County. Result: Authorize the Civil legal department to prepare a construction contract and return to Commissioners Court to approve the execution of all the terms and conditions of the CMAR contract with Webb County.
Background:
n/a
Previous Court Action:
n/a

Fiscal Impact

Budget Account Number:	TBD
Funding Source:	2020 Bond Series
Balance:	TBD
Financial Impact:
Estimated Construction Budget: $45,000,000.00 2020 Bond Series

Attachments
Bartlett Cocke RFQ Submittal
Leyendecker RFQ submittal
Bartlett Cocke RFP Questionaire
Leyendecker RFP Questionaire
RFP Fee Proposal Summary Comparison


Commissioners Court Meeting
Meeting Date:	06/22/2020
Purchase of Wireless Aluminum Scale -JP Pct. 4
Submitted for:	Joe Lopez	Submitted By:	Erika Hernandez
Department:	Purchasing

Subject:
Discussion and possible action to authorize the purchase of one (1) INTERCOMP AX900 Wireless Aluminum Scale with a 14’ Trailer from Nicol Scales and Measurement in an amount not to exceed $56,395.00 for commercial vehicle weight enforcement, the equipment will be used in conjunction with the Mobile Command Center for Judge Jose R. Salinas, Justice of the Peace Pct. 4 in partnership with the Webb County Sheriff’s Office for traffic enforcement operations on Interstate 35 [Account #1001-1130-001-431007-010 - Operational Reserve] Issue: Commissioners Court authorized the Purchasing Agent to secure bids for a semi-portable axle scale with trailer to ensure the citizens of Webb County that the cargo weights of 18 wheeler are complying with State traffic Laws. Solution: Authorize the Purchasing Agent to proceed with purchase from the lowest bidder Nicol Scales and proceed with order using funding from the General Operating Reserve Account. Result: The operation of the command center and the scale will assist law enforcement to enforce commercial vehicle weight enforcement resulting in fewer accidents involving 18 wheeler transports and will also generate revenue for Webb County.
Background:
INTERCOMP AX900 WIRELESS ALUMINUM AXLE SCALE 14' W/TRAILER Includes: AX900-05-RFX 14’ft. (4--7’ft) Aluminum Wireless Axle Scales w/Ramps (1)-PT20-RFX UCPU/Indicator w/Batteries & 110VAC Power Supply (1)-Indicator Stand-Aluminum (2)-50’ft.L AX900 to PT20-Home Run Cables w/Connectors (4)-15’ft.L AX900 Scale to Scale Interconnect Cables w/Connectors (1)-AX900-TR Custom Trailer w/Rollers, Overhead Storage/Sign Box, Dual Winches, Hydraulic Tilt, & Tarp FREIGHT F.O.B.: ORIGIN (Medina, MN 55340) Shipping Method: TBD via Flatbed Freight Estimate Based Upon shipping to business in Laredo, TX 78040 *Lead Time Estimated Lead Time ARO: -120-business days*
Previous Court Action:
Approval from Commissioners Court to secure bids for purchase.

Fiscal Impact

Budget Account Number:	10011130001431007010
Funding Source:	General Fund
Balance:	$516,920.00
Financial Impact:
1001-1130-001-431007-010 (General Fund-General Operating Exp-Administration-Operational Reserve-Operational Reserve) Available Budget: $516,920.00

Attachments
Intercomp Bid
Nicol Scales and Measurement Bid
Scale and Control Bid


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Samantha Sanchez	Prepared by:	Samantha Sanchez
Department:	Risk Management

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Health Insurance funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	6100-1090-001-452010	Claims Paid Medical	$11,300,000	$54,000	$6,307,19105	$6,253,191.05
To:	6100-1090-001-432056	Administrative Fees	$1,750,000	$54,000	$421,833.75	$475,833.75

Fiscal Impact

Budget Account Number:	6100-1090
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	06/22/2020
Seizure
Submitted for:	Samantha Salazar	Submitted By:	Samantha Salazar
Department:	Constable Precinct 2

Subject:
Discussion and possible action to approve the addition of the following seizure vehicle to Constable’s Pct. 2 Department fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect said additions, provide the necessary insurance coverage. Seized Vehicle Description: Make: 2011 Ford F-150, Vehicle Identification Number: 1FTFW1EF8BFB09236; and any other matters incident thereto. Issue: Department is in need of an unmarked vehicle for undercover operations. Solution: Commissioners Court to accept above mentioned vehicle 2011 Ford F-150. This will allow the department to have at its disposition the use of an unmarked vehicle for undercover operations. Result: By Commissioner’s Court approving agenda item the department will have an unmarked vehicle for undercover operations.
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	NA
Funding Source:	NA
Balance:	NA
Financial Impact:
n/a

Attachments
Court Order


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Sanjuanita Valles	Prepared by:	Sanjuanita Valles
Department:	Tax Assessor/Collector

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General Fund.

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1320-001-456005	Postage	$120,000	$10,000	$48,224.20	$38,224.20
	1001-1320-001-456010	Postage OPF	$600	$600	$600	$0
	1001-1320-001-456205	Training & Education	$8,000	$2,500	$5,000	$2,500
	1001-1320-001-444500	Equipment Rental	$31,000	$1,000	$3,977.90	$2,977.90
				$14,100
To:	1001-1320-001-461000	Materials & Supplies	$40,000	$14,100	$2,817.79	$16,917.79

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A


Commissioners Court Meeting
Meeting Date:	06/22/2020
Submitted for:	Rose Magana	Prepared by:	Rose Magana
Department:	Commissioner Precinct 1

Subject:

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-6310-001-461003	Goods for Public Events	$2,500	$1,300	$1,869.21	$569.21
To:	1001-6310-001-461000	Materials & Supplies	$2,500	$1,300	-$148.35	$1,151.65

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	06/22/2020
food bank funding
Submitted for:	Rose Magana	Submitted By:	Rose Magana
Department:	Commissioner Precinct 3

Subject:
Discussion and possible action to authorize continued funding to local food banks due to the COVID-19 global pandemic and authorize line item transfer if necessary; and any other matters incident thereto. [Fund #2470-7410-001-463030-005 Bulk Food for Meals]
Background:
n/a
Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	06/22/2020
Status report by outside counsel with discussion and possible action regarding Cynthia Mares v. Webb County, Texas; Case No. 5-18-cv-00121 in the United States District Court.
Submitted By:	Nathan Bratton
Department:	Civil Legal Division

Subject:
Status report by outside counsel with discussion and possible action regarding Cynthia Mares v. Webb County, Texas Case No. 5-18-cv-00121 in the United States District Court. [Executive Session/Closed Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]
Background:
Status and possible action on lawsuit.
Previous Court Action:

Fiscal Impact

Budget Account Number:	n/a
Funding Source:	n/a
Balance:	n/a
Financial Impact:
n/a


Commissioners Court Meeting
Meeting Date:	06/22/2020
Laredo Connect
Submitted for:	Priscilla Pantoja	Submitted By:	Priscilla Pantoja
Department:	Commissioner Precinct 4

Subject:
Presentation by Laredo Connect on their services to Laredo-Webb County community. [Requested by Cindy Liendo, Commissioner Pct. 4]
Background:
N/A
Previous Court Action:
N/A

Fiscal Impact

Budget Account Number:	N/A
Funding Source:	N/A
Balance:	N/A
Financial Impact:
N/A