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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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1. |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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2. |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Rudy Rodriguez, Constable Pct. 1]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2724-259700 |
Fund Balance |
$2,006.14 |
$2,006.14 |
$2,006.14 |
$0 |
To: |
2724-3150-001-456205 |
Training & Education |
$0 |
$2,006.14 |
$0 |
$2,006.14 |
Issue: There are no monies available for training and education.
Solution: Ratify transfer of State granted monies to cover mandated state courses cost.
Result: Deputies will be able to take mandated state courses. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) to the Constable Pct. 1 State forfeiture fund by increasing the expenditure budget by $4,534.00; said amount is available from seized funds pursuant to chapter 59 of the Texas Code of Criminal Procedure, Section 111.07075 (Special Budget for Revenue Received after start of Fiscal Year). [Requested by Rodolfo Rodriguez Jr., Constable Pct.1; # Fund #281-9150-352100 (State Forfeiture)]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2181-2599700 |
Fund Balance |
$47,180.19 |
$4,534 |
$47,180.19 |
$42,646.19 |
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To: |
2181-3150-001-422000 |
FICA |
$0 |
$1,467 |
$0 |
$1,467 |
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2181-3150-001-423000 |
Retirement |
$0 |
$2,360 |
$0 |
$2,360 |
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2181-3150-001-425000 |
Unemployment |
$0 |
$575 |
$0 |
$575 |
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2181-3150-001-426000 |
Worker Compensation |
$0 |
$132 |
$0 |
$132 |
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$4,534 |
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Issue: Funds will be used to pay fringe benefits for 2020-2021 Agreement.
Solution: Submitted budget to the Governing Body that clearly lists and defines the categories of expenditures.
Result: Funds will be utilized to pay fringe benefits as defined. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment to the Webb County Sheriff' State Forfeiture fund by increasing the expenditure budget by $7,070. No impact to the General Funds. [Requested by Martin Cuellar Webb County Sheriff]
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Acct. Number |
Acct. Name |
Amount |
From: |
2151-259700 |
Fund Balance |
$7,070 |
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To: |
2151-3010-001-413000 |
Overtime |
$1,500 |
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2151-3010-001-422000 |
FICA County Share |
$1,900 |
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2151-3010-001-423000 |
Retirement |
$2,700 |
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2151-3010-001-425000 |
Unemployment |
$250 |
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2151-3010-001-426000 |
Workers Comp |
$720 |
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$7,070 |
Issue: No budget to cover fringe benefits.
Solution: Seeking authorization to transfer funds.
Result: Budget increase to cover fringe benefits. |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment to the Webb County Sheriff's Federal Forfeiture fund by increasing the expenditure budget by $2,800. No impact to the General Funds. [Requested by Martin Cuellar Webb County Sheriff]
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Acct. Number |
Acct. Name |
Amount |
From: |
2153-259700 |
Fund Balance |
$2,800 |
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To: |
2153-3010-001-413000 |
Overtime |
$1,500 |
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2153-3010-001-422000 |
FICA County Share |
$500 |
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2153-3010-001-423000 |
Retirement |
$500 |
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2153-3010-001-425000 |
Unemployment |
$100 |
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2153-3010-001-426000 |
Workers Comp |
$200 |
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$2,800 |
Issue: No Budget to cover fringe benefits.
Solution: Seeking authorization to transfer funds.
Result: Fund will be available to cover fringe benefits. |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by James Flores, Community Action Agency Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2528-6360-521-410000 |
Payroll |
$10,000 |
$1,197.50 |
$10,000 |
$8,802.50 |
To: |
2528-6360-521-461000 |
Materials & Supplies |
$15,000 |
$1,197.50 |
$12,006.10 |
$13,203.60 |
Issue: The Emergency Self-Help Center Grant is in need of office materials for grant recordkeeping.
Solution: Transfer funds to Materials and Supplies Account.
Result: Purchase necessary materials. |
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f. |
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Discussion and possible action to create the following capital project funds to be funded from the Certificate of Obligation Bond Series 2020, according to Texas local government code 111.0705 (Budget for Expenditures from Proceeds of Bonds or Other Obligations); and any other matters incident thereto.
Plan of Finance Project Description |
Fund G/L Account |
Budget |
Fairgrounds Project, Series 2020 |
3901-7230-001-474501 |
$45,000,000 |
Juv & Adult Rehab & Detox Facility, Series 2020 |
3902-7230-001-474501 |
$1,500,000 |
Elections Equipment, Series 2020 |
3903-1110-001-470000 |
$1,500,000 |
Villa Antigua Border Heritage Museum, Series 2020 |
3904-7230-001-474501 |
$2,000,000 |
Sheriff Office-Former HEB Building, Series 2020 |
3905-7230-001-474501-002 |
$0 |
South County Fire Station, Series 2020 |
3906-7230-001-474501 |
$0 |
Total Obligation Proceeds |
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$50,000,000 |
Interest Income, Series 2020 |
3907-1250-361100 |
$500 |
Issue: Webb County published notice of intent to issue Certificates of Obligation Series 2020.
Solution: Appropriate expenditures to cover use of obligation proceeds according to plan of finance.
Result: Create capital project funds and adopt budget using proceeds according to plan of finance. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Twelve (12) month (October 1, 2020 thru September 20, 2021 for Units 71, 73, 74, & 75) and (November 1, 2020 thru October 31, 2021 for **Unit 80 only), Self-Service Storage Rental Lease Agreements between South Meadow Self Storage and Webb County/Webb County Tax Assessor’s Office for FIVE (5) 10 x 20 Storage Units (Space numbers (71, 73, 74, 75 & 80) at a cost of ONE HUNDRED EIGHTY DOLLARS ($180.00) each being a rental amount of ONE THOUSAND EIGHT HUNDRED DOLLARS ($1,800.00) for each unit per month/year for a total of NINE THOUSAND DOLLARS ($9,000.00) in rent for the 5 units over the term of the agreement paid in advance and receiving two (2) months free rent discount, and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Rosie Cuellar, Webb County Tax Assessor Collector; Equipment Rentals Account #1001-1320-001-444500] |
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b. |
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Discussion and possible action to retain the law firm of Allison, Bass, and Magee, LLC, to assist and represent, as necessary, Webb County in those matters regarding Hanson Professional Services Inc. and authorizing the County Judge to execute any and all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)] |
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7. |
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Economic Development |
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a. |
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Discussion and possible action to apply for the FY 2021 Regional Solid Waste Grant from the Texas Commission on Environmental Quality (TCEQ) South Texas Development Council, in the amount of Twenty Thousand Dollars ($20,000.00) in grant funds towards the proposed Solid Waste Management Project for solid waste clean-up activities in the colonias; and authorizing the Webb County Judge to sign all pertinent contract documentation.
Issue: Rural areas of Webb County have been experiencing illegal dumping offenses in the Colonias. The tires become a breeding ground for mosquitoes and snakes posing a danger to the community.
Solution: Remove the tires by collaborating with the Road and Bridge Department.
Result: The Department will implement four clean-up activities where the monies will be used for tire collection and disposal. The removal of the tires will control mosquito and snake population near the Colonia homes. |
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b. |
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Discussion and possible action to authorize the acceptance of a Fiscal Year 2021 Local Border Security Program (FY 21 LBSP) grant award in the amount of $18,000 from the Office of Homeland Security Grants Division (HSGD) as developed, written, and submitted by and for the Webb County Constable Pct. 3 Office for its peace officer's overtime and applicable fringe benefits to provide enhanced border security in the Laredo/Webb County area and entering into the grant agreement; authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Adrian Cortez, Webb County Constable Pct. 3; Grant Account #2730]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities’ economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant award to provide enhanced border security in Laredo/Webb County in order to fulfill State of Texas local border security program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced/increased patrol and investigative capacity for certified peace officers working at the Webb County Constable Pct. 3 Office. |
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c. |
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Discussion and possible action to enter into an Engineering Services Agreement with Porras Nance Engineering for engineering services for the Mirando Water Well Project, including but not limited to, developing plans, specifications, bid documents, cost estimates, construction staking and construction administration for the Mirando City Water Well Project (TxDCBG #7219095) in the amount of NINETY-SIX THOUSAND DOLLARS ($96,000.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Funding is provided through a grant with Texas Department of Agriculture - Colonia Fund - Construction] |
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8. |
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Engineering |
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a. |
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Discussion and possible action to enter into a construction contract with Quantcorp Construction LLC in the amount of Six Hundred Twenty-One Thousand Seven Hundred Forty Dollars and Thirty-Eight Cents ($621,740.38) for the remodeling of the Medical Examiners Facility and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Account #3871-3100-001-474501 - Medical Examiner] |
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9. |
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Extension Agent |
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a. |
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Discussion and possible action to authorize the job description modification for the following slots, with no salary change, within the Texas A&M AgriLife Extension Service; subject to approval by Civil Service Commission and any applicable Civil Service guidelines, and any other matter incident thereto, effective November 23, 2020.
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Slot# |
Title |
Salary |
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From: |
0605 |
County Extension Agent Coordinator |
$23,532.00 |
To: |
0605 |
County Extension Agent Agriculture & Natural Resources |
$23,532.00 |
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From: |
0606 |
County Extension Agent Family & Consumer Sciences Program Leader |
$22,947.00 |
To: |
0606 |
County Extension Agent Family & Community Health County Coordinator |
$22,947.00 |
Issue: The Texas A&M AgriLife Extension Department would like to have the Court modify the job descriptions for the above-mentioned slots.
Solution: Request for the Court and Civil Service Commission to consider making certain minimum criteria in job description preferred rather than required.
Result: To efficiently and effectively fill these positions with individuals for the success of the department. |
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10. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2357-5190-531-444500 |
Equipment Rental |
$30,000 |
$26,300 |
$27,590.02 |
$1,290.02 |
To: |
2357-5190-531-443000-035 |
Repair and Maint. Equip. |
$18,000 |
$26,300 |
$4,848.85 |
$31,148.85 |
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From: |
2361-5190-531-444500 |
Equipment Rental |
$2,000 |
$2,000 |
$2,000 |
$0.00 |
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2361-5190-531-443000-020 |
Repairs and Maint. Bldg. |
$16,290 |
$16.00 |
$10,141 |
$10,125 |
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$2,016 |
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To: |
2361-5190-531-443000-035 |
Repair and Maint. Equip. |
$2,000 |
$2,016 |
$275.98 |
$2,291.98 |
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From: |
2367-5190-531-444500 |
Equipment Rental |
$1,000 |
$1,000 |
$1,000 |
$0.00 |
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2367-5190-531-443000-020 |
Repairs and Maint. Bldg. |
$13,223 |
$714 |
$10,253 |
$9,539 |
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$1,714 |
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To: |
2367-5190-531-443000-035 |
Repairs and Maint. Equip. |
$1,000 |
$1,714 |
$345.16 |
$2,059.16 |
Issue: Funds are need in the Repair and Maintenance Equipment line item for the Head Start, Early Head Start, and Child Care Partnership grants to cover the Toshiba Lease Agreement.
Solution: Approved line item trasfer (Budget Amendment) request.
Result: Funds will be available to cover the Toshiba Lease Agreement cost. |
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b. |
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Discussion and possible action to enter into a Non-Financial Memorandum of Understanding (MOU) between the City of Laredo and Webb County and the Webb County Headstart-Early Head Start Department Program for Nurse-Family Partnership Program in coordination with the City of Laredo Health Department for a one year (1yr.) term commencing October 1, 2020 thru September 30, 2021. This MOU delineates the responsibilities between both parties to implement for Nurse-Family Partnership Program in coordination with the City of Laredo Health Department, in order to enable Webb County residents to gain better access to pre-natal healthcare for children by entering into the program, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Director, Webb County Headstart-Early Headstart Department Program Funds [No $$ Non-Financial MOU] |
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11. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public and/or donated as permitted by law.
Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.
Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments. |
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12. |
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Honorable Martin Cuellar, Sheriff |
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a. |
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Discussion and possible action to approve, by Order, the following carry over and increase FY 21 Budget fund 2724 Law Enforcement Officer Standard and Education (LEOSE) from the Texas Comptroller of Public Accounts in the amount of $30,222.88 within Special Revenue Funds; and any other matter incident thereto. [Requested by Martin Cuellar, Webb County Sheriff]
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Acct. Number |
Acct. Name |
Amount |
From: |
2724-4070-001-456205 |
Training & Education |
$30,222.88 |
Issue: Increase of expenditure budget under Training and Education will allow the Webb County Sheriff's Office to utilize training courses that are needed for our law enforcement officials.
Solution: Seek authorization from the court to increase/carry over the budget for Training and Education.
Result: The Sheriff's Office will have funds available for Training and Education. |
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