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CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
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1. |
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Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
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2. |
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Pledge of Allegiance/Invocation |
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3. |
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Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto. |
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4. |
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Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve a Budget Amendment to the 2020-21 Texas Veterans Commission Fund for Veterans Assistance Grant No. GT-VTC-20-001 2020-21 for Veterans Treatment Courts. [Requested by 406th District Court]
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Account # |
Acct. Name |
Amended
Budget |
Request |
Current YTD
Balance |
Ending
Balance |
From |
2872-2040-001-458000 |
Administrative Travel |
$3,060 |
$3,060 |
$3,060 |
0.00 |
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2872-2040-001-458010 |
Local Travel |
$1,635 |
$635 |
$635 |
$1,000 |
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2872-2040-001-458090 |
Travel |
$15,329 |
$15,329 |
$15,329 |
0.00 |
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2872-2040-001-432071 |
Psychological Evaluations |
$1,740 |
$1,740 |
$1,740 |
0.00 |
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2872-2040-001-432001-085 |
Professional Services Lab Testing |
$8,750 |
$5,750 |
0.00 |
$3,000 |
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$26,514 |
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To: |
2872-2040-001-441205 |
Utilities |
0.00 |
$8,750 |
0.00 |
$8,750 |
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2872-2040-001-452001-015 |
Insurance Other vehicles |
0.00 |
$4,764 |
0.00 |
$,4764 |
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2872-2040-001-444000 |
Rent Expense |
0.00 |
$13,000 |
0.00 |
$13,000 |
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$26,514 |
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Issue: The Texas Veterans Commission approved a request to expand services available to veterans participating in the Veteran Treatment Court allowing participants to qualify for rental, mortgage and utility assistance using grant funds.
Solution: With Commissioners Court approval, funds that were previously allocated to support program will be used to directly support the success of veterans participating in the treatment court program.
Result: Providing direct financial support through payments made on behalf of the client, we will be able to allow veterans the opportunity to directly focus their attention on their treatment and court requirements and negate the burden of temporary employment displacement that they may encounter due to the current pandemic. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within the Forfeiture fund. [Requested by Rudy Rodriguez, Constable Pct. 1]
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
From: |
2181-259700 |
State Forfeitures |
$643.35 |
$17,144.42 |
$16,501.07 |
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To: |
2181-3150-001-413000 |
Overtime |
$520.34 |
$.83 |
$521.17 |
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2181-3150-001-422000 |
Fica County Share |
$39.81 |
$1,144.03 |
$1,83.84 |
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2181-3150-001-423000 |
Retirement County Share |
$64.00 |
$1,840.71 |
$1,904.71 |
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2181-3150-001-425000 |
Unemployment |
$3.59 |
$546.39 |
$549.98 |
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2181-3150-001-426000 |
Workers Compensation |
$15.61 |
$5.35 |
$20.96 |
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$643.35 |
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Issue: Funds required to cover Fringe Benefits for grant OPSG 2018.
Solution: Ratify transfer of funds to cover Fringe Benefits.
Result: Ratification will cover Fringe Benefits for grant OPSG 2018. |
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c. |
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Discussion and possible action to approve, by Order, a budget amendment to the Webb County Constable Pct. 1 State forfeiture fund by increasing the expenditure budget by $34,610.80; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Rodolfo Rodriguez, Jr., Constable Pct. 1; Fund #2181-3150]
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Acct. Number |
Acct. Name |
Request |
Current |
End Bal. |
From: |
2181-3150 |
Fund Balance |
$34,610.80 |
$41,802.84 |
$7,192.04 |
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To: |
2181-3150-001-410030 |
Incentive Pay |
$28,000.00 |
$0 |
$28,000.00 |
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2181-3150-001-422000 |
Fica County Share |
$2,142.00 |
$1,183.84 |
$3,325.84 |
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2181-3150-001-423000 |
Retirement County Share |
$3,444.00 |
$1,904.71 |
$5348.71 |
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2181-3150-001-425000 |
Unemployment Tax |
$184.80 |
$549.98 |
$734.78 |
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2181-3150-001-426000 |
Workers Compensation |
$840.00 |
$20.96 |
$861.36 |
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$34,610.80 |
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Issue: New proceeds under Chapter 59 of the Texas Code of Criminal Procedure have been awarded and may be spent by the Constable representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The Constable representing the State can utilize the new proceeds for the official use of his Office |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Economic Development]
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Acct. Number |
Acct. Name |
Budget |
Request |
Current |
End Bal. |
From: |
3522-7230-001-432001 |
Professional Services |
$50,000 |
$1,762 |
$50,000 |
$48,238 |
To: |
3522-7230-001-470000 |
Capital Outlay |
$840,067 |
$1,762 |
$840,067 |
$841,829 |
Issue: Funds are needed to cover construction costs.
Solution: In order to cover construction costs, left over engineering funds must be moved to the construction line item.
Result: Submit a line item transfer and a budget modification to the Texas Department of Agriculture. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to approve a Memorandum of Understanding between Webb County for the benefit of the Webb County District Attorney's Office and Homeland Security & Investigations for reimbursement of employee overtime incurred from joint law enforcement operations, for the performance period of October 1, 2020 through September 30, 2021, in the amount of Fifteen Thousand Dollars ($15,000.00). District Attorney Forfeiture funds will be utilized to cover the applicable fringe benefits associated with this project's employee(s) overtime, therefore there will be no impact to the General Fund; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #2579-2260-001-413000 (I.C.E. - DA)]
Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to combat criminal organizations illegally exploiting America’s travel, trade, financial and immigration systems.
Solution: Accept Federal assistance to continue local participation in Homeland Security investigations, strategic initiatives and prosecution of organized crime.
Result: Disruption of organized criminal activity in Webb County and along the Texas border. |
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b. |
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Discussion and possible action to authorize execution of a one year hardware/ software maintenance contract renewal for April 1, 2021 - March 31, 2022, between Webb County and International Business Machines Corporation (IBM), at a total cost of Eight Thousand One Hundred Forty-Eight Dollars ($8,148.00) and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, I.T. Department; Account #1001-1280-001- 443000-035/$4,296.00 & Account #1001-1280-001-443000-110/$3,850.00) (Software Maintenance)] |
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c. |
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Discussion and possible action to authorize the County Judge to sign a Division Order for the newly completed Webb County School Lands Wells, WCSL 504 #60H, 61H, and 62H (0.12500000 Interest) and any matters incident thereto; authorizing the County Judge to sign all related documents.
Issue: Division Order needs to be acknowledged for payment of royalty interest for producing wells to the School Land Fund.
Solution: Authorize County Judge to sign Division Order.
Result: Division Orders will memorialize the three wells completion and payment interest to School Land Fund. |
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7. |
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Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1 |
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a. |
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Discussion and possible action to approve the transfer of employees as promotion within the following Slots #2340 & #2709 to #2201 & #2807 with salary changes and approve the filling of the resultant vacant Slots #2340 & #2709, subject upon the availability of payroll funds and any applicable Civil Service guidelines:
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Slot # |
Title |
Hourly Rate |
From: |
2340 |
Center Aide |
$13.07 - 7/A-E |
To: |
2201 |
Community Center Assistant |
$14.42 - 11/A-E |
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From: |
2709 |
Center Aide |
$13.07 - 7/A-E |
To: |
2807 |
Community Center Assistant |
$14.42 - 1/A-E |
Issue: Slots 2201 & 2807 Community Center Assistant are currently vacant.
Solution: Promote employees from within the department and post and fill resulting vacant slots #2340 & #2709.
Result: Filling of vacant slots by promoting within will promote employee morale, while filling resulting vacant slots will alleviate work overload. |
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8. |
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Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
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a. |
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Discussion and possible action to enter into an Agreement for Engineering Services with Porras Nance Engineering for design and construction administration services for the Welch Road Bridge in an amount not to exceed Forty-Seven Thousand Five Hundred Dollars ($47,500) and any matters incident thereto; authorizing the County Judge to sign all related documents. [Account #1001-1010-001-432-001 (Professional Services)]
Issue: The Welch Road Bridge is impassable and a side road is being used to go around the damaged bridge structure.
Solution: The County's contribution of funds that would normally be paid to TxDOT for repair of bridges on the National Bridge System have been approved by TxDOT for a Participation Waived Project for the design and re-construction of the bridge and an Engineering Services contract will provide for the plans, specifications and construction administration for a bridge/culvert.
Result: Plans, specification and construction administration will be acquired for the construction of a new culvert/bridge crossing. |
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9. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve Amendment Number 1 to Contract Number 61210003468 -FY 2021 Community Services Block Grant Program (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) in the amount of $440,518.00. This Amendment will add the second, third, and fourth quarter FY-2021 funds and our budget is FIVE HUNDRED EIGHTY EIGHT THOUSAND DOLLARS ($588,000.00) and authorizing the County Judge to sign all relevant documents. The Contract Term is January 1, 2021 through December 31, 2021. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact SPOC) procedures. This action will have no impact to the General Fund. [Account #2368-5170-3303000]
Issue: Approved funding $588,000.00 for the Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for the Fiscal Year 2021.
Solution: This Grant Community Services Block Grant Program provides support to eligible elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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b. |
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Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual agreement with Reliant Energy Retail Services, Limited Liability Company (LLC) for Consumers Affordable Resource for Energy (C.A.R.E.) Program. Reliant Energy is a certified Retail Electric Provider serving residential customers. Each year Reliant allocates funding to support its Consumers Affordable Resource for Energy (C.A.R.E.) Program. Within 60 days of receipt of this signed agreement, a completed IRS W-9 Form (required prior to first payment each year) Reliant will contribute $10,000.00 to the Agency in support of the 2021 Consumers Affordable Resource for Energy Program. Webb County Community Action Agency will utilize these funds to assist qualified Reliant Energy Retail Services clients and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This agreement will have no impact to the general fund. [Account #2368-5170-521-441210]
Issue: To approve to enter into an annual agreement with the Reliant Energy Retail Services, Limited Liability Company Program. The purpose of the contribution is to provide funding for energy assistance payment to Reliant Energy customers under the Consumers Affordable Resource for Energy Program (C.A.R.E.)
Solution: As per the letter of agreement from Reliant Energy Retail Services, Community Action Agency will be receiving a contribution of $10,000.00. The contribution will be providing funding for energy assistance payment to Reliant Energy customers under the Consumers Affordable Resource for Energy program (C.A.R.E.)
Result: Community Action Agency will accept the enrollment applications from potential clients and qualify Reliant Energy customers as eligible recipients in accordance with Reliant Energy Consumers Affordable Resource for Energy (CARE) program requirements. |
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c. |
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Discussion and possible action to proclaim April 2021 as the 52nd Anniversary of Fair Housing Month, April 13-17, 2021 as Fair Housing Week and designating the Webb County Community Action Agency to monitor Fair Housing Webb County.
Issue: In order to continue to apply for grants, it is a federal requirement that Webb County promotes Fair Housing within its jurisdiction.
Solution: Promotion of Fair Housing in Webb County abd designating a week during the month of April will help citizens of Webb County to know their legal rights in housing discrimination.
Result: The federal requirement for Fair Housing will be me by promoting Fair Housing within Webb County's jurisdiction. This will allow Webb County to continue to apply for grants. |
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10. |
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Honorable Esther Degollado, District Clerk |
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a. |
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Discussion and possible action to enter into a historical civil and criminal file preservation project agreement/Phase IV, between Webb County for the District Clerks Office and Kofile Technologies, Inc. for an amount not to exceed $208,460.62, pursuant to the Texas Local Government Code; Section 271.103, Subchapter G (Purchases from Federal Schedule Sources of Supply), GSA Contract No. GS-35F-275AA, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #2009-2290-001-460105 (Court Technology Fund-District Clerk-Administration - Minor Tools & Apparatus)]
Issue: Due to the historical nature and continued physical deterioration of these 7 boxes (out of the remaining 58) of the Webb County Historical Civil and Criminal Case Files, and the required permanent retention period requirements as per the Texas State Library & Archives Commission, 2011, these historical civil and criminal file records stored and located at the Webb County District Clerk’s Office need to be properly preserved, remediated, protected, archived, microfilmed and stored in order to prevent any further deterioration by providing for surface cleaning, tear repairs, removal of deposits, including dust, soot, airborne particulates, sedimentation, insect detritus, and/or biological mineral contaminants, archival imaging, indexing, microfilming, and binder storage of these files.
Solution: Approval of this Webb County Historical Civil and Criminal Case Files Preservation Project Agreement with Kofile Technologies, Inc., will provide for the proper preservation, archival imaging, indexing, and storage of these historical civil and criminal case files and records at the Webb County District Clerk’s Office. Acquiring these services under a GSA contract will satisfy any State law requiring local governments to seek competitive bids for purchases of goods or services.
Result: Historical Civil and Criminal Case File preservation and physical deterioration preventive measures will ensure that these files and records are properly preserved, cared for and maintained by the Webb County District Clerk’s Office. |
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11. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of a 2021 National Crime Victims’ Right Week (NCVRW) Community Awareness Project (CAP) grant award in the amount of $5,000 from the Office for Victims of Crime (OVC) as developed, written, and submitted by the Webb County Sheriff’s Office, and designating the Webb County Judge as the authorized official to sign all relevant documents; and any other matters incident thereto. This grant requires no financial match, and, thus, will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: The rights of crime victims are enshrined in the federal code (Section 3771 of Title 18 of the U.S. Code, Crimes and Criminal Procedure), the Texas Constitution (Article I Section 30), and the Texas Code of Criminal Procedure (Chapter 56). However, many victims of crime are unaware of their mandated rights as well as the services that are specifically available to them to facilitate needed restitution, recovery, privacy, dignity, and justice.
Solution: Grant funds to highlight the rights of and services for crime victims in the Laredo/Webb County area during the 2021 National Crime Victims’ Right Week.
Result: The general public and any victims of crime will become more aware of the services available to them in the Laredo/Webb County area. |
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b. |
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Discussion and possible action to authorize the acceptance of a High Intensity Drug Trafficking Areas Grant (HIDTA Program) from the Executive Office of the President, Office of National Drug Control Policy in the amount of $530,150 for the continued salary and fringe benefits of seven Task Force Investigators; and authorizing the Webb County Judge to act as the County’s Executive Officer and Authorized Representative in all matters pertaining to the County’s participation in this grant. There is no cash match requirement for this grant; however, the District Attorney's Office requests additional funding in the form of cash match to cover expenditures in excess of the grant award. The cash match in the amount of $100,125 is requested each year through the county's budget process. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. Contract Term: January 1, 2021 to December 31, 2021. [Requested by Isidro "Chilo" Alaniz, District Attorney; Account #1001-1160-001-463903-025 (Federal Matching Narcotics Task Force DEA)]
Issue: There is evidence that trafficking in narcotics and dangerous drugs exists in Laredo, Texas and that such illegal activity has a substantial and detrimental effect on the health and welfare of the people of Texas.
Solution: Gather and report intelligence data relating to trafficking in narcotics and dangerous drugs. Conduct undercover operations and engage in other traditional methods of investigations.
Result: Disrupt the illicit drug traffic in Laredo by immobilizing targeted violators and trafficking organizations. |
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c. |
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Discussion and possible action to authorize the ratification of acceptance of the Self-Help Center Contract #7220013 grant award in the amount of $700,000 from the Texas Department of Housing and Community Affairs, and designating the Webb County Judge as the authorized official to sign all relevant documents; and any other matters incident thereto. All required documents were sent for review through the Economic Development Department and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by Community Action Agency]
Issue: A resolution was passed by the Commissioners Court on May 26, 2020 authorizing the submission of the grant proposal and appointing the Webb County Judge as the authorized signatory for all relevant contract documents. The County Auditor's office is requesting an agenda item in addition to the Resolution ratifying the acceptance of this grant award.
Solution: Approve the ratification of acceptance of the Self-Help Center Grant, Contract #7220013.
Result: Self-Help Center Grant funds will be available to continue assistance through this grant. |
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12. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots:
Slot # |
Title |
Hourly Rate |
Pay Periods |
1615 |
Part-time Child Care Partnership Classroom Aide |
$9.42 |
26 |
2520 |
Part-time Child Care Partnership Classroom Aide |
$9.42 |
26 |
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13. |
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Honorable Juan Paz, Jr., Justice of the Peace Pct. 1 Pl. 1 |
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a. |
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Discussion and possible action to authorize the purchase of five (5) OptiPlex All-In-One PC's, five (5) Dell Wireless Keyboards and Mouse, two (2) Xerox Color Printers, three (3) Fujitsu scanners, five (5) Office Professional Plus 2019, five (5) Microsoft Exchange Standard CAL, five (5) Windows Server CAL pursuant to Article 102.0173 of the Texas Criminal Traffic Judicial Code of Criminal Procedure from Insight Public Sector to be used for Justice of the Peace Pct. 1 Pl. 1 Judge Juan Paz, Jr., pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program NCPA Contract 01-44 in the amount of Thirteen Thousand Four Hundred Forty-Four Dollars and Seventy-One cents ($13,444.71). [Requested by Judge Juan Paz, Jr., Justice Of the Peace Precinct 1 Place 1, Account #2009-2140-001-460105 (Minor Tool & Apparatus-Technology Fund)]
Issue: The Justice of the Peace Pct. 1 Pl. 1 is need of additional updated computers, scanners and printers for their department's court operations.
Solution: By the approval of use of the available Technology funds, the department can procure computer equipment needed for daily court operations.
Result: The approval of the purchase will allow the Justice of the Peace Court Pct. 1 Pl. 1 to continue to function efficiently and effectively. |
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