|
|
|
|
|
|
|
CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE |
|
|
1. |
|
|
|
Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk |
|
|
2. |
|
|
|
Pledge of Allegiance/Invocation |
|
|
3. |
|
|
|
Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Judicial Collections, Risk Management, Tax Assessor-Collector); and any other matters incident thereto. |
|
|
4. |
|
|
|
Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments. |
|
COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
|
CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
|
|
|
5. |
|
|
|
Auditor |
|
|
|
a. |
|
|
Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
|
Account Number |
Account Name |
Amount |
From: |
2161-259700 |
Fund Balance |
$10,000 |
|
|
|
|
To: |
2161-2260-001-426000 |
Worker Compensation |
$3,000 |
|
2161-2260-001-456205 |
Training & Education |
$1,500 |
|
2161-2260-001-443000-075 |
Repairs & Maintenance Vehicles |
$5,500 |
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. |
|
|
|
b. |
|
|
Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of the Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]
|
Account Number |
Account Name |
Amount |
From: |
2163-259700 |
Fund Balance |
$10,000 |
|
|
|
|
To: |
2163-2260-001-432001 |
Professional Services |
$8,000 |
|
2163-2260-001-443000-075 |
Repairs & Maintenance Vehicles |
$2,000 |
Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.
Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.
Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines. |
|
|
|
c. |
|
|
Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Economic Development]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2528-6360-521-463801-025 |
Emergency Services ESHC care package |
$92,466 |
$599.24 |
$599.24 |
$0 |
|
2528-6360-521-463801-015 |
Emergency Services ESHC gift cards |
$49,800 |
$2.00 |
$2.00 |
$0 |
|
|
|
|
|
|
|
To: |
1417-6360-521-46100 |
Materials and Supplies |
$15,000 |
$601.24 |
$4,187.70 |
$4,788.94 |
Issue: Line item transfer is requested to cover the expenses for the modified program.
Solution: Ratify line item transfer will provide budget adjustment to continue with our modified program.
Result: The line item transfer will ensure sufficient funding for the completion of our program. |
|
|
|
d. |
|
|
Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Rafael Perez, Auditor]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1260-001-461000 |
Materials & Supplies |
$13,500 |
$1,650 |
$8,634 |
$6,984 |
To: |
1001-1260-001-460105 |
Minor Tool & Apparatus |
$9,000 |
$1,650 |
$46 |
$1,696 |
Issue: Budget transfer is needed to cover purchase of technology items (server with operating system) for supporting the CCH engagement and fixed asset software.
Solution: With court approval of line item transfer, proper budgeted expenditure accounts will have the funds necessary to process purchase.
Result: There will be sufficient funds to purchase items in a timely manner and have an efficient operating system. |
|
|
|
e. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto: [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2597]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2597-3010-001-457008 |
Contractual |
$27,362.00 |
$11,937 |
$15,715.00 |
$3,778.00 |
To: |
2597-3010-001-460105 |
Minor Tools & Apparatus |
$7,921.00 |
$11,937 |
$1,972.78 |
$13,909.78 |
Issue: Due to low monthly costs for contractual services, there was substantial savings to contractual budget line item.
Solution: Seek and obtain a no-cost budget adjustment to utilize estimated savings for other needed operations.
Result: Remaining grant funds will be utilized effectively, efficiently, and fully before the end of the grant performance period. |
|
|
6. |
|
|
|
Casa Blanca Golf Course |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendments (line item transfers) within the Golf Course funds:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6080-001-457005-005 |
Reimbursable Labor |
$356,734 |
$50,000 |
$171,624 |
$121,624 |
|
7100-6120-001-444500 |
Equipment Rentals |
$1,200 |
$1,200 |
$1,200 |
$0 |
|
7100-6130-001-454000 |
Advertising |
$10,000 |
$1,700 |
$1,700 |
$0 |
|
|
|
|
$52,900 |
|
|
|
|
|
|
|
|
|
To: |
7100-6120-001-457005 |
Reimbursable |
$129,968 |
$52,900 |
$641.86 |
$53,541.86 |
Issue: Food and Beverage Reimbursable Labor account is low on funds due to additional staff needed at golf course. Transfer is needed to complete fiscal year.
Solution: Transfer requested above.
Result: Account will not incur a deficit. |
|
|
7. |
|
|
|
Civil Legal Division |
|
|
|
a. |
|
|
Discussion and possible action to approve the execution of a One year (1yr.) lease extension of the "Webb County School Lands Hunting & Grazing Lease on the Cuchillas & Lomas II Pastures", Webb County School Lands Tract (W.C.S.L.) located on Hwy 59 E./I-69 as per Request for Proposals R.F.P. 2020-013” awarded to highest bid, James E. Kainer/Lessee for a one (1) year term, commencing October 13, 2021 thru October 12, 2022, at $33,279.84 per year/w three (1yr.) renewal options at Webb County/Lessor’s sole discretion due to possible renewable energy project negotiations, and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. |
|
|
|
b. |
|
|
Discussion and possible action to enter into a Thirty Six (36) months (April 26, 2021 through April 25, 2024) Authorized Provider Agreement between Webb County and The American Red Cross for training courses for Webb County Employees, members and/or clients at a total cost not to exceed Ten Thousand ($10,000.00) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested Risk Management (Training and Education); Account #6200-457502-010/Safety Education Program] |
|
|
|
c. |
|
|
Discussion and possible action to ratify the execution of a Professional Services Agreement with Johnson and Johnson, Attorneys at Law, for legislative services for a two-year period beginning October 1, 2020, through September 30, 2022, being $3,500.00 per month, authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Account #1001-1130-001-432001 (General Operating Professional Services)] |
|
|
|
d. |
|
|
Discussion and possible action to enter into Amendment #1 to the Advance Funding Agreement with TxDOT for the development of the Hachar Road Extension, adopting a Resolution authorizing the Judge to execute the amendment and any matters incident thereto; authorizing the County Judge to sign all relevant documents. |
|
|
|
e. |
|
|
Discussion and possible action to renew the Collections Services Agreement including its terms, conditions and associated fees for Two (2) additional years (from April 30, 2021 through April 30, 2023) as agreed to in the current contract for professional services between Webb County and Linebarger, Goggan, Blair and Sampson, LLP regarding the collection of Delinquent Fines and fees in accordance with the Texas Local Government Code, Section 262.024(4) Professional Services and Art 103.0031 of the Texas Code of Criminal Procedure; and authorizing the Webb County Judge to sign all relevant documents and any matters incident thereto.[Requested by Commissioners Court]
Issue: Currently Webb County’s Collections Services Agreement will end April 30, 2021 to collect delinquent fines and fees assessed by the Justice of the Peace Courts and the District Courts.
Solution: Approve a discretionary exemption for a professional service agreement and renew the agreement with the firm to collect delinquent fees and fines.
Result: Collect delinquent fines and fees utilizing services from a professional service provider. Provider will be paid a percentage of total delinquent fees and fines collected for Webb County in accordance rules and regulations permitted by State and Local laws. |
|
|
|
f. |
|
|
Discussion and possible action to ratify the execution of Change Order No. 1 to the Espejo Molina Road Overlay Project, (original contract of March 30, 2021) increasing the contract Sixty-One Thousand Five Hundred Eighty-Six Dollars ($61,586) which adds an additional 1200 linear feet of paving to the project for a total contract cost of Eight Hundred Fifty-Four Thousand Six Hundred Eighty Two Dollars and Seventy Cents ($854,682.70) and any matters incident thereto. [Funding is 2014 CTIF Capital Outlay #3720-7230-708-470000] |
|
|
8. |
|
|
|
Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2 |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1040-001-461000 |
Materials & Supplies |
$5,500 |
$400 |
$2,420.74 |
$2,020.74 |
To: |
1001-1040-001-456005 |
Postage & Courier Service |
$250 |
$400 |
$0.00 |
$400 |
Issue: There is currently insufficient funds under Postage & Courier Service.
Solution: A line item transfer is required to make funds available for use.
Result: Sufficient funds for Postage & Courier Service. |
|
|
9. |
|
|
|
Community Action Agency |
|
|
|
a. |
|
|
Discussion and possible action to approve and pass a resolution regarding various compliance matters required by the Texas Department of Housing and Community Affairs, Self-Help Center Grant 7220013 and authorizing the Webb County Judge to sign all relevant documents. This action will have no impact on the County's General Fund.
Issue: Civil Rights and other compliance requirements must be implemented by Webb County in order to comply with grant funding agency program requirements.
Solution: Civil Rights, Citizen Participation Planned Grievance Procedures, Section 3 Policy, Excessive Force Policy, Section 504 Policy, Limited English Proficiency and Fair Housing Policies must be implemented.
Result: The Self-Help Center Program will be in compliance with funding agency requirements. |
|
|
|
b. |
|
|
Discussion and possible action to authorize the Webb County Community Action Agency to enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP). This vendor agreement are a Texas Department of Housing and Community Affairs (TDHCA) requirement for the implementation of the programs.
List of Retail Energy Providers
RHYTHM Ops, LLC
Issue: Community Action Agency will enter into an annual vendor agreement with Retail Energy Providers for the implementation of the Community Services Block Grant (CSBG) and the Comprehensive Energy Assistance Program (CEAP).
Solution: This vendor agreement are a Texas Department of Housing and Community Affairs (TDHCA) requirement.
Result: Texas Department of Housing and Community Affairs (TDHCA) will provide funding to be used fpr payment of qualifying low income home energy expenses. |
|
|
10. |
|
|
|
Honorable Harold Devally, Constable Pct. 4 |
|
|
|
a. |
|
|
Discussion and possible action to authorize the acceptance of a "Click It or Ticket" Grant from the Texas Department of Transportation in the amount of $5,000.00 for overtime during the "Click It or Ticket" Campaign, the County will need to match 20% of said grant (Approximately $1,000.00 for fringe benefits). The grant would be designating Webb County Judge as the authorized official in all matters related to this grant, and any other matters incident thereto. All required documents will be sent for review through the Economic Development Department and the solicitation will be compliant with the Webb County Single Point of Contact (SPOC) procedure. [Fund #2201-3170-352100 (Forfeiture funds)]
Issue: Approval from Commissioners Court is necessary to accept grant.
Solution: Approval by Commissioners Court.
Result: Webb County Constable Precinct 4 will be enforcing seat belt law for the public safety. |
|
|
11. |
|
|
|
Economic Development |
|
|
|
a. |
|
|
Discussion and possible action to submit application for the Emergency Food and Shelter Program (EFSP) Phase 38 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. There is no County Match and will not have impact on the County's General Fund. [Requested by James Flores, CAA Director and Economic Development Department]
Issue: There is a greater demand for food assistance in the area of Webb County than there is funding.
Solution: By applying Emergency Food grant Webb County Community Action Agency sees to address the hunger needs of the community using a partnership method with the local food banks.
Result: If awarded the grant, Community Action Agency will be able to assist eligible household with emergency food items. |
|
|
|
b. |
|
|
Discussion and possible action to authorize the submission of a grant application to the Office of the Texas Attorney General in the amount at $4,550 as developed and submitted by the Webb County Sheriff's Office for computer equipment and specialized software for the Webb County Sheriff’s Office Internet Crimes Against Children (ICAC), and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: The psychological, emotional, and physical damage caused by child predators and inflicted on innocent victims, their families, and communities can be deeply destructive and have far-reaching consequences that can last a lifetime. Furthermore, throughout the United States, criminal cases built against child predators can be extremely complex, technologically challenging, and legally complicated.
Solution: The Webb County Sheriff’s Office cybercrimes law enforcement unit has successfully worked with multiple federal, state, and local law enforcement agencies, including the Office of the Attorney General, to arrest child predators in the Laredo/Webb County area. Grant application to supplement the successful endeavors of the Webb County Sheriff’s Office cyber crimes against children task force to protect the children and youth of the Laredo/Webb County community against child predation.
Result: The Webb County Sheriff’s Office will continue to enhance its ability to work proactively not only to catch individual child predators, but to produce an overall inhospitable environment for cyber crimes against children in Laredo/Webb County for the further prevention of child predation in our community. |
|
|
|
c. |
|
|
Discussion and possible action to ratify the development and submission of the application for the Meals on Wheels America "Make Good Go Further" Grant in the amount of Twenty Five Thousand Dollars ($25,000.00) for CAA Meals on Wheels program, and authorizing the County Judge to sign all related documents. Grant does not require a county match. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single point of Contact (SPOC) procedures. [Requested by Community Action Agency]
Issue: The Community Action Agency Meals on Wheels program kitchen equipment is not functioning correctly as it is outdated and in need of replacement.
Solution: By Applying the MOW "Make Good Go Further" Grant, Meals on wheels program will be able to update its kitchen equipment.
Result: If awarded the grant, Meals on Wheels program will be able to function more efficiently with proper working equipment which will allow us to better service the eligible seniors citizens of Webb County. |
|
|
12. |
|
|
|
Engineering |
|
|
|
a. |
|
|
Discussion and possible action to approve, by Order, the following 2020 County Transportation Infrastructure Fund (CTIF) budget amendment (line item transfers) for the Engineering Department:
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
3716-7230-705-432001 |
El Pico Road-Professional Services |
$7,500 |
$7,500 |
$7,500 |
$0 |
|
3716-7230-705-470000 |
El Pico Road-Capital Outlay |
$142,500 |
$142,500 |
$142,500 |
$0 |
|
3716-7230-706-432001 |
Martinena Road-Professional Services |
$18,000 |
$18,000 |
$18,000 |
$0 |
|
3716-7230-706-470000 |
Martinena Road-Capital Outlay |
$342,000 |
$342,000 |
$342,000 |
$0 |
|
3716-7230-708-432001 |
Espejo Molina Road-Professional Services |
$56,250 |
$56,250 |
$56,250 |
$0 |
|
3716-7230-708-470000 |
Espejo Molina Road Capital Outlay |
$1,068,750 |
$1,068,750 |
$1,068,750 |
$0 |
|
3716-7230-710-432001 |
Mangana Hein Road-Professional Services |
$20,500 |
$20,500 |
$20,500 |
$0 |
|
3716-7230-710-470000 |
Mangana Hein Road-Capital Outlay |
$389,500 |
$389,500 |
$389,500 |
$0 |
|
|
|
|
$2,045,000 |
|
|
|
|
|
|
|
|
|
To: |
3716-7230-703-470000 |
Wormser Road-Capital Outlay |
$950,000 |
$2,045,000 |
$950,000 |
$2,995,000 |
Issue: The Engineering Department is proposing to transfer funds from other C.T.I.F. Projects to the Wormser Road Project. This reflects the list of 2020 Transportation Infrastructure Projects (Prioritized List) dated 02/10/2021.
Solution: Approve and make transfers.
Result: Continue with project. |
|