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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within grant funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Grant Fund #2605]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2605-3010-001-455100 |
Printing |
$450 |
$195 |
$195 |
-0- |
To: |
2605-3010-001-460000 |
Office Supplies |
$793 |
$195 |
$0.03 |
$195.03 |
Issue: In order to use remaining grant funds, a no-cost budget adjustment was requested by the Webb County Sheriff's Office and approved by the state agency.
Solution: Request the ratification of a line item transfer by the Webb County Commissioners' Court.
Result: Remaining grant funds will be effectively, efficiently, and fully utilized. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within grant funds; and any other matters incident thereto. [Requested by Martin Cuellar; Grant Fund #2578]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2578-3010-001-413000 |
Overtime-Patrol |
$50,000 |
$710.24 |
$710.24 |
-0- |
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2578-3010-001-422000 |
FICA-Patrol |
$3,825 |
$54.30 |
$54.30 |
-0- |
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2578-3010-001-423000 |
Retirement-Patrol |
$6,150 |
$87.37 |
$87.37 |
-0- |
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2578-3010-001-425000 |
Unemployment-Patrol |
$345 |
$15.48 |
$15.48 |
-0- |
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2578-3010-001-426000 |
Worker's Comp.-Patrol |
$1,500 |
$21.20 |
$21.20 |
-0- |
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2578-4070-001-413000 |
Overtime-Jail |
$120,00 |
$5,987.09 |
$5,987.09 |
-0- |
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2578-4070-001-422000 |
FICA-Jail |
$9,180 |
$458.02 |
$458.02 |
-0- |
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2578-4070-001-423000 |
Retirement-Jail |
$14,760 |
$736.47 |
$736.47 |
-0- |
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2578-4070-001-425000 |
Unemployment-Jail |
$828 |
$71.32 |
$71.32 |
-0- |
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2578-4070-001-426000 |
Worker's Comp.-Jail |
$3,600 |
$179.49 |
$179.49 |
-0- |
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$8,320.98 |
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To: |
2578-3010-001-461000 |
Materials & Supplies |
$22,783 |
$8,320.98 |
-0- |
$8,320.98 |
Issue: In order to use remaining grant funds, a no-cost budget adjustment was requested by the Webb County Sheriff's Office and approved by the state agency.
Solution: Request the ratification of a line item transfer by the Webb County Commissioners' Court.
Result: Remaining grant funds will be effectively, efficiently, and fully utilized. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer). [Requested by Aliza Oliveros, Head Start Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2367-5150-531-410000 |
Payroll |
$57,071 |
$20,500 |
$46,513 |
$26,013.88 |
To: |
2367-5190-531-457008-005 |
Regina's Contractual |
$60,000 |
$20,500 |
$0.00 |
$20,500.00 |
Issue: Funds are needed in the Contractual line item. Funds are available for transfer from the Payroll line item.
Solution: Approve line item transfer request.
Result: Funds will be available in the Contractual line item. |
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d. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds. [Requested by CAA Meals On Wheels]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2371-5260-521-410000 |
Payroll Cost |
$199,954 |
$17,000 |
$81,876.78 |
$64,876.78 |
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To: |
2371-5260-521-458060 |
In Town Mileage |
$7,400 |
$4,000 |
$162.30 |
$4,162.30 |
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2371-5260-521-463030 |
Bulk Food |
$68,175 |
$9,000 |
$755.30 |
$9,755.30 |
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2371-5260-521-461000 |
Materials & Supplies |
$29,300 |
$4,000 |
$4,697.34 |
$8,697.34 |
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$17,000 |
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Issue: Meals on Wheels program requires these line item transfer to cover the expenditures for the delivery of meals.
Solution: Approval of the line items transfer will provide budget adjustment to cover program expenses.
Result: With funds available, the Meals on Wheels Program will be able to continue with daily operations with home delivered meals to our elderly community. |
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e. |
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Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $800; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
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Account Number |
Account Name |
Amount |
From: |
2161-259700 |
Fund Balance |
$800 |
To: |
2161-2260-001-413000 |
Overtime |
$800 |
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. |
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f. |
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Discussion and possible action to approve, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $28,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]
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Account Number |
Account Name |
Amount |
From: |
2161-259700 |
Fund Balance |
$28,000 |
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To: |
2161-2260-001-456305 |
Uniforms |
$8,000 |
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2161-2260-001-457006 |
Law Enforcement - Other |
$20,000 |
Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.
Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.
Result: The attorney representing the State can utilize the new proceeds for the official use of his Office. |
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g. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Rafael Pena, Information Technology Director]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1280-001-444500 |
Equipment Rental |
$3,500 |
$3,000 |
$3,500 |
$500 |
To: |
1001-1280-001-460105 |
Minor Tools & Apparatus |
$18,000 |
$3,000 |
$963.05 |
$3,963.05 |
Issue: Need to purchase items and additional funds are need in Minor Tools & Apparatus.
Solution: Approve line item transfer.
Result: Ratification item will follow policy. |
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h. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) from The Center for Tech and Civil Life (CTCL) grant accounts. [Requested by Elections Department]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2930-1110-001-412000 |
Part-time |
$241,728 |
$54,288.95 |
$54,288.95 |
$0.0 |
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2930-1110-001-422000 |
FICA county share |
$18,491 |
$18,362.86 |
$18,362.86 |
$0.0 |
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2930-1110-001-425000 |
Unemployment tax |
$1,620 |
$1,579.05 |
$1,579.05 |
$0.0 |
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2930-1110-001-426000 |
Worker compensation |
$121 |
$117.42 |
$117.42 |
$0.0 |
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2930-1110-001-451201-101 |
Early voting and pay supplies |
$25,000 |
$25,000.00 |
$25,000.00 |
$0.0 |
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2930-1110-001-451201-103 |
Secure drop boxes and supplies |
$35,000 |
$10,000.00 |
$34,899.97 |
$24,899.97 |
To: |
2930-1110-001-451201-104 |
Other safe election and supplies |
$75,000 |
$109,348.28 |
$52,275.18 |
$161,623.46 |
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From: |
2930-1110-001-451201-103 |
Secure drop boxes and supplies |
$35,000 |
$10,000.00 |
$24,899.97 |
$14,899.97 |
To: |
2930-1110-001-451201-102 |
Election Day pay and supplies |
$83,000 |
$10,000.00 |
$5,220.56 |
$15,220.56 |
Issue: The election safe election and supplies account ending in 451201-104 & 451201-102 currently have insufficient appropriation funds to cover expenditures from within the Center for Tech and Civic Life (CTCL) Grant account.
Solution: Budget amendment line item transfer to increase revenues and expenditure will address the issue.
Result: Election department will be able to cover the pending expenditures. |
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i. |
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Discussion and possible action to ratify, by Order, the following ministerial budget amendment (line item transfers) within Forfeiture funds. [Requested by Constable Pct. 1]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2180-259700 |
Fund Balance (Federal Forfeiture) |
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$5,000 |
$92,805 |
$87,805 |
To: |
2180-3150-001-456205 |
Training an Education |
$2,000 |
$5,000 |
$158 |
$5,158 |
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From: |
2724-259700 |
Fund Balance (LEOSE) |
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$1,627.33 |
$1,627.33 |
$0 |
To: |
2724-3150-001-456205 |
Training and Education |
$0 |
$1,627.33 |
$0 |
$1,627.33 |
Issue: Funds needed for Registration and Training and Education FY-2021.
Solution: With approval we will be able to register for training.
Result: Constable and Deputies of Pct. 1 will be able to attend training. |
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j. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant funds. [Requested by Economic Development]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2528-6360-521-461000 |
Emergency Services ESHC Materials & Supplies |
$15,000 |
$1,324.49 |
$4,788.94 |
$3,464.45 |
To: |
2528-6360-521-463804 |
Emergency Services ESHC Utility
Assistance |
$0 |
$1,324.49 |
$0 |
$1,324.49 |
Issue: Line item transfer is requested to cover the expenses for the modified program.
Solution: Approve line item transfer will provide budget adjustment to continue with our modified program.
Result: The line item transfer will ensure sufficient funding for the completion of our program. |
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k. |
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Discussion and possible action to approve, by Order, a budget amendment (line item transfer) by increasing carry over funds of $43,903 for the Court initiated Guardianship program in accordance with Texas Local Government Code, Section 118.052(2)(E); 118.067 (Supplemental Court-initiated Guardianship Fee) and Section 111.0706 (Special Budget for Grant or Aid Money). [Requested by County Court at Laws, Fund #2013 (Court Initiated Guardianship)]
Account Name |
Account Number |
Amount |
From: Fund Balance |
2013-259700 |
$43,903 |
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To: Court Appointed Attorney-CCL 1 |
2013-2060-001-433001-025 |
$21,613 |
Court Appointed Attorney-CCL 2 |
2013-2070-001-433001-030 |
$22,290 |
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$43,903 |
Issue: Increase budget for expenditures to cover future program expenditures.
Solution: Appropriate new expenditures to be used for the purpose of program expenditures.
Result: Finalize special budget using proceeds for the purpose stated on this agenda item. |
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l. |
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Discussion and possible action to ratify approval, by Order, the following budget amendment (line item transfer): This action will not have an impact to the General Fund. [Requested by James Flores, Director of CAA and Economic Development]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2368-5170-521-470000 |
Capital Outlay |
$14,599.55 |
$4,000 |
$14,599.55 |
$10,599.55 |
To: |
2368-5170-443000-020 |
Repairs & Maint. Bldg. |
$590.07 |
$4,000 |
$590.07 |
$4,590.07 |
Issue: Funds available in accounts will cover cost needed to continue operation service.
Solution: By Commissioners Court approval, accounts in the line item transfers will have enough funds.
Result: To ensure funding for the remainder of the current program year. |
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6. |
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Bruni Community Center |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-6240-001-443000-035 |
Repairs & Maint. - Equip. |
$400 |
$400 |
$400.00 |
$0 |
To: |
1001-6240-001-462605 |
Fuel & Lubricants |
$950 |
$400 |
$165.90 |
$565.90 |
Issue: Current fuel line item is running low and will not be enough to end fiscal year.
Solution: Request court to consider the line item transfer.
Result: Sufficient funding to continue daily operations that require the use of the county vehicle. |
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7. |
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Casa Blanca Golf Course |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Golf Course funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6130-001-458000 |
Administrative Travel |
$19,600 |
$2,300 |
$2,753.41 |
$453.41 |
To: |
7100-6100-001-460035 |
Range Balls |
$3,500 |
$2,300 |
$276 |
$2,576 |
Issue: Funding needed to purchase balls for the golf range.
Solution: Transfer as stated above.
Result: Purchase orders can be submitted. |
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b. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers) within Golf Course funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
7100-6080-001-443000-155 |
Repairs & Main't- Irrigation |
$5,000 |
$1,500 |
$4,973 |
$3,473 |
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7100-6080-001-444001-010 |
Trees & Landscaping- Fertilizer |
$20,000 |
$1,000 |
$8,517 |
$7,517 |
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7100-6100-001-461000 |
Materials & Supplies |
$0 |
$1.000 |
$1,305 |
$305 |
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7100-6120-001-457005 |
Reimbursable |
$129,968 |
$15,000 |
$71,579 |
$56,579 |
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$18,500 |
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To: |
7100-6090-001-443000-130 |
Repairs & Main't- Carts |
$3,000 |
$3,500 |
$740 |
$4,240 |
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7100-6080-001-457005-005 |
Reimbursable Labor |
$356,734 |
$15,000 |
$64,199 |
$46,118 |
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$18,500 |
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Issue: Shortfall in various funds.
Solution: Transfers as requested above.
Result: Close out fiscal year. |
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8. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a Software Subscription Agreement for thirty-six (36) months (June 28, 2021 - June 27, 2024) between Thomson Reuters and Webb County on behalf of the Webb County Sheriff’s Office for the product known as (Clear Proflex) at a total cost of Two Thousand Eight Hundred Thirty-Two Dollars ($2,832.00) with a 5% increase year over year; and authorizing the County Judge to sign and execute all relevant documents and any other matters incident thereto. [Requested by Jorge L. Trevino, on behalf of the Webb County Sheriff’s Office; Account #1001-3010-001-464005 (Books and Subscriptions)] |
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b. |
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Discussion and possible action to approve the execution of a One year building lease renewal contract effective October 1, 2021 thru September 30, 2022 between Webb County and McPherson Plaza, LTD, pursuant to the prior approval and award of sole source lease contract for approximately 3,000 square feet of building space located at 5711 McPherson Road for the purpose of housing the Webb County Sheriff's Safe Haven program and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [DOJ Grant #2018-FJ-AX-0007; Account #2607-1150-001-444100 (Space Rental OVW Justice for Families Program)]
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c. |
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Discussion and possible action to approve a Professional Services Agreement between Webb County and Homero R. Sanchez, M.D. The Agreement will be that Dr. Sanchez provide Mental Health Services to jail detainees. The Agreement will be for a term of Three (3) years, effective January 1st, 2021, and ending on September 30th, 2024. Webb County has agreed to compensate Dr. Sanchez Three Thousand Five Hundred and No/100ths Dollars ($3,500.00) per month. The amount should not exceed Forty-Two Thousand and No/100ths Dollars ($42,000.00) per year; subject to annual budgetary appropriations and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Webb County Sheriff Martin Cuellar, Account #1001-4070-001-432001 (Professional Services)] |
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9. |
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Honorable Montica Z. Notzon, 111th District Court Judge |
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a. |
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Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within the General fund:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1130-001-431007-010 |
Operational Reserve |
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$10,000 |
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To: |
1001-2230-001-451003 |
Court Interpreter/Reporter |
$65,000 |
$10,000 |
$762.5 |
$10,762.5 |
Issue: This account has insufficient funds to cover pending invoices from the 49th District Court for Court Reporter/Interpreter services.
Solution: Fund the account to pay outstanding invoices.
Result: Pending invoices will be paid. |
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10. |
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Community Action Agency |
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a. |
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Discussion and possible action to approve contract extension request to Amendment Number 5 to Contract #61200003237 for the Fiscal Year 2020 Community Services Block Grant (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) extending the contract from March 31, 2021 to June 30, 2021 and authorizing the County Judge to sign all relevant documents. The Contract shall commence on January 01, 2020 and shall end on June 30, 2021; and any other matters incident thereto.
Issue: Approve Community Services Block Grant from Texas Department of Housing and Community Affairs for the Fiscal Year 2020.
Solution: The Community Services Block Grant (CSBG) provides support services to eligible, elderly, disabled and low income residents of Webb County.
Result: The support services are intended to assist eligible Webb County residents to transition out of poverty. |
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b. |
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Discussion and possible action to approve funding increase Amendment No. 1 in the amount of ONE HUNDRED EIGHTY SEVEN THOUSAND SIX HUNDRED FORTY EIGHT DOLLARS ($187,648.00) to the Fiscal Year 2021 Comprehensive Energy Assistance Program (CEAP) grant Contract Number 58210003406 for a total budget amount of $1,907,053.00 from Texas Department of Housing and Community Affairs (TDHCA), and authorizing the County Judge to sign all relevant documents.
Issue: Approve funding increase to Amendment No. 1 for the Comprehensive Energy Assistance Program from Texas Department of Housing and Community Affairs (TDHCA) for the Fiscal Year 2021 in the amount of $187,648.00 for a total budget amount of $1,907,053.00.
Solution: The Program Contract provides direct client services to eligible, disabled and low income residents of Webb County.
Result: The services are intended to assist eligible Webb County residents with up to 8 highest remaining calendar months of energy consumption. |
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11. |
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Honorable Margie Ibarra, County Clerk |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Archive funds:
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2003-2310-001-412000 |
Part Time |
$35,136.00 |
$5,000 |
$25,173.03 |
$20,173.03 |
To: |
2003-2310-001-410000 |
Payroll Cost |
$37,166.00 |
$5,000 |
$10,742.22 |
$15,742.22 |
Issue: Shortage of funds for payroll for the remainder of the fiscal year based on current forecasts.
Solution: To seek authorization to transfer funds into Payroll Cost for the remainder of the fiscal year.
Result: To ensure adequate funding for the remainder of the current fiscal year's payroll. |
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