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COURT TO DISCUSS AND ACT ON THE FOLLOWING: |
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CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.
The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.
The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.
CONSENT ITEMS
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5. |
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Auditor |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grants funds. [Requested by Martin Cuellar, Sheriff]
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Acct. Number |
Acct. Name |
Request |
From: |
2151-3010-001-423000 |
Retirement County share |
$1,000 |
To: |
2151-3010-001-413000 |
Overtime |
$1,000 |
Issue: No funds to pay out employee due to grant closing.
Solution: Transfer money to mention account.
Result: Funds will be available to pay out employee. |
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b. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by James Flores, Economic Development Director]
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Acct. Number |
Acct. Name |
Amount |
From: |
2472-5150-521-410000 |
Payroll Cost |
$8,549.67 |
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2472-5150-521-421000 |
Health & Life Insurance |
$502.76 |
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2472-5150-521-422000 |
FICA |
$661.29 |
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2472-5150-521-423000 |
Retirement County |
$2,656.13 |
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2472-5150-521-425000 |
Unemployment Tax |
$60.64 |
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2472-5150-521-426000 |
Worker Comp |
$191.36 |
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2472-5150-521-461000 |
Materials & Supplies |
$5,711.12 |
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2472-5150-521-456005 |
Postage & Courier Service |
$500.00 |
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$18,832.97 |
To: |
2472-5720-521-463801-005 |
Emergency Service Rent |
$18,832.97 |
Issue: Funds are need to continue the rental assistance program. Therefore, money is being allocated from the administrative account to the direct service account.
Solution: Approve line item transfer.
Result: Rental Assistance Program may continue providing services. |
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c. |
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Discussion and possible action to approve, by Order, the following budget amendment within existing budget (line item transfer) within Grant funds. [Requested by James Flores, CAA Director] [Co-Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2021-6360-521-441205-020 |
Utilities Nutrition Center |
$10,000 |
$2,500 |
$6,689.42 |
$4,189.42 |
To: |
2021-6360-521-443000-075 |
Repairs & Maint. Vehicles |
$1,800 |
$2,500 |
$0 |
$2,500.00 |
Issue: Vehicle Maintenance/Fuel Account has exhausted its funds.
Solution: Approve Line Item Transfer Request.
Result: Self-Help Center will be able to carry out program activities and project site visits. |
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d. |
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Discussion and possible action to approve, by Order, a budget amendment to the Sheriff's Office Forfeiture Funds by increasing the expenditure budget by $5,000; said amount is available from seized funds pursuant to U.S. Department of Justice (DOJ) equitable sharing agreement; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff; Forfeiture Funds #2152]
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Acct. Number |
Acct. Name |
Request |
From: |
2152-259700 |
Fund Balance |
$5,000 |
To: |
2152-9080-001-485005 |
Transfer Out |
$5,000 |
Issue: A grant requires a cash match.
Solution: Transfer funds for the necessary match.
Result: There will be sufficient funds to meet grant budgetary requirements for required cash match. |
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e. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Grant Funds; and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff's Office; Grant Fund #2593]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2593-3010-001-456320 |
Bulletproof Vests |
$24,975.00 |
$2,002.00 |
$2,002.00 |
-0- |
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2593-3010-001-456205 |
Training & Education |
$4,421.85 |
$3,596.25 |
$3,596.25 |
-0- |
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$5,598.25 |
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To: |
2593-3010-46105 |
Minor Tools & Apparatus |
$3,664.65 |
$5,598.25 |
$48.65 |
$5,646.90 |
Issue: A no-cost adjustment was requested and approved for this grant for gym equipment.
Solution: Request a line item transfer.
Result: Funding will be available to be utilized for the purchase of the gym equipment. |
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6. |
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Civil Legal Division |
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a. |
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Discussion and possible action to enter into a twelve (12) month ((September 9, 2022 through September 8, 2023) “Application Software Support Services Agreement” with Hamer Enterprises for computer software and support services for the Webb County Tax Office’s Real Estate and Personal Property Tax Administration, Billing, Collection, and Distribution System, Vehicle Inventory Tax Processing, and Tax Website Credit Card billing/Collection, in the amount not to exceed TWENTY THOUSAND ONE HUNDRED SIXTY DOLLARS ($20,160.00), authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Webb County Tax Assessor Collector; Account #1001-1280-001-443000-110 (Repairs and Maintenance Software] |
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b. |
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Discussion and possible action to approve to add the Solomon Casseb Webb County Youth Village to the elevator preventive maintenance contract renewal agreement between Webb County and Schindler Elevator Corporation payable in annual installments of Four Hundred Dollars ($400.00) a month, for a total cost of Four Thousand Eight Hundred Dollars ($4,800.00) per year, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. Funding wil be through the Webb County Youth Village Budget. [Requested By Jerry Liendo, Director, Webb County Youth Village; Account #2825-2460-001-443000-020 (Repairs & Maintenance - Bldg.]
Issue: Webb County Commissioners Court authorized the selection of Schindler Elevator Corporation to modernize all county elevators and the Webb County Youth Village has a Schindler Elevator that was under a separate contract.
Solution: Approve the execution of the contract for preventive maintenance in an effort to save taxpayer money.
Result: The inclusion of the Elevator will improve the operation and reliability of the unit while reducing maintenance costs, downtime and improve customer satisfaction on ride quality. |
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c. |
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Discussion and possible action to approve a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide two (2) U.I.S.D. classroom and two (2) teachers for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $50,000.00 per year, for 2 classroom teachers at $25,000.00 per teacher per year, and 2 pre-kindergarten classroom at the U.I.S.D. Veteran’s Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans-Zaffirini)] |
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d. |
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Discussion and possible action to approve a Memorandum of Understanding between United Independent School District and Webb County for its Webb County Head Start/Early Head Start to provide one (1) U.I.S.D. classroom and one (1) teacher for their Head Start/Early Head Start Pre-Kinder teaching Program, for a five year (5yr.) term, commencing August 1, 2022 thru July 31, 2027, in the sum of $25,000.00 per year per classroom teacher, and a pre-kindergarten classroom at the U.I.S.D. Zaffirini Elementary School campus location; subject to annual budgetary appropriations and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Aliza Oliveros, Webb County Headstart/Early Headstart Program Director; Account #2357-5200-531-463701-020 (Support Assistance UISD Veterans/Zaffirini)] |
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e. |
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Discussion and possible action enter into a sixteen-month contract (June 1, 2022 through September 30, 2023) for Flexible Base Road Construction Material with the following companies and authorizing the County Judge to sign all relevant documents.
Vulcan Construction Materials, LLC |
Flexible Base Road Construction Material |
Sierra Dump Truck & Backhoe Service, LLC |
Flexible Base Road Construction Material |
Emperor Services, LLC |
Flexible Base Road Construction Material |
Martin Asphalt Company |
Flexible Base Road Construction Material |
Issue: Webb County always has a need for road construction material for its county projects throughout Webb County and seeks to have said material delivered to different geographic locations within Webb County.
Solution: Enter into a Contract with county approved vendors for the provision of flexible base construction material for its county road construction projects.
Result: Allow County to enter into Agreements with Vendors for Flexible Base Road Construction Material who responded to Webb County Purchasing Agent issued “Invitation to Bid (ITB) 2022-013 (Road Construction Material) and with the Commissioners Court awarding bids to above material vendors at its May 23, 2022, commissioners court meeting. |
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f. |
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Discussion and possible action to enter into a five (5) year (November 8, 2022 to November 7, 2027) Lease/Purchase agreement with Insight Public Sector, Inc./ Key Government Finance Inc. for various hardware/software equipment with Cloud Services at an annual cost of Fifty-Nine Thousand One Hundred Seventy-Two Dollars ($59,172.00), pursuant to Sections 271.001 and 271.102 of the Texas Local Government Code, Cooperative Purchasing Program (Contract No. DIR-TSO-4167); subject to annual budget appropriation and further authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, Information Technology, Account #1001-1280-001-443000-035 (Hardware Maintenance)] |
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7. |
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Economic Development |
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a. |
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Discussion and possible action to authorize the acceptance of the Texas Veterans Commission (TVC) Fund for Veterans' Assistance (FVA) General Assistance Grant Award #GT-VSO-22-005 for use by the Webb County Veterans Service Office Transportation Program in the amount of $150,000 to be distributed over one year, for a budget period from July 1, 2022, through June 2023, and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. No match is required. All required documents were sent to the Economic Development Department for review and were found to be in compliance with the Single Point of Contact (SPOC) policy. [Requested by Veterans Service Office, Fund #5410]
Issue: On October 8, 2021, the Commissioners' Court authorized the submission by the Veterans Service Office of a grant application for Texas Veterans Commission Fund for Veterans' Assistance in an effort to enhance the services and support currently being provided to veterans and their spouses with no reliable means of transportation, to and from medical appointments, which may not be available without further funding. Authorization from the Commissioners' Court is required in order to accept the award.
Solution: The Commissioners' Court authorize the acceptance of the state funds to continue to provide extended services to medical appointments outside the Webb County area and address the needs of the transportation program participants.
Result: Veterans and their dependents in Webb County will benefit from services that may not be available without these funds. |
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b. |
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Discussion and possible action to authorize the Economic Development Department to develop and submit a 2022 Texas Community Development Block Grant Program (CDBG), Fire, Ambulance and Service Truck (FAST) Fund application for up to $750,000.00 for the purchase of two brush trucks on behalf of the Webb County Volunteer Fire Department; approving a resolution for authorization of grant submission to TDA; and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for TxCDBG FAST Program funding. This application requires a $7,500.00 cash match, regardless of grant request amount. Account for matching funds shall be determined upon award of grant funding. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Chief Rick Rangel, Fire & EMS Services]
Issue: Submission of 2022 Texas Community Development Block Grant Program (CDBG), Fire, Ambulance and Service Truck (FAST) Fund application to benefit the Webb County Volunteer Fire Department through the acquisition of two brush trucks.
Solution: The Economic Development Department will develop and submit the application on behalf of the Webb County Volunteer Fire Department.
Result: Well-equipped firefighters to respond safely to the community. |
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c. |
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Discussion and possible action to authorize the development and submission of a Texas Community Development Block Grant application to the Texas Department of Agriculture for the Colonia Fund - Construction Program in an amount not to exceed $1,000,000.00 for housing rehabilitation in colonias located on Highway 359; and approving a resolution for authorization of grant submission to TDA, and authorizing the County Judge to act as the County's Executive Officer and Authorized Representative in all matters pertaining to the County's participation in the Colonia Fund Construction Program. No match is required. [Requested by James Flores, Economic Development Director]
Issue: Webb County has a need for the increase and improvement of affordable housing.
Solution: Applying for TDA funds will improve suitable living conditions.
Result: Improvement in the quality of affordable housing in Webb County that is safe, decent, and sanitary. |
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d. |
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Discussion and possible action to approve the acceptance of a grant award for a MVCPA Auxiliary Grant (MAG) as developed, written, and submitted by and for the Webb County Sheriff's Office from the Motor Vehicle Crime Prevention Authority (MVCPA) in the amount of $20,000 for an Automatic License Plate Reader (ALPR) equipment, software, warranty, supplies, and any other needed accessories; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a mandatory cash match of $4,000 plus an additional $1,000 for the actual cost of equipment, which will be met utilizing the Sheriff’s Office forfeiture funds for a total project cost of $25,000 ($20,000 grant+$4,000 cash match+$1,000 to equal the actual total cost of the ALPR); and, thus will have no impact to the general fund. [Fund #2152] All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Auto-related crime is a major problem, and one that costs the United States billions in losses every year.
Solution: Grant award to expand and leverage grant resources so that the Webb County Sheriff’s Office will be able to increase deterrence as well as recover stolen cars through the utilization of an Automatic License Plate Reader (ALPR).
Result: Increased law enforcement efforts, supported by the use of an additional ALPR as a powerful force multiplier, by the Webb County Sheriff’s Office sworn officer force to combat motor vehicle theft and other types of illegal activity. |
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e. |
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Discussion and possible action to authorize the acceptance of a grant award in the amount of $145,761 and as completed and submitted by the Webb County Sheriff’s Office to the Bureau of Justice Assistance (BJA) for a FY 2020 State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]
Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.
Solution: Grant award to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2020 through June 30, 2021.
Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of funding expended. |
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f. |
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Discussion and possible action to approve a Resolution authorizing the submission of a Fiscal Year 2023 Local Border Security Program (FY23 LBSP) grant application as developed, written and submitted by Webb County Constable Pct. 3 Department to the office of Homeland Security Grants Division (HSGD) in the amount estimated at $55,000.00, for peace officers' overtime/applicable fringe benefits, fuel/vehicle maintenance and equipment. Grant funds shall be utilized to help provide enhanced border security in Webb County and Precinct 3 area, and authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. This grant does not require a match; and thus, will not have an impact on the general fund. All required documents were sent for review through the Economic Development and the solicitation is compliant with the Webb County single point of contact (SPOC) procedures. [Requested by Adrian Cortez, Webb County Constable Pct. 3]
Issue: The State of Texas recognizes that border communities face urgent security challenges caused by increased activity from transnational organized criminal syndicates and their allies that are intensified by the fluidity of border crossings, heavy commercial activity, and interdependence of the international border communities' economies. These socio-economic pressures place increased demands on law enforcement services and intensify the need for augmented public safety resources.
Solution: Grant application to provide enhanced border security in Webb County and the Precinct 3 area in order fulfill State of Texas Local Border Security Program objectives, including overtime (OT) resources to suppress, deter, and reduce border-related criminal activity in Texas.
Result: Enhanced/increased patrol for certified peace officers working at Webb County Constable Pct. 3. |
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8. |
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Human Resources |
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a. |
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Discussion and possible action to further clarify Webb County Personnel Policy Section 8.41 Definition of Immediate Family for Funeral Leave, in an effort to include county employee’s spouse immediate family.
Issue: To further clarify the definition of immediate family for the purpose of Funeral Leave.
Solution: Approval of this revision will reflect the original intention of this policy.
Result: Personnel Policy will reflect the original intent of defining immediate family for Funeral Leave. |
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9. |
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Head Start
Disclaimer: All Head Start monies are 100% Federal funds |
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a. |
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Discussion and possible action to approve the purchase of twenty (20) 65” Interactive Displays with Teach-Smart Software to include a three (3) year limited warranty on display, CPU and stand from Hatch Inc. (Buy-Board # 653-21), for an amount not to exceed $197,149.06 pursuant to the Texas Local Government Code; Sections 271.101, 271.102, Sub-Chapter F. (Cooperative Purchasing Programs) and any other matters incident thereto [Account #2358-5205-531-470000 (Capital Outlay)]
Issue: Head Start Program is in need of interactive displays.
Solution: Authorize the Purchasing Agent to order the Interactive displays under a cooperative contract. These products sold by Cooperative Vendor are also sole source products with Trademarks and Copyrights on equipment and software produced and distributed exclusively by HATCH®.
Result: If authorized by Commissioners Court, the Purchasing Agent will order equipment and software under the approved funding source. |
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10. |
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Planning & Physical Development |
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a. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical service connection pursuant to Section 232.029(c)(2), Local Government Code., to an unplatted 5.00 acs tract of land, more or less, out of Abstract 3084, Porcion 33 as further described in Vol. 0327, Pgs. 125-126, Webb County Deed Records.
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.
Result: If approved, applicant may connect property to electrical utility services. If not approved, utility connection to property is prohibited. |
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b. |
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Discussion and possible action to issue a “Certificate of Compliance with Plat Requirements” to authorize an electrical and water service connection pursuant to Section 232.029(c)(2), Local Government Code., to an unplatted 4.2176 acre tract of land, more or less, out of Tract 26, Los Minerales and Annex, situated in Porcion 10, Abstract 280, Tomas Sanchez, as further described in Volume 0516, Pages 1030-1035, Webb County Deed Records.
Issue: Item is a regulatory compliance issue regarding real property development provisions of state law and local regulations with particular emphasis on the Model Subdivision Rules enacted for residential subdivisions. Commissioners Court must certify to certain property conditions before utility service connections may be authorized.
Solution: As reflected in agenda backup, staff has verified compliance matters and recommends the Court’s approval of this certificate.
Result: If approved, applicant may connect property to electrical and water utility services. If not approved, utility connection to property is prohibited. |
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11. |
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Purchasing |
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a. |
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Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.
Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.
Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.
Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed. |
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b. |
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Discussion and possible action to authorize the Purchasing Agent to solicit formal bids for the following contracts for fiscal year 2022-2023.
Annual Contract for Auto Parts
Annual Contract for Auto, Truck, Bus & Heavy Equipment Mechanical Repairs
Annual Contract for Electrical Repair Service for Webb County Vehicles
Annual Contract for Electrical Supplies
Annual Contract for Fuel & Lubricants for Webb County Vehicles
Annual Contract for Janitorial Supplies
Annual Contract for Machine Shop Repair
Annual Contract for Master Electrician
Annual Contract for Milk, Bread, Meat
Annual Contract for Motor Rewinds
Annual Contract for Office Supplies
Annual Contract for Outdoor Advertising
Annual Contract for Paint, Body Work & Decals for Webb County Vehicles
Annual Contract for Pharmaceutical Supplies
Annual Contract for Plumbing
Annual Contract for Processed Foods
Annual Contract for Produce
Annual Contract for Refuse Collection
Annual Contract for Uniforms (Civilian Personnel Only)
Annual Contract for Water Plant Chemicals
Issue: The contracts listed above will expire on 09/30/2022.
Solution: Authorize the Purchasing Agent to solicit formal bids.
Result: Annual contracts will provide stable, the lowest available and cost-efficient prices from responsible bidders for Webb County. |
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c. |
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Discussion and possible action to authorize the Purchasing Agent to solicit Request for Proposals from qualified firms to design, install and warranty audiovisual systems for in-person and Hybrid meetings for use by all Judicial District Courtrooms and in accordance with the Texas Local Government Code; §262.030 Alternative Competitive Proposal Procedures for Certain Goods and Services and any other matters incident thereto. [Account #3873-2230-001-470000-180 Capital Outlay Computerization - Judicial]
Issue: On May the 9th, 2022, The Information Technology Department (IT) requested permission from Commissioners Court to transfer from the General Operating Reserve $80,000.00 to equip Courtrooms with Hybrid (Zoom/In person) sessions, item was approved with the condition that staff use the 2019 bond series funds first and difference from the operational reserve, if any.
Solution: Contingent upon the Scope of Service finalized by the Information Technology Department, the Webb County Purchasing Agent is seeking permission to request formal proposals for this project. The Purchasing Agent is recommending to use this delivery method in order to secure technical proposals for this project and to allow for best and final offer prior to award in accordance with §262.030 (c.) of the Texas Local Government Code.
Result: Proceed with formal solicitations and return to Commissioners Court with the highest ranking firm based on published scoring criteria and if applicable a best and final offer from firms prior to award. |
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12. |
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Risk Management |
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a. |
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Discussion and possible action to enter into an Amended Professional Service Agreement that was approved by the Webb County Commissioners Court on December 13, 2021, Item 6.d. between Webb County and Cynthia Santos, RD, LD for Dietitian services for the performance period of December 1, 2021, through November 30, 2022, in an amount not to exceed Twenty-Two Thousand Dollars ($22,000.00), in which said amendment will permit the video and teleconferencing of professional services after the initial in-person consultation with the eligible employee and/or their eligible dependent; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Account #6100-1090-001-462000 (Wellness Employee Clinic Expenditures)]
Issue: The location and time to travel is interfering with employees utilizing the Dietitian services authorized by the Commissioners Court.
Solution: Amend the Agreement with the Dietitian to permit follow-up appointments to be conducted either via video or teleconference.
Result: The County’s Employees will have access to this service that vital to sustaining health and reducing morbidity. |
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13. |
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Veteran's Service Office |
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a. |
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Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective June 27, 2022.
Slot # |
Title |
Hourly Rate |
2949 |
Veterans Transportation Assistance
Program Grant Director (Grant) |
$21.63 |
2836 |
Veterans Transportation Safety and Driver - (GRANT) |
$20.19 |
Issue: Initiation of new grant period requires the opening of grant funded positions. Positions are grant funded and shall be filled from July 1, 2022 to June 30, 2023. Availability of positions will continue depending on grant approval by Texas Veterans Commission on the following year (2023-2024).
Solution: Request to fill these grant funded slots will allow the department to continue to operate efficiently on day grant begins, effective July 1, 2022.
Result: The filling of slot #2949 and slot #2836 will allow the department to run on a full staff if the court grants approval. |
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14. |
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Line Item Transfers |
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a. |
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Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Salvador Johnson, Justice of the Peace, Pct. 3]
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Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2170-001-444500 |
Equipment Rental |
$1,000 |
$1,000 |
$1,000.00 |
$0 |
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1001-2170-001-443000-075 |
Repairs & Maint. Vehicles |
$1,000 |
$1,000 |
$1,000.00 |
$0 |
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1001-2170-001-458000 |
Administrative Travel |
$3,000 |
$2,300 |
$2,316.48 |
$16.48 |
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1001-2170-001-464005 |
Books & Subscriptions |
$300 |
$300 |
$300.00 |
$0 |
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1001-2170-001-464010 |
Dues & Memberships |
$500 |
$440 |
$440.00 |
$0 |
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1001-2170-001-462605 |
Fuel & Lubricants |
$3,000 |
$800 |
$1,658.08 |
$858.08 |
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$5,840 |
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To: |
1001-2170-001-461000 |
Materials & Supplies |
$5,000 |
$5,840 |
$1,910.75 |
$7,750.75 |
Issue: Funding available in Materials & Supplies budget will not cover cost for the remainder of the fiscal year.
Solution: Request approval from Commissioners Court for line item transfer to provide funding for the remainder of the fiscal year.
Result: Materials & Supplies account will be sufficient to carry through the end of fiscal year. |
|
|
|
b. |
|
|
Discussion and possible action to ratify and approve, by Order, the following budget amendment (line item transfers) within the General Fund. [Requested by Harold DeVally, Constable Pct. 4]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3170-001-456005 |
Postage & Courier Service |
$250 |
$240.49 |
$240.49 |
$0 |
|
1001-3170-001-464005 |
Books & Subscriptions |
$500 |
$500.00 |
$500.00 |
$0 |
|
1001-3170-001-456305 |
Uniforms |
$10,000 |
$1,850.00 |
$3,539.72 |
$1,689.72 |
|
|
|
|
$2,590.49 |
|
|
To: |
1001-3170-001-456005 |
Repairs & Maint. Vehicles |
$12,000 |
$2,590.49 |
$68.71 |
$2,659.20 |
Issue: There are insufficient funds to pay for repairs needed for emergency vehicles.
Solution: By approving transfer of funds, department will have sufficient funds to pay such expenses.
Result: Department will be able to pay for changes in emergency vehicles. |
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c. |
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|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Monica Notzon, 111th District Court Judge]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-2020-001-432001 |
Professional Services |
$5,000 |
$5,000 |
$5,000.00 |
$0.00 |
|
|
|
|
|
|
|
To: |
1001-2020-001-464005 |
Books & Subscriptions |
$850 |
$400 |
$114.70 |
$514.70 |
|
1001-2020-001-461000 |
Materials & Supplies |
$10,000 |
$4,600 |
$4,549.62 |
$9,149.62 |
|
|
|
|
$5,000 |
|
|
Issue: Monies needed for updating Judicial books and to purchase necessary audio/video software and equipment for the Courtroom.
Solution: Line item transfer within the department's budget.
Result: Court will have updated judicial books and the necessary audio/video software and equipment. |
|
|
|
d. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Ernesto Guajardo, Human Resources Director]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-1230-001-461000 |
Materials & Supplies |
$15,000 |
$2,000 |
$11,983.12 |
$9,983.12 |
|
1001-1230-001-432001-095 |
Professional Services Employee Assistance |
$3,200 |
$2,000 |
$3,200 |
$1,200 |
|
|
|
|
$4,000 |
|
|
To: |
1001-1230-001-460105 |
Minor Tools & Apparatus |
$2,000 |
$4,000 |
$0 |
$4,000 |
Issue: This line item transfer will ensure sufficient funds for the purchase of Minor Tools and Apparatus.
Solution: Request approval from Commissioners Court for line item transfer.
Result: Will have funds for the purchase of Minor Tools and Apparatus. |
|
|
|
e. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Veteran's Office]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-5410-001-460105 |
Minor Tools & Apparatus |
$2,100 |
$2,100 |
$2,100.00 |
$0.00 |
To: |
1001-5410-001-460105 |
Materials & Supplies |
$3,500 |
$2,100 |
$21.52 |
$2,121.52 |
Issue: Funds on Minor Tools & Apparatus account were set specifically for annual fee of VA claims software (Tyler Technologies Inc). Auditor's office later notified that such expense had to be made from the Materials & Supplies account. Thus, creating a situation that required the use monies that were initially intended for the purchase of miscellaneous office supplies.
Solution: Transfer funds that were intended for annual fee of VA Claims software (Tyler Technologies Inc).
Result: Transfer of funds will allow the use of monies that were initially intended for the purchase of miscellaneous office supplies. |
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f. |
|
|
Discussion and possible action to Ratify, by Order, the following budget amendment (line item transfer) within the General Fund. [Requested by Sheriff Martin Cuellar]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-001-443000-035 |
Repair Maint Equip |
$25,000 |
$1,000 |
$21,259.56 |
$20,259.56 |
To: |
1001-3010-001-441505 |
Trash Pickup |
$1,900 |
$1,000 |
$271 |
$1,271 |
Issue: Livestock project has begun. Clearing up debris that needs to be taken to the landfill. No funds available to create PO to City of Laredo Landfill.
Solution: Transfer of funds to account Trash Pickup 3010.
Result: Funds will be available to take trash to Landfill. |
|
|
|
g. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Martin Cuellar, Sheriff]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-001-444500 |
Equipment Rental |
$45,000 |
$10,000 |
$29,472.75 |
$19,472.75 |
|
|
|
|
|
|
|
To: |
1001-4070-001-460000 |
Office Supplies |
$20,000 |
$5,000 |
$1,914.15 |
$6,914.15 |
|
1001-4070-001-443000-020 |
Repair & Maint. Bldg. |
$80,000 |
$5,000 |
$4,660.91 |
$9,660.91 |
|
|
|
|
$10,000 |
|
|
Issue: Low on funds to purchase office supplies and jail repairs.
Solution: Seeking authorization to transfer funds to mentioned accounts.
Result: Transfer of funds will be available for future and needed purchases. |
|
|
|
h. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund. [Requested by Sheriff Martin Cuellar]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
1001-3010-001-456305 |
Uniforms |
$240,000 |
$30,000 |
$60,553.96 |
$30,553.96 |
|
1001-3010-001-444500 |
Equipment Rental |
$45,000 |
$16,000 |
$29,472.75 |
$13,472.75 |
|
1001-3010-001-460000 |
Office Supplies |
$20,000 |
$10,000 |
$10,427.42 |
$427.42 |
|
1001-3190-001-460105 |
Minor Tools |
$10,000 |
$10,000 |
$10,000 |
$0.00 |
|
1001-1370-001-456205 |
Training & Education |
$6,000 |
$276.42 |
$276.42 |
$0.00 |
|
1001-3010-001-456205 |
Training & Education |
$30,000 |
$3,461.63 |
$3,461.63 |
$0.00 |
|
1001-3050-001-456205 |
Training& Education |
$7,500 |
$7,500 |
$7,500 |
$0.00 |
|
1001-4070-001-456205 |
Training & Education |
$10,000 |
$1,707.82 |
$1,707.82 |
$0.00 |
|
1001-4070-001-454000 |
Advertising |
$10,000 |
$10,000 |
$10,000 |
$0.00 |
|
1001-4070-001-462605 |
Fuel & Lubricants |
$2,500 |
$2,500 |
$2,500 |
$0.00 |
|
1001-3010-001-432001-005 |
Professional Services Pre |
$5,000 |
$2,000 |
$2,771 |
$771 |
|
1001-4070-001-443000-035 |
Repair & Maint. Equip. |
$33,000 |
$7,000 |
$16,674.95 |
$9,674.95 |
|
1001-3010-001-458000 |
Admin Travel |
$15,000 |
$3,000 |
$7,121.95 |
$4,121.95 |
|
1001-3010-001-455502 |
Narcotics Disposal |
$5,000 |
$5,000 |
$5,000 |
$0.00 |
|
|
|
|
$108,445.87 |
|
|
To: |
1001-3010-001-460140 |
Fire Arms & Ammo |
$100,000 |
$78,945.87 |
$10,580.65 |
$89,526.52 |
|
1001-4070-001-460105 |
Minor Tools |
$10,000 |
$12,500 |
$1,741.75 |
$14,241.75 |
|
1001-3010-001-460105 |
Minor Tools |
$41,500 |
$9,000 |
$2,924.35 |
$11,924.35 |
|
1001-3010-001-461000 |
Materials & Supplies |
$50,000 |
$8,000 |
$797.29 |
$8,797.29 |
|
|
|
|
$108,445.87 |
|
|
Issue: Not enough funds to purchase Fire Arms, Ballistic Shields, and Tactical Gear.
Solution: Seeking authorization to transfer funds to mentioned accounts.
Result: Funds will be in place and proceed with purchases. |
|
|
|
i. |
|
|
Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Road & Bridge funds. [Requested by Jose Luis Neira, Interim Director]
|
Acct. Number |
Acct. Name |
Adopted |
Request |
Current |
End Bal. |
From: |
2007-7150-001-443000-075 |
Repairs & Maint. Vehicles |
$182,500 |
$20,000 |
$109,605 |
$89,605 |
To: |
2007-7150-001-470000 |
Capital Outlay |
$257,155 |
$20,000 |
$299 |
$20,299 |
Issue: LIT needed to fund the Capital Outlay account, which will be used to purchase new trailers needed by the R&B Dept.
Solution: Transfer funds as requested above.
Result: Funds will be available to purchase the trailers. |
|