Minutes

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to excuse Cmr. Canales

Vote: 4 - 0 Motion Carried

2.

Pledge of Allegiance/Invocation

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax-Assessor Collector); and any other matters incident thereto.

Treasurer's Office, Mr. Sergio Ramirez presented the Recap of Checks, Ratification of Checks, and Ratification of Payroll for October 5.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

Business Office, Ms. Rebecca Garcia presented the quarterly report for the month of July, August, and September.

HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report from 09/24/18 to 10/05/18.

Risk Management, Dr. Pedro Alfaro announced that the Cafeteria Plan will take place on October 22nd - October 25th at the Central Jury Room.

Tax Assessor-Collector, Ms. Norma Farabough presented an end of the Fiscal Year Collection Report.

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Honorable Oscar Hale, 406th District Court Judge

a.

Discussion and possible action to execute a Resolution for the expansion of the 406th Judicial District Court Adult Drug Court Program to assist and serve all eligible participants in Webb County and the adjacent counties of Jim Hogg, Starr and Zapata, by establishing a Regional Adult Drug Court Program pursuant to Texas Government Code §123.003, as per the Webb County Commissioners Court approval of the acceptance of the Substance Abuse and Mental Health Services Administration (SAMHSA) Grant Award No.1H79TI081059-01 (TI-18-008) on September 10, 2018.

b.

Discussion and possible action to execute a Resolution for the expansion of the 406th Veterans Treatment Court Program, a component of the 406th Judicial District Adult Drug Court, to assist and serve all eligible veterans in Webb County and the adjacent counties of Duvall, Jim Hogg, Jim Wells, Starr and Zapata by establishing a Regional Veterans Treatment Program pursuant to Texas Government Code §124.002, as per the Webb County Commissioners Court approval and acceptance of the Texas Veterans Commission Fund for Veterans' Assistance Grant No.VTC_18_0607 on October 24, 2016, and any other matters incident thereto.

6.

Auditor

a.

Discussion and possible action to ratify the following budget amendment (line item transfer) within grant funds for fiscal year 2018. [Requested by Community Action Agency]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2611-7100-521-410000	Payroll Cost	$95,323	$700	$3,680	$2980
	2611-7110-521-410000	Payroll Cost	$260,731	$660	$34,575	$33,915
				$1,360
To:	2661-7100-521-413000	Overtime	$5,000	$210	$(207)	$3
	2611-7100-521-423000	Retirement County Share	$10,434	$490	$(480)	$10
	2661-7110-521-413000	Overtime	$23,000	$660	$(655)	$5
				$1,360

Issue: The grant period for El Aguila ended on August 31st and the line item transfers are needed to cover the negative balances on the accounts.

Solution: Approve line item tramsfer.

Result: Monies transferred will cover negative balances on accounts.

b.

Discussion and possible action to approve the following budget amendment for Grant Funds to carry over grant balances into new fiscal year (October 2018) for Fund 2604: [Requested by Martin Cuellar, Sheriff; Account #2604]

Account Number	Account Name	Balance	Ending Balance
2604-2520-330300	Grant Revenue	$281,630	$281,630

2604-2520-001-410000	Payroll Cost	$112,637	$112,637
2604-2520-001-421000	Health Life Insurance	$17,472.20	$17,472.20
2604-2520-001-422000	FICA	$8,848.30	$8,848.30
2604-2520-001-423000	Retirement	$13,052.72	$13,052.72
2604-2520-001-425000	Unemployment Tax	$976.85	$976.85
2604-2520-001-426000	Worker Compensation	$2,932.81	$2,932.81
2604-2520-001-432001	Professional Services	$106,610	$106,610
2604-2520-001-455100	Printing & Publishing	$2,350	$2,350
2604-2520-001-458000	Administrative Travel	$10,000	$10,000
2604-2520-001-460000	Office Supplies	$3,000	$3,000
2604-2520-001-460105	Minor Tools & Apparatus	$3,750	$3,750

Issue: Year end balances must be carried over and entered into the system in order to continue the availability of these grant funds.

Solution: Commissioner's Court authorization for a Budget Amendment in order to carry over year end balances for the grant.

Result: Continued availability of grant funds.

c.

Discussion and possible action to approve a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $24,051; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]

Description	Account Number	Amount	Justification
State Forfeitures (Ch18)	2161-259700	$24,051	To cover supplement pay expenditures
Payroll Cost	2161-2260-001-410000	$20,000	To cover supplement payroll cost
Fica County Share	2161-2260-001-422000	$1,531	To cover fringe benefits allocated to supplement pay
Retirement County Share	2161-2260-001-423000	$2,354	To cover fringe benefits allocated to supplement pay
Unemployment	2161-2260-001-425000	$155	To cover fringe benefits allocated to supplement pay
Workers Compensation	2161-2260-001-426000	$11	To cover fringe benefits allocated to supplement pay

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.

d.

Discussion and possible action to approve and ratify the following budget amendment (supplemental Budget) under the 49th Judicial District Attorney Apportionment Fund. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2725-2260]

Description	Account Number	Amount	Justification
Grant Revenue State	2725-2260-330300-035	$7,500	Apportionment Allocation (May to August)
Payroll Cost	2725-2260-001-410000	$7,500	Apportionment Allocation (May to August)

Issue: The budget appropriated under fund 2725 has been depleted therefore; expenditures incurred cannot be recorded into the County’s general ledger.

Solution: Request a supplemental budget amendment.

Result: Expenditures can be recored and be reflected as part of the County’s general ledger for fiscal year 2018.

e.

Discussion and possible action to approve the following budget amendment (line item transfers) for fiscal year 2018. [Requested by Isidro "Chilo" Alaniz, District Attorney]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2019-2260-001-425000	Unemployment Tax	$99	$46	$68	$22

To:	2019-2260-001-410000	Payroll Cost	$6,000	$2	$253	$255
	2019-2260-001-422000	FICA County Share	$459	$2	$19	$21
	2019-2260-001-423000	Retirement County Share	$660	$40	$-6	$34
	2019-2260-001-426000	Workers Compensation	$40	$2	$1	$3
				$46

Issue: Funds are needed to close out the fiscal year 2018 expenditures.

Solution: Request a line item transfer to cover the estimated shortall.

Result: The line item transfer will add sufficient funds to close out the fiscal year 2018 expenditure activity.

f.

Discussion and possible action to approve the following budget amendment (line item transfer) within forfeiture funds for fiscal year 2018. [Requested by Isidro "Chilo" Alaniz, District Attorney]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2160-2260-001-410000	Payroll Cost	$43,100	$1,800	$5,067	$3,267
	2160-2260-001-421000	H/L Insurance	$0.00	$2,075	$2,075	$0.00
	2160-2260-001-422000	FICA County Share	$6,740	$2,200	$2,866	$666
	2160-2260-001-423000	Retirement County Share	$9,691	$3,800	$4,588	$788
				$9,875
To:	2160-2260-001-412000	Part Time	$0.00	$3,700	$13,064	$16,764
	2160-2260-001-456005	Postage & Courier Service	$500	$51	$69	$120
	2160-2260-001-457006	Law Enforcement - Other	$30,000	$5,631	$0.00	$5,631
	2160-2260-001-458000	Administrative Travel	$20,000	$493	$2,307	$2,80
				$9,875

Issue: Funds are needed to close out the fiscal year 2018 expenditures.

Solution: Request a line item transfer to cover the estimated shortall.

Result: The line item transfer will add sufficient funds to close out the fiscal year 2018 expenditure activity.

g.

Discussion and possible action to approve the following budget amendment (line item transfers) within forfeiture funds for fiscal year 2018. [Requested by Isidro "Chilo" Alaniz, District Attorney]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2161-2260-001-410000	Payroll Cost	$10,614	$20	$474	$454
	2161-2260-001-425000	Unemployment Tax	$175	$110	$120	$10
				$130
To:	2161-2260-001-423000	Retirement County Share	$1,109	$120	$-66	$54
	2161-2260-001-426000	Workers Compensation	$70	$10	$-3	$7
				$130

Issue: Funds are needed to close out the fiscal year 2018 expenditures.

Solution: Request a line item transfer to cover the estimated shortall.

Result: The line item transfer will add sufficient funds to close out the fiscal year 2018 expenditure activity.

h.

Discussion and possible action to ratify the following budget amendment (line item transfer) within grant funds for fiscal year 2018. [Requested by Aliza Oliveros, Head Start Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2357-531-462605	Fuel & Lubricants	$25,000	$5,000	$7,894.26	$2,894.26
To:	2357-5200-531-441205	Utilities	$186,191	$5,000	$52.81	$5,052.81

Issue: Funds are needed in the Utilities Line Item for the 2017 - 2018 Webb County Head Start fiscal year.

Solution: Ratify the ministerial line item transfer.

Result: Funds will be available in the Utilities Line Item to cover expense for the 2017 - 2018 Webb County Head Start fiscal year.

i.

Discussion and possible action to approve the following budget amendment (line item transfer) to ensure sufficient funds are allocated to cover the increase in health insurance for the 406th Judicial District Adult Drug Court Program staff, according to the Webb County health insurance rate increase. The budget for the SAMHSA grant #TI081059-01 was submitted and approved prior to the increase to the Webb County health insurance rates. [Requested by 406th District Court]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2353-2040-003-459020	Other	$236,780	$7,800	$212,020	$204,220
To:	2353-2040-003-421000	Health Life Insurance	$66,690	$7,800	$66,690	$74,490

Issue: There was an increase in the Webb County health insurance rates after the budget for the Substance Abuse and Mental Health Services Administration (SAMHSA) grant number TI081059-01 had been submitted and approved.

Solution: Approve line item request to ensure sufficient funds are allocated to cover the difference.

Result: Account will have sufficient funds to cover the fringe and benefits, according to the Webb County health insurance increase.

j.

Discussion and possible action to approve the following budget amendment (line item transfers) to reclassify encumbrances and funding:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1130-001-431007-010	Operational Reserve	$863,959	$112,381.28	$619,136.21	$506,754.93
				$112,383.00
To:	1001-1100-001-443000-315	Repairs & Maint. -Tax Office	$700	$97,875.00	$279.85	$98,154.85
	1001-1100-001-443000-320	Repairs & Main. -Title Bldg.	$13,979	$2,412.00	$3,394.45	$5,806.45
	1001-4070-001-443000-020	Repairs & Main. - Jail	$75,000	$12,096.00	$704.63	$12,800.63
				$112,383.00

Issue: To reclassify encumbrances and funding.

Solution: Approval of Line items will have sufficient encumbrances and funding.

Result: Line items will have sufficient encumbrances and funding.

7.

Building Maintenance

a.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 9, 2018:

Slot #	Title	Hourly Rate

0038	Custodian	$11.84 7/A

Issue: Slot #0038 is currently vacant.

Solution: Approve the posting and filling of slot #0038.

Result: The filling of slot #0038 will allow department to continue to function efficiently and effectively.

8.

Business Office

a.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines effective October 9, 2018

Slot #	Title	Hourly Rate

2130	Accounts Payable Specialist	$18.46 - 16/A

Issue: Slot has become vacant.

Solution: Post and fill vacant slot.

Result: Filling of the slot will allow the department to continue accounts payable functions.

9.

Casa Blanca Golf Course

a.

Discussion and possible action to ratify the following budget amendment (line item transfer), processed on September 26, 2018, at budget officers discretion in order to close out fiscal year 2018:

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	7100-6130-001-459017	Credit Cards	$42.00	$651.68	$609.68
To:	7100-6130-001-441001	Telephone	$42.00	$38.13	$80.13

Issue: The Business Office has a pending invoice that needs to be paid but is short this amount to cover the bill.

Solution: Transfering these funds will allow the Business Office to complete this last payment due.

Result: The deparmtent will close out books for fiscal year 2018.

10.

Civil Legal Division

a.

Discussion and possible action to approve a 2018 - 2019 reimbursement agreement between Webb County Sheriff's Office (“WCSO”) and the Organized Crime Drug Enforcement Task Force (OCDETF) Investigation/Strategic Initiative for the performance period of November 1, 2018 through September 30, 2019 for an amount not to exceed $18,343.75 in overtime pay for Webb County Sheriff’s Office deputies; and the estimated applicable fringe benefits in the amount of $4,881.86 for this overtime agreement will be covered by the WCSO federal forfeiture funds resulting in no impact to the general fund; and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Fund Account #2600 (overtime) and Fund Account #2153 (fringe) (Federal Forfeiture Funds)]

Issue: Collaboration between federal, state and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along the Texas border and within our community.

Solution: Accept federal assistance to continue local participation in OCDETF investigations, strategic initiatives, and prosecution of organized crime. Texas Government Code Sec. 771 authorizes such agreement.

Result: Disruption of organized crime activity along the Texas border and in Webb County; prosecution of individuals responsible for organized crime.

b.

Discussion and possible action to authorize the Webb County Civil Legal Division to enter into a Three (3) year forensic software license agreement with Open Text Inc. for security access software keys beginning on (September 26, 2018 through September 25, 2021) for the quoted total amount of $1,267.92, subject to annual appropriations and available funds; and authorizing the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-3010-001-443000-110]

Issue: The forensic software license agreement with Open Text, Inc. utilized to perform law enforcement investigations and was already purchased by the Webb County Sheriff’s Office, however, as with all software it needs to be renewed in order to maintain its functionality. The vendors name prior to reformation was known as Guidance and was subsequently reorganized into Open Text Inc. effective July 1, 2018.

Solution: Purchase the security keys to keep the software up-to-date. Texas Local Government Code Section §262.003 authorizes purchases from a sole source. Open Text, Inc. is the sole source of security keys for the forensic software.

Result: Acquire the necessary support and maintenance of the forensic software.

c.

Discussion and possible action to authorize the Webb County Civil Legal Division to enter into negotiations for a Three (3) year agreement with the City of Laredo for Jail Inmate Services for the performance period of (October 1, 2018 through September 30, 2021) and authorizing the Webb County Judge to sign any relevant documents; and any other matters incident thereto. [Requested by Martin Cuellar, Sheriff; Account #1001-4070-330010 (prisoner revenue)]

Issue: The Jail Inmate Agreement has expired

Solution: Enter into a new agreement pursuant to Chapter 791 of the Texas Local Government Code.

Result: The County will be reimbursed a reasonable fee for municipal detentions.

d.

Discussion and possible action to enter into a Memorandum of Understanding (MOU) for the FY 2018 Edward Byrne Justice Assistance Grant (“JAG”) funded by the Department of Justice (“DOJ”) between Webb County on behalf of the Webb County Sheriff’s Office and the City of Laredo acting on behalf of the Laredo Police Department, which will support equipment, contractual services and supplies for law enforcement operational purposes. The proposed amount Webb County Sheriff’s Office will receive is Thirty Six Thousand Three Hundred Seventy Four Dollars ($36,374.00). There are no matching funds required and therefore there will be no impact to the general fund; and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff Account No. to be determined based on the grant]

e.

Discussion and possible action to approve construction contract between Webb County and SAL Construction Company, LLC., pursuant to the prior approval and award of bid proposal for the Webb County “El Cenizo Control Valve Improvements Project, Invitation to Bid (ITB#2018-003), Bid Proposal, Plans & Technical Specifications”, as needed to meet all Texas Commission on Environmental Quality (T.C.E.Q.) statutory requirements for the Webb County/El Cenizo Water/Wastewater Treatment Plant Elevated Water Storage Tank in the amount of $120,504.00, and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Construction-in-Progress/Requested by Adrian Montemayor, Webb County Utilities Deptartment Director; Funding Source Water Utilities 2016 Bond #7220-001-474501]

f.

Discussion and possible action to correct the amount of a twelve (12) month (November 1, 2018 through October 31, 2019) Software Subscription Agreement between Management Information Technology USA, Inc. D/B/A ChildPlus Software and Webb County for the Webb County Head Start/Early Head for program management Software that was passed by the Webb County Commissioners Court on September 10, 2018 (Item 7 cc) at a total cost of Seventeen Thousand Two Hundred Eighteen Dollars and Ninety-Nine Cents ($17,218.99), and authorizing the County Judge to sign and execute all relevant documents. The correct amount is Seventeen Thousand Six Hundred Forty Nine Dollars and Forty-Eight Cents ($17,649.48). [Requested by Aliza Oliveros, Director, Webb County Head Start/Early Head Start; Account #2357-5190-531-457008 (RHS), #2361-5190-531-457008 (EHS), and #2367-5190-531-457008 (CCP)]

g.

Discussion and possible action to enter into a Twenty Four (24) month (September 1, 2018 through August 31, 2020) Professional Services Agreement between the University of Texas Health Science Center at San Antonio (UTHSCSA) Pediatric Dentistry and Advance General Dentist and Webb County for the Webb County Head Start/Early Head Start Program to provide dental health consultant services for the Webb County Head Start/Early Head Start Program population at a cost set forth in the fee schedule within the agreement, subject to annual budget appropriations and authorizing the County Judge to sign and execute all relevant documents. [Requested by Aliza Oliveros, Director, Webb County Head Start; Account No. 2357-5190-531-432083 (Regular Head Start); 2361-5190-531-432083 (Early Head Start); 2367-5190-531-432083 (CCP)]

h.

Discussion and possible action to ratify and approve a Twelve (12) month (September 30, 2018 through September 29, 2019) contract between Webb County for the 406th District Court Adult Drug Program and Cordant Forensic Solutions for participant monitoring. The scope of services and fee schedule are attached. There is no impact to the county budget, and authorizing the County Judge to sign and execute all relevant documents. [Requested by Judge Oscar Hale, 406th District Court; Account #2353-2040-003-459020]

i.

Discussion and possible action to approve a Two (2) year (September 1, 2018 through August 31, 2020) Non-Financial Memorandum of Understanding (MOU) between Texas A&M AgriLife Extension Service and Webb County. The purpose of the MOU is to document the parties’ understanding and responsibilities with regard to Information Technology Services at the County Extension Office, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Peña, Information Technology Director]

j.

Discussion and possible action to approve an Annual (November 1, 2018 through October 31, 2019) Software Support Services Agreement between Avotus and Webb County for network software maintenance at a total cost of Thirteen Thousand Seven Hundred Fifty Nine Dollars and Forty-Four Cents ($13,759.44) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Information Technology Director; Account #1001-1280-001-443000-110 Repairs and Maintenance Software]

k.

Discussion and possible action to approve a renewal of Title IV-E Child Welfare Services Contract #23940437 and Title IV-E Legal Services Contract #23940438 with the Texas Department of Family and Protective Services for a term of One (1) year (October 1, 2018 through September 30, 2019) requiring Webb County to maintain a Child Welfare Board and providing for the reimbursement for certain expenditures made by Webb County relating to foster children, and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Marco A. Montemayor, Webb County Attorney; Accounts #1001-5050-330300-035 (Title IV-E Child Welfare) and #1001-2270-330300-015 (Title IV-E Legal Services)]

l.

Discussion and possible action to enter into a One (1) Year (September 28, 2018 through September 27, 2019) Cloud Services Contract between Insight Public Sector and Webb County for the 406th District Court Veteran’s Treatment Program at a total cost of One Thousand Three Hundred Twenty Four Dollars and Thirty-Two Cents ($1,324.32) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Judge Oscar Hale, 406th District Court; Account #2872-2040-001-432001]

m.

Discussion and possible action to approve an Addendum to the Interlocal Agreement between the Webb County-City of Laredo Regional Mobility Authority (RMA) and Webb County relating to optional vehicle registration fees executed on August 10, 2015, to allow the County to tender the vehicle registration funds over to the RMA on a quarterly basis, instead of a monthly basis, authorizing the County Judge to execute all relevant documents, and any other matters incident thereto.

n.

Discussion and possible action to execute and approve a Resolution Authorizing County Grant Program Year 2019, for the Border Area Nutrition Council (BANC), which will allow BANC to apply for the Texas Department of Agriculture, Texans Feeding Texans: Home Delivered Grant Program Year 2019, authorizing the County Judge to execute all relevant documents, and any other matters incident thereto.

o.

Discussion and possible action to enter into a One (1) Year (October 1, 2018 through September 30, 2019) Subscription License Agreement between Insight Public Sector and Webb County for a Cisco ASA 5000 Traffic Filter License at a total cost of Nine Hundred Fifty Nine Dollars and Ninety-Seven Cents ($959.97) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Rafael Pena, Director of Information Technology; Account #1001-1280-001-443000-110 (Repairs and Maintenance Software)]

p.

Discussion and possible action to enter into a One (1) Year (October 1, 2018 through September 30, 2019) Subscription License and Support Agreement between Insight Public Sector and Webb County for an IQ Netsolutions License at a total cost of Six Hundred Thirteen Dollars and Twenty-Two Cents ($613.22) and authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Rafael Pena, Director of Information Technology; Account #1001-1280-001-443000-110 (Repairs & Maintenance Software)]

11.

Budget Officers

a.

Discussion and possible action to approve the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1250-001-410000	Payroll Cost	$498,638	$63,714	$498,638	$434,924
	1001-1250-001-422000	FICA	$40,441	$4,875	$40,441	$35,566
	1001-1250-001-423000	Retirement	$62,221	$7,500	$62,221	$54,721
	1001-1250-001-421000	Insurance	$90,090	$10,010	$90,090	$80,080
	1001-1250-001-426000	Worker's Comp.	$265	$32	$265	$233
	1001-1250-001-425000	Unemployment	$3,191	$485	$3,191	$2,706

To:	1001-1230-001-410000	Payroll Cost	$354,971	$63,714	$354,971	$418,685
	1001-1230-001-422000	FICA	$27,156	$4,875	$27,156	$32,031
	1001-1230-001-423000	Retirement	$41,781	$7,500	$41,781	$49,281
	1001-1230-001-421000	Insurance	$80,080	$10,010	$80,080	$90,090
	1001-1230-001-426000	Worker's Comp.	$178	$32	$178	$210
	1001-1230-001-425000	Unemployment	$2,698	$485	$2,698	$3,183

Issue: On August 27, 2018, Commissioners Court approved item #39 in which slot #0072 (Chief Deputy County Treasurer) was to be transferred from dept. 1250 (Treasury) into dept. 1230 (Human Resources). As per the motion, the said slot is to be transferred temporarily until December 31, 2018.

Solution: Approve budget amendment to transfer payroll amounts including fringe to department as motioned by the court.

Result: Slot will be paid from appropriate department.

12.

Honorable Isidro Alaniz, District Attorney

a.

Discussion and possible action to continue paying grant funded personnel under Criminal Justice Division (CJD) Grant No. 2466308, Region 2 Border Prosecution Unit Grant, for Thirty (30) days, until notification about grant continuation award from the Homeland Security Grants Division of the Governor's Office. All personnel cost will be reimburse with grant funds. [Fund #2739-2260]

Issue: Current grant funding expired August 31, 2018. The District Attorney’s Office has not received notice of award for new grant. Unless this item is approved, prosecutors working under said grant will not be paid after September 30, 2018.

Solution: Grant an additional 30-day payroll extension for employees working under this grant.

Result: The District Attorney’s Office will continue to improve quality of prosecuting criminals charged with border crimes as defined by Texas Government Code 772.007(a)(1).

b.

Discussion and possible action to approve a reimbursement agreement between the District Attorney’s Office and the Organized Crime Drug Enforcement Task Forces program (OCDETF) for an amount not to exceed $157,206.25. The total reimbursable amount covers overtime for investigators assigned to the Task Force ($128,406.25) and payments related to 3 leased vehicles ($28,800). The period of performance for this award is October 1, 2018 through September 30, 2019. Forfeiture funds will be utilized to cover the fringe benefits allocated to the overtime therefore no impact to the General Fund. [Account #2587-2260-001-413000]

Issue: Collaboration between Federal, State and local law enforcement agencies is necessary to pursue and dismantle organized crime organizations along Webb County and the Texas Border.

Solution: Accept Federal assistance to continue local participation in Joint Operations under the Organized Crime Drug Enforcement Task Forces Program.

Result: Disruption of organized crime activity along the Texas border and in Webb County.

13.

Community Action Agency

a.

Discussion and possible action to authorize the release of the following 10% retainage payment to be paid from grant funds. This action will not impact the County's General Fund.

Contractor	Project Address	Retainer Amount	Account Number
Habitat for Humanity of Laredo, Inc.	7496 Kay Bailey Rd.	$5,000	2530-6360-521-443069

Issue: Ten percent (10%) of the new construction project amount is held in retainage from the contractor for 30 days from the completion date of each project to insure that any deficincies which may arise are addressed by the contractor.

Solution: Place the Agenda Item in order to release retainage to the contractor.

Result: The contractor will be paid for services rendered.

b.

Discussion and possible action to ratify the following budget amendment (line item transfer) within grant funds.

	Account Number	Account Name	Amount	Balance	End Balance
From:	2371-5260-521-444100	Space Rental	$131.28	$665.50	$534.22
To:	2371-5260-521-441001	Telephone	$131.28	$62.12	$193.40

Issue: Recent transactions and additional situations have depleted the Meals on Wheels telephone account.

Solution: Approve line item request.

Result: To ensure funding for the remainder of the current fiscal year.

14.

Honorable Harold Devally, Constable Pct. 4

a.

Discussion and possible action to approve the reimbursement of expenses incurred in accordance with the Memorandum of Understanding (MOU) with HSI/ICE enforcement Task Force for payment of overtime fringe benefits associated with Constable Harold DeValley’s, Pct. 4 for the (2018-2019) fiscal year, Deputy assigned to the HIS/ICE Task Force. HIS/ICE will cover $15,000.00 in overtime from Fund #2603. Also to increase fringe benefits accounts of $3,440.00 by Constable Pct. 4 Federal Forfeiture Fund #2202 to cover fringe benefits.

Issue: Approval form Commissioners Court to provide fringe benefits covered by Constable Pct. 4.

Solution: Approval by Commissioners Court to pay fringe benefits.

Result: Constable Pct. 4 will provide fringe benefits to the designee.

b.

Discussion and possible action to approve the continued payment of overtime and fringe benefits of the grant funded State and Local Overtime and Authorized Expense/Strategic Initiative Program under the Organized Crime Drug Enforcement Task Forces for Thirty (30) days, until receipt of the agreement with the signature by the Organized Crime Drug Enforcement Task Forces (OCDETF) or his designee. Webb County has already been notified of said agreement and returned it to OCDETF with the required signature by the authorized official for Webb County, the Webb County Judge, in reference to this agreement. OCDETF will cover $18,343.00 in overtime from Fund Source 2602. Also to increase fringe benefits accounts of $4,206.00 by Constable Pct.4 Federal Forfeiture Fund #2202 to cover fringe benefits.

Issue: Approval from Commissioners Court to continue providing fringe benefits covered by the Constable Pct.4.

Solution: Approval by Commissioners Court.

Result: Constable Pct.4 continue providing fringe benefits to the designee.

16.

Economic Development

a.

Discussion and possible action to approve the posting and filling of the following Slot under SAMHSA Grant associated with grant opportunity number TI-18-008, County Court-at-Law 2 DWI Court Program, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 9, 2018. All salary and fringe will be paid 100% by grant funds. There will be no impact to the General Fund. This item has been reviewed by Economic Development and has been found to be in compliance with Single Point of Contact (SPOC). [Requested by Arnoldo Lozano, Project Director DWI Court]

Slot #	Title	Salary

2902	Case Manager	$34,000

Issue: Currently, the slot for Case Manager is vacant.

Solution: Commissioner's Court approval will allow for the position to be filled and operable under the new SAMHSA grant.

Result: The slot will be able to be filled effective 10/9/18 under the title of Case Manager.

b.

Discussion and possible action to authorize the acceptance of a Violent Crimes Against Women Criminal Justice and Training (VAWA) grant award as developed, written, presented, and submitted by the Webb County Sheriff’s Office to the Criminal Justice Division (CJD) Office of Governor (OOG) in the amount of $7,100 for training, equipment, and supplies for investigators and patrol officers working at the Webb County Sheriff’s Office serving victims of violent crimes against women and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant requires a Twenty-Nine (29%) percent cash match, or a $2,900 cash match, which will be met by the Webb County Sheriff's Office forfeiture funds. Thus, this grant will have no impact to the general fund. . All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Account #2153-980-001-485005 (Transfer out from Forfeiture Funds)] [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Violence against women is among the most intractable and deadliest criminal justice problems in the United States, especially domestic violence and in the South Texas area. According to published statistics, the number of American women between 2001-2012 who were murdered by current or ex male partners in the United States was 11,766. That's almost double the amount of casualties lost during wars in Afghanistan and Iraq. Women who will be victims of severe violence by an intimate partner in their lifetimes number 1 in 4. (“30 Shocking Domestic Violence Statistics That Remind Us It’s An Epidemic” Vagianos 10/23/2014).

Solution: Grant award to enhance the tools, techniques, and training to those investigators who follow-up to calls for assistance, conduct interviews with these victims, file incident reports, provide these victims information/referrals to service providers, initiate arrests of perpetrators, refer cases for prosecution, and prepare testimony/evidence for trial in cases of domestic violence, sexual assault, dating violence, and stalking.

Result: Enhanced law enforcement services, including investigative techniques, to deal with emergent criminal trends, such as cyber stalking, and improved efficacy of the law enforcement response to the needs of victims of violent crime.

c.

Discussion and possible action to authorize the submission of a grant application to the NRA Foundation estimated at $30,100 as developed, written, and submitted by and for the Webb County Sheriff's Office for firearms equipment for its certified peace officers, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The Webb County Sheriff’s Office must continually equip its sworn officer force with an important array of duty gear, other critical safety equipment, and essential, but costly expendable supplies, such as ammunition, utilizing limited local funds. Moreover, the vast majority of federal and state grants do not allow for the purchase of firearms and/or ammunition as an eligible grant expense.

Solution: Grant application to the Friends of the National Rifle Association (NRA) Foundation by the Webb County Sheriff's Office to provide firearms as a supplemental source of this needed equipment.

Result: The Webb County Sheriff’s Office's sworn officer force will be provided with additional firearms.

d.

Discussion and possible action to authorize the submission of a grant application completed and submitted by the Webb County Sheriff’s Office to the Bureau of Justice Assistance (BJA) for a State Criminal Alien Assistance Program (SCAAP) grant for reimbursement of costs already incurred for the incarceration of undocumented criminal aliens at the Webb County jail; and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any cash match; and, in fact, is a reimbursement of costs already incurred. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Although immigration matters, including illegal immigration, are constitutionally established as existing under the legal jurisdiction and regulation of the federal government, state prisons and local detention facilities, such as the Webb County jail, incurs significant costs incarcerating undocumented foreign aliens who commit crimes in the United States. This includes but is not limited to supervision, housing, feeding, clothing, any medical and transportation expenses, and other associated detention costs.

Solution: Grant application to obtain reimbursement of a small percentage of the incurred correctional officer salary costs associated with detaining undocumented criminal aliens who had at least one felony or two misdemeanor convictions for violations of state or local law and who were incarcerated at the Webb County jail for at least four (4) consecutive days during the reporting period of July 1, 2016 through June 30, 2017.

Result: Webb County will be reimbursed by the federal government a limited percentage of the amount of its already incurred costs of detained foreign criminals incarcerated at the Webb County jail.

17.

Fire Suppression & EMS Services

a.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 9, 2018:

Slot #	Title	Hourly Rate

2599	Asst. Fire Chief	$24.83 - 21/A

Issue: Slot has been vacant, but is now needed due to department expansion.

Solution: Post and fill vacant slot.

Result: Filling of the slot will allow the department to maintain appropriate span of control.

19.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code; Section 263.152 (Disposition) and authorizing the Purchasing Agent to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess County property that either is salvage property because of time, accident, or any other cause is so worn, damaged, or obsolete that it has no value for the purpose it was originally intended for and/or surplus property that that is no longer needed by the department and may have some usefulness for the purpose it was intended and would be transferred for use by another County department or auctioned online to the general public.

Solution: Attempt to sell the County surplus or salvage property by competitive bids or auction, dispose or destroy property that cannot be sold through auction and/or competitive bids because it has deemed worthless or dispose through and/or competitive bids because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Generate revenue from sale of property, reduce County expenditures by transferring surplus property to other departments and make room for future assets turned in by County departments.

b.

Discussion and possible action to approve payment for memberships of non-profit state associations as required by Local Government Code Section §89.002 dependent on funding availability and pending of any association fee increases, list attached.

Issue: Local Government Code §89.002 requires that:

The Commissioners Court may spend, in the name of the county, money from the county's general fund for membership fees and dues of a nonprofit state association of counties if:

(1) a majority of the court votes to approve membership in the association;
(2) the association exists for the betterment of county government and the benefit of all county officials;
(3) the association is not affiliated with a labor organization;
(4) neither the association nor an employee of the association directly or indirectly influences or attempts to influence the outcome of any legislation pending before the legislature, except that this subdivision does not prevent a person from providing information for a member of the legislature or appearing before a legislative committee at the request of the committee or the member of the legislature; and
(5) neither the association nor an employee of the association directly or indirectly contributes any money, services, or other valuable thing to a political campaign or endorses a candidate or group of candidates for public office.

Solution: Obtain court approval as required.

Result: Purchase Orders for associations approved by the Court will be processed for payment.

20.

Risk Management

a.

Discussion and possible action to approve the following Bond increases for County Court at Law #1 and County Court at Law #2, in order to be in compliance according to Texas Estates Code 1201.003 "Judge's Liability", and authorizing the County Judge to sign and execute all relevant documents. [Requested by Dr. Pedro F. Alfaro, Webb County Risk Management Administrator; Account #1001-1180-001-452001-010 (Bonds & Insurance)]

Name	Department	Current Amount	New Amount
Hon. Hugo Martinez	County Court At Law #1	$10,000	$250,000
Hon. Victor Villarreal	County Court At Law #2	$10,000	$250,000

Issue: Current bonds are not in compliance with the law, we need to increase the bond amount.

Solution: Obtain the bond increase with Court approval.

Result: Webb County will be in compliance with State Law.

21.

Road & Bridge

b.

Discussion and possible action to approve the posting and filling of the following Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 9, 2018.

Slot #	Title	Hourly Rate

679	Maintenance Worker	$13.07 - 9/A
688	Truck Driver	$14.42 - 11/A

Issue: Slots became vacant after employees resigned and retired respectively.

Solution: Fill vacant positions.

Result: New employees will assist with the daily operations of Road & Bridge Department.

22.

Honorable Norma Farabough, Tax-Assessor- Collector

a.

Discussion and possible action to approve the Order submitting the Appraisal Roll with tax amounts entered as the 2018 Webb County Tax Roll, and authorizing the Judge to sign and execute any and all relevant documents.

b.

Discussion and possible action to approve the 2017-2018 Tax Roll Adjustments for Webb County and Late Rendition Penalty to be approved as submitted.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve all Consent Agenda items, except items #15.a., #18.a., 19.c., 19.d., and 21.a.

Vote: 4 - 0 Motion Carried

15.

Honorable Margie Ibarra, County Clerk

a.

Approval of Minutes for September 24, 2018

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to table item #15.a.

Vote: 4 - 0 Motion Carried

18.

Honorable Ramiro Veliz, Justice of the Peace Pct. 2 Pl. 1

a.

Discussion and possible action to ratify the following budget amendment (line item transfer) within the General fund for fiscal year 2018:

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	1001-2160-001-44300-035	Repairs & Maint. Equip.	$300	$488.45	$188.45
To:	1001-2160-001-441205	Utilites	$300	$12.80	$312.80

Issue: Account #1001-2160-001-441205 requires additonal funds to cover pending request for payment (AT&T phone lines "building alarm") unable to process with payment due to insufficient funds.

Solution: Transfer the money will prevent services to be disonnection and will also prevent any late fees.

Result: The transfer of funds will cover the remanider of the FY 2017-2018.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to open up item #26

Vote: 4 - 0 Motion Carried

Business Office

26.

Discussion and possible action to authorize the Budget Officers and Auditors Office to enter and post budget amendments for fiscal year end transactions necessary to process payment of all invoices dated or services rendered on or before September 30, 2018. Line item transfers are to be determined by the Business Office in coordination with the Auditors Office and presented for ratification.

Issue: Various departments and offices have depleted departmental budgets nonetheless there are invoices pending to be processed that must be paid with FY 2017-2018 funds. Invoices cannot be validated if the accounts are in negative.

Solution: In order to timely process and pay invoices, Business Office will identify line items transfers and perform administrative budget amendments as needed to process invoices. A list of invoices pending process due to insufficient funds will be generated and provided to the Budget Officers by the Business Office.

Result: Invoices will be processed and sent to the Auditor's for approval.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to allow the Business Office and the Auditor to confer on these items, which is also applicable to items #18.a. and #21.a.

Vote: 4 - 0 Motion Carried

21.

Road & Bridge

a.

Discussion and possible action to ratify the following budget amendment (line item transfer) within General funds for fiscal year 2018:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2007-7150-001-444500	Equipment Rental	$30,000	$4,300	$13,731.14	$9,431.14
To:	2007-7150-001-441210-005	Vending Machine	$45,000	$4,300	$132.02	$4,432.02

Issue: There are outstanding expenditures that need to be paid to close out 2018 fiscal year.

Solution: Approve the line item transfer to cover shorfall.

Result: By approving this line item transfer, there will be sufficient funds to cover shortfall and close out fiscal year 2018.

19.

Purchasing

c.

Discussion and possible action to award the following contracts:

Bid 2019-01 Annual Contract for Auto Parts – Gonzalez Auto Parts

Issue: The Annual Contracts listed above are set to expire 09/30/2018.

Solution: The Purchasing Agent solicited for new contracts.

Result: Annual Contracts will provide stable, lowest available and cost efficient prices from responsible bidders for Webb County.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

d.

Discussion and possible action to reject the following annual contracts:

Bid 2019-09 Annual Contract for Motor Rewinds – Ramsa Electromechanic

Issue: The Bid Package from the vendor listed above was incomplete.

Solution: Action from Commissioners Court to reject the award.

Result: Vendor will not be part of the Annual Contracts for FY 2019.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve item #19.d. as presented

Vote: 4 - 0 Motion Carried

REGULAR AGENDA

Honorable Martin Cuellar, Sheriff

23.

Discussion and possible action to approve the following budget amendment (line item transfers) within the General Fund. [Sponsored by Lalo Uribe, Budget Officer]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3010-001-443000-020	Repair Maint-Building	$41,000	$8,000	$11,844.38	$19,844.38
	1001-3010-001-443000-075	Repair Maint-Vehicle	$200,000	$7,646.06	$12,975.71	$20,621.77
				$15,646.06
To:	1001-3010-001-413000	Overtime	-0-	$606.57	($606.57)	-0-
	1001-3030-001-414000	Longevity Pay	$2,304	$163.01	($40.61)	$122.40
	1001-3070-001-410030	Incentive Pay	$3,900	$1,733.06	($1,358.06)	$375.00
	1001-3190-001-410030	Incentive Pay	$24,616	$1,986.95	($666.95)	$1,320.00
	1001-3190-001-410030-010	Incentive Pay CPO	$1,500	$219.54	($69.52)	$150
	1001-3190-001-413000-010	Overtime CBA	-0-	$299.85	($299.85)	-0-
	1001-3190-001-414000	Longevity Pay	$7,300	$1,552.49	($1,113.27)	$439.22
	1001-3190-001-414040	Uniform Allowance	$2,000	$300	($300)	-0-
	1001-4070-001-413000	Overtime	-0-	$37.48	($37.48)	-0-
	1001-4070-001-414030	Educational Incentive	$40,200	$8,747.11	($6,227.19)	$2,519.92
				$15,646.06

Issue: Certain payroll budget line items require additional funds to cover deficit on account.

Solution: Request a line item transfer.

Result: With court approval, deficit will be cleared for the previous fiscal year.

24.

Discussion and possible action to approve the following budget amendment (line item transfers) to pay the accrued compensatory time for Employee ID #8741 before he transfers to another Webb County Office. [Sponsored by Lalo Uribe, Budget Officer]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-4070-001-443000-110	Repair Maint- Software	$19,500	$5,000.00	$5,733.00	$733.00
	1001-4070-001-460105	Minor Tools	$15,000	$5,148.07	$36,118.28	$30,970.21
				$10,148.07
To:	1001-4070-001-410000	Payroll Cost	$8,555,660	$8,322.87	$449,012.69	$457,335.56
	1001-4070-001-422000	FICA County Share	$758,870	$636.70	$114,031.42	$114,668.12
	1001-4070-001-423000	Retirement County Share	$1,167,568	$979.6	$125,570.94	$126,550.54
	1001-4070-001-426000	Workers Compensation	$173,598	$145.65	$17,569.31	$17,714.96
	1001-4070-001-425000	Unemployment	$75,391	$63.25	$27,078.73	$27141.98
				$10,148.07

Issue: Line item transfer to cover payment of compensatory time accrued for employee ID #8741 who is transferring to another county office.

Solution: Request a line item transfer.

Result: Compensatory time accrued will be paid to the employee before the transfer between Webb County Offices.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve items #23 and #24

Vote: 4 - 0 Motion Carried

Auditor

25.

Discussion and possible action to approve a budget amendment by increasing expenditures in the amount of $44,900.00 for new revenues received for the Court Initiated Guardianship program in accordance with Texas Local Government Code, Section 118.052(2)(E); 118.067 (Supplemental Court-initiated Guardianship Fee) and Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by County Court at Laws, Fund #2013 (Court Initiated Guradianship)]

Expenditure Acct. Name	Exp. Account No.	Amount
Court Appointed Attorney-CCL 1	2013-2060-001-433001-025	$ 22,450.00
Court Appointed Attorney-CCL 2	2013-2070-001-433001-030	$ 22,450.00

Issue: Increase budget for revenue receipts received and budgeted expenditures to cover future expenditures.

Solution: Appropriate new revenues and expenditures to be used for the purpose of program expenditures.

Result: Finalize special budget using proceeds for the purpose stated on this agenda item.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 4 - 0 Motion Carried

Civil Legal Division

27.

Discussion and possible action to approve the execution of a construction contract between Webb County and All In Construction, LLC., pursuant to the prior approval and award of bid proposal for “Webb County Property Parking Lot Paving Project, Invitation to Bid (ITB#2018-004), Bid Proposal, Plans & Technical Specifications”, in the amount of $66,439.00 for the Webb County Annex parking lot paving project located at 1000 Houston St., Laredo, Texas and authorizing the Webb County Judge to execute any and all relevant documents; and any other matters incident thereto. [Requested by Webb County Commissioners Court/Webb County Engineering Department; Account #3050-7380-001-470000 (Capital Outlay Series 2010)]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

28.

Status report with discussion and possible action to approve the next phase of engineering services related to the H&H Study & Drainage Plan contract for HWY 59 Colonias by exercising options in the existing contract with Porras Nance Engineering for additional professional services in an amount not to exceed $85,000.00 to design engineering plans and specifications for Culvert #4 and associated roadway improvements as needed to enhance emergency services through the creation of the first phase of drainage improvements and the establishment of evacuation routes; the identification and allocation of funding for the additional engineering services; authorizing the County Judge to sign all relevant documents; and any matter incident thereto. [Sponsored by Commissioner John Galo and requested by Planning Department; Account #3180-470000-165]

Issue: The Highway 59 Colonias are impacted by a significant Special Flood Hazard Area that impedes access to emergency services and evacuation during inclement weather and flood events. The remaining funds in Account #3180-470000-165 is inadequate to pay for the additional engineering services and thus, additional funding needs to be identified and allocated to this project.

Solution: Fund and exercise the optional provisions of the contract to provide for additional engineering services to secure the first phase of drainage improvements and evacuation routes to enhance public health and safety and emergency services and operations during inclement weather.

Result: The engineering plans and design will provide a “shovel-ready” project offering the county with an opportunity to apply for grants, state-aid and/or federal support for the completion of a project that is already designed, engineered and studied. Alternatively, the County can undertake the project if local funds are adequate and set aside for this purpose.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

29.

Discussion and possible action to instruct the Webb County Economic Development Department to seek grant funding thorough for buy-outs of residential properties at the greatest risk of flood damage as identified in the Master Drainage Plan performed by Porras Nance Engineering dated April 27, 2018; authorizing the County Judge to sign all relevant documents; and any matter incident thereto. [Sponsored by Commissioner John Galo and requested by Planning Department]

Issue: The Highway 59 Colonias are impacted by a significant Special Flood Hazard Area (“SFHA”) that impedes access to emergency services and evacuation during inclement weather and flood events. The cost to perform the necessary drainage improvements far exceed the value of the properties that are most severely impacted.

Solution: Identify and secure funding sources to buy-out those residential properties at the greatest risk.

Result: The enhancement of public health and safety is achieved by moving individuals and their homes out of harm’s way.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

30.

Discussion and possible action to instruct the Webb County Engineering Department through its Land/Right-of-Way (“ROW”) Acquisition Division to secure all required ROW to establish evacuation routes as set out the Master Drainage Plan for U.S. Highway 59 Colonias by Porras Nance Engineering dated April 27, 2018; authorizing the County Judge to sign all relevant documents; and any matter incident thereto. [Sponsored by Commissioner John Galo and requested by Planning Department]

Issue: The Highway 59 Colonias are impacted by a significant Special Flood Hazard Area (“SFHA”) that impedes access to emergency services and evacuation during inclement weather and flood events.

Solution: Obtain the necessary ROW to provide evacuation routes and access for emergency personnel.

Result: The enhancement of public health and safety is achieved by providing escape routes for residents.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

Purchasing

31.

Discussion and possible action to authorize the purchase of Forty-Four (44) APX8500 All BandMP Mobile radios from Motorola Solutions, Inc. for the Webb County Sheriff and Constables, pursuant to Sections 271.101 and 271.102, Texas Local Government Code, Cooperative Purchasing program HGAC #RA05-17 in the amount of $292,024.92 [Requested by Commissioners Court; Multiple Capital Outlay accounts]

Issue: Radios are needed for law enforcement communication for new leased units.

Solution: Purchase APX 8500 model for law enforcement use. Funding will be provided through a finance contract with Government Capital Corporation.

Result: Obtain the needed equipment to run law enforcement operations.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 4 - 0 Motion Carried

32.

Discussion and possible action to approve Contract Amendment No. 3 for Ausland Architects in association with Metaform Studio Architects, Inc., in the amount of $102,100.00 for additional A/E fees based on 7.5% of final construction cost of the Youth Village Rehabilitation Project Phase totaling $3,686,200.00, adjusting the original A/E fee from $174,365.00 to $276,465.00 and authorizing the County Judge to sign all relevant documents; and any other matters incident thereto. [Requested by Commissioners Court; Bond Series Accounts #3140-2450-001-470000-030 (Capital Outlay Construction) #3200-259700 and #3190-7220-001-470000]

Issue: Commissioners Court approved the allocation of funding for the final construction cost for the youth village rehabilitation project and also approved the funding to pay additional A/E fees required to update design, plans and specifications to include project management of this project.

Solution: Approve the amendment to finalize the Architects contract based on prior approvals by the Court on final project design and project budget for construction.

Results: Finalize professional service contract for project architect firm.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 4 - 0 Motion Carried

33.

Discussion and possible action to authorize the Purchasing Agent to solicit requests for proposals for a retail energy provider for Webb County; current retail energy contract expires December 31, 2018. [Requested by Commissioners Court]

Issue: The current retail energy contract with Reliant Energy expires December 31, 2018.

Solution: Authorize the Purchasing Agent to secure formal proposals from retail energy providers.

Result: Score proposals and return to Commissioner Court with a recommendation on award.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

Commissioners Court Administrator

34.

Discussion and possible action to appoint representatives to the county’s priority legislative agenda committee in anticipation of the upcoming session of the 86th Texas Legislature; and any other matters incident thereto.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to appoint the members that Mr. Medford mentioned, and to include Mr. Nathan Bratton and have Cmr. Gonzalez serve as an alternate

Vote: 4 - 0 Motion Carried

Honorable Rosaura “Wawi” Tijerina, Webb County Commissioner Pct. 2

35.

Discussion and possible action to approve a Resolution to recognize the month of October as Breast Cancer Awareness Month and to commemorate Breast Cancer Awareness Month in Webb County by lighting up the Webb County Courthouse in Pink for the month of October, 2018, and any matters incident thereto.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 4 - 0 Motion Carried

Honorable John C. Galo, Webb County Commissioner Pct. 3

36.

Status report from Webb County Civil Legal Division regarding negotiations to finalize the purchase of the former HEB downtown property.

No action taken.

37.

Discussion and possible action to authorize the Purchasing Agent to initiate a Request for Qualifications (RFQ’s) for professional services for the future proposed office space plans and specifications of the HEB property building; and any other matters incident thereto. Action may include authorizing the current architectural firm to be given an option to include these services as part of their current agreement.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina

Vote: 4 - 0 Motion Carried

38.

Discussion and possible action to authorize the Webb County Civil Legal Division and staff to pursue the potential acquisition by lease or purchase of the parking lot property located on the corner of Matamoros St and Flores Ave. and adjacent to the former HEB downtown property; and any other matters incident thereto.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 4 - 0 Motion Carried

Closed Session/Executive Session

39.

Discussion and possible action to ratify and approve retaining the law firm of Allison, Bass, and Magee, LLC, as retained outside legal counsel to represent Webb County in Cause Number 2018CVK001908D1, In Re: Webb County Commissioner’s Court, John Galo, Commissioner, Rosaura Tijerina, Commissioner, Jesse Gonzalez, Commissioner, Tano Tijerina, County Judge, Jaime Canales, Commissioner, subject to annual budget appropriations, authorizing the County Judge to execute any and all relevant documents and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending or contemplated litigation)]

Civil Legal Division, Mr. Ramon Villafranca stated that Executive Session is not necessary.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to ratify the appointment of Allison, Bass, and Magee, LLC

Vote: 4 - 0 Motion Carried

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to open up item #41

Vote: 4 - 0 Motion Carried

Presentations

41.

Presentation by Military Order of the Purple Heart (MOPH) Chapter 766, Commander Alvaro Martinez and MOPH Dept. of Texas Sr. Vice Commander AJ Garcia, to honor and recognize Purple Heart recipients and veterans who served in the military; with discussion and possible action to proclaim Webb County a Purple Heart County. [Requested by Tano E. Tijerina, County Judge]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to bring up item #42

Vote: 4 - 0 Motion Carried

42.

Presentation by representatives of Cypress Creek Renewables regarding the development of solar projects in Webb County. [Requested by Tano E. Tijerina, County Judge]

No one was present at the time.

40.

Presentation by two (2) qualified firms submitting proposals for the Golf Course Management solicitation with discussion and possible action to award RFP # 2018-007 "Webb County Golf Course Management" and to further authorize the Civil and Legal Department to negotiate the terms and conditions of the contract with the successful firm selected. [Requested by Commissioners Court]

Issue: Commissioners Court authorized the Purchasing Agent to solicit formal proposals from qualified firms to manage and operate the County's golf course also known as "Casa Blanca Golf Course".

Solution: Interview two (2) firms that submitted proposals and select the most qualified firm to manage and operate the County's public golf course.

Result: Select a qualified firm to continue to operate and manage the County's golf course for the benefit of all Webb County citizens by improving the quality of life through outdoor recreation.

The Commissioners Court heard presentations from the firms that responded to the RFP #2018-007 "Webb County Golf Course Management" in the order as follows:

1) Jorge Flores, Southern Golf Properties
2) Doug Harker, Touchstone Golf

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to authorize the Civil Legal Division to begin negotiations with Touchstone Golf

Vote: 4 - 0 Motion Carried

42.

Presentation by representatives of Cypress Creek Renewables regarding the development of solar projects in Webb County. [Requested by Tano E. Tijerina, County Judge]

Presentation was made by Mr. Robert Pena and Mr. Grant Huber.

82.

Communications

No communications were made.

83.

Adjourn

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to adjourn

Vote: 4 - 0 Motion Carried

Official Minutes for Webb County Commissioners Court Meeting Tuesday, October 9, 2018 at 9:00 AM
Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit: Tano E. Tijerina, County Judge Jesse Gonzalez, Commissioner, Pct. 1 Rosaura "Wawi" Tijerina, Commissioner, Pct. 2 John C. Galo, Commissioner, Pct. 3 Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 5th day of October 2018. Present also were Ms. Kassandra L. Cavazos, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.