Minutes

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Roll Call by Ms. Kassandra Cavazos, Co-Chief Deputy on behalf of the Honorable Margie Ramirez Ibarra, Webb County Clerk.

2.

Pledge of Allegiance/Invocation

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Business Office, Human Resources, Risk Management, Tax Assessor-Collector); and any other matters incident thereto.

County Treasurer, Mr. Raul Reyes presented the Recap of Checks and Ratification of Checks.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

County Treasurer, Mr. Raul Reyes presented the Liability Disbursements of County Payroll for 03/13/2020 - 03/26/2020.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina

Vote: 5 - 0 Motion Carried

County Treasurer, Mr. Raul Reyes presented the Actual/Estimated Requirements for Casa Blanca Golf Course.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to rarify the past payroll and to approve future payroll not to exceed $20,000

Vote: 5 - 0 Motion Carried

HR Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments Report for 03/06/2020 to 04/08/2020.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4 Cindy Liendo to approve by order to accept the wage scale plan adjustments

Vote: 5 - 0 Motion Carried

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $10,000; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2160-2260]

	Account Name	Account Number	Amount
From:	Fund Balance	2160-259700	$10,000
To:	Law Enforcement - Other	2160-2260-001-457006	$10,000

Issue: New proceeds under Chapter 59.06 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.

b.

Discussion and possible action to ratify, by order, a budget amendment to the District Attorney State forfeiture fund by increasing the expenditure budget by $140,000; said amount is available from seized funds pursuant to Chapter 18 of the Texas Code of Criminal Procedure. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2161-2260]

	Account Name	Account Number	Amount
From:	Fund Balance	2161-259700	$140,000

To:	Law Enforcement - Other	2161-2260-001-457006	$10,000
	Minor Tools & Apparatus	2161-2260-001-460105	$130,000

Issue: New proceeds under Chapter 18 of the Texas Code of Criminal Procedure have been awarded and may be spent by the attorney representing the State after a budget for the expenditure of the proceeds has been submitted to the Governing Body.

Solution: Submit a budget to the Governing Body that clearly list and defines the categories of expenditures.

Result: The attorney representing the State can utilize the new proceeds for the official use of his Office.

c.

Discussion and possible action to ratify, by order, a budget amendment of $10,000 to the District Attorney Federal Forfeiture Fund from new proceeds received from the U.S. Department of the Treasury Equitable Share Program. [Requested by Isidro "Chilo" Alaniz, District Attorney; Fund #2163 (Treasury - Federal Forfeiture)]

	Account Name	Account Number	Amount
From:	Fund Balance	2163-259700	$10,000
To:	Law Enforcement- Other	2163-2260-001-457006	$10,000

Issue: New equitable shared funds have been awarded to the District Attorney's Office and may be spent after a budget for the expenditure of the proceeds has been submitted to the Governing Body. The budget must be detailed and clearly define the categories of expenditures.

Solution: Submit a budget to the Governing Body that clearly defines the categories of expenditures to be incurred with the new proceeds.

Result: The District Attorney's Office will add the new proceeds to its current expenditure budget to be utilized for law enforcement purposes in accordance with the Department of the Treasury Equitable Sharing Guidelines.

d.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the following Grant funds from 2019 Program Year. This action will not have an impact to the General Fund. [Requested by James Flores, CAA & Economic Development Executive Director]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2362-5360-521-431002	Administrative Expense	$30,000	$20,306.15	$20,306,15	$0
	2368-5170-521-456205	Training & Education	$848	$473.00	$473.00	$0
				$20,779.15
To:	2362-5360-521-457900	Program Services Expenditures		$20,306.15		$20,306.15
	2368-5170-521-460105	Minor Tools & Apparatus	$2,968	$473.00	$142.55	$615.55
				$20,779.15

Issue: Funds available in accounts will cover cost needed to continue operation service.

Solution: By Commissioners Court approval, accounts in line item transfers will have enough funds.

Result: To ensure funding for the remainder of the current program year.

6.

Building Maintenance

a.

Discussion and possible action to approve, by Order, the ratification of the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-6005-001-47000	Capital Outlay	$40,000	$15,000	$24,021	$9,021
To:	1001-1100-001-461000	Materials & Supplies	$75,000	$15,000	$5,463	$20,463

Issue: Recent purchases have been made by the Building Maintenance Department due to the COVID-19 situation. Request additional funds to purchase consumable products for cleaning and sanitizing county buildings.

Solution: Ratify line item transfer in the amount of $15,000.00 for the purchase of materials and supplies.

Result: Sufficient funds to cover future expenditures in the prevention of COVID-19.

b.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfers):

	Acct. Number	Acct. Name	Request
From:	2470	Emergency Management Plan COVID-19	$11,800

To:	2470-7410-001-444500	Equipment Rental	$2,000
	2470-7410-001-461000	Materials & Supplies	$9,800
			$11,800

Issue: In the prevention of COVID-19, enable Road & Bridge and Building Maintenance Department to set up and provide a Mobile Treatment Unit.

Solution: Provide funds for equipment rental of a generator and materials & supplies to purchase disinfection solution.

Result: Assist Webb County Community Centers by providing and distributing Clorox cleaning and disinfection solution.

7.

Civil Legal Division

a.

Discussion and possible action to approve the amendment of the Inter Governmental Service Agreement (IGSA) Federal Contract 70DCR18DIG000010 that increases the level of detention facility standards, incorporates robotics processing automation, and a bed space tracking initiative; and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. This will have no impact on the County's General Fund. [LPC Account #1001-209250-185]

b.

Discussion and possible action to enter into an agreement between Webb County and Kofile Technologies, Inc., for the preservation of Webb County Plat Records in an amount not to exceed Three Hundred Ninety-Six Two Hundred Thirty-nine and eighty-two cents ($396,239.82) pursuant to Local Government Code Section 271.103, (a) & (b) (Purchases from Federal Schedule Sources of Supply), Kofile Technologies, Inc., GSA Schedule 70, GSA Contract No. GS-35F-275AA pursuant to Option 1 in the Quote and authorizing the Webb County Judge to execute all relevant documents; and any other matters incident thereto. [Requested by Margie Ibarra, County Clerk; Account #2006-2310-001-432001 Records Management (Professional Services)]

c.

Discussion and possible action to authorize a twelve (12) month (April 1, 2020 - March 31, 2021) hardware maintenance contract between International Business Machines Corporation and Webb County at a total cost of Four Thousand Two Hundred Ninety Six Dollars ($4,296.00) and authorizing the County Judge to sign and execute all relevant documents; and any other matters incident thereto. [Requested by Rafael Pena, Director, I.T. Department; Account #1001-1280-001-443000-035 (Repairs and Maintenance Equipment)]

d.

Discussion and possible action to approve a Compromise and Settlement Agreement and Release in Jose Eraldo Garza vs. Webb County et. al., Civil Action No. 5:19-cv-129, In the United States District Court, Southern District of Texas, Laredo Division and authorizing payment as per the terms of the Agreement and any other matters incident thereto.

8.

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1030-001-433000-035	Repairs & Maint. Equipment	$2,000	$2,000	$2,000	$0
	1001-1030-001-412000	Pct. 1 Part Time	$20,000	$2,500	$3,968.17	$1,468.17
	1001-6320-001-412000	Rio Bravo Activity Center- Part Time	$10,000	$1,500	$2,774.16	$1,274.16
	1001-6160-001-412000	Ernesto Salinas C.C.- Part Time	$7,500	$1,000	$2,973	$1,973
To:	1001-1030-001-461000	Materials & Supplies	$5,500	$2,000	$1,042.82	$3,042.82
	1001-1030-001-410010	Incentive Supplement	$5,000	$5,000	$76.86	$5,076.86

From:	1001-6320-001-443000-035	Repairs & Maintenance- Equipment	$1,000	$1,000	$1,000	$0
To:	1001-6320-001-461000	Materials & Supplies	$1,800	$1,000	$1,249.80	$2,249.80

From:	1001-6160-001-464005	Books & Subscriptions	$680	$680	$680	$0
	1001-6160-001-443000-075	Repairs & Maintenance- Vehicles	$3,000	$2,200	$2,968.44	$768.44
To:	1001-6160-001-461003	Goods for Public Events	$2,500	$680	$621.22	$1,301.22
	1001-6160-001-461000	Materials & Supplies	$2,500	$1,500	$936.18	$2,436.18
	1001-6160-001-462605	Fuel & Lubricants	$3,500	$700	$1,266.15	$1,966.15

From:	1001-6210-001-443000-075	Repairs & Maintenance- Vehicles	$1,500	$1,000	$1,500	$500
	1001-6210-001-461000	Materials & Supplies	$2,300	$1,000	$1,315.53	$2,315.53

From:	1001-6330-001-443000-035	Repairs & Maintenance- Equipment	$2,000	$2,000	$2,000	$0
To:	1001-6330-001-461000	Materials & Supplies	$2,500	$2,000	$1,615	$3,615

From:	1001-6170-001-443000-075	Repairs & Maintenance- Vehicles	$1,500	$1,000	$1,500	$500
To:	1001-6170-001-461000	Materials & Supplies	$2,500	$1,000	$2,500	$3,500

From:	1001-6310-001-462605	Fuel & Lubricants	$3,000	$1,500	$3,000	$1,500
To:	1001-6160-001-462605	Fuel & Lubricants	$3,500	$1,000	$1,966.15	$2,966.15
	1001-6210-001-462605	Fuel & Lubricants	$2,000	$500	$1,572.71	$2,072.71

Issue: Several items have been depleted of funds.

Solution: Process line items transfers for sufficient monies to end the fiscal year.

Result: Fully funded line items for continued daily operations.

9.

Commissioners Court Administrator

a.

Discussion and possible action to proclaim the month of April 2020 as National County Government Month in Webb County, Texas; and any other matters incident thereto.

10.

Community Action Agency

a.

Discussion and possible action to approve Amendment #1 to Contract Number #58200003175 for the Comprehensive Energy Assistance Program (CEAP) from the Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2020, in the amount of ONE MILLION EIGHT HUNDRED TWELVE THOUSAND NINE HUNDRED AND THIRTY SEVEN DOLLARS ($1,812,937.00). This Amendment #1 will increase funding from $1,541,275.00 to $1,812,937.00 and authorizing the County Judge to sign all relevant documents. This action will not have impact to the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, CAA Executive Director and Economic Development Department]

Issue: Approve funding increase Amendment # 1 for the CEAP Program Grant from TDHCA for the Program Year 2020 in the amount of $271,662.00.

Solution: The Comprehensive Energy Assistance Program (CEAP) provides direct client serves to eligible, disabled and low income residents of Webb County.

Result: The services are intended to assist eligible Webb County residents with up to 12 highest remaining calendar months of energy consumption.

b.

Discussion and possible action to ratify the acceptance of the award and check #0003814279 from H-E-B My Community Investment Program for the Webb County Community Action Agency-Meals on Wheels Program in the amount of TWENTY FIVE THOUSAND DOLLARS ($25,000.00) and authorizing the County Judge to sign all relevant documents. This award does NOT require a County match. However, a County match of $25,000 is requested to maximize the benefit to Webb County's vulnerable populations. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) policies and procedures. [Fund 2923 (CAA Emergency Food & Shelter/local funds)]

Issue: H-E-B has awarded check #0003814279 to Webb County Community Action Agency in the amount of $25,000.00 under My Community Investment application in support of emergency aid to Webb County residents impacted by COVID-19.

Solution: Funding will allow for home delivery of up to 8,400 shelf stable ready meals and other essentials to elderly; health compromised and handicapped/disabled residents of Webb County, Texas.

Result: These funds are intended to assist 1,200 eligible Webb County households with up to one week's worth of shelf stable ready meals as well as daily essentials to the most vulnerable population during COVID-19 pandemic.

c.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective April 14, 2020:

Slot #	Title	Hourly Rate

1217	Food Transporter	$10.00

Issue: Slot #1217 is vacant. Grant funds are to be used for this position.

Solution: The request is being made to fill vacant Food Transporter position.

Result: The filling of slot will allow Meals on Wheels program to effectively continue to provide home-delivered meals to qualifying program consumers.

11.

Honorable Mike Villarreal, Constable Pct. 2

a.

Discussion and possible action to approve the retirement of K9 Hanna, and to return said K9 to previous owner Constable Adrian Cortez, and authorize the County Judge to sign all relevant documents; and any other matter incident thereto.

Issue: K9 Hanna has reached the recommended retirement age of 7 years old, she is showing signs of aging. Hanna has honorably served our department since April 25, 2016.

Solution: Retire K9 to allow for a replacement.

Result: Department will have a young and more energetic K9. K9 Hanna will retire after serving 4 years with Constable Pct. 2.

b.

Discussion and possible action to approve the exchange of a K9 Hanna a Belgian Malinois female, which was previously donated by Constable Pct. 3 (Adrian Cortez) to Constable Pct. 2 (Miguel Villarreal), due to retirement, if approved she will be exchanged for K9 Marko, a male German Shepard.

Issue: K9 Hanna has reached her retirement age, and needs to be replaced by another K9.

Solution: Authorization to replace K9 Hanna with K9 Marko. K9 Marko was donated by the U.S. Military at no cost to the County of Webb, K9 Marko has an estimated value of $6,000.00

Result: Cosntable Pct. 2 Department will have a young and energetic K9 on duty who will help deter crime, and assist in making presentations at Elementary schools.

12.

Honorable Margie Ibarra, County Clerk

a.

Discussion and possible action to purchase two (2) laptop computers in the amount of Three Thousand Six Hundred and Eighty Dollars ($3,680.00), through the purchasing department, to be utilized by all Webb County Courts to maintain judicial functions during the COVID19 global pandemic and any related software; inventory of laptops shall be required prior to distribution of any said laptop computers, and any other matters incident thereto. [Account #2015-2310-001-460105 (Minor Tools & Apparatus)]

13.

Honorable Hugo Martinez, County Court at Law 1 Judge

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-2250-001-451002-085	Transcripts CCL 1	$1,725	$1,725	$1,725	$0
	1001-2250-001-451003-025	Court Interpreter/Reporter CCL1	$4,250	$800	$800	$0
	1001-2250-001-451006-070	Expert Witness CCL1 ADU	$425	$425	$425	$0
	1001-2250-001-451051-065	Evaluation Services CCL1	$10,500	$10,500	$10,000	$0
				$13,450
To:	1001-2060-001-451002	Transcripts	$0	$1,725	$0	$1,725
	1001-2060-001-451003	Court Interpreter/Reporter	$0	$800	$0	$800
	1001-2060-001-451006-070	Expert Witness	$0	$425	$0	$450
	1001-2060-001-451051	Evaluation Services	$0	$10,500	$0	$10,500
				$13,450

Issue: A request by Judge Victor Villarreal, Administrative Judge of the County Courts at Law, that these line items be transferred back to the County Court at Law No. 1 accounts in order to have only Judicial General County Court expenses coming withdrawn from that budget.

Solution: Transfer line items.

Result: The Judicial General Court Courts will only have expenses for its intended budget.

14.

Honorable Tano E. Tijerina, Webb County Judge

a.

Discussion and possible action to proclaim the month of April, 2020 as Child Abuse & Neglect Awareness Prevention Month.

15.

Honorable Isidro Alaniz, District Attorney

a.

Discussion and possible action to approve the addition of a 2019 Chevrolet 1500 VIN: 3GCUY9ED0KG112726, as part of the Webb County District Attorney's Office fleet inventory, including but not limited to revising Webb County’s vehicle inventory to reflect this addition, provide the necessary insurance coverage; and any other matters incident thereto.

Issue: The Webb County District Attorney's Office is requesting to add this vehicle as part of its inventory to be use for law enforcement purposes

Solution: Approve the addition of this vehicle as part of the Webb County District Attorney's Office vehicle inventory.

Result: The Webb County District Attorney’s Office will utilize the vehicle and all available resources to continue its commitment in keeping the community safe by deterring and dismantling organized crime.

16.

Economic Development

a.

Discussion and possible action to authorize the acceptance of a Fiscal Year 2019 Operation Stonegarden (OPSG) grant as prepared and submitted by the Webb County Sheriff’s Office in the amount of $2,277,567 from the Office of the Governor Homeland Security Grants Division (HSGD) for overtime, applicable fringe benefits, equipment/supplies, fuel, data services, maintenance/repair of OPSG acquired assets, and other operational costs related to homeland security border operations for the Webb County Sheriff’s Office, Constable Pct. 1, Constable Pct. 2, Constable Pct. 3, Constable Pct. 4, and County Attorney Investigators; and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. Furthermore, this grant does not require any type of match; and, thus, will have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Complex and dynamic law enforcement challenges exist in the Southwest border area of the United States, including Laredo/Webb County. For example, transnational criminals seek to exploit existing law enforcement jurisdictional boundaries by conducting their illegal enterprises across traditional jurisdictional divisions. The 2014 Texas Gang Threat Assessment expounds, “Gang activity remains widespread throughout all regions of Texas…Gang activity is also prevalent in the Texas counties adjacent to Mexico and along the key smuggling corridors, since Texas-based gangs are used for cross-border smuggling and trafficking in the state. Many transnational gangs operating in Texas….engage in criminal activity in Mexico as well as in Texas and elsewhere” (Texas Department of Public Safety April 2014).

Solution: Grant award: (1) to ensure first responders are equipped with enhanced tools/equipment/resources needed to confront well-funded criminal organizations and (2) for the coordination of law enforcement efforts between various local and federal law enforcement agencies.

Result: Enhanced capabilities of local law enforcement responders; further coordination of response across local and federal jurisdictions.

b.

Discussion and possible action to ratify the submission of a H-E-B My Community Investment Application for the Webb County Community Action Agency-Meals on Wheels Program in the amount of TWENTY-FIVE THOUSAND DOLLARS ($25,000.00). This grant does NOT require a County Match. However, a County Match of $25,000.00 is requested to maximize the benefit to Webb County's vulnerable population. All required documentation has been submitted for review to the Economic Development Department and the solicitation is compliant with Webb County Single Point of Contact (SPOC) procedures. No impact to the General Fund. [Requested by James Flores, CAA Executive Director; Fund #2470-7410]

Issue: CAA Meals on Wheels is a grant funded agency. H-E-B identified the Webb County Community Action Agency as a possible recipient for additional funding to purchase items needed during COVID-19 pandemic.

Solution: This grant will allow us to deliver up to 8,400 shelf stable ready meals and other essentials to elderly; health compromised and handicapped/disabled residents of Webb County, Texas.

Result: If approved, funding would allow Meals on Wheels Program to expand home delivery meal services and provide one week's worth per household to eligible participants of shelf stable ready meals as well as daily essentials to the most vulnerable population during COVID-19 pandemic.

c.

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective April 14, 2020:

Slot #	Title	Hourly Rate

0687	Grant Writer/Project Coordinator	$20.38 -18/A-H

Issue: The employee that was in slot #0687 resigned effective 03/30/20.

Solution: Request to fill this vacant slot will allow the department to continue to operate effectively.

Result: The filling of slot #0687 will allow the department to run on a full staff if the court grants approval.

d.

Discussion and possible action to approve Amendment #2 to Contract #61200003237 for the Community Services Block Grant Program (CSBG) from Texas Department of Housing and Community Affairs (TDHCA) for the Program Year 2020, in the amount of FIVE HUNDRED EIGHTY FOUR THOUSAND SIXTY EIGHT DOLLARS ($584,068.00). This Amendment #2 will increase funding from $144,528.00 to $548,068.00 and authorizing the County Judge to sign all relevant documents.This action will not have impact to the General Fund. All required documents were sent for review through the Economic Development Department and the solicitation with the Webb County Single Point of Contact (SPOC) procedures. [Requested by James Flores, CAA and Economic Development Executive Director]

Issue: Approve funding increase Amendment # 2 for the CSBG Program Grant TDHCA for the Program Year 2020 in the amount of $439,540.00.

Solution: The Community Services Block Grant Program (CSBG) provides support services to eligible elderly, disabled and low income residents of Webb County.

Result: The support services are intended to assist eligible Webb County residents to transition out of poverty.

e.

Discussion and possible action to authorize the submission of a Coronavirus Emergency Supplemental Funding (CESF) grant application to the U.S. Department of Justice in the amount estimated at $58,008 and as developed, written, and submitted by the Webb County Sheriff's Office for equipment and supplies to assist the Webb County Sheriff’s Office in its ongoing efforts to help continue prevention efforts, preparation for, and response to the coronavirus pandemic in Laredo/Webb County, and authorizing the County Judge to execute all relevant documents; and any other matters incident thereto. This grant does not require any match; and, thus shall have no impact to the general fund. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: The COVID-19 pandemic has negatively impacted the lives of billions of people throughout the world and continues to cause immense physical, psychological, and economic devastation to the local community.

Solution: Through this proposed grant application, the Webb County Sheriff’s Office will be able to obtain supplemental resources of supplies and equipment to help continue preventing the spread of the coronavirus, preparing for its short and long term impacts, and responding to the increased needs in the local community.

Result: The Webb County Sheriff’s Office will have additional resources to help serve and protect the local community.

17.

Elections Administration

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1110-001-451201	Election Expense General Fund	$200,000	$4,205.50	$32,353.71	$36,559.21
To:	1001-1110-001-456005	Postage & Courier Service	$45,000	$4,205.50	$0.00	$4,205.50

Issue: The election Postage & Courier Service Fund currently has insufficient appropriation funds to cover an expenditure of $205.50 for the period ending February 29, 2020 and any other expenditures needed through the fiscal yearend September 2020.

Solution: Budget amendment line item transfer to increase revenues and expenditure will address the condition.

Result: Election department will be able to cover the pending expenditure plus any future expenditures throughout the end of the fiscal year.

b.

Discussion and possible action to approve the execution of an upgraded Field System Software Maintenance, Warranty and Oracle sublicense Support agreement between Webb County and VOTEC Corporation (VOTEC Election Management and Compliance Systems) in the amount of Forty-Two Thousand Nine Hundred Fifty-Five and Fifteen Cents ($42,955.15) with the Oracle sub-license, plus the sum of Twelve-Thousand Two Hundred Forty Dollars ($12,240.00) for the Field System Software Support for a combined total of Fifty Five Thousand One Hundred Ninety Five and Fifteen Cents ($55,195.15). The payment is for the 10/01/2019 through 09/30/2020 fiscal year support coverage period, and authorizing the County Judge to execute all relevant documents: and any other matters incident thereto. [Account #1001-1110-001-443000-035 (General Fund - Elections Administration Repairs & Maintenance Equipment)]

18.

Emergency Management

a.

Discussion and possible action to ratify, by Order, the following budget amendment by increasing Fund 2470 FEMA Disaster Assistance, which exceeds the Budget Officers $10,000 threshold, in respond to COVID-19 emergency pandemic; and any other matters incident thereto.

Acct. Number	Acct. Name	Request
2470-7410-001-461000	Materials & Supplies	$75,000

Issue: Due to Coronavirus COVID-19 pandemic, personal protective equipment is greatly needed and must be ordered as soon as possible.

Solution: Placing order to secure supplies as soon as possible,

Result: Will provide Webb County with the required protection in order to deal with Coronavirus COVID-19.

19.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that either is salvage property that has no value for the purpose it was originally intended for and/or surplus property that is no longer needed by the department and could be transferred for use by another county department or auctioned online to the general public and/or donated as permitted by law.

Solution: Attempt to sell the county surplus or salvage property by public auction, dispose or destroy property that cannot be sold through auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products.

Result: Process all surplus or salvage property in accordance with state law and Webb County Procurement Policy.

b.

Discussion with possible action to award RFQ 2020-006 “Environmental Consultant for Webb County Property” to the sole proposer Terracon Consultants, Inc. for property located at 1300 Chicago Street and to further authorize the Civil/Legal Division to negotiate the terms and conditions of the agreement and associated fees and further authorizing the Webb County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-432001 (Professional Services)]

Issue: Commissioners Court has requested for county staff to secure an environmental assessment for property located at 1300 Chicago Street.

Solution: Approve sole proposer, Terracon Consultants Inc. and authorize legal counsel to negotiate terms and conditions of professional services agreement.

Result: Proceed with environmental assessment of county property as approved by commissioners’ court.

c.

Discussion and possible action to accept the rankings listed below and award RFP 2020-007 "Client Tracking Management Software" for the Community Action Agency Department to the highest ranking company CAP60 to collect data to meet eligibility and reporting requirements according to the Texas Department of Housing and Community Affairs rules and to further authorize the Civil Legal Division to negotiate the terms and conditions of the professional service agreement and all associated fees; and any other matters incident thereto. [CSBG Account #2368-5170-521-457008 Contractual, CEAP Account #2362-5360-521-457900 Program Services Expenditures]

Company Name	Ranking
CAP60	1
Extended Reach	3
Global Vision Technologies Inc.	4
Shah Software Inc.	2

Issue: The agreement with current client tracking system is set to expire. The agency is required to solicit proposals to continue tracking clients through a system software.

Solution: The court authorized the Purchasing Agent to seek competitive proposals.

Result: Approve highest-ranking and best cost proposal to continue application intake through a client tracking system, offering an accurate and timely process for intake.

d.

Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-004 "Architectural Services for Quad City Fire Station" to the highest ranking firm Redline Architecture LLC and to further authorize the Civil/Legal Division to negotiate the terms, conditions, and associated fees of the professional services agreement and any other matters incident thereto. [Requested by Ricardo Rangel, Webb County Fire Chief; Account #1001-1130-001-432-001 (Professional Services)]

Company Name	Ranking
Able City	2
Debra J. Dockery, Architect, PC	4
Nassari-Warren Group Architects, Inc.	3
Redline Architects LLC	1

Issue: Commissioners Court has authorized the Fire Chief to look into expanding and renovating the existing fire station located in Oilton, Texas.

Solution: Formal solicitations for architectural services were secured by the Purchasing Agent. A total of four (4) firms responded to the public solicitation.

Result: Accept the rankings above and award to the highest ranking firm. Authorize Legal to start process of finalizing a professional service agreement with awarded firm.

g.

Discussion with possible action to award ITB 2020-003 “County Court at Law II Renovations” to the lowest responsible bidder, Romo Contractors LLC in an amount not to exceed Ninety Five Thousand Six Hundred Dollars ($95,600.00); and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1100-001-443000-255 (Repairs & Maintenance - Justice Center)]

Issue: The County Court at Law II Courtroom requires but not limited to remodeling of both upper and lower bench, refinishing benches, removing carpet and installation of new tile.

Solution: Award ITB to lowest responsible bidder.

Result: Finalize all relevant documents and issue letter to proceed.

h.

Discussion and possible action to accept the rankings and award Request for Qualifications (RFQ) 2020-008 "Civil Engineering Services (Redesign for Webb County Tex-Mex Parking Lot) to the highest ranking firm Civil Engineering Consulting and to further authorize the Civil/Legal Department to negotiate the terms, conditions and associated fees of professional service agreement and any other matters incident thereto. [Professional Services Account #1001-1130-001-432001]

Company Name	Ranking	Total Score
Civil Engineering Consulting	1	262
Slay Engineering Co. Inc.	2	248
SWG Engineering	3	246

Issue: On March 9, 2020, Commissioners Court authorized the Purchasing Agent to solicit request for professional services for assistance with the conceptual design and layout of the current Tex-Mex parking lot project.

Solution: Accept the rankings as submitted by the Scoring Committee and award to the highest-ranking firm.

Result: Proceed with the highest-ranking firm and finalize a civil engineering service contract in order to proceed with the re-design of the Tex-Mex parking lot project.

20.

Honorable Martin Cuellar, Sheriff

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3010-001-455502	Narcotics Disposal	$5,000	$5,000	$5,000	$0
	1001-3050-001-456205	Training and Education	$7,500	$7,500	$7,500	$0
				$12,500
To:	1001-4070-001-454000	Advertising	$0	$7,500	$-5,100	$2,400
	1001-3010-001-461000	Material and Supplies	$35,000	$5,000	$491.93	$5,491.93
				$12,500

Issue: P.O. 2019-6386 (Lamar Companies) was paid incorrect. No fund available to pay invoices that pertain to P.O 2019-6386 (Advertising Account) Material and Supplies account is running low to cover future expenses.

Solution: Seeking authorization from court to transfer funds so that accounts can have funds available.

Result: Funds will be available to pay pending invoices and for future purchases.

21.

Water Utilities

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within the Water Utilities fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	72200-7050-001-456205	Training & Education	$25,000	$13,988	$17,988	$4,000
	7500-7050-001-456305	Uniforms	$13,023	$6,000	$7,072	$1,072
				$19,988
To:	7200-7050-001-454000	Advertising	$850	$2,000	$850	$2,850
	7200-7050-001-432001-085	Professional Ser. Lab. Testing	$18,000	$10,000	$-491	$9,500
	7200-7080-001-456105	Licenses & Permits	$12,699	$4,000	$813	$4,813
	7200-7080-001-43200-085	Professional Ser. Lab. Testing	$15,800	$3,988	$5,400	$10,400
				$19,988

Issue: Additional funds are needed for Water and Wastewater Samples. Renewal of Wastewater Permit.

Solution: Department will continue to process Water & Wastewater Samples.

Result: Approve Transfer.

b.

Discussion and possible action to approve and authorize a proposed settlement agreement and payment of penalty in the amount of $2,100.00 for the pending enforcement action/litigation between the Texas Commissioner on Environmental Quality ("TCEQ") and Webb County regarding the Webb County Water Treatment Plant in Docket No. 2020-0213-PWS-E Enforcement Case No. 58904, by and between "TCEQ" and Webb County, and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto. [Executive Session may be requested pursuant to Texas Government Code, Title 5, Subchapter D, Sections 551.071(1) (a) & (b) (Consultation with Attorney regarding pending litigation and about a settlement offer)] [Account #7200-7050-001-432001-085 (Professional Services Laboratory Testing)]

Issue: These are violations that occurred during 2019 for Total Trihalomethanes ("TTHM") for Stage 2 Disinfection Byproducts ("DBP2") at Site 1 were 0.085 milligrams per liter ("mg/L") for the third quarter of 2019 and 0.083 mg/L for the fourth quarter of 2019.

Solution: These reporting Violations are been resolved by closely monitoring our Chlorine residuals during our Disinfection Process System as ("TTHM") can be produced with Free Chlorine because there are Organic Matters in the Raw Water System.

Result: Our Annual required Maximum Contaminant Levels ("MCL") for Trihalomethanes ("TTHM") will decrease and will be below the required 0.080 mg/L by the next annual average quarter 2020 and eleminate any other violations to this matter.

19.

Purchasing

e.

Discussion and possible action to authorize the Purchasing Agent to solicit competitive bids for the Webb County Colorado Acres RO Treatment Plant Renovation Project as required by the Texas Government Code, Sub-Chapter C. (Competitive Bidding Method), Section 2269.101 and any other matters incident thereto. [2019-A Bond Series #3869-7230-001-474501-030]

Issue: Project was submitted directly by the Water Utilities Department and it was tabled twice by Commissioners Court. Project requires formal competitive bids and authorization from the Court to proceed with publication of invitation to bid.

Solution: Authorize the Purchasing Agent to solicit for competitive bids and secure construction documents from a professional engineer with expertise and experience working with municipalities and counties in the renovation of water treatment plants similar to the scope of services required for this project.

Result: The Purchasing Agent will seek Invitation for Bids for this project and present lowest responsible bidder to Commissioners Court at a future date for consideration of award.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to table item #19.e.

Vote: 5 - 0 Motion Carried

f.

Discussion and possible action to authorize the Purchasing Agent to solicit Requests for Qualifications (RFQ) for Engineering Services for the Webb County Colorado Acres RO Treatment Plant Renovation Project as required by the Texas Government Code, Chapter 2254 (Professional and Consulting Services), Section 2254.001 (Professional Services Procurement Act) and any other matters incident thereto. [2019-A Bond Series 3869-7230-001-474501-030]

Issue: Project was submitted directly by the Water Utilities Department and was previously tabled twice by Commissioners Court. Project requires formal RFQ for engineering services to prepare the construction documents required for this project to be awarded by competitive bidding.

Solution: Authorize the Purchasing Agent to solicit professional engineers with expertise and experience working with municipalities and counties in the renovation of water treatment plants similar to the scope of services required for this project.

Result: The Purchasing Agent will seek RFQ as per State law and present highest ranking firms at a future date for Commissioners Court’s consideration to award.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to go out for services for an engineer who will help us create the documents for item #19.e in the future; to help in the selection and do the oversight once a vendor is acquired

Vote: 5 - 0 Motion Carried

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept the consent items as amended

Vote: 5 - 0 Motion Carried

REGULAR AGENDA

Civil Legal Division

22.

Discussion and possible action to approve the independent contractor agreement between Webb County and SAL Construction Management, LLC., pursuant to prior award ITB 2020-001 for the “La Presa Water Dispenser Station Project, as the lowest and responsible bidder in the of Seven Hundred Ninety-Nine Thousand Eight Hundred Fifty Dollars ($799,850.00), to further authorize the transfer of funds within bond series funds, and authorizing the Webb County Judge to sign all relevant documents and any other matters incident thereto. [Account #3869-7230-001-474501-025; 2019-A Bond Project; #3874 interest income; Series 2019A and 3868 Elevator Repairs Series 2019A; and #3867-Former HEB Bldg Series 2019A]

Issue: Webb County Colonia La Presa is in need of a water storage tank and dispenser to provide potable water to the residents in the community. Commissioners Court previously authorized the publication of formal bids.

Solution: Approve the contract for the commencement of this project to the lowest and most responsible bidder.

Result: Finalize approve and execute the construction contract and issue letter to proceed.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

23.

Discussion and possible action to retain the law firm of Allison, Bass, and Magee, LLC, as retained outside legal counsel to represent Ponce Trevino, Martin Cuellar, Isidro R. Alaniz and Webb County in Cause Number 2020CVK000391D4 once service is perfected; and authorizing the County Judge to execute any and all relevant documents and any other matters incident thereto. [Executive Session is requested pursuant to Texas Government Code, Title 5, Subchapter D, Section 551.071(1)(A) (Consultation with Attorney regarding pending or contemplated litigation)] [Account #001-1130-001-432001 (Professional Services)]

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to hire Allison, Bass, and Magee, LLC

Vote: 5 - 0 Motion Carried

Honorable Mike Villarreal, Constable Pct. 2

24.

Discussion and possible action to approve the purchase of 14 Body Armor vests in the amount of $9,792.00, and authorize the County Judge to sign all relevant documents; and any other matters incident thereto. [Co-Sponsored by Commissioner Jesse Gonzalez]

Issue: 9 Deputies are currently utilizing Body Armor that is 5 or more years old. The Constable and 4 Deputies currently do not have any type of Body Armor. Body Armor is recommended to be exchanged every 5 years or less.

Solution: Identify source of funding and purchase 14 Body Armor vest, to be worn on a daily basis.

Result: The Deputy's probability of survival is increased from a 53% chance without any type of Body Armor to an 83% chance with Body Armor. (Data Source Law Enforcement Officers Killed and Assaulted (LEOKA) database)

Webb County Judge Tano E. Tijerina, stated for the record that the funding source will be from the Operational Reserve account #1001-1130-001-431007-010.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

Budget Officers

25.

Consideration and approval of an Order authorizing the issuance of "Webb County, Texas Certificates of Obligation, Series 2020"; authorizing a purchase Contract and a paying Agent/Registrar Agreement; Delegating to certain County Administrative staff and officials the authority to approve all final terms of the Certificates; and approving other matters relating thereto.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to table item and bring back in a month

Vote: 5 - 0 Motion Carried

26.

Consideration and approval of an Order authorizing the issuance of the "Webb County, Texas Limited Tax Refunding Bonds, Series 2020A"; Entering into a bond purchase Agreement, and a paying Agent/Registrar Agreement, delegating to certain County Administrative staff and Officials the authority to approve all final terms of the Bonds; and other matters related thereto.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 5 - 0 Motion Carried

27.

Consideration and approval of an Order authorizing the issuance of “Webb County, Texas Tax Notes, Series 2020"; authorizing a paying Agent/Registrar Agreement; delegating to certain county Administrative staff and Officials the authority to approve all final terms of the Notes; and other matters related thereto.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

Judge Tijerina recessed the Regular Agenda Meeting and opened the Webb County Healthcare Funding District Commission Meeting.

Healthcare Funding District Commission Meeting

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

Roll Call by Ms. Kassandra Cavazos, Co-Chief Deputy on behalf of the Honorable Margie Ramirez Ibarra, Webb County Clerk.

2.

Open Public Hearing on Healthcare Funding District Commission by Honorable Tano E. Tijerina, Webb County Judge.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo

Vote: 5 - 0 Motion Carried

3.

Public Hearing in accordance with Health and Safety Code Section 288.151 to establish the mandatory payment rate the Webb County Health Care Funding District Commission intends to require from local institutional health care providers during Fiscal Year 2019-2020 with deliberation on how the revenue derived from those payments is to be spent; and any matters incident thereto.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to keep it at six percent

Vote: 5 - 0 Motion Carried

4.

Close Public Hearing on Healthcare Funding District Commission by Honorable Tano E. Tijerina, Webb County Judge.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to close the public hearing on Healthcare Funding District Commission

Vote: 5 - 0 Motion Carried

5.

Discussion and possible action to adopt and approve an Order for Fiscal Year 2019-2020 establishing the mandatory payment rate required from local institutional health care providers in accordance with Health and Safety Code Section 288.201, and any other matters incident thereto. The mandatory payment may not exceed Six percent (6%) of the aggregate net patient revenue of all paying hospitals in the district. This revenue will provide the nonfederal share of Medicaid supplemental payment programs.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez

Vote: 5 - 0 Motion Carried

6.

Adjourn

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to adjourn the Healthcare Funding District Commission and reconvene the regular agenda

Vote: 5 - 0 Motion Carried

28.

Communications

Communications were made by all members of Commissioners Court.

29.

Adjourn

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to adjourn

Vote: 5 - 0 Motion Carried