Minutes

CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

1.

Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

2.

Pledge of Allegiance/Invocation

Led by Judge Tano E. Tijerina and National Anthem sung by Celia Hernandez and Marcus Narval.

3.

Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management; and any other Department reports); and any other matters incident thereto.

County Treasurer, Mr. Raul Reyes presented the Bills and Disbursements for the period of 04/24/2023 - 05/04/2023, that included the Recap of Checks, and EFT's.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to ratify report

Vote: 5 - 0 Motion Carried

County Treasurer, Mr. Raul Reyes presented the Payments released by general order and the Payment Ratifications.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve payment ratifications

Vote: 5 - 0 Motion Carried

County Treasurer, Mr. Raul Reyes presented the Liability Disbursements of County payroll for the periods of 04/07/2023 - 04/20/2023.

County Treasurer, Mr. Raul Reyes presented the Casa Blanca Golf Course payroll for 05/05/2023 and the estimated payroll for the upcoming pay period of 05/19/2023.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the Casa Blanca estimated payroll not to exceed $40,000

Vote: 5 - 0 Motion Carried

Risk Management Director, Dr. Pedro Alfaro provided an update regarding the County Health Plan demographics and the Webb County Clinic.

Human Resources Director, Mr. Ernesto Guajardo presented the Wage and Pay Scale Budget Amendments.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve by order the Wage and Pay Scale Amendments

Vote: 5 - 0 Motion Carried

4.

Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

5.

Auditor

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant funds. [Requested by Economic Development]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2851-6010-001-458070	Childrens Field Trips	$50,713	$1,024	$23,755.64	$22,731.64

To:	2851-6010-001-460105	Minor Tools & Apparatus	$0	$114	$0	$114.00
	2851-6010-001-456130	Program Fees	$2,962	$910	$4.94	$914.94
				$1,024

Issue: Line item transfer is needed to cover program fees for Texas Parks and Wildlife grant.

Solution: Authorization to transfer funds to mention account.

Result: There will be sufficient funds to cover program fees.

b.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within LIHWAP Grant funds. [Requested by Community Action Agency]

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	2364-5360-521-463804-101	Utility Assistance P1 Restoration	$30,000	$208,491.65	$178,491.65
	2364-5360-521-463804-102	Utility Assistance P2 Prevention	$30,000	$204,520.87	$174,520.87
			$60,000
To:	2364-5360-521-463804-103	Utility Assistance P3 Rate Reduction	$60,000	$0.00	$60,000.00

Issue: Funds are need to continue the water assistance program.

Solution: Approve line item transfer.

Result: Water Assistance Program may continue providing services.

c.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Comprehensive Emergency Supplemental Grant funds. [Requested by Community Action Agency]

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	2365-5360-521-410000	Payroll Cost	$8,057.00	$44,057.00	$36,000.00
	2365-5360-521-421000	Health Life Insurance	$1,521.00	$5,521.00	$4,000.00
	2365-5360-521-422000	FICA County Share	$276.60	$3,334.00	$3,057.40
	2365-5360-521-425000	Unemployment Tax	$180.90	$354.00	$173.10
	2365-5360-521-426000	Worker Compensation	$8.15	$22.00	$13.85
	2365-5360-521-457900	Program Services Expenditures	$1,000.00	$10,000.00	$9,000.00
	2365-5360-521-463802	Household Crisis	$847.92	$59,824.90	$58,977.080
			$11,891.47
To:	2365-5360-521-463804	Utility Assistance	$11,891.47	$161,946.15	$173,837.62

Issue: Funds are need to continue the utility assistance program.

Solution: Approve line item transfer.

Result: Light Assistance Program may continue providing services.

d.

Discussion and possible action to ratify and approve, by Order, end of fiscal year 2022 budget amendments; necessary to comply with GASB 87 Lease, payroll or fringe benefits deficits and correctly balance the General Fund expenditure budget; and any other matters incident thereto.

Issue: Departments with leases according to GASB 87 leases new definition required budget amendments for expenditures to be reclassified differently, cover departmental payroll deficits and correctly balance the General Fund expenditure budget.

Solution: In order to present the County financial information for the County annual audit, budget amendments were required to be processed for GASB Statement Number 87 Lease, departmental payroll deficits, and correctly balance the General Fund expenditure budget. The Auditor's Office will work with the Budget Officer to revise the expenditures to properly account for leases and software licenses for next year's budget.

Result: There were sufficient budget balances to process end of year budgetary entries.

e.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Federal Forfeiture funds. [Requested by Sheriff Martin Cuellar]

	Acct. Number	Acct. Name	Request
From:	2153-3010-001-458000	Administrative Travel	$15,000
To:	2153-3010-001-460105	Minor Tools	$15,000

Issue: Funds are needed to purchase Child ID kits.

Solution: With the purchase of these Child ID Kits, the Webb County Sheriff Office will be able to serve the Community.

Result: Proceed with purchase and keep the community safe.

f.

Discussion and possible action to ratify, by Order, the following budget amendment (line item transfer) within Federal Forfeiture funds. [Requested by Sheriff Martin Cuellar]

	Acct. Number	Acct. Name	Request
From:	2153-3010-001-460105	Minor Tools	$89.38
To:	2153-3010-001-470000	Capital Outlay	$89.38

Issue: Funding needed to purchase TRUNARC.

Solution: Seeking authorization from Commissioners Court to transfer funds.

Result: Proceed with Purchase of TRUNARC.

g.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Grant Funds (Fund #2475); and any other matters incident thereto. [Requested by Martin Cuellar, Webb County Sheriff]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2475-3010-001-462605	Fuel & Lubricants	$45,000.00	$20,000.00	$45,000.00	$25,000.00
	2475-3010-001-470000	Capital Outlay	$2,186,860.10	$523,694.40	$859,034.87	$335,340.47
	2475-3010-001-470000-001	Capital Outlay Non-Capitalized Items	$154,500.00	$127,019.01	$127,019.01	$-0-
				$670,713.41
To:	2475-3010-001-413000	Overtime	$999,822.83	$207,790.71	$349,086.65	$556,877.36
	2475-3010-001-422000	FICA County Share	$76,487.69	$15,895.10	$26,706.39	$42,601.49
	2475-3010-001-423000	Retirement County Share	$136,377.81	$20,651.01	$51,743.86	$72,394.87
	2475-3010-001-425000	Unemployment Tax	$5,799.42	$364.41	$2,476.69	$2,841.10
	2475-3010-001-426000	Worker Compensation	$2,278.04	$2,512.18	$9,127.73	$11,639.91
	2475-3010-001-443000-110	Repairs & Maintenance Software	$-0-	$350,000.00	$-0-	$350,000.00
	2475-3010-001-460105-015	Minor Tools & Apparatus	$38,210.00	$73,500.00	$14,932.00	$88,432.00
				$670,713.41

Issue: A no cost budget adjustment was approved by the state.

Solution: Submit a line item transfer.

Result: The budget will be adjusted accordingly.

h.

Discussion and possible action to approve, by Order, the following budget amendment (supplemental budget and line item transfers) to carry over unobligated funds from year 4 to year 5 of Grant No. TI081059; and any other matters incident thereto. [Requested by Drug Court Program]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2353-1020-330300-030	Grant Revenue	$400,000	$52,767.20	$52,767.20	$0

To:	2353-1020-003-410000	Payroll Cost	$159,324	$5,767.20	$68,192.98	$73,960.18
	2353-1020-003-458000	Administrative Travel	$6,291.00	$10,000.00	$2,171.40	$12,171.14
	2353-1020-003-459020	Other Expenses	$35,179.00	$29,000.00	$14,362.44	$43,362.44
	2353-1020-003-461000	Materials and Supplies	$1,300.00	$8,000.00	$107.55	$8107.55
				$52,767.20

Issue: Additional funds are necessary to cover program expenses for year 5.

Solution: Approve carry over request of unobligated funds from year 4 as approved by the funding agency.

Result: Ensure funding within accounts for the remainder of the grant period ending September 29, 2023.

6.

Civil Legal Division

a.

Discussion and possible action to enter into a commercial office space lease agreement with 1802 Victoria, LLC., as Lessor and Webb County as Lessee, for the Webb County Public Defender’s satellite office, for a three (3yr.) year primary term, from October 1, 2023 thru September 30, 2026 at a monthly rental rate of $3,366.00 per month, with a (3yr.) renewal option. The office space has 3,466 sq. ft. located on Lot 1, Block 166, Western Division, Laredo, Texas; also known as 1802 Victoria St.; Subject to annual budgetary appropriations, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by Virginia Aranda – Public Defender, Account #1001-1130-001-444100 (Space Rental)]

Issue: The Webb County Public Defender's Office has been leasing the offices at 1802 Victoria St., as their satellite office due to lack of space at Webb County for 6 years and the lease is expiring soon and Lessor has agreed to sign a new lease with Webb Co. at same terms and rent for another 3yr. primary term and 3yr. renewal option staring Oct. 1, 2023.

Solution: Enter into a lease agreement at 1802 Victoria St. for a new 3 year term w/3yr.option @ same rental rate of $3,366.00 starting Oct. 1, 2023

Result: The Webb County Public Defender's satellite office lease will be renewed for another possible 6 year term without a rent increase.

c.

Discussion and possible action to enter into a sixteen (16) month Professional Services Agreement (May 1, 2023 through September 30, 2024) between Webb County for the Texas Emergency Network Diversion Court Program for Laredo/Webb County (TEND) and PILLAR to provide treatment services in the total amount of not more than TEN THOUSAND SEVEN HUNDRED AND TWENTY FIVE DOLLARS ($10,725.00) and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Judge Selina L. Mireles, Account #2747-1150-001-457008-025 (Texas Emergency Network Diversion (TEND) Court Contractual)]

7.

Community Action Agency

a.

Discussion and possible action to authorize Community Action Agency to develop and submit an application to Federal Emergency Management Agency (FEMA) for emergency food in the amount of $10,000.00 from Emergency Food and Shelter Program (EFSP) 2023 Phase 40 and authorizing the County Judge to sign all relevant documents. All required documents were sent for review through the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. There is no County Match and will not have impact on the County’s General Fund.

Issue: There is a greater demand for food assistance in the area of Webb County than there is funding.

Solution: By applying to the Emergency Food Grant provided by Emergency Food and Shelter Program, Webb County Community Action agency seeks to address the hunger needs of the community using partnership method with the local food banks.

Result: If awarded the grant, Webb County Community Action Agency will be able to assist eligible household with emergency meals.

8.

Economic Development

a.

Discussion and possible action to authorize the acceptance of the FY 2022 Operation Stonegarden (OPSG) grant award as developed and submitted by the Webb County Sheriff’s Office in the amount of $2,676,798.50 from the Federal Emergency Management Agency (FEMA) and pending award notification through the Office of the Governor Homeland Security Grants Division (HSGD) in order to start overtime operations on or after March 1, 2023; and designating the Webb County Judge as the authorized official to sign all relevant documents; and any other matters incident thereto. This grant requires no financial match; and, therefore, will have no impact to the general fund. All required documents were sent to the Economic Development Department and were found in compliance with the Single Point of Contact (SPOC) policy. [Requested by Martin Cuellar, Webb County Sheriff]

Issue: Although the official grant performance period began on March 1, 2023 for the FY 2022 Operation Stonegarden and the Federal Emergency Management Agency (FEMA) has provided award documents, the set-up is pending finalization on the state's e-grants portal by the Office of the Governor Homeland Security Grant Division (HSGD).

Solution: Seek court authorization to have the budget set up and expenditures allowed for Webb County's FY 2022 Operation Stonegarden allocation.

Result: Overtime operations can commence closer to their official start date of March 1, 2023.

b.

Discussion and possible action to accept and execute award 5311-2022-WEBB CO- 00082 and enter into agreement with the Texas Department of Transportation (TXDOT) for Webb County Community Action Agency- El Aguila Rural Transportation in the amount of SIXTY-FOUR THOUSAND FORTY-TWO DOLLARS ($64,042.00). No County match required. The awarded amount will be for capital outlay. All required documentation has been submitted to the Economic Development Department for review and the solicitation is compliant with Webb County (SPOC) Single Point of Contact procedures.

Issue: El Aguila rural transportation is grant funded agency.

Solution: Application for funds will benefit capital purchase and allow for continued transportation services.

Result: Continuation of services throughout the rural areas of Webb County.

c.

Discussion and possible action to accept Amendment No. 1 for ARPANGO-0010 (Laredo Regional Food Bank) Laredo Regional Food Bank has requested additional activities to fully expend their award amount of $200,000.00. This action will not have an impact to the General Fund. Documentation has been reviewed by Webb County Economic Development Department and is compliant with SPOC policies and procedures. [Account #2703-5205-001-463701-125]

Issue:Texas Laredo Regional Food Bank has completed original project activities (the purchase of $7,000 worth of food and the purchase and installation of a Walk-In Freezer and Cooler) and have a cost savings of $97,962.80 and are requesting an amendment to add project activities that would assist in furthering their mission.

Solution: Amendment is accepted.

Result: Laredo Regional Food Bank will be able to fully expend the $200,000.00 awarded to them via the ARPA NGO Process. They will be able to purchase racks for their new cooler and freezer, a pallet jack, and a cargo van. As well as purchase an additional $25,000 in food.

d.

Discussion and possible action to approve a tax abatement agreement under the Webb County Neighborhood Empowerment Zone (NEZ), Number One Program ("Program") for AGDL Investments, LLC. as owners of a tract of land situated in Webb County, Texas, and being the surface only of lot numbers seven (7), eight (8) and (9) in block Nine Hundred Fourteen (914), Eastern Division, in the City of Laredo according to plat thereof recorded in Volume 1, Page 17, Plat Records of Webb County, Texas; also commonly known as 117, 118, & 119 S. Mendiola Ave, Laredo, Teas 78043. Said real property has already been approved pursuant to City of Laredo resolution No. 2022-R-180 and now requires approval by Webb County Commissioners Court in order to proceed with the project; and authorizing the County Judge to execute any and all relevant documents; and any other matters incident thereto.

Issue: A tax abatement has been approved by City of Laredo for a multifamily home project, which will consist of 12 Apartment Units and requires approval from the Webb County Commissioners Court and is necessary for the Webb County Tax Appraisal District to issue the respective tax abatement.

Solution: Approval of this tax abatement for 117, 118, & 119 S. Mediola Ave Laredo, Texas 78043.

Result: Approval of this tax abatement will allow the Webb County Tax Appraisal District to issue the respective tax abatement under the NEZ, Number One Program.

9.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

a.

Discussion and possible action to approve the title and salary changes to the following slot and approve the filling of the vacant slot subject upon the availability of payroll funds and any applicable Head Start Performance Standards guidelines.

	Slot #	Title	Hourly Rate
From:	2559	Early Head Start Floater	$11.62
To:	2559	Part Time Classroom Aide	$9.99

To Fill:	2559	Part Time Classroom Aide	$9.99

b.

Discussion and possible action to approve the posting and filling of the following Slot:

Slot #	Title	Hourly Rate	Pay Periods
2554	Early Head Start Home Visitor	$12.42 - $13.37	26

10.

Pre-Trial Services

a.

Discussion and possible action to approve the posting and filling of the following two Slots, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective May 8, 2023:

Slot #	Title	Hourly Rate

2096	Judicial Bond Officer	$15.15 - $15.93 12A/E
2695	Judicial Clerk	$14.42 - $15.16 11A/E

Issue: These positions became vacant on or about May 5, 2023.

Solution: Requesting the filling of these position as soon as possible.

Result: Filling these will allow Pre-Trial Services to operate effectively and efficiently.

11.

Purchasing

a.

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.

b.

Discussion and possible action to authorize the Purchasing Agent to advertise an Invitation to Bid for the purchase of thermal infrared cameras to provide surveillance for border security operations throughout Webb County in accordance with the Texas County Purchasing Act and any other matters incident thereto. [Account #2475-3010-001-470000 (Sheriff - Operation Lone Star -Sheriff Patrol-Administration-Capital Outlay)]

Issue: Cameras are needed for grant-funded border security operations.

Solution: Authorize the advertisement for formal bids, total projected cost is estimated to exceed $50,000.00. Purchase of law enforcement cameras is funded by Operation Lone Star Grant.

Result: Upon approval the Purchasing Agent will initiate the formal advertisement for bids and return to Commissioners Court with a recommendation on award.

c.

Discussion and possible action to authorize the purchase of two (2) - 2023 Polaris Ranger Crew XP 1000 All-Terrain vehicles from Neessen Outdoors to include an additional four (4) year extended warranty in an amount not to exceed $52,000.00 for the Webb County Constable’s Office Pct. 4, operational expenses for fuel and maintenance will be covered by Federal Forfeiture funds and any other matters incident thereto. [Account #2202-3170-001-470000 (Constable Pct. 4 Federal Forfeiture - Harold Devally Administration-Capital Outlay)]

Issue: Polaris units will be utilized to patrol parks in Pct. 4 for the security and safety of the community.

Solution: Authorize the purchase of capital equipment utilizing the Webb County Constable’s Office federal forfeiture funds to the lowest / responsible bidder. Cost of vehicle maintenance and fuel expenses will be covered by federal forfeiture funds.

Result: If approved, the Purchasing Agent will process the order.

d.

Discussion and possible action to authorize the purchase of one (1) 2023 EZGO Valor RXV Gas Golf Cart to include a three (3) year factory limited warranty from Corpus Christi Golf Cars (OMNIA Partners Cooperative Contract #R210201) for an amount not to exceed $8,844.10 and any other matters incident thereto [Account #1001-2450-001-470000 (Juvenile Probation Administration - Capital Outlay)].

Issue: The Juvenile Department has requested assistance from the Constable’s Office to provide random exterior perimeter checks around the facility. The golf cart will be used by the Deputy(s) to patrol the area.

Solution: Consideration to approve the two-seater golf cart for the requested services by Juvenile Department administration. Additional price quotes were obtained, price quote provided by Corpus Christi Golf Carts is the lowest price for the requested specifications of golf cart. In addition to initial cost of equipment, this capital asset will require insurance coverage and fuel/maintenance expenses which will be covered by the department's general fund budget.

Result: If approved, the department will initiate the perimeter security checks with the assistance of the Constable’s Office(s).

e.

Discussion and possible action to approve a lease agreement between Webb County and Enterprise Fleet Management (TIPS #190402) for a 48-month term at an annual cost of $55,236.60 for three (3) leased Police Interceptor vehicles to be assigned to the Webb County Constable Pct. 1 Office and to further authorize the fifty percent (50%) aftermarket equipment payment not to exceed $35,973.00 in accordance with the Texas Local Government Code; Subchapter F. Cooperative Purchasing Program; Sections 271.101 & 271.102 and any other matters incident thereto. [Account #1001-1130-001-469001-005 (General Fund-Operating Lease Principal)]

Vehicle Description	Qty.	Monthly Lease Rate	Annual Cost
2023 Ford Police Interceptor Utility (Explorer)	3	$1,534.35	$55,236.50

Issue: On March 13, 2023, Commissioners Court authorized the Purchasing Agent to seek pricing for the replacement of three (3) County owned units (units 14-35, 14-32, and 14-38).

Solution: Consideration to approve the proposed lease rates to include the aftermarket cost for police equipment. 50% of the aftermarket cost is required to be paid upfront, remainder will be worked into the 48-month term lease rate.

Result: If approved, the Purchasing Agent will process the order.

12.

Road & Bridge

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within Road & Bridge funds:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2007-7150-001-443000-045	Repairs & Maint. Bridges	$76,500	$30,000	$42,050.24	$12,050.24
To:	2007-7160-001-443000-035	Repairs & Maint. Equipment	$34,553	$30,000	$9,380.42	$39,380.42

Issue: Refuse Dept. equipment is in need of some repairs. The corresponding account is low on funds and repairs cannot be done.

Solution: Transfer funds as requested above.

Result: Funds will be available to pay for pending repairs on our equipment and to cover expenses through the end of the Fiscal Year.

13.

Line Item Transfers

a.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within the General fund. [Requested by Larry Sanchez, Public Information Office]

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-1300-001-461000	Materials & Supplies	$4,500	$200	$2,655.29	$2,455.29
To:	1001-1300-001-462605	Fuel & Lubricants	$-0-	$200	$-0-	$200.00

Issue: Public Information Department needs to put monies to a new Fuel & Lubricants account due to the acquisition of a vehicle for the department.

Solution: Transfer monies to new Fuel & Lubricants account so new vehicle can be filled up with fuel.

Result: New van will now have access to fuel when needed.

b.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers) within Capital Outlay funds. [Requested by Joe Lopez, Purchasing Agent]

	Acct. Number	Acct. Name	Request
From:	3015-3150-001-47000	Capital Outlay-Constable Pct. 1	$72,898

To:	3015-3160-001-47000	Capital Outlay-Constable Pct. 3	$53,714
	3015-3180-001-47000	Capital Outlay-Constable Pct. 2	$19,184
			$72,898

Issue: Transfer requested will reflect projected cost for the law enforcement equipment for leased police units originally programmed for Constable Pct. 1, Commissioners Court transferred personnel, vehicles and equipment to Pct. 2 & Pct. 3 Constable Offices. This transfer included police units that had already exceeded the mileage ceiling and/or 10 year or older models for replacement through the leasing program as previously approved by Commissioners Court.

Solution: Authorize the projected budgets to be transferred to the corresponding Constable Offices as recommended by the Purchasing Agent.

Result: Funding will be in place when orders are ready for outfitting of leased police units assigned to the respective Constable’s Office.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve the Consent Agenda

Vote: 5 - 0 Motion Carried

REGULAR AGENDA

Honorable Martin Cuellar, Sheriff

14.

Discussion and possible action to allow an exemption from the fiscal policy and approve, by Order, the following budget amendment (line item transfers) from a restricted account within the General fund:

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	1001-3010-001-456305	Uniforms	$200,000	$105,078.79	$116,376.85	$11,298.06

To:	1001-3010-001-460105	Minor Tools	$41,500	$74,434.04	$9,185.85	$83,619.89
	1001-3010-001-470000	Capital Outlay	$0	$30,644.75	$313.06	$30,957.81
				$105,078.79

Issue: Funds needed to purchase items for compatible telephone installation and purchase items for armory.

Solution: Seeking authorization from Commissioners Court.

Result: Accounts will have sufficient funds to proceed with purchases.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to allow it but to change it to the operational reserve fund

Vote: 5 - 0 Motion Carried

Economic Development

15.

Discussion and possible action to approve the 2023-2024 Third Party Funding Application, set submission dates and deadlines for Third Party funding; and any other matters incident thereto.

Issue: Third Party Applications must be submitted with ample time in order to review and approve/deny funding and prepare for the next fiscal year’s budget.

Solution: Set date (s) to solicit Third Party Funding Applications in order to have enough time to review and approve/deny funding and prepare for next fiscal year’s budget. Economic Development is proposing to set June 22, 2023 as the deadline for applications.

Result: Webb County shall provide Third Party Funding eligible organizations that provide a purpose in the community.

Economic Development and CAA Director, James Flores recommended Third Party Funding submission dates begin tomorrow (May 9, 2023) and end June 22, 2023.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by County Judge Tano E. Tijerina to approve

Vote: 5 - 0 Motion Carried

Human Resources

16.

Discussion and possible action to authorize job modifications as recommended by the Policy Committee regarding minimum job requirements, subject to Civil Service approval and any other matters incident thereto.

Issue: Departments have express concerns regarding the availability of applicants to fill vacancies due to minimum qualifications requirements.

Solution: Approval of these recommendations will facilitate Departments better address vacancies thus providing needed services to our constituents.

Result: Departments will better address the filling of vacancies thus providing needed services to our constituents.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept changes as stated in the Job Description Minimum Qualifications

Vote: 5 - 0 Motion Carried

17.

Discussion and possible action to amend Personnel Policy 2.06 Application for Employment as recommended by the County Policy Committee and any other matters incident thereto.

Issue: Departments have express concerns regarding the availability of applicants to fill vacancies due to minimum qualifications requirements.

Solution: Approval of these policy modifications will facilitate Departments better address vacancies thus providing needed services to our constituents.

Result: Departments will better address the filling of vacancies thus providing needed services to our constituents.

Commissioner, Pct. 3 John C. Galo advised the court of changes on the language of the Proposed Policy Amendment by adding “every” before 1,000 hours and “at his or her expense” after the word hired.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve and include the amended language by Commissioner Galo

Vote: 5 - 0 Motion Carried

Commissioners Court Administrator

18.

Discussion and possible action to allow the Webb County Heritage Foundation to sell alcohol beverages during the public celebration of Laredo’s founding on Saturday, May 20, 2023 from 6 p.m. to 10 p.m. and any other matters incident thereto. [Requested by Webb County Heritage Foundation]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 3 John C. Galo (OUT OF THE COURTROOM)

19.

Discussion and possible action to approve the terms and conditions to a professional service agreement as issued by ARDURRA proposal dated May 3, 2023 for planning, engineering, surveying, construction contract, procurement assistance and construction administration services to successfully complete ARPA Projects # 4, 5, 9, 10, 12, and 13 related to waterline extensions from the Rio Bravo water treatment plant to the community of La Presa, La Presa Community Center, La Presa Water Dispenser and the proposed Fire Station and further to authorize General Counsel to prepare contract and contract amendment and authorize the County Judge to sign all relevant documents. This Contract will not have an impact to the General Fund. [Requested by Jesse Gonzalez, Commissioner Pct. 1; ARPA Fund Organization #2703-5205-001]

Issue: Engineering services are required to proceed on planning, engineering, surveying, construction contract, procurement assistance and construction administration services to successfully complete ARPA Projects # 4, 5, 9, 10, 12, and 13 related to waterline extensions.

Solution: Consideration to approve the terms and conditions to ARDURRA proposal dated May 3, 2023 as reviewed and negotiated.

Result: The Court approval will authorize General Counsel to finalize contract and amendment to include any federal contract provisions required and give County Judge to sign all relevant documents.

Mr. Ignacio Hinojosa of Ardurra Group Inc. gave a presentation.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 5 - 0 Motion Carried

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to bring up item #27

Vote: 5 - 0 Motion Carried

Presentations

27.

Recognition and presentation of certificates & plaque to the St. Augustine Varsity Basketball Team who were recently named the Regional Champions and qualified to the State Finals for the 1st time in the school's history. [Requested by John C. Galo, Commissioner Pct. 3]

St. Augustin Boys Varsity Basketball Coach, Coach Romo spoke some words about his team.
The St. Augustine Boys Varsity Basketball Team were recognized and presented with certificates and a plaque for being named the Regional Champions and qualifying to the State Finals for the 1st time in the school's history.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to bring up Consent item #6.b

Vote: 5 - 0 Motion Carried

6.

Civil Legal Division

b.

Discussion and possible action to ratify a twelve (12) month (May 31, 2022 through May 30, 2023) Software and Maintenance Agreement with Advanced Computer Technologies, LLC for the Webb County Veterans Treatment Program for purposes of monitoring program participants at a cost not to exceed Seven Thousand Dollars ($7,000.00), and authorizing the County Judge to sign all relevant documents and any other matters incident thereto. [Requested by Margarita Herrera-Garza, Drug Court/Veteran Treatment Program Director; Account #2351-2030-001-432001 (Professional Services)]

Budget Officer, Lalo Uribe informed the court that the correct amount is $8,050.00.

Amended motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve Consent Item #6.b with the correct amount of $8,050.00
Vote: 5 - 0 Motion Carried - Unanimously

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to bring up item #26

Vote: 5 - 0 Motion Carried

Presentations

26.

Presentation of plaque to Juan Manuel Lara II, from Cigarroa High School/Sabas Perez Early College High School for receiving the Gates Scholarship. [Requested by Tano E. Tijerina, County Judge]

Cigarroa High School/Sabas Perez Early College High School student Juan Manuel Lara II was presented with a plaque for receiving the Gates Scholarship.

Honorable Jesse Gonzalez, Webb County Commissioner Pct. 1

20.

Discussion and possible action to approve a contract amendment to Cavazos & Associates, PLLC d/b/a Cavazos Architects in the amount of $97,258.53 for the additional proposed architectural fees and work associated with the planning and design of the Webb County Southern Fire Station, bringing the total cost for architectural fees to $211,008.53. The opinion of probable cost (hard and soft costs) will be $3,550,528.53.; and any other matters incident thereto. [Account #3906-7230-001-474501 Construction in Progress (South County Fire Station 2020)]

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve and include the language to lock in the architectural fees

Vote: 5 - 0 Motion Carried

21.

Discussion and possible action to approve the final design and proposed cost estimate for the Webb County Southern Fire Station as presented by Guillermo J. Cavazos, Jr., AIA, from Cavazos & Associates, PLLC d/b/a Cavazos Architects, and any other matters incident thereto.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve

Vote: 5 - 0 Motion Carried

Honorable John C. Galo, Webb County Commissioner Pct. 3

22.

Discussion and possible action to rescind Resolution 12-12-2022-21 supporting the creation of a Groundwater Conservation District in Webb County, Texas; and adopting a Resolution opposing the current legislation to create a county wide Groundwater Conservation District in Webb County, Texas; and any other matters incident thereto.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 5 - 0 Motion Carried

Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4

23.

Discussion and possible action to develop a Webb County Wellness program to promote health awareness, annual checkups and provide incentives for participating county employees and direct county staff and key departments to assist with the process of developing program requirements and designating Dr. Pedro Alfaro to lead the project to be presented to the court on July 24, 2023 with a proposed adoption date by the court October 1, 2023, and any other matters incident thereto.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 5 - 0 Motion Carried

Closed Session/Executive Session

24.

Discussion and possible action to retain the services of Allison, Bass & Magee, L.L.P. for legal representation in Jane Doe, a.k.a. “Lola” v. Hector Rodriguez, Webb County, Texas Webb County Sheriff’s Office Sheriff Martin Cuellar, 5:23-CV-40 and any other matters incident thereto; authorizing the County Judge to sign all relevant documents. [Closed Session/Executive Session may be requested pursuant to Texas Government Code §551.071, Consultation with Attorney, pending or contemplated litigation]

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to approve

Vote: 5 - 0 Motion Carried

Presentations

25.

Presentation by the Webb County Economic Development Department on Section 3, a requirement of our Texas Department of Agriculture TxCDBG Grant funded projects. [Sponsored by Rosaura "Wawi" Tijerina, Commissioner Pct. 2]

Issue: Webb County must present to the local community a presentation on Section 3.

Solution: Webb County presents presentation on Section 3.

Result: Webb County meet requirement of Section 3 Presentation to local community for Texas Department of Agriculture TxCDBG grant funded projects.

Economic Development and CAA Director, James Flores along with Deputy Director, Maria Silva gave a presentation on the A1024 Section 3 for the Colonia Fund-Housing Rehabilitation.

28.

Communications

Communications were made by Judge Tano E. Tijerina.

29.

Adjourn

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to adjourn

Vote: 5 - 0 Motion Carried