Minutes

Official Minutes for Webb County
Commissioners Court Meeting

Monday, October 23, 2023 at 9:00 AM

Let it be remembered that a regular meeting of the Webb County Commissioners Court was held at 9:00 a.m. at the regular meeting place with the following members present to wit:

Tano E. Tijerina,	County Judge
Jesse Gonzalez,	Commissioner, Pct. 1
Rosaura "Wawi" Tijerina,	Commissioner, Pct. 2
John C. Galo,	Commissioner, Pct. 3
Ricardo A. Jaime	Commissioner, Pct. 4

Thus constituting a quorum, the Commissioners Court proceeded to act upon the Agenda as posted in the meeting notice of the 20th day of October 2023. Present also were Ms. Michelle Garcia, Deputy County Clerk representing Mrs. Margie Ramirez Ibarra, Ex-officio Clerk of the Commissioners Court, various officers and others interested in the business of the Court.


CALL TO ORDER BY THE HONORABLE TANO E. TIJERINA, WEBB COUNTY JUDGE

	1.	Roll Call by Honorable Margie Ramirez-Ibarra, Webb County Clerk

		Roll Call by Ms. Kassandra Cavazos, Chief Deputy on behalf of the Honorable Margie Ramirez-Ibarra, Webb County Clerk.

	2.	Pledge of Allegiance/Invocation

		Led by County Judge Tano E. Tijerina.

	3.	Discussion and possible action for Approval of Bills, Payroll, and Monthly Reports (Auditor, Treasurer, Human Resources, Risk Management, Tax Assessor-Collector; and any other Department reports); and any other matters incident thereto.

		County Treasurer, Raul Reyes presented the Bills and Disbursements for the period of 10/06/2023 - 10/19/2023 that included the Recap of Checks and EFT's.

		Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to approve
		Vote: 5 - 0 Motion Carried

		County Treasurer, Raul Reyes presented the Payments Released by General Order and the Payment Ratifications.

		Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve the Payment Ratifications
		Vote: 5 - 0 Motion Carried

		County Treasurer, Raul Reyes presented the Liability Disbursements of County payroll for the period of 09/22/2023 - 10/05/2023, as well as the Casa Blanca Golf Course payroll for 10/20/2023, and the estimated payroll for the upcoming pay period of 11/03/2023.

		Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve the Casa Blanca estimated payroll not to exceed $40,000
		Vote: 5 - 0 Motion Carried

		County Treasurer, Raul Reyes presented the Treasurer's Monthly Report for the month of September 2023.

		Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to accept report
		Vote: 5 - 0 Motion Carried

		County Auditor, Rafael Perez presented the Monthly Report for the month of September 2023.

		Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to accept report
		Vote: 5 - 0 Motion Carried

		Human Resources Director, Monica Flores presented the Wage and Pay Scale Budget Amendments Report.

		Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve by order
		Vote: 5 - 0 Motion Carried

		Chief Deputy Tax Assessor Collector, Maria Elena Morales presented the Monthly Report for the month of September 2023.

		Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina to accept report
		Vote: 5 - 0 Motion Carried

	4.	Public Comment - This section provides the public the opportunity to address the Commissioners Court on any items on the Agenda. Members of the public wishing to participate must complete a Witness Card specifying which agenda item they wish to comment on. Each public member, individually or in a group, will be allowed a total of Three (3) minutes within which to make any/all public comments.

		No one signed up for Public Comment.

COURT TO DISCUSS AND ACT ON THE FOLLOWING:

CONSENT AGENDA: At most meetings, the Commissioners Court establishes a Consent Agenda. It consists of those Agenda Items which are routine or non-controversial, and which neither a member of the Commissioners court has asked to be pulled for discussion. Once the Commissioners Court has established the Consent Agenda, Agenda Items included on it will be voted upon in one vote, and will not be discussed separately unless requested by the County Judge or Commissioners.

The consent agenda has been created in order to give constituents the opportunity to view any and all pertinent backup information with reference to any item in the agenda. The objective of the consent agenda is for all Webb County constituents to be familiar with everyday county business and to demonstrate the transparency and fairness of this Commissioners Court.

The following Agenda Items are of a routine nature, and the Commissioners Court has received supporting materials for consideration. All of these Agenda Items will be passed with one vote without being discussed separately, unless a member of the Commissioners Court or the public requests that a particular Agenda Item be discussed. If so, that Agenda Item will be pulled from the Consent Agenda and discussed as part of the regular Agenda at the appropriate time. One vote will approve the remaining items on the Consent Agenda.

CONSENT ITEMS

Auditor

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) to the Constable Pct. 4 State forfeiture fund by increasing the expenditure budget by $4,827.00; said amount is available from seized funds pursuant to Chapter 59 of the Texas Code of Criminal Procedure. Section 111.07075 (Special Budget for Revenue Received after Start of Fiscal Year). [Requested by Harold DeVally, Constable Pct. 4; Fund #2201-3170-352100 (State Forfeiture)]

	Acct. Number	Acct. Name	Amount
From:	Fund Balance	2201-259700	$4,827.00

To:	Fica County Share	2201-3170-001-422000	$1,586.00
	Retirement County Share	2201-3170-001-423000	$2,712.00
	Workers Compensation	2201-3170-001-426000	$435.00
	Unemployment Tax	2201-3170-001-425000	$94.00
			$4,827.00

Issue: Funds will be used to pay fringe benefits for 2023-2024 OCDETF Agreement.

Solution: Submit a budget to the Governing Body that clearly lists and defines the categories of expenditures.

Result: The department can utilize the new proceeds for the official use of this office.

Discussion and possible action to approve, by Order, the following budget amendment (line item transfer) within grant funds to cover budget balances under the Program Year 2023: Low Income Household Water Assistance Program (LIHWAP). There will be no impact to County General Fund. [Requested by James Flores, Economic Development Director]

	Acct. Number	Acct. Name	Request	Current	End Bal.
From:	2364-5360-521-463804-102	Utility Assistance P2 Prevention	$762.41	$910.71	$148.30
To:	2364-5360-521-463804-101	Utility Assistance P1 Restoration	$762.41	$0.00	$762.41

Issue: Funds are needed to continue with the water assistance program.

Solution: Approve the line item transfer.

Result: Sufficient funds will be available to cover costs needed to complete services.

Civil Legal Division

Discussion and possible action to approve a minor boundary modification for expansion of City of Laredo’s Foreign Trade Zone (F.T.Z.) No. 94, with the Foreign Trade Zone Board/U.S. Dept. of Commerce as requested by Ariva Homes, (Owner/Landlord/Lessor), & Coordinadora, Inc., (Lessee/Tenant) and the City of Laredo by adding Lot Numbers 1,2, & 3 Block 1, Khaledi Industrial Park, Phase 3, Laredo, Webb County, Texas and commonly known as 102 Ross Khaledi Dr., Laredo, Webb County, Texas 78045, to F.T.Z. No. 94, for approval by Webb County, and authorizing the Webb County Judge to execute any and all relevant documents and any other matters incident thereto. [Requested by ARRIVA Homes, Coordinadora, Inc.,/City of Laredo]

Discussion and possible action, for the benefit of the Webb County Risk Managment Department, to enter into a One (1) year (December 1, 2023 through November 30, 2024) Preventative Maintenance & Service Agreement with Southwest Solutions Group to provide for annual service and maintenance on the Lektriever File Cabinet (SN30415) located at the Webb County Risk Management Department at an annual cost of ONE THOUSAND SEVEN HUNDRED SIXTY DOLLARS AND FORTY-EIGHT CENTS ($1,760.48); and authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Requested by Dr. Pedro Alfaro, Webb County Risk Management Department; Account #1001-1180-001-443000-005 (Repairs and Maintenance)]

Discussion and possible action to approve a One year Wedeco U.V. water treatment disinfection system service support and maintenance agreement between Webb County and Xylem Water Solutions USA, Inc., for the Utilities Department, at the rate of $14,447.00 per yr. commencing retroactively October 1, 2023 thru September 30th, 2024, and authorizing the Webb County Judge so sign any relevant documents, and any other matters incident thereto. [Requested by Tomas Sanchez, Webb County Water Utilities Director; Account #7200-7050-001-443000-035 (Repairs & Maintenance of Equipment)]

Discussion and possible action to enter into a three year Master Service Agreement between Ad-Comp Systems, Inc. and Webb County for the Water Utilities Department for the payment and collection of utility payments through telephonic means. The term of the agreement shall be for commence October 1, 2023 thru September 30, 2026, commencing on the date of the first Live transaction through the service provided at a cost of seventy-five cents (.75) per call/ transaction over the term of the agreement, authorizing the County Judge to sign and execute all relevant documents, and any other matters incident thereto. [Requested by Tomas Sanchez-Director Webb County Utilities Dept.; Account #7200-7050-341181 (Credit Cards Fees/Cost)]

Discussion and possible action to enter into Work Authorization #8 with Capex Consulting Group for Tax Abatement consulting services related to the Cedro Hill Wind Repower Project and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [No effect on County budget]

Discussion and possible action to approve a Professional Services Agreement between Webb County for the benefit of the TEND Court Program and Dr. Frances Bernat to provide grant writing, and evaluation for the Texas Network Diversion (TEND) Court, Grant #4325003, commencing Oct 1, 2023, through September 30, 2024, subject to annual grant budgetary appropriations, in the amount not exceed Seven Thousand Dollars ($7,000.00) for the 2023-2024 grant cycle; and authorizing the Webb County Judge to sign and all relevant documents, and any other matters incident thereto. [Requested by the Judge Selina Mireles, TEND Court Judge; Account #2747-1150-001-457008 (Contractual Services)]

Issue: An evaluator is required to monitor, evaluate and measure the achievement of the program goals and gauge the effectiveness of the program.

Solution: The Program evaluator will monitor the performance and compliance of the project with model fidelity to keep court personnel and all program staff aware of the program standards and issues. This includes preparing and submitting quarterly, and annual performance reports as required by the Grant.

Result: The evaluator will ensure the program is in full compliance with grant requirements to meet goals and objectives for the success of the program.

Discussion and possible action for approve a one year (October 1, 2023 through September 30, 2024) Platinum Level Preventative Maintenance & Service Agreement between Webb County and Southwest Solutions Group to provide for annual service and maintenance for Webb County Public Defender’s Lektriever File Cabinet at an annual cost of One Thousand Four Hundred Eighty-Two Dollars and Sixty-four cents ($1,482.64) and authorizing the County Judge to execute all relevant documents, and any other matters incident thereto. [Requested by Webb County Public Defender’s Office; Account #1001-2280-001-443000-035 (Repairs and Maintenance Equipment)]

Discussion and possible action to approve the posting and filling of the following slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, as well as any and all Wage Plan Policies, effective October 23, 2023.

Slot # Title Grade Salary

2754 Legal Coordinator 15 (A-E) $36,552.09 - $38,414.25

Commissioners Court Administrator

Discussion and possible action to authorize the purchase of an advertisement in the ByGeorge Magazine to promote tourism in Webb County during the Washington’s Birthday Celebration festivities in the amount of $2,295. The Webb County Commissioners Court would be featured on said advertisement. [Account #1001-1310-001-454000 (Advertising)]

Discussion and possible action to authorize the purchase of a congratulatory advertisement for WBCA's 126th year Celebration festivities in the amount of $700.00. The Webb County Commissioners Court would be featured on the official WBCA Program Book. [Account #2004-1010-001-463526 (Community Promotions)]

Honorable Harold Devally, Constable Pct. 4

Discussion and possible action to approve the acceptance of overtime and fringe benefits of the grant funded State and Local Overtime and Authorized Expense/Strategic Initiative Program under the Organized Crime Drug Enforcement Task Force. OCDETF will cover $20,708.00 in overtime from Fund Source 2602. Also, to increase fringe benefits accounts of $4,827.00 by Constable Pct.4 State Forfeiture Fund #2201 to cover fringe benefits, therefore no impact to the General Fund.

Issue: Approval from Commissioners Court to Continue providing fringe benefits covered by Constable Pct. 4.

Solution: Approval by Commissioners Court.

Result: Constable Pct. 4 continue providing fringe benefits to the designee.

Economic Development

Discussion and possible action to authorize Webb County Economic Development Department to develop and submit a FEMA Hazard Mitigation Grant Program (HMGP) DR-4705 application for the development of a Webb County Hazard Mitigation Plan, not to exceed $500,000.00; and authorizing the County Judge to act as the Authorized Representative in all matters pertaining to the County's request for HMGP funding. This application requires a $125,000.00 cash match, account for matching funds shall be determined upon award of grant funding. All required documents have been reviewed by the Economic Development Department and the solicitation is compliant with the Webb County Single Point of Contact (SPOC) procedures. [Requested by Emergency Management; Account #1001-1160 (Match Funds will be made with Fiscal Year 2025)]

Issue: Webb County does not have a Hazard Mitigation Plan in place for reduction of loss of life and property due to natural disaster.

Solution: Submission of FEMA Hazard Mitigation Grant Program (HMGP) DR-4705 application for development of a Webb County Hazard Mitigation Plan.

Result: A FEMA approved plan, with projects readily available for disaster funding if one occurs.

10.

Head Start
Disclaimer: All Head Start monies are 100% Federal funds

Discussion and possible action to approve, by Order, the following budget amendment (line item transfers):

	Acct. Number	Acct. Name	Adopted	Request	Current	End Bal.
From:	2357-5150-531-432055	AUDITING/ACCOUNTING	$7,000.00	$7,000.00	$7,000.00	$0.00
	2357-5150-531-441001	TELEPHONE	$3,324.00	$3,324.00	$3,324.00	$0.00
	2357-5150-531-456005	POSTAGE/COURIER	$500.00	$104.00	$104.00	$0.00
	2357-5150-531-460000	OFFICE SUPPLIES	$25,000.00	$10,143.70	$10,143.70	$0.00
	2357-5190-531-432083	MEDICAL/DENTAL EXAMS	$2,000.00	$400.00	$400.00	$0.00
	2357-5190-531-441001	TELEPHONE	$76,676.00	$11,241.29	$11,241.29	$0.00
	2357-5190-531-443000-035	REPAIRS/MAINTENANCE EQUIPMENT	$18,000.00	$2,723.43	$2,723.43	$0.00
	2357-5190-531-443000-075	REPAIRS/MAINTENANCE VEHICLES	$20,000.00	$4805.46	$4,704.03	$101.43
TO:	2357-5150-531-410000	PAYROLL	$687,165.00	$23,752.21	$-23,752.21	$0.00
	2357-5150-531-421000	HEALTH INSURANCE	$100,133.00	$13,713.09	$-13,713.09	$0.00
	2357-5150-531-422000	FICA	$51,950.00	$868.85	$-868.85	$0.00
	2357-5150-531-423000	RETIREMENT	$92,628.00	$1,135.18	$-1,135.18	$0.00
	2357-5150-531-426000	WORKERS COMP	$340.00	$171.12	$-171.12	$0.00
FROM:	2357-5190-531-443000-020	REPAIRS&MAINTENANCE BUILDING	$80,000.00	$8,931.36	$8,931.36	$0.00
	2357-5190-531-456244	MEETINGS & CONFERENCES	$53,332.00	$15,892.75	$15,892.75	$0.00
	2357-5190-531-462605	FUEL & LUBE	$25,000.00	$9,051.32	$9,051.32	$3,257.57
TO:	2357-5200-531-410000	PAYROLL COST	$4,765,069.00	$33,875.43	$-33,875.43	$0.00
FROM:	2361-5190-531-432068	CONSULTANT TRAINING	$8,812.00	$5,033.15	$7,612.00	$2578.85
TO:	2361-5200-531-421000	HEALTH INSURANCE	$143,856.00	$2,918.77	$-2,918.77	$0.00
	2361-5150-531-410000	PAYROLL	$50,926.00	$520.87	$-520.87	$0.00
	2361-5150-531-421000	HEALTH INSURANCE	$9,927.00	$1,526.28	$-1,526.28	$0.00
	2361-5150-531-423000	RETIREMENT	$6,717.00	$66.89	$-66.89	$0.00
	2361-5150-531-426000	WORKERS COMP	$25.00	$.34	$-.34	$0.00
FROM:	2367-5190-531-441001	TELEPHONE	$7,000.00	$5,035.31	$-5,035.31	$0.00
	2367-5190-531-456110	CDA FEES/RENEWALS	$2,000.00	$2,000.00	$-2,000.00	$0.00
	2367-5190-531-463040	NON-FOOD USDA	$3,000.00	$2,544.13	$-2,544.13	$0.00
	2367-5190-531-458060	IN TOWN MILEAGE	$4,000.00	$296.53	$946.29	$0.00
TO:	2367-5200-531-410000	PAYROLL	$214,195.00	$4,729.69	$-4,729.69	$0.00
	2367-5200-531-421000	HEALTH INSURANCE	$32,758.00	$5,14628	$-5,146.28	$0.00

Issue: Line item accounts are over budget.

Solution: Approve Line Ite transfers.

Result: Line Items will not be over budget.

Discussion and possible action to approve the posting and filling of the following Slots:

Slot #	Title	Hourly Rate	Pay Periods
979, 1698	Substitute	$11.60 / $11,597.06	20

11.

Human Resources

Discussion with possible action to approve the posting and filling of the following slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 23, 2023:

Slot #	Title	Hourly Rate

4043	Human Resources Clerk	$13.73 - $14.43 (10/A - E)

Issue: Request to fill new slot #4043, approved by Commissioners Court during 2023-2024 budget.

Solution: Approval to post and fill slot #4043.

Result: This action will assist the Human Resources Department with its multiple work functions and projected projects and tasks.

12.

Risk Management

Discussion and possible action to approve the posting and filling of the following Slot, subject to the availability of payroll funds and any applicable Civil Service guidelines, effective October 23, 2023:

Slot #	Title	Hourly Rate

4045	Medical Office Assistant	$13.73-$14.43 (10/A-E)

Issue: Slot #4045 was approved during budget for Employee Wellness Clinic.

Solution: Fill job opening of vacant position.

Result: The filling of the slot will allow the Employee Wellness Clinic to function efficiently.

13.

Public Defender

Slot #	Title	Salary

1885	Assistant Public Defender II	$79,678.81 - $91,345.71 (23 /T - AE )

Issue: Slot #1885 became vacant on October 18, 2023.

Solution: Request is being made to post and fill slot# 1885.

Result: This action will allow our department to continue to function efficiently and effectively.

14.

Purchasing

Discussion and possible action to authorize the Purchasing Agent to process surplus and/or salvage property in accordance with the Texas Local Government Code, Section 263.152 (Disposition) and to publish notice to public as per Local Government Code Section 263.153 (Notice) for surplus and/or salvage property being auctioned.

Issue: Excess county property that is either by definition salvage or surplus property because of time, accident, or any other cause such as, wear and deterioration, damaged, or obsolete that has no value and/or usefulness for the intended purpose and is no longer needed by the department.

Solution: Authorize the Purchasing Agent to attempt to sell the County surplus or salvage property through public auction, dispose or destroy property that cannot be sold through public auction because it has deemed worthless or dispose through a recycling program under which property is collected, separated, or processed and returned to use in the form of raw materials of new products and/or donate as permitted by state law.

Result: Generate auction revenue from sale of county property, reduce county expenditures by transferring surplus property to other departments and make room for future assets replacing salvage or surplus items no longer needed.

15.

Honorable Martin Cuellar, Sheriff

Discussion and possible action to enter into a One year (October 1, 2023, through September 30, 2024) Maintenance Agreement between Smiths Detection and Webb County for the Webb County Sheriff’s Office for the maintenance of two (2) X-ray machines Model Number 6040-1PMCMS (Serial Numbers 83400 and 83399) located at the Webb County Justice Building in the amount of Eight Thousand Four Hundred Six Dollars and Seventy Eight cents ($8,406.78); and authorizing the Webb County Judge to sign any relevant documents and any other matters incident thereto. [Account #1001-3190-001-443000-035 (Repair Maintenance Equipment)]

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 3 John C. Galo to approve Consent Agenda

Vote: 5 - 0 Motion Carried

REGULAR AGENDA

Casa Blanca Golf Course

16.

Discussion and possible action to authorize Webb County Purchasing agent to purchase four (4) EZ-GO 1200x Cushman 13HP Haulers, one (1) Express S6 six passenger transportation cart, and one (1) 1200 Cushman 1200 13hp Ball Picker in an amount not to exceed $83,510.00 from Mission Golf Cars (Buy-Board Contract No. 706-23) pursuant to the Texas Local Government Code; §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Program; and any other matters incident thereto. [Accounts #7100-6040-001-470000 (Capital outlay) and #1001-1130-001-470000 (Operational Reserve)]

Issue: Currently the Casablanca golf course does not adequate working transportation haulers to be able to move and work efficiently throughout the course safely. CBGC also doesn’t have a working ball picker to pick the range safely with built in cage. We are having to pick range balls unsafely throughout the day. Additionally, we need a 6-passenger utility cart for transportation needs in special events.

Solution: To authorize purchasing agent to purchase these units for the course in order to work safely and provide the necessary transportation for guests at events and tournaments.

Result: The purchase of these units will allow us to work safer, faster and provide adequate transportation to our guests.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve $83,510 for the equipment needed for the Golf Course
Vote: 5 - 0 Motion Carried - Unanimously

Amended Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve and increase the amount of $83,510 to $100,000 to look into a better quality brand for the equipment to be purchased for the Golf Course
Vote: 5 - 0 Motion Carried - Unanimously

17.

Discussion and possible action to authorize the Purchasing Agent to solicit Request for Qualifications (RFQ) for architectural services for the redesign of parking area and expansion/construction of the clubhouse and cart barn, to potentially include the relocation of the maintenance barn, at the Casa Blanca Golf Course, in accordance with the professional service procurement act; and any other matters incident thereto.

Issue: The Casa Blanca Golf Course is in need of additional and expanded parking at the facility. Expansion of the clubhouse is also needed to accommodate for larger capacity due to large events at the golf course.

Solution: Hiring a qualified architect would allow for bids for construction of said scope of work.

Result: Casa Blanca Golf Course will be able to better accommodate large events being held at the facility.

Motion by Commissioner, Pct. 2 Rosaura “Wawi” Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve and include a redesign of the Golf Course main entrance along with the parking lot and the barn

Vote: 5 - 0 Motion Carried

Casa Blanca Golf Course General Manager, Oscar Urdiales shared updates with the court about possible changes and renovations to the Golf Course to be brought back at a later time.

Fire Suppression & EMS Services

18.

Discussion and possible action to authorize the payment to Rush Truck Center, Inc. for the engine overhaul repairs to Emergency Fire truck Unit 5810 in an amount not to exceed $30,346.00 for the Fire Department and to further authorize a transfer of funds from the General Operating Reserve account (#1001-1130-001-431007-010) to the Fire Departments Repairs and Maintenance to Vehicle account (#1001-3140-001-443000-075) and any other matters incident thereto. [Account #1001-3140-443000-075 - (General Fund-Fire & EMS Services-Administration-Repairs & Maintenance-Vehicles)]

Issue: The emergency fire truck unit was sent to the Road and Bridge Department for diagnosis and repair. The Road and Bridge department recommendation was for the unit to be repaired by Rush Truck Center which will require an engine overhaul after performing a comprehensive diagnosis of unit. Due to unit being non-operational, securing other price quotes is not a viable process for the repair of this unit.

Solution: Authorize the payment for repairs to emergency unit and corresponding diagnostic fees and approval of transfer of funds. Utilizing the existing fire department budget would not leave sufficient funds to cover annual projected vehicle and maintenance expenses for fiscal year 2024.

Result: Proceed with payment to vendor upon completion of services to repair this emergency vehicle, repairs are estimated to take up to six weeks contingent upon availability of parts.

Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Human Resources

19.

Discussion with possible action to approve the Texas County & District Retirement System (TCDRS) Plan Agreement for Plan Year 2024 with a retirement plan required rate of 13.12% effective January 1, 2024, and any other matters incident thereto.

Issue: The current employer retirement plan required rate for Webb County is 13.00%, The TCDRS employer required rate for 2024 is 13.12%. The employee deposit rate remains at 6.00%. This revision must be made before December 15, 2023.

Solution: Approval of the recommended revision at this time will help Webb County keep retirement up to par with the 2023 - 2024 budget.

Result: Approval of this revision will be within the TCDRS timeline and will be in line with TCDRS 's employer required contribution rate.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Building Maintenance

20.

Discussion and possible action to approve the release of the withheld partial retainage payment in the amount of $5,838.73 from the original invoice amount of $116,761.00 payable to Schindler Elevator Corporation Invoice #7401594696 and authorize the County Judge to execute all relevant documents; and any other matters incident thereto. [Account #3868-7230-001-443000-260 Repairs & Maintenance Webb County Building (formerly Webb County Title Building) and Account #3868-206000 (Elevator Repairs 2019A Retainage Payable)]

Issue: Elevator improvement was completed as detailed under contract specifications.

Solution: Commissioners Court authorizes the release of retainer fee for the modernization of the Webb County Title Building elevator.

Result: Schindler Elevator Corporation will be paid for services rendered.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

County Judge Tano E. Tijerina requested an update about the elevator in the Justice Center that is currently not working.

Civil Legal Division

21.

Discussion and possible action to approve a three year (October 23, 2023 through October 22, 2026) Cloud Based File Management and Application Software Service Agreement with IWorQ Systems, Inc. for the Webb County Planning in order to assist the Planning Department with Permit Management, Code Enforcement, and Online credit/debit card processing in an amount not to exceed ONE HUNDRED THIRTY THOUSAND DOLLARS ($130,000.00) payable over the three-year period, subject to annual appropriation, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-43007-010 (Operational Reserve Account)]

Issue: Webb County Planning Department is seeking an effective cloud-based management software system in order to better assist the Planning Department with their statutory duties.

Solution: Enter into an agreement for a Cloud Based File Management System with iWorQ Systems.

Result: Webb County Planning Department seeks the use of a cloud-based file management system to assist the Department with their statutory duties.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

22.

Discussion and possible action to enter into an Agreement with Audio Dynamics, Inc. for Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law in an amount not to exceed ONE HUNDRED FIVE THOUSAND FIVE HUNDRED FORTY-THREE DOLLARS ($105,543.00) with a time frame of Forty-Five (45) calendar days to complete the Project, authorizing the County Judge to execute all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (Capital Outlay)]

Issue: Judicial and District County Courts at Law are in need of Audio/Video Conferencing Technology Upgrades in order to properly conduct court business.

Solution: Enter into an agreement with Audio Dynamics, Inc. to provide Audio/Video Conferencing Technology Upgrades to the Judicial District and County Courts at Law.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

23.

Discussion and possible action to enter into Amendment #3 with Garver LLC to increase the budget cap (Section 6.3 Opinions of Probable Cost) from Eight Million Dollars ($8,000,000.00) to Ten Million Five Hundred Thousand Dollars ($10,500,000.00) and any matters incident thereto. [No effect on budget]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

24.

Discussion and possible action to enter into a Memorandum of Understanding “Interpretation of calculation of Classification: Corrections Officer to Classification: Peace Officer” which resolves the interpretation of the Collective Bargaining Agreement as it relates to allocation of years of service for Corrections Officers transitioning to Peace Officer and any matters incident thereto; authorizing the County Judge and Sheriff to sign all relevant documents. [Executive Session may be requested pursuant to Title 5, Subchapter D, Section 551.071 of the Texas Government Code-Consultation with Attorney]

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Information Technology

25.

Discussion and possible action to purchase computers/monitors from Dell (DIR-TSO-3763) in an amount no to exceed $235,802.52 and software from SHI Government (DIR-TSO-4092) in an amount no to exceed $64,177.40 for county offices based on the survey performed by Information Technology pursuant to the Texas Local Government Code; Sections 271.101,271.102, Sub-Chapter F Cooperative Purchasing Program; and any other matters incident thereto. [Account #1001-1130-001-460105 (Minor Tools & Apparatus)]

Issue: There are PC's throughout Webb County in need of replacement

Solution: Authorize the purchase for new computers under the DIR cooperative contracts

Result: Employees will have updated PC's

Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Purchasing

26.

Discussion and possible action to award Request for Proposal (RFP) 2023-014 "Webb County Fairgrounds - Restaurant & Concession Operator Lease" to sole proposer Suarez Restaurant in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)]

Issue: One (1) sealed proposal was submitted in response to this public solicitation for restaurant and concession operations at the Webb County Fairgrounds facility.

Solution: Consideration to approve award to sole respondent. Suarez Restaurant has serviced the Laredo community for over 30 years in the food industry and has provided related services in the past to LIFE fair and other local government entities.

Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

27.

Discussion and possible action to accept the rankings and award Request for Proposal (RFP) 2023-015 "Webb County Fairgrounds - Special Events Decorating Services" to the highest ranking respondent as recommended by the scoring committee and the Webb County Purchasing Agent in accordance with the Texas Local Government Code; §262.030 (Alternative Proposal Procedures for Certain Goods and Services) and to further authorize the Civil legal department to negotiate the terms & conditions of the service agreement with selected respondent and any other matters incident thereto. [Account #2031-1010-001-432001 (Webb County Fairgrounds - Professional Services)]

Issue: Two (2) sealed proposals were submitted in response to this public solicitation for special events decorating services.

Solution: Consideration to approve award to the highest ranking respondent as presented by the Purchasing Agent & independent rankings submitted by each member of the scoring committee based on the weighted criteria for selection.

Result: If approved, Civil / Legal Department will negotiate the terms, conditions and related fees for approval and execution of service agreement by Commissioners Court.

Purchasing Agent, Joe Lopez presented the following respondents for the Webb County Fairgrounds - Special Events Decorating Services Request for Proposal in the following ranked order:

Odisa Enterprise LLC
Illusions DBA KKH Rentals

Motion by Commissioner, Pct. 1 Jesse Gonzalez, seconded by Commissioner, Pct. 3 John C. Galo to accept the #1 ranking

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

28.

Discussion and possible action to award Invitation to Bid (ITB) 2024-04 "Generator Maintenance Repairs - Two (2) Year Contract" to lowest responsible bidder, Total Energy Solutions in an amount not to exceed the formal bid pricing submitted for thirty-two (32) generators pertaining to Webb County facilities pursuant to the Texas Local Government Code, Sub-Chapter C. (Competitive Bidding in General), Section §262.021 (County Purchasing Act) and to authorize the Civil Legal Division to execute the two (2) year service agreement and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Multiple GL Accounts]

Issue: Formal bids were secured for the general maintenance, repair and inspection of thirty-two (32) generators located throughout Webb County owned facilities.

Solution: Three formal bids were submitted. Recommendation to award bid to Total Energy Solutions, lowest and responsible bidder.

Result: The Civil Legal department will prepare the service agreement for County Judge’s signature/approval as per formal Court action.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

29.

Discussion and possible action to approve a construction contract between Webb County and JJ Roofing & Construction (Choice Partners Contract No. 23/041MR-07 - Roofing, Waterproofing, and related items) for roof repairs at the Sheriff's administrative building located at 1002 Farragut Street in an amount not to exceed $196,409.24 to include all labor, materials, equipment, insurance, and P&P bonds pursuant to §271.101, 271.102, Sub-Chapter F. Cooperative Purchasing Programs and to further authorize the County Judge to sign all relevant documents and any other matters incident thereto. [Account #1001-1130-001-470000 (General Fund Operating Exp-Administrative - Capital Outlay)]

Issue: Recent heavy rainfalls resulted in a significant amount of water intrusion into the new Sheriff's administrative building located at 1002 Farragut Street. In order to prevent further water intrusion and possible damage to County property an approximate 15,500 square feet of roof area needs to be repaired.

Solution: Approve the proposed scope of work to address the roof repairs required for facility. Vendor has an approved cooperative contract through Choice Partners meeting the competitive bidding requirements of the State as per the Local Government Code.

Result: Proceed with the execution of a construction contract and required documentation in order to proceed with the removal & disposal of non-working HVAC rooftop equipment, repairs and sealing of rooftop area to prevent further water intrusion during heavy rainfalls.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to approve as is and present a new scope of work to JJ Roofing and Construction which will be brought back at a later time

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring up item #37

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Presentations

37.

Recognition and presentation of Certificate of Achievements to the 2024 LIFE Queen Court. [Requested by Tano E. Tijerina, County Judge]

The 2024 LIFE Queen Court was presented with Certificates of Achievements.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to bring up item #36

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

36.

Presentation of plaque to Derek “El Travieso” Garcia, an 8 year old representing Laredo, Tx. Webb County, who won 2x National Golden Glove Champion in Florida and in Texas. [Requested by Jesse Gonzalez, Commissioner Pct. 1]

Derek “El Travieso” Garcia, an 8 year old representing Laredo, Tx. Webb County, was recognized and presented with a plaque for being a 2x National Golden Glove Champion in Florida and in Texas.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by County Judge Tano E. Tijerina to bring up item #29

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Purchasing

29.

Motion by Commissioner, Pct. 3 John C. Galo, seconded by Commissioner, Pct 4. Ricardo A. Jaime to include the difference for the higher limits of the insurance bond money and add it to the total

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Commissioners Court Administrator

30.

Discussion and possible action to grant Medina Electric Cooperative, Inc., a perpetual easement and right of way for an electric transmission line on a 0.268 acre easement out a 4.0 acre tract out of Tract 38A Simeon Park, Phase II (Los Botines Fire Station tract) for Two Thousand Dollars ($2,000.00) and any matters incident thereto; authorizing the County Judge to sign all relevant documents. [Request of Medina Electric Cooperative, Inc., in connection with SE Legacy Development, LLC]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

31.

Discussion and possible action to authorize the Purchasing Agent to solicit bids of up to One Hundred Thousand (100,000) cubic yards of select fill dirt for the Webb County Fairground Project and any matters incident thereto. [Co-Sponsored by Webb County Judge Tano E. Tijerina, Funding from Fairground Project C.O.]

Commissioners Court Administrator, Leroy Medford advised the court that they may not have to solicit additional bids since they might already have a vendor contracted.

Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by County Judge Tano E. Tijerina to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

Honorable Ricardo A. Jaime, Webb County Commissioner Pct. 4

32.

Discussion and possible action to accept the assignment of the architectural contract for the Webb County – Veteran’s Rehabilitation and Preservation Project from Ausland Architects to Juan Homero Sanchez Architect, Inc. D/B/A JHS Architect authorizing revision of the scope of services and any other matters incident thereto. [Co-Sponsored by County Judge, Tano E. Tijerina - No effect on budget at this time]

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct 4. Ricardo A. Jaime to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

33.

Discussion and possible action to light up the Webb County Courthouse in purple all of November 2023 to bring awareness to Pancreatic Cancer and any matters incident thereto.

Motion by County Judge Tano E. Tijerina, seconded by Commissioner, Pct. 1 Jesse Gonzalez to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)

34.

Discussion and possible action to authorize County staff to develop a roadway plan (including discussions with TxDOT and stakeholders) for a new east-west county road to connect FM 3338 to the I.H. 35 south bound frontage road.

Motion by Commissioner, Pct 4. Ricardo A. Jaime, seconded by Commissioner, Pct. 3 John C. Galo to approve

Vote: 4 - 0 Motion Carried

Other:

Commissioner, Pct. 2 Rosaura “Wawi” Tijerina (OUT OF THE COURTROOM)